Process of registering an instrument affecting land and building

An instrument can be defined as a formal or legal document in writing, such as a contract, deed,
will, bond, or lease. It contains some legal rights or obligations. According to chapter III of
registration of documents ordinance, an instrument was defined as an instrument affecting land.

Instrument (Document) shall be prepared according to provisions of the Notaries ordinance

and Registration ordinance and other related laws. Therefore, here a process of registering an
instrument/document can be seen according to register general’s department as follows.

Submission procedure

Instrument (Document) should be tendered to the relevant Land Registry where the land is
situated. Land or movable property situated in more districts than one may be presented for
registration to the Registrar General. Instrument (Document) could be submitted on either of
the following manners:

 Being submitted through post

 Being submitted by authorized person
 Being submitted through a notary or legal firms

Persons who may present document for registration

 Any person executing the document

 Any person claiming any interest or benefit thereunder
 Any person having any interest in or charge on any property affected thereby
 The agent of any such person or an attorney-at-law or notary acting on behalf any such
person; letter of authority should be submitted if the agent of any such person is
presented document for registration

Instrument (Document) Required

Followings are the instrument which are need for the registration.
 The original document
 Duly attested or certified copy

And the document will return to the person who presented document for registration or his
agent.
Process Timeline
Time period which obtains for this process is 10 working days. And there can be identified few
steps to be done here as follows;

1. Receive Instrument and registration fee

2. Issue Day Book receipt and cash receipt
3. Check compliance with related laws and regulations
4. Register or refuse and endorse

If there are inquiries related to this process it is need to contact Registrar of Lands in relevant land
registry or Registrar General. Moreover, every Registrar shall prepare and keep the prescribed
books for the registration of instrument.

Books for registration of instruments affecting land

 Every Registrar shall prepare and keep the prescribed books for the registration of
instruments, allotting to each book a defined division of his province or district.
 The books for the registration of instruments established under the Land Registration
Ordinance, 1891, or any enactment repealed by that Ordinance shall continue to be
used, and shall be deemed to be kept under Chapter iii in Registration ordinance.

According to notary ordinance following rules may be considered.

 Where both person executing deed and attesting witnesses unknown to notary deed not
to be executed.
 Full names of parties and witnesses to be ascertained.
 Registers in the land registry to be searched before executing deed affecting land.
After all considerations, duplicates of deeds to be transmitted to Registrar of Lands.
Individual contribution

Identifying the meanings of “instrument”, “affecting land” and the process of registering an
instrument affection a land or building according to relevant laws such as Notaries ordinance,
Registration ordinance, etc. and summarizing the findings to a simple process which can easily
understand.