INDIA TOURISM DEVELOPMENT CORPORATION LTD.

UNIT: HOTEL KALINGA ASHOK

NOTICE INVITING TENDER (NIT)
SUMMARY SHEET/SALIENT FEATURE OF THE TENDER
1. Title of Tender
2. Product Category
3. Sub Category
4. Type of bidding
5. Tender Estimated Value
6. EMD Value
7. Tender
announcement/submission
start Date
8. Last Date & Time of
Submission of Bids
9. Date & Time of opening of
Technical Bid
10. Pre Bid Meeting
11. Pre qualification detailed
12. Validity of offers
13. Details of the contact
person for inspection of
site/clarification, if any.
14. Contact Person
ONLINE E-TENDER FOR ANNUAL RATE
CONTRACT FOR LAUNDRY SERVICE AT HOTEL
KALINGA ASHOK BHUBANESWAR
Laundry work
Services
Two bids (Technical Bid and Financial Bid)
Rs. 4,84,695/ plus taxes if any
Rs. 7270- (online payment)
22/06/2018
12/07/2018 Time 15:00 hrs
13/07/2018 Time 15:00hrs
26.06.2018 (12.00 – 14.00 Hrs)
As per Bid with the desired EMD and
Uploading document stated in Form -A
120 days from the date of opening of tender
I/C MM&D
HOTEL KALINGA ASHOK
I/C MM&D
Hotel Kalinga Ashok, Gautam Nagar, Pin-
751014
Ph-0674-2431055/2432056, Mob-9937023020

For any clarification regarding online registration and online submission etc. intending
bidders may visit website https://etenders.gov.in/eprocure/app or contact e-tendering
helpdesk nos. 0124-4302031/32. Intending bidders, in their own interest, may approach the
e tendering helpdesk well in advance to ascertain the requirements to participate in the
tender.

(I/C MM&D)
HOTEL KALINGA ASHOK

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SECTION-C
TERMS AND CONDITIONS

E-Tenders are invited from from reputed firms/agencies/Suppliers/Vendors for Annual

rate Contract for Laundry services at Hotel Kalinga Ashok, Bhubaneswar for a period
of one year as per the details given in the tender. The tenderers should carefully
pursue the clauses here under, before submitting their tenders. Clarifications, if any,
may be sought prior to submission of tender. No request for clarification will be
entertained once the tender is submitted.

Online tenders are invited for the Laundry services as per specification given in the
tender documents. The tenders are required to be submitted online in Two bid system
in the prescribed format. The tenders can be submitted on the website:
https://etenders.gov.in/eprocure/app or through a link- Tenders > E-procurement on
website www.theashokgroup.com.

1. Tender Document Fee- NIL

2. E.M.D- The EMD of Rs. 7270/- (Refundable) has to be deposited online through
https:// etenders.gov.in/eprocure/app. The cost of money transfer (including
Payment Gateways, Commission and taxes etc) has to be borne by the bidder.
No interest will be payable on EMD. In the case of successful bidder, earnest
money deposit will be adjusted towards the security deposit or it may be
forfeited in case the successful bidder refuses to accept the award of supply or
fails to complete the required formalities within the specified and permitted
time The earnest money is refundable to the unsuccessful bidders only after the
finalization of the tender. Tender without EMD will be summarily rejected.

3. Security Deposit- A security deposit @ 5% of the total tender value through

Bank Draft in favour of Hotel Kalinga Ashok, payable at Bhubaneswar for a
period of 12 months from the date of award of the contract (No interest will be
paid on security deposit) will have to be paid/ deposited by successful
tenderers or the EMD Amount which was submitted at the time of applying of
the tender can be adjustable in the form of security deposit only for successful
tenderers and the remaining amount of the total security deposit has to be
paid Demand draft in favour of Hotel Kalinga Ashok, Bhubaneswar within 10
days of the receipt of acceptance letter from the hotel management/
Corporation.

4. Micro & Small Enterprise (MSME)- are exempted from payment of tender
document fees and EMD deposit for which they needs to uploaded copies of
relevant certificates and documents. In case of eligible Micro and Small
Enterprises (MSE) quoting within the price band of L-1 rates + 15% may be
allowed to supply up to 20% of the total Tender Value (including 4% reserved
for SC/ST entrepreneurs) provided that it matches the final negotiated rates of

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 the L-1 party. In case of more than one such eligible MSE the specified
quantum of supply will be divided equally provided all eligible MSME’s match
the final negotiated rates of the L-1 party.

5. All future Corrigendum’s, addendums, amendments, extensions of bid

submission date with regard to this Bid, if any, shall be published only at website
https://etenders.gov.in/eprocure/app or through a link- Tenders > E-
procurement on website www.theashokgroup.com. All the bidders are
requested to look at the said websites for this purpose regularly.

6. The rates quoted should be “NET RATES” inclusive of all taxes and F.O.R. Hotel
only. Rates should be quoted strictly according to the unit of the measurement
specified against each item. The rates tendered shall be on the basis of bulk
quantity and no increase in rates during the contract period will be
entertained.

7. No rates column should be left blank otherwise the highest rate quoted by any
other tenderer for that item shall be taken for evaluation of the tender. In case
the tenderer is still successful in getting the contract on the basis of his being
the lowest, he would be paid lowest rates quoted by other tenderers for those
items not quoted. Tenderers are requested to fill / write all the columns and no
column should be left blank.

8. Please note that ”Terms & Conditions” accompanying the tender documents
are for general guidance and successful tenderer will have to sign an
agreement, with amendments, if any, considered necessary by the
Corporation. Conditional tender will be summarily rejected and no
correspondence in this regard shall be entertained.

9. FORM “A” provided with documents has to be uploaded by the tenderers duly
supported by documents as mentioned in Checklist.

10. (A) The material shall be of the best quality and as per the specifications
demanded. At any stage these are found unsuitable/sub-standard shall be
liable to be rejected by the Hotel. The decision shall be final and binding on
the Supplier.

(B) In case the material or any part thereof has been rejected the Unit shall not be
required to assign or give any reason for such rejection and their decision shall be
final. In case of any of the said material being rejected or not being rejected
supplied as aforesaid, the unit shall be at liberty to purchase the same at the cost
and expenses of the supplier and the supplier shall on demand, pay to the Hotel all
such extra cost, charges and expenses as shall or may be incurred or sustained in
procuring the same and/or the extra amount spent by unit management on
account of such purchases, shall be deducted from the security/running bills. In
case of repeated defaults the unit reserves the right to terminate the contract and
the supplier shall have no right to any compensation or damages in this regard.

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(C) As 100% inspection of the commodities is not possible or practicable at the time
of supply, the supplier shall be responsible to accept back and replace all such
material which are on inspection/opening/checking/actual use found unsuitable or
below the standard required by the unit. In case of failure of the supplier to do so,
the unit shall have the right to proceed in same manner as in the case of (b) above
in respect of these rejected commodities as well.

(D) The quantities shown in the ‘Schedule’ are only estimated requirements. The
unit reserves the right to increase/decrease the quantities. No arrangement of any
kind shall be entertained. The unit also reserves the right to place order on any
item/items of the purchase order throughout the currency of the contract and the
supplier shall not be entitled to claim any compensation or damages.

(E) The supplier shall maintain proper date wise record of all indents placed on them
by the unit for effecting supplies. If telephonic indents are placed at any time, the
supplier shall ensure that such telephonic orders are followed with written indents

(F) The supplies must be accompanied by a proper dated challans/advice

mentioning therein separately the quantity ordered and quantity supplied in respect
of each item.

