World Climate Programme

World Climate Data and Monitoring Programme

WCDMP-No. 70

Guidelines for Plant

Phenological Observations

WMO-TD No. 1484

(Contributions by: Elisabeth Koch1, Ekko Bruns2, Frank M. Chmielewski3,
Claudio Defila4, Wolfgang Lipa1, Annette Menzel5)

1
Zentralanstalt für Meteorologie und Geodynamik, Austria
2
Deutscher Wetterdienst, Germany
3
HU Berlin, Germany
4
MeteoSwiss, Switzerland
5
TU München, Germany

Edited by: Omar Baddour and Hama Kontongomde

World Climate Data and Monitoring Programme

WMO/TD No. 1484

© World Meteorological Organization, 2009

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2
 THE WCDMP GUIDELINES SERIES

In recognizing the need for WMO Members to improve their climate monitoring
services, the Commission for Climatology (CCI) placed a high priority on the
distribution of guidelines for the National Meteorological and Hydrological Services
(NMHSs). Thus, the World Climate Data and Monitoring Programme (WCDMP)
series of guideline documents provide information and assistance in organizing,
operating and managing climate observations, climate data management and climate
monitoring activities. They are also designed to present processes and technological
solutions and innovations that attempt to address the special situation and needs of
small NMHSs, which often have limited resources. To the extent possible, guideline
documents should also be applicable to other WMO Programmes, flexible to a range
of needs, formulated in a way that can be upgraded.

The technical document on the guidelines for plant phenological observations raises
the benefits of these types of observations in monitoring the impact of the changing
climate on an important biosphere element of the climate system which is vegetation.
The content of the document was elaborated by experts in climatology and
biometeorology in a multidisciplinary team work approach. The guidelines included
in the document are based on scientifically recognized principles and good practices
undertaken by several institutions having long experience in carrying out plant
phonological observations and related data management and services.

3
 Guidelines for plant phenological observations

Table of contents

1. Introduction 5
Definition of phenology and seasonality 5
Benefits of phenological observations for NMHSs 5
Importance of phenology for climate change studies 6
Short history of phenology 7
Applications of phenological observations 8
2. Guide to phenological observations 8
Principles for observations 8
Which plants 9
Which phases 9
Where 10
When, how often 10
3. Data Documentation – Metadata 11
4. Data management 11
5. Going public – publications, services and products 12
6. Acknowledgements 12
7. References 11

4
1. Introduction
Definition of phenology and seasonality
“Phainestai” the ancient Greek word meaning ‘to show or to appear’ is found in many modern
language words reflecting the original.
Modern phenology is the study of the timing of recurring biological events in the animal and plant
world, the causes of their timing with regard to biotic and abiotic forces, and the interrelation among
phases of the same or different species (Lieth, 1974). Leaf unfolding, flowering of plants in spring, fruit
ripening, color changing and leaf fall in autumn as well as the appearance and departure of migrating
birds and the timing of animal breeding are all examples of phenological events.

ATMOSPHERE

INDIVIDUAL
BIOSPHERE CHARACTERISTICS

The plant and its environment

SOIL (Defila, 1992)

Plant development, and thus phenological phases, show great interannual variability and also large
spatial differences. Individual (e.g. genes, age) and environmental factors (weather and climate
conditions in the micro- and macro-scale, soil conditions, water supply, diseases, competition, etc.)
influence plants. They can be viewed as integrative measurement devices for the environment. The
seasonal cycle of plants however is influenced to the greatest extent by temperature, photoperiod and
precipitation (Sarvas 1972, 1974, Morellato and Haddad, 2000, Keatley, 2000). In particular, spring
development in the Northern Hemisphere mid-latitudes mainly depends on the temperature in winter
and spring; in the tropics and subtropics rainfall regime is predominant.
Similarly, the timing of migration and breeding of animals is often driven, or modulated, by temperature
and precipitation patterns (Dunn and Winkler, 1999, Ahas, 1999, Sparks et al, 1999, Scheifinger et al,
2005)
Seasonality here refers to non-biological events such as lake and sea icing (e.g. the “ice on or off” of
the Baltic Sea – from Finnish records) and regular inundations of rivers (e.g. the annual flooding of the
Nile was an important phenomenon in ancient Egypt enriching the soil and thus bringing good
harvest).

