Sie sind auf Seite 1von 5

Assignment-1: Project Procurement and Contract class

PROJECT PROCUREMENT PLAN

Project Name: Power Generation from the Wind Energy Available During
Movement of Train
Prepared by: Kashif Nawaz Khan
Date 05/18/2018
(MM/DD/YYYY):

Project Initiation Phase – This portion of the Procurement Plan document is used to provide the
project selection team with general information about the possible purchase of goods and services.
No approval signatures are required.

1. Procurement Statement

The following procurement items and/or services have been determined to be essential
for project completion and success. The following list of items/services submit to the contracts
and purchasing department:
Item/Service
Capacitors
Resistors
Inductors
Transformers
ICs

2. Estimated Cost

After conducting a cost analysis on products or services which can be provided


internally and compared with purchase prices from vendors.
Estimated total cost of all procurements is 200 million +/- 10%

RIPHAH INTERNATIONAL UNIVERSITY ISLAMABAD


Assignment-1: Project Procurement and Contract class

3. Vendor Selection

All items and services to be procured for this project will be solicited. The
contracts and purchasing department will solicit bids from various vendors in order
to procure the items within the required time frame and at a reasonable cost.
Approach = IFB

Project Planning Phase – This portion of the Procurement Plan document provides detailed
information about how vendors, products and services will be chosen, what kind(s) of contract(s)
will be used, how vendors will be managed and who will be involved at each stage of the process.
This document should be approved by appropriate individuals before the actual procurement
process begins.

1. Procurement Definition

The following procurement items and/or services have been determined to be essential
for project completion and success. The following list of items/services, justification, and
timeline are pending PMO review for submission to the contracts and purchasing department:
Item/Service Justification Needed By
Needed for manufacturing the hardware; we do
Capacitors 24 June 2018
not make this item
Needed for manufacturing the hardware; we do 24 June 2018
Resistors
not make this item
Needed for manufacturing the hardware; we do 24 June 2018
Inductors
not make this item
Needed for manufacturing the hardware; we do 24 June 2018
Transformers
not make this item
Needed for manufacturing the hardware; we do 24 June 2018
ICs
not make this item

RIPHAH INTERNATIONAL UNIVERSITY ISLAMABAD


Assignment-1: Project Procurement and Contract class

2. Selection Process & Criteria


The criteria for the selection and award of procurement contracts under this project will be
based on the following decision criteria:
 Ability of the vendor to provide all items by the required delivery date
 Quality
 Cost
 Expected delivery date
 Comparison of outsourced cost versus in-sourcing
 Past performance
Once cost analyses are complete and the list of items and services to be procured externally is
finalized, the purchasing and contracts department will send out solicitations to outside
vendors. Once solicitations are complete and proposals have been received by all vendors the
approval process begins. The first step of this process is to conduct a review of all vendor
proposals to determine which meet the criteria established by the project team and the
purchasing and contracts department. Purchases less than Rs 1,000 only require the approval of
the Project Manager; whereas, purchases greater than Rs 1,000 must be approved by the
Contract Review Board. For these larger purchase the contract review board will meet to
determine which contract will be accepted. The Contract Review Board consists of
representatives from the project team, purchasing and contracts department, finance, and the
PMO.

3. Project Procurement Team

X Name: Phone / email: Procurement Role:


here
[ ] Kashif Nawaz Project Manager
[ ] Ali Hamza Lead Engineer
[ ] Khan Procurement Manager

RIPHAH INTERNATIONAL UNIVERSITY ISLAMABAD


Assignment-1: Project Procurement and Contract class

4. Contract Type
All items and services to be procured for this project will be solicited under firm-fixed
price contracts. The project team will work with the contracts and purchasing
department to define the item types, quantities, services and required delivery dates. The
contracts and purchasing department will then solicit bids from various vendors in order
to procure the items within the required time frame and at a reasonable cost under the
firm fixed price contract once the vendor is selected.

5. Contract Standards
Provide the standards for documentation that will be used for each contract. 
1. Delivery / Acceptance
2. Price / Charge / Price Changes
3. Change Management
4. Invoices / Late Payment
5. Performance / Guarantees / Undertakings
6. Service Levels and Warranties
7. Payment
8. Responsibilities of the Parties
9. Liquidated Damages
10. Scope and Goals

6. Vendor Management

After the contract is awarded, the project team tracks the performance of the
contractor against performance criteria in the contract and his or her
contribution to the performance of the project. Contractors have to deliver
the product or service that meets the quality expectations and supports the
project schedule.

7. Links to related planning documents

Contract/Agreements
Change Request Management Plan
Vendor Payment Plan
Procurement Management Plan

RIPHAH INTERNATIONAL UNIVERSITY ISLAMABAD


Assignment-1: Project Procurement and Contract class

8. Project Procurement Plan / Signatures


Project Name: Power Generation from the Wind Energy Available During
Movement of Train
Project Kashif Nawaz Khan
Manager:
I have reviewed the information contained in this Project Procurement Plan and agree:

Name Title/Position Signature Date


(MM/DD/Y
YYY)
Farrukh Kamran Senior Engineer 05/18/2018
05/18/2018
Kashif Nawaz Khan Project Manager
05/18/2018
Khan Procurement Manager

The signatures above indicate an understanding of the purpose and content of this document by those
signing it. By signing this document, they agree to this as the formal Project Procurement Plan.

RIPHAH INTERNATIONAL UNIVERSITY ISLAMABAD

Verwandte Interessen