11. In the event of failure on the part of the ‘Supplier’ to supply the material, in.
accordance with the conditions entered herein the unit shall have the right to
make alternative arrangement at the cost and risk of the supplier. The supplier
shall reimburse the extra cost to the Hotel and in case of his failure to do so the
unit shall have the right to recover the amount from the security deposit of the
supplier any dues owed to the unit by the supplier. It should be clearly
understood that the unit’s right and the supplier’s obligation for compensation
is not limited to the extent of security deposit and/or the dues owed and the
unit shall have the right to proceed against the supplier for the recovery of its
claim in excess of the security deposit and/or the dues available with the unit.
The unit has a right to withhold the Security Deposit and appropriate the same
if need be until the dues of the supplier are fully settled.

12. In case of breach of any of the conditions stipulated herein the unit shall be at
liberty to terminate contract without prejudice to the right of the Corporation to
claim damages on account of breaches thereof in the same manner as at (10-
B) above.

13. The supplier shall not be directly concerned or in any way deal with the officers
or other persons employed by or under the authority of the unit in making the
supplies hereby contracted for, nor shall be suppliers either directly or indirectly
give or promise to pay or give, or permit to be given to any person or persons or

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 in any department under the unit, money or gratuity, fee or reward for any
matter or thing or any way relating to the performance of the contract.

14. The supplier shall not assign the present contract or in any manner allow any
other person or persons to interfere in the Management or performance
thereof, without the written permission of the unit management.

15. The bills for the supplies as aforesaid may be preferred by supplier on the unit
within a month from the last date of the billing period. The bills should be made
on proper printed bill form serially numbered and in no case on the letterheads.

16. Any over payment of the Suppliers bills for the supplies made under these terms
and conditions shall be recovered from the suppliers from his bills subsequently
submitted for payment and if such over payments or any portion thereof or
thereafter remitted by the supplier. The amount so recovered will be refunded
to the supplier. The unit shall have the right to recover the overcharges, from
the security deposit as well.

17. The unit shall pay for such approved material as shall be supplied by the
supplier and accepted by the said officer for and on behalf of the unit under
or by virtue of these ‘terms and conditions’ at the rates and prices which will be
specified and contained in the Schedule after the tender has been approved.

18. The supplier shall be personally responsible for the quality and quantity of the
materials supplied and in case of any adulterated or substandard materials
found being supplies, the supplier shall be personally liable for actions under
the relevant acts.

19. The management reserves the right to accept or reject all/any offers without
assigning any reason. The management does not bind itself to accept the
lowest rate or any tender or to give any reasons for rejection of tender without
assigning any reasons thereof

20. All the tenderers have to enter into a pre contract integrity pact and signed
copy has to be submitted along with technical bid.

21. The successful AGENCY shall execute the Agreement with HOTEL KALINGA
ASHOK, BHUBANESWAR positively within 15 days (fifteen days of award of the
Contract, failing which his tender/contract shall be liable for cancellation. It is
made clear that the General Terms & Conditions, Technical Bid, Financial Bid
etc. attached with the Tender Documents are deemed to form an integral part
of the contract.

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22. In the event of contract being extended, the management reserves the right
to call upon the suppliers to continue the supplies/Services for Three month or
as per Management decision in excess of the contract period at the rates of
the immediately preceding month.

23. Supporting Documents- All the required supporting documents must be

uploaded as per the prescribed method along with Techno Commercial Bid of
the tender.

24. Delivery of material shall be FOR Hotel Kalingsa Ashok, Bhubaneswar.

Payment will be released by the unit directly after satisfactory delivery. In event
of the delayed payment due to administration reason the supplier will have no
legitimate claim for any kind of compensation.

25. The Financial Bids of only those parties, who qualify in technical bid and in
samples, will be opened on a later date which will be informed to the
technically qualified parties only. The evaluation of Financial Bid (L-1) shall be
carried out on the basis of rates calculation of all Items in totality.

26. In event of dispute arising between supplier and the unit/corporation during
the currency of the contract or after conclusion thereof the same shall be
referred to the General Manager Hotel Kalinga Ashok as per the arbitration
and conciliation act 1996(Amended from time to time) and proceeding shall
be held as per the act in Bhubaneswar.

(A) Subject to clause above BHUBANESWAR COURTS alone will have the
jurisdiction.
27. The following terms used in the foregoing paragraphs shall have the meaning
given against each:
 Corporation ‘means the India Tourism Development Corporation’ & Unit
Means :-HOTEL KALINGA ASHOK, BHUBANESWAR

 Supplier/Contractor means the successful tendered to whom the contract is

awarded.

 Officers of the Unit/Corporation or Officer mean the Officer named by the

unit/Corporation or by the receiving hotel to inspect the supplies.

 CMD means Chairmain & Managing Director of ITDC.

(Signature of the tenderer)

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 INDIA TOURISM DEVELOPMENT CORPORATION LTD.
UNIT: HOTEL KALINGA ASHOK

IMPORTANT INSTRUCTIONS TO THE TENDERERS

1. The contractor will collect , wash/dry clean, press and deliver the (A) Hotel
Laundry, Hotel Linen Staff Uniform and (B) guest Laundry at the premises of the
hotel during the period of this contract commencing from the date of
acceptance of the tender till completion of the contact period, unless it is
terminated earlier subject to the conditions herein content which shall be taken
as a part of this contract, in such number and quantity as from time to time be
required for and on behalf of Hotel Kalinga Ashok by any executive, duly
authorized in this behalf as rates as agreed to in the approved document.
2. The Contractor shall be allotted space in the Hotel premises for ironing, and
storage of (A) Staff Uniform and Hotel Linen, (B) Guest Laundry or shall be
allowed to take the same out for laundry purpose as may be determined by
the Management. In case of termination of contract, the Contractor will
vacate the space without any demur or delay and will hand over the
possession of space to the company.
3. The License shall be granted for a period of one year commencing from the
date of acceptance of the tender subject to the provisions for earlier
termination or renewal for further period on the sole discretion of Management
on the same terms and conditions.
4. The Contractor shall furnish and maintain properly the premises at his own cost,
subject to prior approval of Management and if it is not so maintain, the
Management shall carry out the work of repairs and replacement and realize
the cost from the Contractor.
5. The Contactor shall keep open the premises for the use and benefit of the
customers at least for such hours as may be fixed by the Management.
6. The Contractor shall charge the GUEST reasonable rates for the laundering of
clothes duly fixed by the Management.
7. The Contractor shall not keep or store in the premises allotted to him either fort
sale or as samples or exhibits any goods other than those he is authorized to use
in the terms of the contract.
8. The contractor shall indemnify the management from and against any claims
made or damages suffered by the Management by reasons of any fault on the
part of the Contractor. In due observance and performance of the provisions
of any law which may be applicable to the business which he is allowed to
carry on under this contract.
9. The Contractor shall be provided electric connection to the premises for the
purpose of illumination and power but if any damage is done to the electric
installations and fittings, the Management shall be entitled to recover the
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 Contractor the cost of such repair and replacement and as to the amount is to
be recovered, the decision of the Management shall be final.
10. The charges for electricity consumed by the Contractor shall be recovered at
the rates charged by the State Authority to other private consumer.
11. The Contractor shall pay Forty percent(40%) of the total monthly sales on the
GUEST laundry bill, to the hotel for using its premises.
12. The Contractor shall be require to keep deposited an amount of Rupees
________________ with the Management towards the security deposit for (A)
Hotel Laundry-Hotel Linen ,Staff uniform and (B) GUEST laundry. The
management will have the sole discretion to realize any lost, damaged, or
stolen (A) Hotel Laundry-Hotel Linen, Staff uniform and (B) GUEST laundry from
the same.
13. The Management shall have the right to terminate the license after giving
fifteen days notice. In the event of the Contractor failing to observe or perform
any of the provisions and condition herein contained, the management shall
be entitled at any time to terminate this contract without notice. The
Contractor shall have no right to terminate the contract prior to the date of
expiry of the terms of the license and in case the Contractor terminates or
abandons the contract prior to that date, the Contractor will be liable to pay
the liquidated damages as decided by the Management.
14. In the event of any dispute arising out or in any way related with the terms and
conditions of this license, the same shall be referred to the sole arbitrations of
the General Manager, or any other officer authorized by him in his behalf and
his decision shall be final and binding on the concerned parties.
15. In the event of breach of any of the conditions stipulated herein the
Management shall be at liberty to terminate this contract without prejudices to
the right of the hotel to claim damages on account of antecedent breached
thereof.
16. The Contractor shall not assign the present contract or in any manner allow
any other person or persons to interfere in the Management or performance
thereof without the special permission of the Hotel.
17. The bills of the services rendered as aforesaid must be preferred by the
Contractor to the Hotel within a month from the date of services rendered. If
the Contractor fails to submit the bills within the time aforesaid, then the
Management shall not be liable for payment of the bills provided however, the
Hotel may pay the said bills if the Management is satisfied that the delay in
presenting the said bills by the Contractor was unavoidable.
18. The amount of retrenchment may by the auditing authorities on account of
over charges in the Contactor bill for the services rendered under these terms
and conditions shall be recovered from the Contractor from his bills
subsequently submitted for payment and if such retrenchments or any portion
thereof and thereafter, remitted by the Contractor the amount so recovered
will be refunded to the Contractor.
19. Each tender shall be accompanied by the Income Tax Clearance Certificate.
In case the income of the Tenderer is not taxable, the affidavit to this effect
may be attached to the tender.
20. No interest will be payable on earnest money/ security deposit. Tenders will not
be allowed to withdrawn.