Benefits of phenological observations for NMHSs

The close relationship between plant development, weather and climate has resulted in phenological
observation networks being run by the National Meteorological Services in many countries. Phenology
is easy to observe and is a cost efficient instrument for the early detection of changes in the biosphere
and therefore nicely complements the instrumental measurements of National Meteorological
Services. Different types of phenological networks exist: phenological networks observing wild plants,
agricultural observation systems and measurements of the pollen concentration by means of pollen
traps. The Austrian, Estonian and Slovak NMHSs for example, and the UK Phenology Network also
include observations of the timing of migration of animal species and the timing of breeding.
Up-to-date observations flow into several products generated at the NMHSs; an example are the crop
disease forecasts of DWD. The start of the pollen season doesn’t only affect sensitive people but also
the pollen forecasters at many meteorological services. Bulletins reporting the current pollen
concentration as well as pollen forecasts are a highly esteemed product for people with allergies.
Furthermore the pollen products enable important business connections in the medical sector.

5
From the beginning, phenological observations have been used to support the scheduling of
agricultural works. Agricultural phenology networks mainly include intensive observations of fruit trees
and vines. Plants vary in their sensitivity to frost or pests depending on their state of development.
Information on the actual state of the cultures is indispensable to provide important support in the form
of frost warnings and recommendations for pest control measures. Pest forecast models based on
meteorological and phenological data have been developed in several countries to enhance cost
efficiency in agriculture (e.g. agrometeorological forecasts of the Deutscher Wetterdienst,
http://www.dwd.de).
In recent years phenology has changed its image from traditional data collection to a very important
integrative parameter to assess the impact of climate change on ecosystems. In this context the long
data series originating from the plant and animal observation networks have become very valuable
and the maintenance of the observation networks has become a higher priority within the associated
National Meteorological Services.
Long phenological records are the basis of several climate change research projects at some National
Meteorological Services. Due to the increased scientific value of phenology, these projects provide the
opportunity for the NMHSs to gain access to third-party funding.
Phenology is a good instrument to communicate general climate characteristics as well as the effects
of climate change to the broad public There is substantial public interest in phenological bulletins (e.g.
in the Netherlands, Vliet et al, 2003) indicating the actual state of vegetation development during the
vegetation period. The information on the characteristic of the current year (especially early or late
year), may increase the public awareness of nature and its seasonal chronology and may act as a
motivation for people to actively observe natural processes.
Furthermore phenology already is (and might become) an even more important topic to enhance the
public relation activities of the meteorological services. Several newspaper articles throughout the year
indicate the relevance of this topic for the media and public interest.

Importance of phenology for climate change studies

Numerous examples – from the duration of the growing season for gingko trees in Japan to the
flowering of lilac in the US or the flowering of snowbells in Germany – show that climate change is
significantly changing the seasonality of our eco-systems, especially in the middle and higher northern
latitudes. The IPCC (Intergovernmental Panel on Climate Change) concluded in its Third Assessment
Report in 2001 that many physical and biological systems, such as hydrology, glaciers and ice,
vegetation, insects, birds and mammals, are already reacting to changing temperatures. By far the
majority of these reactions are proceeding in the expected direction, i.e. they reflect the known
relationship with temperature.
The importance of phenology lies in it’s effectiveness as a tool to monitor impacts of climate change
on plants and animals. Some imminent effects on vegetation include: (1) range shifts towards the
polar regions and higher altitudes; (2) changes in population density and composition of species;
(3) longer growing seasons; and (4) earlier plant flowering, earlier breeding times, egg laying in the
year. The last two may be best delineated by phenology. The intervals at which such events occur are
very closely related to climate and weather conditions, especially temperature in spring and summer.
Unlike the change in range shifts or changing composition of eco-systems, which may be confounded
by other drivers, such as land use change or habitat fragmentation, temperature is the factor of crucial
influence here. Thus, phenology is probably the simplest and most cost effective means of observing
the effects of changes in temperature, and consequently, phenology has become an important tool in
global change research. The use of phenology as a biological indicator of climate change
presupposes: (1) precise quantitative analysis of changes in phenological time series; (2) a known
relationship with temperature; or (3) an analogous change in corresponding temperature series over
time.
In cases where phenological series go well beyond the period of instrumental meteorological
measurements, such as for the oldest known series which stems from Kyoto in Japan or the
observations of the Marsham family in Norfolk, Great Britain, the findings observed in plants can also
be taken as proxy or substitute data for temperatures. The records kept in conjunction with grape
picking in France, Switzerland and the German Rhineland since 1480 are prime examples, allowing an
assessment of average temperature during the growing season.
Reported changes in plant phenology are quite uniform with numerous studies indicating that the
onset of plant growth in the middle and higher latitudes of the northern hemisphere has become earlier
in spring, the growing season has become longer and the breeding season starts earlier (Parmesan

6
and Galbraith, 2004, European Environment Agency, 2004, Sparks and Menzel, 2002, Koch, 2000,
2003, Menzel et al. 2006).

