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McCormick Taylor (MT) is pleased to present this combined Scope of Service and fee to
assist the Maryland Department of Transportation Maryland Transit Administration
(MDOT MTA) to develop a custom web application to facilitate the review and agency
commenting process for the MAGLEV Draft Environmental Impact Statement. The
following task is outlined in the attached scopes of services.
The total estimated cost to complete the activities described in the Scope of Services is
$66,071.59, all allocated to McCormick Taylor, Inc. No former State of Maryland
Employees are engaged with this task order proposal.
McCormick Taylor appreciates the opportunity to perform these services for the MDOT
MTA. If you have questions regarding this proposal, please contact me at your
convenience. We are looking forward to working with you on this exciting project.
_______________________________________
H. James Dorsey, P.E.
Director, Transportation Engineering
Application Purpose:
McCormick Taylor (MT) proposes to develop a custom web application to allow Maryland Department of
Transportation Maryland Transit Administration (MDOT MDOT MTA) staff to upload pre-authored Word
documents which can be distributed to a group of users for review. Reviewers will be presented with a
simplified, web-based view of the document where they can add comments tied to specific portions of
the document. The application will provide administrators with a suite of intuitive tools to manage,
review, and respond to comments received, as well as export an errata document in Excel format.
Other existing document management solutions can require users install complex software to manage
and track versions of documents throughout the life cycle of the document. MT’s approach would
allow MDOT MTA to continue to author documents in software they are familiar with such as Microsoft
Word, and then import the final document into the web application when it’s ready to be distributed to
users for comment. This solution would minimize disruptions to MDOT MTA’s current document
authorship process, while greatly streamlining the comment review process.
Application Description:
The web application will facilitate three distinct workflows for document review, including document
importing and configuration, user commenting, and administrative management of user comments.
After the initial import of the document, administrators will be able to further configure the document
in several ways, including:
• Inserting figures (PDFs or other image formats) into the document to replace placeholder
pages.
• Configuring links to external web maps displaying project data.
• Setting up a list comment categories.
Once the document has been imported and configured, administrators can set up a document review
period which would include setting a start and end date for the review period, creating a mailing list of
reviewers, and having the system automatically send e-mails to all reviewers with a link to the
document and instructions for registering to access the document through the web application.
Page 1
Document Review:
Reviewers will be able to review the document through the web application after registering and clicking
the link provided by an administrator. The application will provide a suite of commenting tools which
facilitate the document review process including:
• An optional dual pane view which lets users see multiple sections of the document at the
same time.
• A search bar to quickly find text or keywords within the document.
• A docked table of contents which allows users to quickly navigate between sections
regardless of which section they are currently viewing.
• A commenting toolbar which will allow them to highlight text and leave a comment,
recommend a text edit, or comment on a figure or image.
Once a reviewer has completed their review of the document, they can click to officially submit their
comments. Once submitted, MDOT MTA would be able to review the comments.
Page 2
Tasks:
To build the custom web application described above, the following tasks will be required:
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Task 3.0 – Application Development
Once the Requirement and Design Memo has been finalized, MT will proceed with development of the
custom web application. MT will coordinate with MDOT MTA to obtain a sample or draft environmental
impact statement document to use as a basis for development.
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Task 5.0 – Training and Documentation
MT will provide training and develop an instructions manual to ensure MDOT MTA staff know how to
properly configure and use the web application.
MT will coordinate with MDOT MTA to gather a list of MDOT MTA staff members that should be set up
as administrators within the web application. These user roles will be created and provided back to
MDOT MTA, along with instructions to access the web application.
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Task 7.0 – MAGELV Draft Environmental Impact Statement (DEIS)
Configuration and On-Call Support
Once the application is deployed, MT will provide application support surrounding the MAGLEV DEIS
commenting period.
Project Timeline:
1. Kick-Off Meeting: August 1st
2. Requirements and Design Memo: August 1 – August 31st
3. Requirements and Design Walkthrough Meeting: September 1st
4. Application Development: September 1st – November 30th
5. Application Walkthrough: November 30th
6. MDOT MTA User Acceptance Testing: December 1st – December 31th
7. Application Deployment: January 1st – January 15th
8. Application Training Meeting: January 15th
9. DEIS document upload and configuration (1 week): TBD based on DEIS availability
10. On-call support: From upload of DEIS document through end of DEIS commenting period
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ATTACHMENT A
MARYLAND DEPARTMENT OF TRANSPORTATION
Cost and Price Summary - Consultant Services Contract
Date:
07/17/18
07/13/18
ADMINISTRATION: Maryland Transit Administration
PROJECT: Maglev Document Commenting Application
PROJECT NUMBER: Task TBD
CONTRACT: MTA 1246C Consultant : McCormick Taylor, Inc.
1. Direct Labor: 675 Man Hours x $33.85 Average Hourly Rate $ 22,846.60
(See Reverse)
2. Escalation: 0.0% of Item 1 $ -
SUBTOTAL $ 22,846.60
5. Fixed Fee: a. Dollar amount to cover Profit and other factors $ 4,797.79
b. Line 5a represents 21% of Line 4
7. Subcontractor: Separate Cost and Price Summary for each firm to be appended
Name Amount Percent
a. 0.00%
b. 0.00%
c. 0.00%
d. 0.00%
10. Will your firm accept this portion on a lump sum basis?
Yes No X
If yes, in what amount?
Page 1 of 4
ATTACHMENT B
McCormick Taylor, Inc.
AVERAGE HOURLY RATE
07/13/18
Average
Job Classification Hourly Rate Hours Extension
Page 2 of 4
Project: Maglev Document Commenting Application
Page 3 of 4
CONTRACT NO.: MTA 1246C
Task Number: Task TBD
Task Title: Maglev Document Commenting Application
MTA Project Manager: Ms. Lauren Molesworth
Consultant Project Manager: Ms. Michele Aitkenhead
07/17/18
Date of Request: 07/13/18
APPROVAL