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21. After formal acceptance of the tender an agreement is to be signed with the
Hotel Embodying all the terms & conditions of the tender.
22. The security deposit shall be retained for one year after the due performance
of the contract or audit of the accounts, whichever is later.
23. In the event of the contract being extended beyond the period of one year,
the contractor shall be allowed the rates of the immediately preceding month.
24. The under mentioned detergent/chemicals are to be used for washing
purposes.
i) Detergent & softeners –product of Ms Hindustan Unilever Ltd.
ii) Bleaching Powder – product of DCM Chemicals.
iii) ICI specialty Chemicals – product of Ms Hindustan Unilever Ltd.
25. In case the performance of contractor is not found to be satisfactory or if there
is delay in supply of washed linen/uniform items, management may impose
penalty as deemed fit. The decision of general manager or his nominee in this
regard shall be final & binding upon contractor. The penalty so imposed by the
management will be recovered from the bills of the contractor.
26. Presentable laundry bag (eco-friendly) to be borne by the contractor
27. Laundry slip/Tariff to be borne by the contractor.

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 OTHER TERMS & CONDITON

1. The contractor will be required to collect after sorting and counting the dirty linen
and uniform from the linen room/floor on daily basis and also deliver/ return the
laundered items on time. All linen items should be stored and carried properly and our
linen should not be used to cover or carry dirty or clean linen. Clean linen should be
delivered properly folded, hung or packed as appropriate.

2. The daily receipt and issuance of linen /uniform items at the laundry will be on piece
basis.

3. The contractor shall be responsible for the discoloration of the uniform, linen and
guest laundry, during washing and / or for any damage to the linen, uniform. Wear and
tear if noticed during collection must be pointed out or any damage found later will be
responsibility of the contractor.

4. The contractor agrees to suitably indemnify/compensate the Hotel for any such
discoloration, damage, delay etc. for an amount fixed by the Hotel. The cost to be
recovered in case of damages to/delay in laundering of linen, loss of linen, uniforms is
broadly indicated as below:-
Deductions:
For lost items 100% cost of the article
For damage 70% of cost of article if less than 01 year old.
Otherwise up to 50% of cost of the article.
For delay in return No payment if delivery is delayed beyond 24 hours
of receipt of dirty articles.
For unsatisfactory laundering Up to 30% of laundering bill.

5. The Hotel Management shall demand and be supplied with a sample of any washing
chemicals/detergent for inspection and analysis and if required to be sent for testing by
the approved laboratory. It must be clearly understood that the quality of the washed /
dry cleaned linen/ uniform shall be the main criteria for judging the performance of the
contractor. It will, therefore, be imperative on the part of the contractor to use washing
chemicals/detergents of the highest quality, if the performance of the contractor in this
regard is found to be unsatisfactory, the same shall be construed as breach of contract,
and the Hotel shall be at liberty tot initiate necessary action against the contractor
besides claiming damages/compensation etc.

6. Non toxic Herbal and Eco-friendly agents shall be used, which are not harmful to the
linen of Hotel/Guest in any manner. All chemicals, agents, materials procedure should
be as per the approved standards and application recommended by reputed
manufacturers, scientific authorities, and institutions etc., should be used. In case the
service/item or any part thereof has been rejected by any concerned department of
the unit on account of unsuitable/sub-standard services, then the decision shall be final
and binding on the supplier. As 100% inspection of the commodities is not possible or
practicable at the time of receiving, the contractor shall be responsible to accept back
and redo the services again for which are found unsuitable or below the standard

10
required by the concerned department of the unit on
inspection/opening/checking/actual use etc., and the supplier shall not charge for the
rejected services in any manner whatsoever. Any deviation shall be considered as
breach of contract and the Management will have the right to recover liquidated
damage as well as terminate the services with immediate effect without assigning any
reason and that shall be binding on the supplier.

7. The Hotel Management’s or its authorized officer’s decision about quality of work will
be final and binding. Hotel Management or its authorized officer can enforce
deductions from final bills as deemed fit, if the quality of laundering is not up to required
standard.

8. Hotel Kalinga Ashok shall not accept any claim in the event of any worker sustaining
any injury, damage or loss to either person or property either inside or outside hotel
premises. If any person engaged by contractor is injured or rendered partially /
permanently disabled/indisposed due to any reason such as disease, accident, fire etc.
during the working hours, it shall be the sole responsibility of the contractor to take care
of them and to pay necessary compensation in respect of such personnel as per
relevant labour lalws including all medical expenses, legal expenses etc., and Hotel
Kalinga Ashok does not hold any responsibility in this regard whatsoever.

9. The contractor shall carry out work from the space provided by the hotel for the
purpose on free of cost basis.

10. The contractor shall establish its own laundry setup at the space provided to him.

11. The designated official of the Hotel Management will have unfettered right to enter
the laundry premises to inspect the laundry, its operation and execute any work which
may be found necessary from time to time.

12. The contractor shall be responsible for the complete laundry and dry-cleaning
within 24 hours of receiving the soiled linen. The linen must be washed and ironed
properly up to the satisfaction of the Hotel Management. If any defect, damage, delay
or deficiency is noticed appropriate amount may be deducted from payment in part
or full may be held and penalty may be imposed.

13. The contractor shall be responsible for the discoloration of the uniform, linen etc.,
during washing or any damage to the linen and uniform. The contractor shall indemnify
the Hotel Management for any such discolorations, damages etc., for an amount as
fixed by the Hotel Management at its discretion. The Hotel Management decision
about quality of work will be final and binding. The Hotel Management can enforce
deductions from final bills as deemed fit, if the quality of laundering is not up to required
standard.

14. The contractor shall comply with the labour laws applicable and the Hotel
Management shall not be responsible for any litigation/default for non-compliance of
any of the laws or rules.

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15. The contractor will verify the antecedents (including age, fitness, character)
of all employees deployed by them and will keep attendance and other
relevant records at its cost and will produce these on demand by any
authority of the Hotel Management the list containing the names/address
of the personnel appointed by The Contractor. The Contractor shall be made
available to the Hotel Management. The contractor shall not employ staff under
18 years of age.

16. The contractor shall obtain license under contract labour (R&A) Act, 1970 and any
other ancillary licenses regd. And also submit a copy of such licenses duly attested to
the Hotel Management. The contractor shall abide by all the necessary provisions of
various other laws, rules applicable in this regard.