Short history of phenology

Charles Morren, a Belgian botanist, introduced the 140

word in French for phenology for the first time in 130

1853; but of course the history of phenology is much

120
older, dating back to the time of hunters and

day of year
gatherers. 110

The aboriginals who have occupied the Australian 100

continent for at least 50,000 years developed a deep 90

understanding of the interrelationships between the

80
environment and its influence on fauna and flora. 700 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000

Aboriginal calendars recognize between 5 and 10 A.D.

seasons, each season defined by the changes in Dates of cherry flowering in Kyoto
flora and fauna well as the strength of wind, amount (source: Menzel A, Fabian P (2002) Pflanzen-
und Tierwelt als Boten des Klimawandels. In:
of rain and temperature (Keatley in Schwartz, 2003). Hauser, W. (Herausgeber für das Deutsche Museum und
Japan has the oldest existing (and still on-going) die Münchener Rückversicherungs - Gesellschaft): Klima.
phenological monitoring record. The flowering of the Das Experiment mit dem Planeten Erde. Begleitband und
Katalog zur Sonderausstellung des Deutschen Museums
cherry tree has been observed and recorded for vom 7.11.2002 bis 15.6.2003: 218-233.)
about 1300 years (Menzel and Dose, 2005).
A very old European time series of phenological observations is the bud burst of horse-chestnut in
Geneva, dating back to 1808. A clear trend towards earlier appearance (0.24 days per year) was
th
detected becoming more pronounced since the beginning of the 20 century. This coincides with the
growth and industrial development of Geneva (Defila and Clot, 2001). The climatological and
phenological records of the Marsham family in Norwich, England, are another example of a very old
European data series, as is the newly published series of cherry flowering in Switzerland which dates
back to 1721, and the grape harvest dates from France which go back to the Middle Ages.
Carolus Linnaeus is looked upon as the father of modern phenological networks. The first known
th
phenological network was installed by him in Sweden in the middle of the 18 century. In his work
Philosophia Botanica he outlined methods for compiling annual plant calendars of leaf opening,
flowering, fruiting and leaf fall, together with climatological observations “so as to show how areas
differ (Schnelle, 1955).
th
Many of the “modern” phenological networks started in the middle of the 19 century (e.g. in the
Austrian Hungarian monarchy organized by the NMS, in the US by the Smithsonian Institute or by the
Royal Society of Canada). At the same time guidelines for phenological animal and plant observations
nd
were published, for example, by Fritsch in the 2 yearbook of the newly founded K.K. Centralanstalt
für Meteorologie und Erdmagnetismus, now the NMS of Austria.
In the early 1960s the International Phenological Gardens were founded by Volkert and Schnelle. The
idea was to plant clones of different trees and bushes throughout Europe to study their phenological
development and to remove any influence of different genetic material (Chmielewski, 1996). At about
the same time, networks observing common and cloned lilacs were established in the USA by the US
Department of Agriculture (Schwartz & Beaubien in Schwartz, 2003).
In 1993 the Phenological Study Group of the International Society of Biometeorology (ISB) started a
new initiative called GPM (Global Phenological Monitoring) whose main objectives are to form a global
phenological backbone with a “standard observation program”, to link 'local' phenological networks
and to encourage establishment and expansion of phenological networks throughout the world (Bruns
et al. in Schwartz, 2003).
The European Phenology Network has been established as platform for phenologists for data
exchange, information and network activities (http://www.dow.wau.nl/msa/epn/). The GLOBE
Programme (Global Learning and Observations to Benefit the Environment, www.globe.gov) founded in
1998, recognized the value of phenological observations in education and encourages students to take
scientifically valid measurements in the fields of atmosphere, hydrology, soils, and land cover/
phenology combining scientific research with education. In Australia the Macquarie University
developed a website which hopefully may serve as the nucleus for a network to gather and collate
flowering and fruiting observations from observers around Australia (Rice et al, 2001,
http://www.bio.mq.edu.au/ecology/BioWatch ). Nevertheless one needs to acknowledge that little in

7
the way of phenological networks are available in some countries, particularly in the Southern
Hemisphere.

