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MANUAL OF
ENVIRONMENTAL MANAGEMENT
SYSTEM
(ISO 14001:2015)
AFC-EMS:M
Registered Office:
AFCONS House,
16, Shah Industrial House,
Veera Desai Road, Azad Nagar P.O.,
Andheri (W), Mumbai – 400 053
MANUAL OF
ENVIRONMENTAL
MANAGEMENT
SYSTEM
(ISO 14001:2015)
ISSUE OF MANUAL
Copy Number :
(Issuing Authority)
Afcons Infrastructure Limited Chapter No.: 00
ISO 14001:2015 EMS Date: 01.07.2017
Environmental Management System Manual Revision No. 00
Revision Table Page 4 of 72
02
03
04
05
06
07
08
09
10
This revision sheet shall be updated & issued with each revision in this EMS
Manual.
CHAPTER-01
Table of Contents
CHAPTER-02
FOREWORD 10
A. BACKGROUND 11
B. MANUAL ADMINISTRATION 12
I. INTRODUCTION TO MANUAL 12
II. STRUCTURE OF THE MANUAL 12
III. MAINTAINED DOCUMENTED INFORMATION 13
IV. AMENDMENT PROCEDURE 13
C. DISTRIBUTION LIST 15
D. CORPORATE PROFILE 16
1.0 SCOPE 20
2.0 NORMATIVE REFERENCES 22
3.0 TERMS AND DEFINITIONS 23
3.1 TERMS RELATED TO ORGANIZATION AND LEADERSHIP 23
3.1.1 MANAGEMENT SYSTEM 23
3.1.2 ENVIRONMENTAL MANAGEMENT SYSTEM 23
3.1.3 ENVIRONMENTAL POLICY 23
3.1.4 ORGANIZATION 23
3.1.5 TOP MANAGEMENT 23
3.1.6 INTERESTED PARTY 23
3.2 TERMS RELATED TO PLANNING 24
3.2.1 ENVIRONMENT 24
3.2.2 ENVIRONMENTAL ASPECT 24
3.2.3 ENVIRONMENTAL CONDITION 24
3.2.4 ENVIRONMENTAL IMPACT 24
3.2.5 OBJECTIVE 24
3.2.6 ENVIRONMENTAL OBJECTIVE 24
3.2.7 PREVENTION OF POLLUTION 24
3.2.8 REQUIREMENT 24
3.2.9 COMPLIANCE OBLIGATIONS (PREFERRED TERM) 25
3.2.10 RISK 25
3.2.11 RISKS AND OPPORTUNITIES 25
3.3 TERMS RELATED TO SUPPORT AND OPERATION 25
3.3.1 COMPETENCE 25
3.3.2 DOCUMENTED INFORMATION 25
3.3.3 LIFE CYCLE 25
3.3.4 OUTSOURCE (VERB) 25
3.3.5 PROCESS 25
3.4 TERMS RELATED TO PERFORMANCE EVALUATION AND IMPROVEMENT 26
3.4.1 AUDIT 26
3.4.2 CONFORMITY 26
3.4.3 NONCONFORMITY 26
3.4.4 CORRECTIVE ACTION 26
3.4.5 CONTINUAL IMPROVEMENT 26
3.4.6 EFFECTIVENESS 26
3.4.7 INDICATOR 26
3.4.8 MONITORING 26
3.4.9 MEASUREMENT 26
3.4.10 PERFORMANCE 27
3.4.11 ENVIRONMENTAL PERFORMANCE 27
3.5 TERMS RELATED TO AFCONS 27
3.5.1 VICE CHAIRMAN AND MANAGING DIRECTOR 27
3.5.2 DEPUTY MANAGING DIRECTOR 27
3.5.3 DIRECTOR 27
3.5.4 MANAGEMENT REPRESENTATIVE 27
3.5.5 BUSINESS UNIT - HEAD 27
3.5.6 PROJECT CONTROLLER 28
3.5.7 PROJECT MANAGER 28
3.5.8 HEAD OF THE DEPARTMENT 28
4.0 CONTEXT OF THE ORGANIZATION 30
4.1 ORGANIZATION AND ITS CONTEXT 30
4.2 NEEDS AND EXPECTATIONS OF INTERESTED PARTIES 31
4.3 THE SCOPE OF THE ENVIRONMENTAL MANAGEMENT SYSTEM 32
4.4 ENVIRONMENTAL MANAGEMENT SYSTEM 33
5.0 LEADERSHIP 35
5.1 LEADERSHIP AND COMMITMENT 35
5.2 ENVIRONMENTAL POLICY 36
5.3 ORGANIZATIONAL ROLES, RESPONSIBILITIES AND AUTHORITIES 37
Purchase In-charge 45
Stores In-charge 45
Core Team Members (Site Engineers; Equipment Operators; Specialized Officers/technicians) 45
All other Personnel 45
6.0 PLANNING 47
6.1 ACTIONS TO ADDRESS RISKS AND OPPORTUNITIES 47
6.1.1 GENERAL 47
6.1.2 ENVIRONMENTAL ASPECTS 48
6.1.3 COMPLIANCE OBLIGATIONS 49
6.1.4 PLANNING ACTION 50
6.2 ENVIRONMENTAL OBJECTIVES AND PLANNING TO ACHIEVE THEM 50
6.2.1 ENVIRONMENTAL OBJECTIVES 50
6.2.2 PLANNING ACTIONS TO ACHIEVE ENVIRONMENTAL OBJECTIVES 51
7.0 SUPPORT 53
7.1 RESOURCES 53
7.2 COMPETENCE 53
7.3 AWARENESS 53
7.4 COMMUNICATION 54
7.4.1 GENERAL 54
PREPARED BY REVIEWED BY APPROVED BY ISSUED BY
The Environmental Management System has been formulated on the basis of the
requirements of ISO 14001:2015. The Section titled “Introduction” explains the
structure, issue and updating of the Manual. The Manual and the information
incorporated herein are the property of Afcons Infrastructure Ltd.
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Introduction Page 11 of 72