17. In case of any person engaged by the contractor is found to be inefficient,

quarrelsome or found indulging in unlawful activities, the contractor will have to replace
such person with a suitable substitute immediately.

18. The contractor shall not engage any sub-contractor or sublet/transfer the contract
to any other agency/person in any manner.

19. The contract can be terminated by Hotel Management and contractor by giving
four months notice in writing.

20. For any breach of the terms and conditions of this agreement, the Hotel
Management shall be at liberty to terminate this agreement forthwith without any
notice to the contractor and the contractor is bound to handover peaceful possession
of the laundry premises immediately.

21. The workers deployed by the contractor shall not claim any regularization in the
services with the Hotel Management. It must be clearly understood that there is no
relation of master and servant/employer-employee between the Hotel Management
and the workers of the contractor. The privities of contract exist only between the Hotel
Management and the contractor herein.

Hotel Kalinga Ashok, Bhubaneswar Contractor

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SECTION-C
SPECIAL TERMS AND CONDITIONS
1. The rates quoted shall be inclusive of cost of labour, detergents, water charges,
power charges and all levies imposed by the Govt. from time to time.
2. Laundry services are to be carried out with in the premises of the hotel and at the
area allotted for this purpose. Linen and Guest Laundry collected everyday from
the hotel are to be laundered and are to be delivered on the same day. Urgent
dry cleaning of guest laundry has to be delivered by the contractor as per the
instructions of the house keeper or their representatives. The delivery schedule
should be punctual as agreed upon.
3. The area allotted for laundering has to be cleaned periodically and its upkeep is
the responsibility of the contractor.
4. No laundry of any outsider will be permitted to be washed or pressed within the
premises of the hotel. The contractor shall carry out the work himself engaging
labour and cannot sublet the work to any other person. The contractor shall
abide with all the rules and regulations in respect of labourers so employed by
him and will be liable to pay all statutory payments such as PF, ESI etc., to the
concerned authorities. Demand if any from the concerned authorities on a later
date, the same shall be recovered from your bill/security deposit.
5. You shall obtain necessary gate pass from house keeping and produce the same
to security department while taking laundry from hotel and all deliveries should
be brought in after their certification.
6. The launder should use good quality detergents and chemicals for washing and
dry cleaning. He should also starch the linen wherever essential and use whitener
for al the bleached linen. Linen softener should be used for bath towels, hand
towels and swimming pool towels. Any loss or damages to the hotel or guest
laundry will be recovered from the subsequent bill/security deposit whichever is
immediately due.
7. Work will be carried out with in the premises of the hotel, without any disturbance
either to hotel staff/guest
8. You will keep a sum of Rs. /-__as security deposit till the successful completion of
the contract and the same shall not fetch any interest thereon. In case of
termination of contract for unsatisfactory services security deposit shall stand
forfeited.
9. You will be provided with electricity and water connections but you have to
directly pay consumption charges as per their bill to the concerned authorties
periodically at your own cost. In case of procurement of water by lorry tanker the
cost of the water so used and so worked out by concerned Department will
have to be paid to the hotel periodically.

10. Clothes dry cleaned/washed will be delivered in hangers with proper packing
required as demonstrated.
11. In case of failure to comply with any of the above terms and conditions the
contract can be terminated by the hotel without any notice. In case of
termination of the contract for non compliance of any of the terms and
conditions security deposit shall not be refunded.

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 12. In addition to the above as discussed you will keep one person at least up to 10’
O-Clock in the night time to attend the urgent needs of the guests.
13. In the event of any disputes arising out of this contract, the same shall be subject
to arbitration by the General Manager, Hotel kalinga Ashok or his nominees and
his decision shall be final and binding.

I have read and understood the special terms and conditions

and agree to abide by the same in this event of award of contract.

(Seal & Signature of the tenderer)

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PRE CONTRACT INTEGRITY PACT SECTION-D

General

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is

made on day of the month of 2018, between on one hand India
Tourism Development Corporation Ltd., having its registered office at scope complex,
7 Lod i ro ad Ne w D el h i -110003 acting through Shri /
Smt._______________________________, General Manager , Hotel Kalinga Ashok
Bhubaneswar-14,(hereinafter called the “BUYER”, which expression shall mean and
include, unless the context otherwise requires, his/her successors in office and assigns
)of the First part and M/s _______________________ represented by
Shri___________________, Chief Executive Officer (hereinafter called the “BIDDER/Seller”
which expression shall mean and include, unless the context otherwise requires, his
successors and permitted assigns) of the Second Part.

WHEREAS the BUYER proposes to procure (Name of the Stores/Equipment/Item) and the
BIDDER/Seller is willing to offer/has offered the stores and

WHEREAS the BIDDER is a private company/public company/Government

undertaking/partnership/registered export agency, constituted in accordance with
the relevant law in the matter and the BUYER is a PSU performing its functions on
behalf of India Tourism Development Corporation Ltd. (Govt. of India U.T.).

NOW, THEREFORE,
To avoid all forms of corruption by following a system that is fair, transparent and free
from any influence/prejudiced dealings prior to, during and subsequent to the
currency of the contract to be entered into with a view to :-

Enabling the BUYER to obtain the desired said stores/equipment at a competitive price
in conformity with the defined specifications by avoiding the high cost and the
distortionary impact of corruption on public procurement, and Enabling BIDDERs to
abstain from bribing or indulging in any corrupt practice in order to secure the contract
by providing assurance to them that their competitors will also abstain from bribing
and other corrupt practices and the BUYER will commit to prevent corruption, in any
form, by its officials by following transparent procedures.

The parties here to hereby agree to enter into this Integrity Pact and agree as
follows:-
Commitments of the BUYER

1.1 The BUYER undertakes that no official of the BUYER, connected directly or
indirectly with the contract, will demand, take a promise for or accept, directly or
through intermediaries, any bribe, consideration, gift, reward, favour or any
material or immaterial benefit or any other advantage form the BIDDER, either for
themselves or for any person, organization or third party related to the contract in

15
 exchange for an implementation process related to the contract.

1.2 The BUYER will, during the pre-contract stage, treat all BIDDERs a like, and will
provide to all BIDDERs the same information and will not provide any such
information to any particular BIDDER which could afford an advantage to the
particular BIDDER in comparison to other BIDDERs.

1.3 All the official of the BUYER will report to the appropriate Government
office any attempted or completed breaches of the above commitments as well
as any substantial suspicion of such a breach.

2. In case any such preceding misconduct on the part of such official(s) is

reported by the BIDDER to the BUYER with full and verifiable facts and the same is
prima facie found to be correct by the BUYER, necessary disciplinary proceedings,
or any other action as deemed fit, including criminal proceedings may be
initiated by the BUYER and such a person shall be debarred from further dealings
related to the contract process. In such a case while an enquiry is being
conducted by the BUYER the proceedings under the contract would not stalled.

Commitments of BIDDERs
3. The BIDDER commits itself to take all measures necessary to prevent corrupt
practices, unfair means and illegal activities during any stage of its bid or during any
pre-contract or post- contract stage in order to secure the contract or in furtherance to
secure it and in particular commit itself to the following :-

3.1 The BIDDER will not offer, directly or through intermediaries, any bribe,
gift, consideration, reward, favour, any material or immaterial benefit or other
advantage, commission, fees, brokerage or inducement to any official of the
BUYER, connected directly or indirectly with the bidding process, or to any
person, organization or third party related to the contract in exchange for any
advantage in the bidding, evaluation, contracting and implementation of the
contract.

3.2 The BIDDER further undertake that it has not given, offered or promised to give,
directly or indirectly any bribe, gift, consideration, reward, favour, any material or
immaterial benefit or other advantage, commission, fees, brokerage or
inducement to any official of the BUYER or otherwise in procuring the
Contract or forbearing to do or having done any act in relation to the obtaining
or execution of the contract or any other contract with the Government for
showing or forbearing to show favour or disfavor to any person in relation to the
contract or any contract with the Government.

