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EHP7 for SAP ERP

6.0
September 2013
English

Additional Cost Elements


(225)
Building Block Configuration Guide

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Additional Cost Elements (225): Configuration Guide

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Icons

Icon Meaning
Caution

Example

Note or Tip

Recommendation

Syntax

Typographic Conventions

Type Style Description


Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Content

1 Purpose................................................................................................................................... 5
2 Preparation.............................................................................................................................. 5
2.1 Prerequisites.................................................................................................................. 5
2.2 Distributed Accounts Handling.......................................................................................5
3 Configuration........................................................................................................................... 6
3.1 Create CO Elements Foundation Layer Independent....................................................6
3.1.1 Make Default Settings for Primary Cost Elements - Costs........................................6
3.1.2 Create Primary Cost Elements: Create Batch Input Session.....................................8
3.1.3 Text Maintenance Cost Elements Costs....................................................................9
3.1.4 Maintain Cost Element Group...................................................................................9
3.2 Create CO Elements Foundation Trading / Manufacturing...........................................11
3.2.1 Make Default Settings for Primary Cost Elements - Costs.......................................11
3.2.2 Create Primary Cost Elements: Create Batch Input Session...................................12
3.2.3 Text Maintenance Cost Elements Costs..................................................................13
3.2.4 Maintain Cost Element Group.................................................................................13
3.3 Create CO Elements Foundation Services..................................................................14
3.4 Text Translation............................................................................................................ 14
3.4.1 Change Logon Language to Target Language (French)..........................................15
3.4.2 Change Primary and Secondary Cost Elements – Text...........................................15
3.4.3 Change Logon Language to Installation Language (English)..................................17

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Additional Cost Elements

1 Purpose
This configuration guide provides the information you need to set up the configuration of this
building block manually.
This building block provides additional cost elements needed if CO-PA is activated.
Cost elements with cost element category 11 or 12 (revenues and sales deductions) should only
be maintained if an appropriate cost object can be assigned. In baseline the assigned cost
objects for revenues and sales deductions are CO-PA value fields and characteristics. It is not
allowed to post revenues and sales deductions to cost centers. If CO-PA is not activated these
kind of cost elements should not be added to CO since no appropriate cost objects can be found.
With activation of CO-PA revenues and sales deductions are needed in CO because of the
assignment of CO-PA values and characteristics to sales and sales deductions. This building
block is therefore required if CO-PA is to be activated.

2 Preparation
2.1 Prerequisites
Before you start installing this building block, you must install prerequisite building blocks. For
more information, see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_
[zz].xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BL refers
to the SAP Best Practices Baseline Package, [yy] depends on the language version, e.g. EN for
English language, and [zz] depends on the country version, e.g. FR for France:
Prerequisites_Matrix_BL_EN_FR.xls). This document can be found in the SAP Best Practices
documentation package in the folder ..\[xx]_[zz]\Documentation\; ([xx] depends on the SAP Best
Practices version and [zz] depends on the country version).

2.2 Distributed Accounts Handling


Baseline provides one central chart of accounts but it is possible to maintain industry specific
accounts. These means that in certain circumstances it is necessary to create own accounts for
trading/manufacturing or services. In these cases it depends on the activation of the foundation
layer (industry layer) whether these accounts are created or not.
Because of the demand of integration and requirements of cross industry scenarios it is
necessary to provide a technical solution which combines central chart of accounts maintenance
with distributed creation of industry specific accounts.
In Baseline following approach is implemented:
1. All accounts (including industry specific accounts) are created in central chart of accounts
in layer 0 (see building block 102: External Accounting).
2. Industry specific accounts are blocked for creation in layer 0 and are therefore not
created in the company code specific part of the chart of accounts. Therefore they can
not be used.

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

3. Each foundation layer removes the block indicator from the needed industry specific
accounts and creates these accounts in the company code specific part. So they can be
used in FI.
4. Each foundation layer adds cost elements referring to these industry specific accounts.
5. Because CO-PA is not part of the foundation layers of revenue and sales deduction
accounts used in the SD interface to CO-PA are to be added later, together with the
activation of CO-PA.
This building block refers to this part.

3 Configuration
3.1 Create CO Elements Foundation Layer Independent
Use
Here all revenues and sales deductions are created as cost elements in CO which are to be used
by all industry foundations (layers). These cost elements are industry independent and are to
created in any case together with CO-PA.

3.1.1 Make Default Settings for Primary Cost Elements - Costs

Use
The ranges of cost elements to be created are defined.

Prerequisites
The respective P&L accounts must have been created in FI. This has been done during
installation of layer 0.