A. BACKGROUND
The systematic approach to the environmental management has provided the Top
Management with information on environmental protection and sustainable
development leading to success in business and contributing to sustainable growth
through the guided Environmental Policy.
B. MANUAL ADMINISTRATION
i. Introduction To Manual
This Environment Management System (EMS) Manual describes the Clauses in the
Standard as adopted by AFCONS and includes:
The EMS Manual is structured as shown in the ‘Contents’ of this Manual. The
Manual is arranged under various Chapters (ranging from 1 to 10).
From the Chapter-4 and thereafter, the Section Number represents the respective
clause of the Standard.
This manual carries the Revision No. of the Chapter, the effective Date on each
page.
Signatures of the approving and issuing authority are available in the Revision table
page and Chapter-1 pages.
The VC&MD of AFCONS is the approving authority for the first and all revised
versions of the EMS Manual.
Revision number ‘00’ is allotted to first issue of all Chapters of this EMS Manual. This
edition will be considered for a change after total 10 amendments have been made
to different sections of the manual as per amendment sheet. The “Master Copy”
(stamped) of the EMS Manual bears the signatures of the Approving and the Issuing
Authority in original. All other copies are duplicated and stamped as “Controlled
Copy” for circulation as detailed in the Distribution List.
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Introduction Page 13 of 72
If the sites are having the obligation of submitting the HSE Manual to their respective
client based on contractual conditions, this EMS manual may be modified to suit to
the site requirements. The Business Unit Head is the approving authority for the first
and all revised versions of the EMS Manual. The issuing authority of this document
at site will be the Project Manager.
For the sites, the Management Representative (i.e. the Project Manager) is
authorized by the Business Unit Head to execute the activities of preparing, issuing,
and amending the maintained documented information.
Apart from the controlled copies, only the Management Representative, if required,
issues any additional copy of the EMS Manual, and such copies of the EMS Manual
are stamped “UNCONTROLLED COPY”. These uncontrolled copies do not come
under the purview of document control and are not in use within the company.
Distribution list given in this Section of the EMS Manual is used as reference during
issue of the EMS Manual.
The Management Representative retains one copy of the obsolete section(s) for the
current edition as well as previous obsolete edition(s).
C. DISTRIBUTION LIST
Copies of this EMS Manual are controlled, and are made available to the
following persons.
3 Director 03
5 Project Controller 05
6 Project Manager 06
7 Department In-charge 07
Eg.: For different Directors, copies numbers 03A, 03B, 03C, and so on
are distributed.
D. CORPORATE PROFILE
AFCONS has been executing large and complex projects across infrastructure
segments such as:
a) Marine and Industrial: Ports and Harbors, Jetties, Dry Docks, Wet Basins,
Breakwaters, Outfall & Intake structure, LNG Tanks; Material Handling
Systems
d) Oil and Gas: Offshore Oil and Gas, Onshore Oil and Gas and
decommissioning projects
The company is among top-15 marine contractors in the world. In the financial
year ended March 31, 2016, AFCONS achieved the total income in excess of ₹4,590
crore. The parent company of AFCONS, the Shapoorji Pallonji group holds 97.37%
stake in the company and it is a professionally managed and board driven
organization.