3.3 BIDDERs shall disclose the name and address of agents and representatives and
Indian
BIDDERs shall disclose their foreign principals or
associates.

3.4 BIDDERs shall disclose the payments to be made by them to agents/brokers

or any other intermediary, in connection with this bid/contract.

16
3.5 The BIDDERs further confirms and declares to the BUYER that the BIDDER is
the original manufacturer/integrator/authorized government sponsored export
entity of the defense stores and has not engaged any individual or firm or
company whether Indian or foreign to intercede, facilitate or in any way to
recommend to the BUYER or any of its functionaries whether officially or
unofficially to the award of the contract to the BIDDER, nor has any amount been
paid, promised or intended to be paid to any such individual, firm or company in
respect of any such intercession, facilitation or recommendation.

3.6 The BIDDER, either while presenting the bid or during pre-contract
negotiations or before signing the contract, shall disclose any payments he has
made, is committed to or intends to make to officials of the BUYER or their family
members, agents, brokers or any other intermediaries in connection with the
contract and the details of services agreed upon for such payments.

3.7 The BIDDER will not collude with other parties interested in the contract to
impair the transparency, fairness, and progress of the bidding process, bid
evaluation, contracting, and implementation of the contract.

3.8 The BIDDER will not accept any advantage in exchange for any corrupt
practice, unfair means, and illegal activities.

3.9 The BIDDER shall not use improperly, for purposes of competition or personal
gain, or pass on to others, any information provided by the BUYER as part of
the business
relationship, regarding plans, technical proposals and business details, including
information contained in any electronic data carrier. The BIDDER also undertake
to exercise due and adequate care lest any such information is divulged.

3.10 The BIDDER commits to refrain from giving any complaint directly or through any
other manner without supporting it with full and verifiable facts.

3.11 The BIDDER shall not instigate or cause to instigate any third person to commit
any of the actions mentioned above.

3.12 If the BIDDER or any employee of the BIDDER or any person acting on behalf
of the BIDDER, either directly or indirectly, is a relative of any of the officers of the
BUYER, or alternatively, if any relative of an officer of the BUYER has financial
interest/stake in the
BIDDER‟ s firm, the same shall be disclosed by the BIDDER at the time of
filling of
tender
.
The term „relative‟ for this purpose would be as defined in Section 6 of the Companies
Act 1956.

3.13 The BIDDER shall not lend to or borrow any money from or enter into any
monetary dealings or transactions, directly or indirectly, with any employee of the

17
 BUYER.

4. Previous Transgression

4.1 The BIDDER declares that no previous transgression occurred in the last three
years Immediately before signing of this Integrity Pact, with any other company
in any country in respect of any corrupt practices envisaged hereunder or
with any Public Sector
Enterprise in India or any Government Department in India that could justify
BIDDER‟ s
exclusion from the tender
process.

4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER
can be disqualified from the tender process or the contract, if already
awarded, can be terminated for such reason.

5. Earnest Money (Security Deposit)

5.1 While submitting commercial bid, the BIDDER shall deposit an amount
(to be specified in RFP) as Earnest Money/Security Deposit, with the BUYER
through any of the following instruments:

(i) Bank Draft or a Pay Order in favour of

.

(ii) A confirmed guarantee by an Indian Nationalised Bank, promising payment of

the guaranteed sum to the BUYER on demand within three working days without
any demur whatsoever and without seeking any reasons whatsoever. The
demand for payment by the BUYER shall be treated as conclusive proof of
payment.

(iii) Any other mode or through any other instrument (to be specified in
the RFP).

5.2 The Earnest Money/Security Deposit shall be valid up to a period of five years
or the complete conclusion of both the BIDDER and the BUYER, including
warranty period, whichever is later.

5.3 In case of the successful BIDDER a clause would also be incorporated in the
Article pertaining to Performance Bond in the Purchase Contract that the
provisions of Sanctions for Violation shall be applicable for forfeiture of
Performance Bond in case of a
decision by the BUYER to forfeit the same without assigning any reason for
imposing sanction for violation of this Pact.

5.4 No interest shall be payable by the BUYER to the BIDDER on Earnest

Money/Security Deposit for the period of its currency.

18
6. Sanctions for Violations

6.1 Any breach of the aforesaid provisions by the BIDDER or any one employed
by it or acting on its behalf (whether with or without the knowledge of the
BIDDER) shall entitle the BUYER to take all or any one of the following actions,
wherever required:-

(i) To immediately call off the pre contract negotiations without assigning any
reason or giving any compensation to the BIDDER. However, the proceedings
with the other BIDDER(s) would continue.

(ii) The Earnest Money Deposit (in pre-contract stage) and/or Security
Deposit/Performance Bond (after the contract is signed) shall stand forfeited
either fully or partially, as decided by the BUYER and the BUYER shall not be
required to assign any reason therefore.

(iii) To immediately cancel the contract, if already signed, without giving any
compensation to the BIDDER.

(iv) To recover all sums already paid by the BUYER, and in case of an Indian BIDDER
with interest thereon at 2% higher than the prevailing Prime Lending Rate of State
Bank of India, while in case of a BIDDER from a country other than India with
interest thereon at
2% higher than the LIBOR. If any outstanding payment is due to the BIDDER from
the
BUYER in connection with any other contract for any other stores, such
outstanding payment could also be utilized to recover the aforesaid sum and
interest.

(v) To encash the advance bank guarantee and performance bond/warranty

bond, if furnished by the BIDDER, in order to recover the payments, already
made by the BUYER, along with interest.

(vi) To cancel all or any other Contracts with the BIDDER. The BIDDER shall be liable to
pay compensation for any loss or damage to the BUYER resulting from such
cancellation/rescission and the BUYER shall be entitled to deduct the
amount so payable from the money(s) due to the BIDDER.

(vii) To debar the BIDDER from participating in future bidding processes of the
Government of India for a minimum period of five years, which may be further
extended at the discretion of the BUYER.

(viii) To recover all sums paid in violation of this Pact by BIDDER(s) to any middleman
or agent or broker with a view to securing the contract.

(ix) In cases where irrevocable Letters of Credit have been received in respect
of any contract signed by the BUYER with the BIDDER, the same shall not be
opened.

(x) Forfeiture of Performance Bond in case of a decision by the BUYER to forfeit the

19
 same without assigning any reason for imposing sanction for violation of this Pact.

6.2 The BUYER will be entitled to take all or any of the actions mentioned at para
6.1(i) to (x) of this Pact also on the Commission by the BIDDER or any one
employed by it or acting on its behalf (whether with or without the
knowledge of the BIDDER), of an
offence as defined in Chapter IX of the Indian Penal code, 1860 or
Prevention of
Corruption Act, 1988 or any other state enacted for prevention of corruption.

6.3 The decision of the BUYER to the effect a breach of the provisions of this Pact has
been committed by the BIDDER shall be final and conclusive on the BIDDER.
However, the BIDDER can approach the Independent Monitor(s) appointed for
the purposed of this Pact.

7. Fall Clause

7.1 The BIDDER undertakes that it has not supplied/is not supplying similar
product/systems or subsystems at a price lower than that offered in the present
bid in respect of any other Ministry/Department of the Government of India or
PSU and if it is found at any stage that similar product/systems or sub systems
was supplied by the BIDDER to any other Ministry/Department of the Government
of India or a PSU at a lower price, then that very price, with due allowance for
elapsed time, will be applicable to the present case and the difference in the
cost would be refunded by the BIDDER to the BUYER, if the contract has
already been concluded.

8. Independent Monitors

8.1 The BUYER has appointed independent Monitors (hereinafter referred to as

Monitors) for this Pact in consultation with the Central Vigilance Commission
(Names and Addresses of the Monitors to be given).

8.2 The task of the Monitors shall be to review independently and objectively,
whether and to what extent the parties comply with the obligations under this
Pact.