Procedure
1. Access the activity using the following navigation options:
IMG Menu Controlling  Cost Element Accounting  Master Data 
Cost Elements  Automatic Creation of Primary and
Secondary Cost Elements  Make Default Settings
Transaction Code Okb2

2. On the Determine Work Area: Entry screen provide chart of accounts YPCF and choose
Enter.
3. On the Change View “Automatic Generation of Cost Elements: Default Setting”: screen,
choose New Entries (F5).

4. On the New Entries: Overview of Added Entries screen make following entries:

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Acct from Account to CElem Cat.


701100 701100 11
701200 701200 11
701999 701999 11
702000 702000 11
703000 703000 11
703100 703100 11
703200 703200 11
703300 703300 11
704100 704100 11
704200 704200 11
705000 705000 11
706000 706000 11
706010 706010 11
706100 706100 11
706200 706200 11
707100 707100 11
707200 707200 11
708100 708100 11
708200 708200 11
708300 708300 11
708400 708400 11
708410 708410 11
708500 708500 11
708600 708600 11
708700 708700 11
708800 708800 11
709100 709100 12
709200 709200 12
709400 709400 12
709500 709500 12
709600 709600 12
709610 709610 12
709620 709620 12
709700 709700 12

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Acct from Account to CElem Cat.


709800 709800 12
709841 709841 12
751100 751100 11
751600 751600 11
751800 751800 11

5. Save your entries.

Result
Cost elements for revenues and sales deductions are created.

3.1.2 Create Primary Cost Elements: Create Batch Input


Session

Use
The batch input session is created with the cost elements assigned in the previous step.

Procedure
1. Access the activity using the following navigation options:
IMG Menu Controlling  Cost Element Accounting  Master Data 
Cost Elements  Automatic Creation of Primary and
Secondary Cost Elements  Create Batch Input Session
Transaction Code Okb3

2. On the Create Batch Input Session to Create Cost Elements screen make following entries:
Field Name Description User Actions and Values Comment

Controlling 1000
Area
Valid from Valid from date 1.1. from previous year Maintain previous
year so that
postings concerning
previous year can
be made.
Valid to Valid to date 31.12.9999
Session <User-ID>
Name
Batch input <User-ID>
user
3. Choose Execute.

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

3.1.2.1Create Primary Cost Elements: Execute Batch Input


Session

Use

Procedure
1. Access the activity using the following navigation options:
IMG Menu Controlling  Cost Element Accounting  Master Data 
Cost Elements  Automatic Creation of Primary and
Secondary Cost Elements  Execute Batch Input Session
Transaction Code Sm35

2. On the Batch Input: Session Overview screen select session <User-ID> and process the
session.

Result
You have created the primary cost elements in Controlling Area 1000.

3.1.3 Text Maintenance Cost Elements Costs

Use
Texts are to be maintained in local language. For this it is necessary to logon with this language.
See chapter “Text Translation” in this document in order to find out how to translate the texts.

3.1.4 Maintain Cost Element Group

Use
The new accounts are to be added to cost element goups.

Prerequisites
The cost element groups are already created with layer 0 activation (see building block 103:
Basic Overhead Cost Controlling).

Cost Element Group Description


5100_CE Produits (Type 11)
5200_CE Réduction sur ventes (type 12)

Procedure
1. Access the activity using the following navigation options:

SAP System Menu Accounting à Controlling à Cost Center Accounting à


Master Data à Cost Element Group à Change

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Transaction Code KAH2

2. On the Change Cost Element Group: Initial Screen, provide cost element group and choose
Hierarchy.

3. On the Change Cost Element Group: Structure screen, choose Insert Cost Element.

4. Provide minimum and maximum value of cost element range to be assigned.

5. Choose Save.

Make the following sets of entries:

Cost Element Group From Value To Value

5100_CE 708800 708800


5100_CE 751100 751100
5100_CE 751600 751600
5100_CE 751800 751800
5100_CE 701100 701100
5100_CE 701200 701200
5100_CE 701999 701999
5100_CE 702000 702000
5100_CE 703000 703000
5100_CE 703100 703100
5100_CE 703200 703200
5100_CE 703300 703300
5100_CE 704100 704100
5100_CE 704200 704200
5100_CE 705000 705000
5100_CE 706000 706000
5100_CE 706010 706010
5100_CE 706100 706100
5100_CE 706200 706200
5100_CE 707100 707100
5100_CE 707200 707200
5100_CE 708100 708100
5100_CE 708200 708200
5100_CE 708300 708300
5100_CE 708400 708400
5100_CE 708410 708410

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Cost Element Group From Value To Value

5100_CE 708500 708500


5100_CE 708600 708600
5100_CE 708700 708700
5200_CE 709100 709100
5200_CE 709200 709200
5200_CE 709400 709400
5200_CE 709500 709500
5200_CE 709600 709600
5200_CE 709610 709610
5200_CE 709620 709620
5200_CE 709800 709800
5200_CE 709841 709841

Result
Cost elements for revenues and sales deductions are added to the cost element groups.