AFCONS began its journey in 1959 as a partnership between the Rodio Group of
Switzerland and Hazarat & Co. of Bombay, both of which had long years of
construction experience in their fields. Known as Rodio Hazarat & Co., the firm made
its name in the field of specialised foundations and heavy construction works.
Since its inception, the philosophy of AFCONS has been to achieve self-reliance in
specialised civil construction and heavy civil engineering works. The growth
achieved by the company over the years is a fitting testimony to the success of this
philosophy. The company fosters an environment that helps create knowledge to
achieve business goals. It has consistently attracted talent and created dedicated
cadres of engineers and technicians in several disciplines.
The equipment base of AFCONS is one of the key factors that make it a strong
global EPC player. The company had developed facilities to design and build
specialized equipment including
High-Capacity Cranes
Piling Rigs
Some of the equipment are tailor-made to meet the requirements of specific projects.
This has facilitated the growth of self-reliant technology, apart from the substantially
saving on cost incurred from importing equipment from abroad.
c) Administration
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h) Corporate Communication
i) MIS
Each of these service units are managed by leading industry professionals, who
have streamlined the processes and aligned them with the business needs of
AFCONS. The company has well-defined processes on governance systems and
standard industry guidelines are followed.
GENERAL SCOPE,
TERMS &
DEFINITIONS
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1.0 SCOPE
All the Clauses of ISO 14001:2015 are applicable to AFCONS for implementation of
Environment Management System.
Achieving financial and operational benefits that can result from implementing
environmentally sound alternatives that strengthen the organization’s market
position;
AFCONS has established the manual and procedures to fulfill the requirements of
the Environment Management System based on the following Plan – Do – Check –
Act approach.
The scope of the Environmental Management System covers all activities such as
the construction processes, plant, equipment, verification of processes at different
stages from mobilization to the completion of the project, purchasing, storage, and
disposal of wastes, training, management responsibility etc. related to the
construction activities of AFCONS.
d) Quality Manual
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3.1.4 Organization
Person or group of people that has its own functions with responsibilities, authorities
and relationships to achieve its objectives
Person or group of people who directs and controls an organization at the highest
level
Person or organization that can affect, be affected by, or perceive itself to be affected
by a decision or activity
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3.2.1 Environment
3.2.5 Objective
Result to be achieved
3.2.8 Requirement
Legal requirements that an organization has to comply with and other requirements
that an organization has to or chooses to comply with
3.2.10 Risk
Effect of uncertainty
3.3.1 Competence
Consecutive and interlinked stages of a product (or service) system, from raw
material acquisition or generation from natural resources to final disposal
3.3.5 Process
3.4.1 Audit
Systematic, independent and documented process for obtaining audit evidence and
evaluating it objectively to determine the extent to which the audit criteria are fulfilled
3.4.2 Conformity
Fulfilment of a requirement
3.4.3 Nonconformity
Non‐fulfilment of a requirement
3.4.6 Effectiveness
Extent to which planned activities are realized and planned results achieved
3.4.7 Indicator
3.4.8 Monitoring
3.4.9 Measurement
3.4.10 Performance
Measurable result
The Director who is accountable for providing the Financial resources of the
organization while implementing the environmental management system.
3.5.3 Director
The Director is the highest deciding authority in his own function and reports directly
to the VC & MD.
The head of the business unit who controls from tendering to implementing to the
closure of the project and its business elements including the allocation of all
resources necessary for the implementation of environmental management system
within the respective business unit.
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The person who controls the project from planning the resources to implementation
and its progress including the approving of specific resources for the implementation
of environmental management systems from the Head Office.
The person who manages the project on a daily basis from the project location. He
implements the environmental management system at the site through the in-
charges representing the departments operating at the site.
The person is the head of his department controlling all the resources within his
department and distributing them for the specific requirements including for the
environmental management system requirements.
CONTEXT OF THE
ORGANIZATION
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AFCONS has determined external and internal issues that are relevant to its purpose
and that affect its ability to achieve the intended outcomes of its environmental
management system. The issues included environmental conditions being affected
by or capable of affecting the organization.
In addition to the above core environmental issues, AFCONS also considered the
implications and risks to the business in respect of
Compliance obligations
Financial implications
In applying the above criteria and techniques AFCONS will actively manage and
implement programs, processes and business strategy to mitigate adverse
environmental impacts derived from the environmental aspects. These aspects will
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form the core strategy of the organization when managing both the risks and
opportunities for enhancing the local and global environment. These key strategies
and programs will form the core issues of AFCONS when implementing and mapping
its environmental management system.