8.3 The Monitors shall not be subject to instructions by the representatives of the
parties and perform their functions neutrally and independently.

8.4 Both the parties accept that the Monitors have the right to access all the
documents relating to the project/procurement, including minutes of meetings.

8.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact,
he will so inform the Authority designated by the BUYER.

8.6 The BIDDER(s) accepts that the Monitor has the right to access without restriction
to all Project documentation of the BUYER including that provided by the
BIDDER.The BIDDER will also grant the Monitor, upon his request and
demonstration of a valid interest, unrestricted and unconditional access to his

20
 project documentation. The same is applicable to Subcontractor(s) with
confidentiality.

8.7 The BUYER will provide to the Monitor sufficient information about all meetings
among the parties related to the Project provided such meetings could have an
impact on the contractual relations between the parties. The parties will offer to
the Monitor the option to participate in such meetings.

8.8 The Monitor will submit a written report to the designated Authority of
BUYER/Secretary in the Department/ with 8 to 10 weeks from the date of
reference or intimation to him by the BUYER/BIDDER and, should the occasion
arise, submit proposals for correcting problematic situations.

9. Facilitation of Investigation
In case of any allegation of violation of any provisions of this Pact or payment of
commission, the BUYER or its agencies shall be entitled to examine all the documents
including the Books of Accounts of the BIDDER and the BIDDER shall provide necessary
information and documents in English and shall extend all possible help for the purpose
of such examination.

1. Law and Place of

Jurisdiction
This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat
of the BUYER.
11. Other Legal Actions

The actions stipulated in this Integrity Pact are without prejudice to any other legal
action that may follow in accordance with the provisions of the extant law in force
relating to any civil or criminal proceedings.

12. Validity

12.1 The validity of this Integrity Pact shall be from date of its signing and extend up to
5 years or the complete execution of the contract to the satisfaction for both the
BUYER and the BIDDER/Seller, including warranty period, whichever is later. In
case BIDDER is unsuccessful, this Integrity Pact shall expire after six months from
the date of the signing of the contract.

12.2 Should one or several provisions of this Pact turn out turn out to be invalid;
the remainder of this Pact shall remain valid. In this case, the parties will strive to
cometo an agreement to their original intentions.

13. The parties hereby sign this Integrity Pact at on

BUYER BIDDER
Name of the Officer CHIEF EXECUTIVE OFFICER
Designation
Deptt./MINISTRY/PSU

21
Witness Witness

1. 1.

2._________________________ 2._________________________

*Provisions of these clauses would need to be amended/deleted in

line with the policy of the BUYER in regard to involvement of Indian
agents of foreign supplier

22
DRAFT AGREEMENT SECTION-E

THIS AGREEMENT MADE ON THIS _______________________ DAY OF

__________________________________________________________________
Between
____________________________________________________________________
_____________________________________________ (Hear in called “The
contractor”) of the one party.

AND

M/s
____________________________________________________________________
__________________________________________________ (here in called
“The Company” of the other party witness as follows:-

1. This contractor shall be allowed to carry on the business mentioned

in the clause-9 of this agreement in the premises (hereinafter called
the hotel Premises) situated in No.5,Old Garage area of Hotel Kalinga
Ashok,Goutam Nagar,Bhubaneswar-14 or shall be allowed to take the
same out for laundry purpose as may be determined by the
Management.

2. The contractor shall be allowed to use the said premises i.e., old
garage No.5 for the purpose of Laundry Service to the Hotel only. For
the purpose, necessary washing space/infrastructure, water, and
electricity shall be provided by the Hotel. For water & electricity,
required fees/expenditures will be borne by the licensee, as per
consumption. Necessary amount will be deducted from the bills of
contractor.

3. The contractor shall use the said premises during license period for
the purpose of Hotel Laundry service. In no case the contractor is
allowed to use the said space as residential accommodation.
Immediately on expiry of the contract period, the contractor should
vacate the said premises.

4. The rates fixed with the contractor are as per Annexure-“A”, “B”&
“C”.

5. This contract is granted for a period of one year commencing from

_____________________________and will be effect only up to
_______________subject to the provisions for earlier terminations thereof.
The company will excise the sole direction with regard to grant of
license for a further period and the Company’s decision shall be final in
this regard.

23
6. The contractor should maintain the internal structure of the
premises. The company will carry out the repairs work and
replacement on request by licensee and realize the cost thereof from
the contractor.
7. The contractor shall furnish the premises on his own cost but overall
design of furnishing shall be subject to the prior permission of the
Management.
8. The contractor shall keep the premises in a clean orderly condition
and fit for use the satisfaction of the Management and it shall be
lawful for the Management to enter, open, and inspect the premises
for satisfying itself that this condition is being complained with.

9. The contractor shall keep open the premises for use and benefit of
the customers at last for such hours as may be fixed by the
Management.

10. The contractor shall change the customer’s reasonable rates for
the washing of clothes duly fixed by the Management. The rate list
should be made available to the hotel guest on demand. In the event
of any complain that the prices changed are exorbitant the
Management shall be entered to satisfy itself that the rates changed
are not exorbitant and incase the management feel that the rates
changed are exorbitant it may fix the rates and direct the contractor
to refund any amount to the customers. The decision of the
management in fixing the rates ordering refund of the amount shall be
final and binding contractor and not questionable in preceding in any
court of law.
11. The contractor is permitted to use the said party premises for
washing, ironing, and storage of guest laundry, hotel linen and staff
uniforms. The contractor shall not keep or storage in this premise either
for sale or as neither samples or exhibits any goods other than these he
is authorized to use in terms of this contract nor shall the contractor use
the said premises for any purpose other than the one he has been
authorized in the contract.

12. The Management does not give exclusive right to carry on the
business as provided under clause-11 of the agreement and the
licensee will have no objection if similar business is conformed to other
premises/person.

13. The contractor shall be responsible to take out keep in force and
pay for all necessary licenses from the State Municipal or other local
authority for the purpose of carrying on the business which he is
allowed to carry on under this contract.

14. The contractor shall observe and comply with all rules and
regulations on the shops and Establishment Act or the provision of any
law including the rules and regulations of any local authority in force

24
from time to time which may be applicable to the business which the
contractor is allowed to carry on under this contract.

15. The contractor shall identify the management from and if any
claims made or damages suffered by the management by reason of
any default on the part of the contract in the due observance and
performance of the provisions of any law which may be applicable to
the business which he is allowed to carry on under this contract. The
contractor shall cover the (A) Hotel line and Guest laundry under
insurance for the fire, theft, damage etc. at their own cost both for
storage and transit
.
16. If the contractor employees any person or persons to manage the
business to be carried on under the provision of this contract. Such
persons shall be competent and shall be performed and observed. The
contractor shall from time to time inform the Management of the
name and names of the persons so employed to manage its business
as aforesaid.

17. The Contractor shall from the purpose of the agreement, employ
on such servants as shall have good character and well behaved and
skillful in their business. The Contractor shall furnish the Management in
writing the names, age, permanent residence and specimen for
signature or thumb impression of all servant, who he proposed employ
for this purpose of this Contract before they are so employed and
Management shall be at liberty to forfeit the employment of any
person whom it may consider undesirable. The servants employed by
the Contractor shall be under the general discipline of the
Management and shall confirm to such directions as may be issued by
the Management in respect of points of routes of entry and exit to and
from the contract premises and in respect of the use of toilet and wash
rooms, it is also agreed by the Contractor that the employees
engaged by him shall not loiter or use the public areas such as lounge,
wash rooms, clock rooms which are exclusively meant for guest and if
any irregularity is found on the part of any of the employees as the
Contractor and if so, action will be taken against the employees for
such unauthorized used and occupation, the Management will have
the sole right to terminate the contract after giving (15) fifteen days
clear notice. The Contractor shall have the character of all persons
employed by him verified by the police to the satisfaction of the
Management before employment. These servants shall be kept well
dressed and the Management may prescribe particular Uniforms for
those servants to ensure easy check. At the instance of Management
the Contractor shall discharge from service any employee who is
charged with misconduct.