3.2 Create CO Elements Foundation Trading /


Manufacturing
Use
Here all revenues and sales deductions are created as cost elements in CO which are to be used
by foundation manufacturing/trading. These cost elements should only be created if the
manufacturing/trading foundation is implemented.

3.2.1 Make Default Settings for Primary Cost Elements - Costs

Use
The ranges of cost elements to be created are defined.

If the accounts are blocked in central chart of accounts cost elements can not be created.
This is the case if foundation layer for trading/manufacturing is not installed.

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Prerequisites
The accounts exist in the company code specific part of the chart of accounts.

Procedure
1. Access the activity using the following navigation options:
Transaction Code Okb2
IMG Menu Controlling  Cost Element Accounting  Master Data 
Cost Elements  Automatic Creation of Primary and
Secondary Cost Elements  Make Default Settings

2. On the Determine Work Area: Entry screen provide chart of accounts


YPCF and choose Enter.
3. On the Change View “Automatic Generation of Cost Elements: Default Setting”: screen,
choose New Entries (F5).

4. On the New Entries: Overview of Added Entries screen make following entries:
Acct from Account to CElem Cat.
709700 709700 12

5. Save your entries.

Result
Cost elements for revenues and sales deductions are created.

3.2.2 Create Primary Cost Elements: Create Batch Input


Session

Use
The batch input session is created with the cost elements assigned in the previous step.

Procedure
1. Access the activity using the following navigation options:
Transaction Code Okb3
IMG Menu Controlling  Cost Element Accounting  Master Data 
Cost Elements  Automatic Creation of Primary and
Secondary Cost Elements  Create Batch Input Session

2. On the Create Batch Input Session to Create Cost Elements screen


make following entries:
Field Name Description User Actions and Values Comment

Controlling Area 1000


Valid from Valid from date 1.1. from previous year Maintain previous
year so that postings

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Field Name Description User Actions and Values Comment

concerning previous
year can be made.
Valid to Valid to date 31.12.9999
Session Name <User-ID>
Batch input user <User-ID>
3. Choose Execute.

3.2.2.1Create Primary Cost Elements: Execute Batch Input


Session

Use

Procedure
1. Access the activity using the following navigation options:
IMG Menu Controlling  Cost Element Accounting  Master Data 
Cost Elements  Automatic Creation of Primary and
Secondary Cost Elements  Execute Batch Input Session
Transaction Code Sm35

2. On the Batch Input: Session Overview screen select session <User-ID> and process the
session.

Result
You have created the primary cost elements in Controlling Area 1000.

3.2.3 Text Maintenance Cost Elements Costs

Use
Texts are to be maintained in local language. For this it is necessary to logon with this language.
See chapter “Text Translation” in this document in order to find out how to translate the texts.

3.2.4 Maintain Cost Element Group

Use
The new accounts are to be added to cost element groups.

Prerequisites
The cost element groups are already created with layer 0 activation (see building block 103:
Basic Overhead Cost Controlling).

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Cost Element Group Description


5100_CE Produits (Type 11)
5200_CE Réduction sur vente (type 12)

Procedure
1. Access the activity using the following navigation options:

Transaction Code KAH2


SAP System Menu Accounting à Controlling à Cost Center Accounting à
Master Data à Cost Element Group à Change

2. On the Change Cost Element Group: Initial Screen, provide cost element group and choose
Hierarchy.

3. On the Change Cost Element Group: Structure screen, choose Insert Cost Element.

4. Provide minimum and maximum value of cost element range to be assigned.

5. Choose Save.

Make the following sets of entries:

Cost Element Group From Value To Value


5200_CE 709700 709700

Result
Cost elements for revenues and sales deductions are added to the cost element groups.

3.3 Create CO Elements Foundation Services


Use
No further cost elements are needed for the services scope.

3.4 Text Translation


Use
Texts are automatically translated with the use of the installation assistant. Even if no steps are
explicitly mentioned here the translation is provided.
With the manual configuration some further steps are to be done which are described as below.
The purpose of the activities is to provide the country-specific texts for the master data created
above.

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Prerequisites

Master data must have been created. Make sure that you are logged on to the system in your
country language before performing the activities listed in this folder.

3.4.1 Change Logon Language to Target Language (French)

Use
Target language of Baseline France is French. In order to maintain texts in the target language it
is necessary to log on in language French.

Procedure
Please log on in language French and proceed with the following steps.