Reference:
c) The Needs and expectations that has become its compliance obligations.
Reference:
e) Its authority and ability to exercise control and influence considering life cycle
perspective.
Reference:
AFCONS has considered the knowledge gained in 4.1 and 4.2 when establishing
and maintaining the environmental management system.
LEADERSHIP
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5.0 LEADERSHIP
For all decision making processes and accountability pertaining to the leadership,
VC&MD shall be the Top Management at HO. VC&MD may instruct the
Directors/HODs to provide their valuable inputs for effective implementation of the
EMS.
The Top Management of AFCONS has defined, documented the OHSE Policy, as
per the organizational needs and fulfilling the requirements of the ISO 14001:2015.
While establishing the Policy, it is ensured that the same:
The Policy are reviewed periodically in the Management Review Meetings for its
continuing suitability. Whenever any change takes place in the above OHSE Policy, it
shall be communicated to all employees, business associates and relevant external
interested parties.
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The OHSE Policy may be further modified by the Top Management of the particular
site to suit to the specific client’s requirements or commitments.
Reference:
The Top Management of AFCONS has defined the roles, responsibilities and
authorities of the personnel within the EMS and communicated within the
organization.
The Top Management of AFCONS has also defined the responsibility and authority
of the Key Management personnel keeping in view of the following:
A Business Unit head and the HOD within the Organization from the Top
Management shall have the responsibility of implementing and maintaining
the Environmental Management System. They shall also provide adequate
data for Management Review Meeting.
All identified personnel are made clear on their duties, responsibilities and
authority in meeting EMS requirements by facilitating them with job specific
trainings and orientation.
Top management has assigned the responsibility and authority to the Head of the
Departments for:
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The Roles, Responsibility and Authority of different personnel who manage, perform
and verify work affecting Environment Management System are defined below in
accordance with the main activity of their departments / sections. The authorities on
Environment Management issues delegated to the individuals are commensurate
with the responsibilities.
The Head of the Departments communicate down the line the responsibilities of the
personnel for effective implementation of the Environment Management System
The Vice Chairman & Managing Director of AFCONS has appointed the “Executive
Director” as the Management Representative for establishing, implementing,
monitoring and reporting the Environment management systems in the organization.
However at the sites, the Project Manager appoints the MR.
Reference:
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6.0 PLANNING
6.1.1 General
The planning for the environmental management system has been done by:
AFCONS has done the planning of actions to address risks and opportunities to give
assurance that the environmental management system can achieve its intended
outcomes, prevent or reduce undesired effects, including the potential for external
environmental conditions to affect the organization and to achieve continual
improvement.
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To identify the Environmental Aspects resulting from its activities, products and
services that it can control within the defined scope and those that it can influence,
and their associated environmental impacts, considering a life cycle perspective
The AIA is carried out by a cross-functional Core Group along with concerned
departmental personnel.
The aim of AIA is to determine the Environment Objectives and Targets with respect
to:-
The AIA includes the evaluation and rating of the impacts and identifying suitable
control measures in the form of Work Instructions and / or Improvement
Management Programs to eliminate / isolate / reduce the environmental impact.
Accordingly, the training needs of the personnel are identified and they are trained
for the timely and effective implementation of the control methodologies.
The following Procedure and Documents has been established and maintained
related to the AIA.
Reference:
Reference:
These action plans are recorded in the environmental management programs with
evaluation of the effectiveness of the actions taken.
The Top Management in coordination with the MR and Heads of the Department sets
the Environmental Objectives (that are measurable, and monitored) for relevant
functions and levels of AFCONS.
Environment Objectives are established and documented. It is ensured that the set
Objectives are consistent with the Environmental Policy and framed consider the
significant Environmental Aspects, associated compliance obligations, technological
options, financial, operational and business requirements and the views of interested
parties. The objectives are monitored on quarterly basis. Keeping in view the
management’s commitment.
It is also ensured that the Environment Objectives and corresponding Targets brings
in continual improvement in Environment performance and is aimed towards
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prevention of pollution and environment protection. The Objectives and Targets are
reviewed and communicated departmentally once in six months as well as in the
Management Review Committee Meetings.
Reference:
These programmes define the type of improvement will be done, and document in
the form of Action Plans the activity wise resources required, responsibility, time
frame by which they are to be achieved and evaluation of the results. Monitoring of
the improvement programs will be done by identifying measureable indicators for
environmental objectives.
7.0 SUPPORT
7.1 Resources
Equipment necessary for controlling the pollution levels and instruments needed for
monitoring the environmental performance are identified, procured and Work
Instructions etc. are laid down for effective implementation.