18. The Contractor shall when called upon by the Management,

submit all or any of their employees for medical examination by any
Doctor appointed for the purpose by the Management for any disease

25
contagious of the human life and health and if in the opinion of the
Management it shall necessary to withdraw any employee from the
premises, the Contractor shall do so, and in the event of the
Contractor failing to do so, the Management shall be liberty to refuse
admission or remove the employ from the premises.

19. The Contractor shall during the continuance of the license will take
Insurance against any claim for workman’s compensation or otherwise
of all persons employed by him in connection with his business to be
carried on as aforesaid in such Insurance Company as the
Management shall have to of and shall produce for inspection on
demand by the Management all policies in respect of the demand by
the Management, all policies in respect thereof and the receipt from
time to time for current premium.

20. The Contractor shall be provided Electric connection to the

premises for the purpose of lighting and power but if any damages
found or done to the Electrical installations and fittings, the
Management shall be entitled to recover from the Contractor the cost
of such repairs and replacement and as to amount to be recovered,
the decision of the Management shall be final. The charges of
electricity concerned by the Contractor shall be recovered as fixed by
the Hotel Management.

21. The cost of printing of Laundry slips will be borne by the Contractor.

22. The Contractor shall pay 40% of the total monthly sales on the
Guest Laundry Bill which is the Contract Fee per month.

23. Without prejudice to the right to terminate the Contract in case of

non- payment of Contract Fee by the due dates as above hereinafter
contained the Management shall be entitled to charge @ 18% on all
delayed payments.

24. In the event Contractor failed to pay the amount of fee in the
manner aforesaid within eight (8) days
Of the appointed time then without prejudice to any other rights of
the Management against the Contractor, the Management shall be at
liberty to revoke this Contract and take possession of the premises by
calling upon the Contractor to remove his goods and fixtures from the
premises and there upon the Contract become void.

25. The Contractor shall keep deposited an amount of Rs._________

(Rupees ____________________________only) towards interest free
Security Deposit. The Management has the sole discretion to recover
any amount towards any loss/damage or theft of guest/hotel laundry
from the Security Deposit.

26
26. The Management reserves the right to inspect the premises at any
time during working hours in force the terms of the agreement and
incase of non- performance or violation of terms of the agreement, the
Management has not exclusive right to terminate this contract.

27. The Management does not recognize any association of the

tenders and incase of any negotiation/bargain in necessary with
regard to clarification of the terms and conditions of the Contract for
modification thereof, such negotiation shall be sought by the
Contractor alone and no collective representation/bargain will be
entertained.

28. The Management shall have right to terminate the Contractor after
giving 15 days’ notice and it is hereby agreed and declared that the
Management shall be entitled any time to forthwith terminate this
Contract without notice in the event of the Contractor failing to
observe of perform any of the provisions and conditions herein
contend to be observed and performed in the court for declaring the
Contractor is insolvent upon the expiry of the period of this Contract or
upon termination of the Contract as aforesaid the Contractor shall
close this business and will have no right to carry on business at the
said premises. He will forthwith remove his goods and the
Management shall have the undisputed right to make use of the
premises at its own discretion and it shall be lawful for the
Management without further notice to re-enter the premises. The
Contractor shall have no right to terminate the Contract prior to the
date of expiry of the terms of the Contract and in case the Contractor
terminates or abandon the contract prior to the date, the Contractor
will be liable to pay the liquidated damages equivalent to the
Contract fee payable by the Contractor to the Company for the un-
expired period.

29. On termination or expiry of the contract the Contractor shall not

have the right to enter the premises of the hotel as a Contractor
expect for the purpose of removing his goods.

30. The Management may anytime at its discretion call upon the
Contractor to vacate the premises and give him suitable alternative
accommodation for the purpose of contract. In such cases, the
Contractor shall be bound to vacate the premises and accept the
said accommodation.

31. In the event of any dispute arising out of in any way related with
the terms and conditions of the contract including the question
whether the Contractor is entitled to carry on exclusively the business in
any goods under this contract, the same shall be referred to the sole
arbitration of C&MD of ITDC or any other officer appointed by him on
the parties.

27
 32. It is clearly understood that the said premises from a part of the
main building which has been declared a public premises as per the
provision of the PUBLIC PREMISES (EVICTION OF UNAUTHORIZED
OCCUPANTS ACT) 1969 and shall be applicable to the premises.

33. Nothing herein contend shall perform or operate to declare, assign

limit or extinguish, whether in present or in future in favor of any person
any right, the title or interest whether vested or contingent in the
premises.

34. The powers conferred upon the Management by this contract and
all notices consents direction and approvals to be given by the
Management shall be in writing and may unless otherwise expressly
provided by any of the condition aforesaid, be exercised and given by
the General Manager, Hotel Kalinga Ashok, a unit of India Tourism
Development Corporation Ltd. for the same being or any other officer
authorized by the C&MD of the Company for that purpose. Any notice
to be served on the contract shall be registered post address to the
Contractor of their registered office or last known place of business.
Any notice to be served on the Management by the Contractor shall
be deemed to be sufficiently served if left or the office or sent by
registered post addressed to the General Manager.

35. This contract is prepared in duplicate and acceptance of these

terms is signified by the signature of the Contractor thereon.
36.For providing water 01% and providing space 01% deduction will
be made from the total bill amount.

SIGNED AND DELIVERED BY THE NAME OF THE CONTRACTOR

IN PRESENCE OF

1.

2. General
Manager Hotel
kalinga Ashok
Bhubaneswar

IN WITNESS OF
1.

2.

28
FORM-A
SECTION-F
CHECK LIST

The Following Documents must be uploaded along with Techno Commercial (Technical)
Bid otherwise the tender shall be summarily rejected.

1. Previous Experience in the same trade (Copy of work order/Purchase order)

2. Self attested copy of last year Income Tax Return(if applicable)
3. Self attested copy of PAN card.
4. EMD fee of Rs. 7270/- (Online payment receipt).
5. Self attested copy of MSME Certificate (if applicable)
6. GST registration No. (if applicable)

Hotel Kalinga Ashok, Bhubaneswar reserves the right to ask for additional
documents/clarificatory documents which are not post dated to the opening at the
technical bid.

I/we have read and understood various forms and documents and am/are submitting
tender complete in all respects. I/we agree to the terms & conditions as detailed in the
tender documents.

Thanking You

Yours Sincerely

Signature, Name and designation (Stamp)

29
 FORM –“A” SECTION-F
TECHNO COMMERCIAL BID(only online mode)
Sl.No Particulars
1. Name of the Firm
2. Address of the Firm

3. Name of the Banker

4. Contact No. & Email id (if any)

5. In case of MSME Firm (upload the

Registration certificate)
6. Status of the Firm-please state
whether Registered, Co-operative
society, Public Ltd company,

7. 8Previous Experience in the same

. trade with names of Hotels/Institutions
served (Copy of work order/Purchase
order to be uploaded)
8. Last year Income Tax Return (if
applicable)
(Copy to be uploaded online)
9. Income Tax permanent Account
No.(PAN) Copy to be uploaded
online
10. EMD Fee of Rs. 7270/- (Online
Payment)
11. RTGS/NEGT Details Account Name-
Account Name (For refund of EMD)- Bank Name-
Account Number-
IFSC Code-
12. GST registration No.( if applicable-
Copy to be uploaded)
13. Under MSME ACT exempted from
payment of EMD and tender for fee-
if yes, please enclose a copy of
relevant certificate.

(Signature of the tenderer & designation of the signatory status and office seal.)