3.4.2 Change Primary and Secondary Cost Elements – Text

Procedure
1. Access the activity using the following navigation options:

Transaction Code KA02


SAP System Menu Gestion comptable à Contrôle de gestion à Comptabilité des
natures comptables à Données de base à Nature comptable
à Traitement individuel à Modifier

2. On the Modifier nat. compt. : Ecran initial screen, provide the necessary data and choose
modifier.

3. On the Modifier nat. compt. Ecran de base screen, provide the necessary data and save.
Account Name Description

701100 VENTES DE PRODUITS VENTES DE PRODUITS FINIS - A


F
701200 VENTES DE PRODUITS VENTES DE PRODUITS FINIS - B
F
701999 COMPTE DE TRANSIT - TVA SUR PIECES
COMPTE DE TRANSIT - DETAC
702000 VENTES DE PRODUITS I VENTES DE PRODUITS INTERMEDIAIRES
703000 VENTES DE PRODUITS VENTES DE PRODUITS RESIDUELS
R
703100 VENTES DE PRODUITS VENTES DE PRODUITS RESIDUELS -

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Account Name Description

R VALORISAT
703200 VENTES DE PRODUITS VENTES DE PRODUITS RESIDUELS -
R TRANSFERT
703300 VENTES DE PRODUITS VENTES DE PRODUITS RESIDUELS -
R CONSIGNAT
704100 TRAVAUX DE TRAVAUX DE CATEGORIE - A
CATEGORIE
704200 TRAVAUX DE TRAVAUX DE CATEGORIE - B
CATEGORIE
705000 ETUDES ETUDES
706000 PRESTATIONS DE SERVI PRESTATIONS DE SERVICES
706010 PRESTATIONS DE SERVI PRESTATIONS DE SERVICES SANS CO
706100 PRESTATIONS DE SERVICES-COUTS SOUS
PRESTATIONS DE SERVI TRAIT
706200 PRESTATIONS DE SERVICES-SOUS
PRESTATIONS DE SERVI TRAITANCE
707100 VENTES DE VENTES DE MARCHANDISE - A
MARCHANDIS
707200 VENTES DE VENTES DE MARCHANDISE - B
MARCHANDIS
708100 PROD.ACT.ANNEXES :
PROD.ACT.ANNEXES : P PROD.SERV.EXPL.INTERE
708200 PROD.ACT.ANNEXES : COMMISSIONS &
PROD.ACT.ANNEXES : C COURTAG
708300 PROD.ACT.ANNEXES : LOCATIONS
PROD.ACT.ANNEXES : L DIVERSES
708400 PROD.ACT.ANNEXES : MISE A DISP. DE
PROD.ACT.ANNEXES : M PERSO
708410 PROD.ACT.ANNEXES : MISE A DISP. DE
PROD.ACT.ANNEXES : M PERS.
708500 PROD.ACT.ANNEXES : PORTS & FRAIS
PROD.ACT.ANNEXES : P ACCES.F
708600 PROD.ACT.ANNEXES : BONIS /
PROD.ACT.ANNEXES : B REPRIS.EMBAL.
708700 PROD.ACT.ANNEXES : BONIF.OBTEN.DES
PROD.ACT.ANNEXES : B CLIEN
708800 PROD.ACT.ANNEXES : AUTRES
PROD.ACT.ANNEXES : A PROD.D'ACT.ANN
709100 R.R.R.ACCORDES :/VEN R.R.R.ACCORDES :/VENTES DE PROD.FINIS
709200 R.R.R.ACCORDES :/VEN R.R.R.ACCORDES :/VENTES DE

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SAP Best Practices Additional Cost Elements (225): Configuration Guide

Account Name Description

PROD.INTERMED
709400 R.R.R.ACCORDES :/TRA R.R.R.ACCORDES :/TRAVAUX
709500 R.R.R.ACCORDES :/ETU R.R.R.ACCORDES :/ETUDES
709600 R.R.R.ACCORDES :/PRE R.R.R.ACCORDES :/PREST.DE SERVICES
709610 R.R.R.ACCORDES :/PREST.DE SERVICES-
R.R.R.ACCORDES :/PRE COUTS
709620 R.R.R.ACCORDES :/PREST.DE SERVICES-SS
R.R.R.ACCORDES :/PRE TR
709700 R.R.R.ACCORDES :/VENTES DE
R.R.R.ACCORDES :/VEN MARCHANDISES
709800 R.R.R.ACCORDES :/PROD. DES
R.R.R.ACCORDES :/PRO ACTIV.ANNEXES
709841 R.R.R. ACCORDE R.R.R Prov
751100 REDEV.POUR REDEV.POUR
CONCES.,B CONCES.,BREV.,LICENCES,MARQUE
751600 DROITS D'AUTEUR ET D DROITS D'AUTEUR ET DE REPRODUCTION
751800 AUTRES DROITS ET VAL AUTRES DROITS ET VALEURS SIMILAIRES

3.4.3 Change Logon Language to Installation Language


(English)

Use
Installation language of SAP Best Practices: Please change back to language English.

Procedure
Please logon on in language English and proceed with further installation steps.

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