7.2 Competence
It is ensured that all personnel, performing tasks that create a significant impact on
the environment, have been imparted appropriate training to improve their
Environment competence level.
Reference:
7.3 Awareness
The training procedure incorporates the need to make the personnel – working for or
on behalf of AFCONS, at each relevant function and level, aware of:
Reference:
7.4 Communication
7.4.1 General
AFCONS has established, implemented and maintained a system for Internal and
External Communication, related to Environment Management System with the
following objectives.
Banners/Posters
Suggestion Scheme
Awards
Reference:
RDI-SU-STD-09: Communication
7.5.1 General
At AFCONS a system has been established and for EMS Documentation in paper
form in a four-tier system as described below.
Level I
Level II
Level III
Level IV
ii) They are periodically reviewed, revised as necessary and (re)approved for
adequacy prior to issue by authorized personnel;
iii) The current versions of relevant documents are available at all locations
where operations essential to the effective functioning of the EHS
Management System are performed;
iv) All obsolete documents are promptly removed from all points of issue and
use, or otherwise assured against unintended use; and
vi) All documents of external origin necessary for the planning and operation
of the Environment Management System are identified and distributed at
appropriate places.
vii) information that is obsolete is removed from all points of issue and from
places and situations of use
Reference:
8.0 OPERATION
These Operational Control Procedures (OCPs) are issued to the user Departments
and personnel are trained to follow the same. Work Instructions have been
established and operating criteria have been stipulated to cover situations where their
absence could lead to deviation from the EMS Policy and the Objectives & Targets.
Personal Protective Equipments, Supervision, Informative Displays, Safety Signage’s
– as appropriate for specific operations and activities, are also provided.
Informative and awareness displays are also put at various locations for the
employees and various personnel within the site, including (sub) contractors,
transporters and visitors.
The following Procedure and Documents has been established and maintained
related to Operational Control.
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Reference:
AFCONS has identified the potential EMS emergency situations during the
Environmental Aspect Impact Analysis. Emergency Plan, which defines the
Emergency Preparedness and Response procedures, has been established,
implemented and maintained to ensure appropriate & structured responses to
unexpected and accidental incidents as well as preventing and mitigating any EMS
impacts caused.
The Emergency Plan and Work Instructions / relevant Documentation are reviewed
and revised after the occurrence of incidents or emergency situations, where
necessary.
Reference:
9.1.1 General
AFCONS monitors measures and records on a regular basis the actual performance
against the set EMS Objectives and Targets, operational process and operating
criteria. These key characteristics related to the significant Environmental Aspects &
Impacts are also recorded and provided as an input in the Management Review
Meeting.
The following Procedures and Documents has been established, implemented and
maintained related to Performance Measurement and Monitoring.
Reference:
Evaluation of the compliance is done and if needed action is taken and recorded in
the Legal register. Awareness sessions are conducted regularly to maintain the
knowledge and understanding of its compliance status. Records of the results of
these periodic evaluations are kept.
Reference:
9.2.1 General
AFCONS conducts internal audit every six months to provide following information to
the management on the environment management system:
a) Conforms to:
AFCONS has established and maintained a Procedure for ensuring periodic Internal
EMS Management System Audits to be carried out by trained and competent Lead /
Internal Auditors, who are independent of the area / function / department under
audit.
The results of the audits are informed to the Management for review.
Process for Audit has been established, implemented and maintained that address:
Reference:
Changes in the external and internal issues that are relevant to the
environmental management system.
Adequacy of resources.
Legal, Corporate & other requirements: existing and amendments and its
compliance
Minutes of the Management Review Meeting are recorded and maintained for at
least 3 years. The output from the management review in the form of Minutes of
Management Review Meeting include any decisions and actions related to:
Reference:
10.0 IMPROVEMENT
10.1 General
AFCONS has defined responsibility and authority for identifying and correcting,
handling and investigating non-conformities, taking action to mitigate any impacts
caused and for initiating and completing corrective and preventive actions.
Immediate containment actions / Corrections are taken against any EMS non-
conformity. Root cause analysis is carried out and thereafter corrective are taken as
appropriate to the magnitude of problems and commensurate with the EMS effects
encountered. Determining the cause of the non-conformity, if similar non-
conformities exist or could potentially occur.
The effectiveness of the Corrective Actions is reviewed and records are maintained.
Any amendment(s) in the EMS Management System Documentation as a result of
the Corrective action(s) are recorded and implemented.
Reference:
set in line with the Environmental Policy (OHSE Policy), AFCONS continually
improves the suitability, adequacy and effectiveness of the environmental
management system by achieving the intended outcomes.