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 SECTION-G
INDIA TOURISM DEVELOPMENT CORPORATION FINANCIAL BID ANNEX-‘A-1’
UNIT: Hotel Kalinga Ashok
TENDER FOR LAUNDRY FOR YEAR 2018-19
Hotel LINEN
Unit/per
S.No Particular piece Rate(Rs.)
1 Bath Towel (white) “
2 Hand Towel (white) ,,
3 Face Towel (white) ,,
4 Bath Mat (white) ,,
5 Bed Sheet (white) ,,
6 Bed Cover ,,
7 Bed Cover (ironing) ,,
8 Pillow Cover (white) ,,
9 Blanket (Std. Size) ,,
Table Cloth (std
10 Size)(white/colour) ,,
11 Napkins (white) ,,
12 Curtains (window) ,,
13 Curtains (Heavy) ,,
14 Curtains (Door) ,,
15 Curtain (Sheer) ,,
16 Curtain (Ironing) ,,
17 Dusters (kitchen) ,,
18 Dusters (restaurant) ,,
19 Mattress Protector ,,
20 Banquet Cloth ,,
21 Canvas Bag (trolley) ,,
22 Wiping Cloth ,,
23 Satin Frill ,,
24 Shower Curtains ,,
25 Pot Holder ,,
26 Tray Cover ,,
27 Waiters Cloth ,,
28 Teacozy Cover ,,
29 Silk Curtains ,,
30 Cushion cover
31 Double bed sheet
32 Carpet
33 Banquet chair cover
PLEASE READ INSTRUCTIONS CAREFULLY FOR COMPILANCE
AS PER TERMS & CONDITIONS OF TENDER WHICH WE ACCEPT IN FULL

Taxes if any________ Signature (with name, description, and office seal) of the tenderer.

31
 FINANCIAL BID ANNEX-‘A-2’ SECTION-G

INDIA TOURISM DEVELOPMENT CORPORATION

UNIT: Hotel Kalinga Ashok
TENDER FOR LAUNDRY FOR YEAR 2018-19
2. STAFF UNIFORM
S.No Particular Unit/per Rate(Rs.)
piece
1 Cotton Uniform (coat &
pant)
2 Terry cotton uniform (coat & ,,
pant)
3 Terrywool/woolen uniform ,,
(coat & pant)
4 Cotton Coat ,,
5 Cotton Pant ,,
6 Terry cot Coat ,,
7 Terrycot Pant ,,
8 Terrycot Shirt ,,
9 Cotton Shirt ,,
10 Wollen/terrywoolen Coat ,,
11 Wollen/terrywoolen Pant ,,
12 Silk Saree ,,
13 Blouse ,,
14 Petty Coat ,,
15 Tie ,,
16 Chef Cap (white) ,,
17 Scarf ,,
18 Apron (kitchen) ,,
19 Short Jacket (maintenance) ,,
20 Vest coat for F&B ,,
21 Salwar ,,
22 Kamis ,,
23 Kurta for page boy ,,
24 Chef coat ,,

PRESSING CHARGES ONLY

25. Coat & pant ,,

PLEASE READ INSTRUCTIONS CAREFULLY FOR COMPILANCE

AS PER TERMS & CONDITIONS OF TENDER WHICH WE ACCEPT IN FULL

Taxes if any________ Signature (with name, description, and office seal)

of the tenderer.

32
33
 FINANCIAL BID ANNEX-‘A-3’ SECTION-G

INDIA TOURISM DEVELOPMENT CORPORATION

UNIT: Hotel Kalinga Ashok
TENDER FOR LAUNDRY FOR YEAR 2018-19
3. GUEST LAUNDRY (Gents)
S.No Particular Unit/per piece Rate(Rs.)
1 Suit Woolen/ terry cot “
2 Coat Woolen/Terry cot ,,
3 Trouser woolen/terry cot ,,
4 Suit Cotton ,,
5 Suit Safari Cotton ,,
6 Suit Safari Terry cot ,,
7 Trouser Cotton ,,
8 Half Pant/ Shirt ,,
9 Dhoti/Lungi Cotton ,,
10 Dhoti/Lungi Silk ,,
11 Shirt Cotton/Terrycot/silk ,,
12 Kurta Cotton/Terrycot/silk ,,
13 Payjama Cotton ,,
14 Payjama Decron/silk ,,
15 Socks ,,
16 Handkerchief ,,
17 Vests ,,
18 Drawers ,,
19 Ties ,,
20 Bed Sheet ,,
21 Pillow Slip ,,
22 Bed Cover ,,
23 Napkins ,,
24 Bath Towel ,,
25 Hand Towel ,,
26 Cotton Canvas ,,
27 Jean Jacket ,,
28 Jean Pant/jean shirt ,,
29 Cap ,,
PLEASE READ INSTRUCTIONS CAREFULLY FOR COMPILANCE
AS PER TERMS & CONDITIONS OF TENDER WHICH WE ACCEPT IN FULL

Signature (with name, description, and office seal) of the tenderer.

Taxes if any________

34
 FINANCIAL BID ANNEX-‘A-4’
SECTION-G
INDIA TOURISM DEVELOPMENT CORPORATION
UNIT: Hotel Kalinga Ashok
TENDER FOR LAUNDRY FOR YEAR 2018-19
4. GUEST LAUNDRY (Ladies)
Unit(per pair/
S.No Particular piece)
Rate(Rs.)
1 Day Dress
2 Costume Suit(woolen/Silk) ,,
3 Evening Dress ,,
4 Sports Dress ,,
5 Skirts per pcs. ,,
6 Maxi (Silk/Wool) per pcs. ,,
7 Maxi (Cotton) ,,
8 Shawl ,,
9 Payjama (silk) ,,
10 Panties ,,
11 Petticoat ,,
12 Negligee ,,
13 Cardigan (half) ,,
14 Cardigan (full) ,,
15 Blouse (Silk) ,,
16 Blouse (Cotton) ,,
17 Saree (silk/Sinthetic) ,,
18 Saree (Cotton) ,,
19 Kurta ,,
20 Dupatta ,,
21 Gloves ,,
22 Scarf ,,
23 Slacks ,,
24 Salwar ,,
25 Night Dress(Cotton) ,,
26 Night Dress (Silk) ,,
27 T. Shirt ,,
28 Cap ,,
29 Bra ,,
PLEASE READ INSTRUCTIONS CAREFULLY FOR COMPILANCE
AS PER TERMS & CONDITIONS OF TENDER WHICH WE ACCEPT IN FULL

Signature (with name, description, and office seal) of the tenderer.

Taxes if any________

35
 FINANCIAL BID ANNEX-‘A-5’ SECTION-G

INDIA TOURISM DEVELOPMENT CORPORATION

UNIT: Hotel Kalinga Ashok
TENDER FOR LAUNDRY FOR YEAR 2018-19
5. GUEST LAUNDRY (Children’s)
Unit( per
S.No Particular pair/piece) Rate(Rs.)
1 Shirt
2 Undershirt ,,
3 Short ,,
4 Handkerchief ,,
5 Socks ,,
6 Payjama ,,
7 Trouser ,,
8 Trouser short ,,
9 Jacket ,,
10 Day Dress ,,
11 Panties ,,
12 Petticoat ,,
13 Blouse ,,
14 Scarf ,,
15 Diapers ,,
16 Frocks ,,
17 Skirts ,,
18 Tunic ,,
19 Slacks ,,
20 Stockings ,,
21 Maxi ,,
22 Jean pant ,,
23 Jean Shirt ,,
24 Jean Jacket ,,
25 T. Shirt ,,
26 Cap ,,
PLEASE READ INSTRUCTIONS CAREFULLY FOR COMPILANCE
AS PER TERMS & CONDITIONS OF TENDER WHICH WE ACCEPT IN FULL

Taxes if any________ Signature (with name, description, and office seal) of the tenderer.

Signature Not Verified

Digitally signed by RAVI SHANKAR
Date: 2018.06.22 11:04:47 IST
Location: eProcurement System for Central
PSUs
36