Applications of phenological observations

Phenological phases (events) reflect, along with other environmental conditions and genetic factors,
the characteristics of the climate. Consequently, long series of phenological observations may be used
to detect climate variability and/or climate change. The significant response of life cycle events to
global changes have caused a strong increase in interest in phenological processes as an indicator for
climate change impacts. However, the actual timing of phenological events is also of importance for
other issues in education, agriculture, human health, tourism and recreation, bio-diversity and ecology.
The following table gives more details and selected examples for phenological applications:

Agriculture Providing phenological data as input for crop models, and for the timing of
management activities
Biodiversity / Ecology Assessing the impacts of extreme events, species interaction, migration of
plant/animal communities to new zones (e.g. to higher altitude or latitude),
mismatch of timing, e.g. in food chains or mismatch of climate and species
Natural Resource Timing of management activities, resource management under climate change
Management (e.g. locating new reserves, linking of reserves)
Education Involving school children and the public in scientific research by a very cheap and
easy accessible means (plants and animals can be observed almost everywhere
without any tool apart from keen interest, some knowledge on plant/animal
identification and some basic rules), thus bringing people closer to nature.
Gardening Giving information to the public on planning activities like pest control
Human Health Providing pollen information for sensitive groups, assessing the impact of climate
change on vector borne (e.g. ticks, mosquitoes) diseases
Increasing environmental Informing the public on environmental issues like climate change and its effects
interest on vegetation and animals
Tourism, Recreation & Giving information on phenomena or events that potentially can interest people
Sports (e.g., in Austria, bike tours on cherry flowering or apricot flowering are organized,
bird watch tours)
Adapted from European Phenology Network

2. Guide to phenological observations

In the following only plant phenology is addressed. Plants have a stationary nature, and can be
planted in the location of interest as it is in the case of the international phenological gardens or the
global monitoring program.
Principles for observations
Phenological observations do not require costly equipment, as the “instrument” for monitoring the
environmental conditions is the plant itself. Indispensable for the observer are the observation form,
observation guidelines and binoculars for large trees.
Remarkable stages of plant growth whose start dates can be determined to a specific day are
observed; it is not enough to make records like “in the first days of April”.
The most important precondition to get homogenous comparable data is an exact definition of the
1
phases. Further, observations of the different phases of perennial plants i.e. plants that have a lifetime
of more than one year as, for example, native or forest trees, shrubs or fruit trees are carried out on one
individual plant. Extreme development that is very early or very late in comparison to other individuals is
often associated with the site. Attention should therefore be paid to making sure that the location of the
plant to be observed is representative of the observation area. The observer should carry out the
2
observations on the same plant for as many years as possible. Herbaceous plants are generally
observed year after year at the same site, e.g. meadow foxtail is often seen in the same meadow and
mugwort along the same farm track. This means that the phenological phase in question should have
occurred in several plants at this site. Observations of crops are usually carried out at the first cultivated
field and all phenological phases during the course of a year reported for this field. It may be important to

1
perennial plants live for more than two years
2
a plant lacking a woody stem is called herbaceous

8
record additional information for plants that are managed. As for example, the timing of some
phenological events may be influenced by changes in varieties of crop species or by watering regimes
particularly in regions where rainfall variability is an issue (see metadata).
The frequency of observation depends on growth stage and on the weather. Thus, for example, in
spring in the mid- and high-latitudes it may be necessary to make daily observations while during
summer and fall (autumn) bi-weekly visits are usually sufficient.
And last, but not least, it can be more valuable to have less, but more exact data, from a limited number
of plants than to have a very extensive programme which implies much work and is more likely to be
stopped after only a few years of observation.
Which plants
The selection of plants to be observed depends on the aim of the phenological network (for
agricultural use, human health – pollen warning, climate change monitoring, education, information of
the public, biodiversity, etc.) and on the vegetation zone (mainly related to climate). It is therefore
impossible to find plants which can be observed in all climatic regions of the globe and are suitable for
all purposes.
In 1993 the Phenological Study Group of the International Society of Biometeorology (ISB) started a
new initiative called GPM (Global Phenological Monitoring) whose main objectives, among others, are
to form a global phenological backbone with a “standard observation programme”, to link 'local'
phenological networks and to encourage the establishment and expansion of phenological networks
throughout the world. For the GPM observation programme plants where chosen which meet certain
criteria, such as easily recognizable phases, sensitivity to air temperature and broad geographic
distribution, and the phases should ideally cover the whole growing season. Therefore mainly
Northern Hemisphere fruit trees, some park bushes and spring flowers were selected for the
programme. So some of the species may not grow well in all countries and it may also not be possible
to import foreign plants to some countries due to legal restrictions.
In Europe many NMHSs run a phenological network. Seven of these monitoring programmes and five
other networks run by different organizations were compared. As a result a European backbone
programme was introduced containing species and phenophases which are at least similar in 60% of
these networks (Bruns and Vliet, 2003).
As mentioned above the selection of plants depends on the purpose of the network and on the
vegetation zone. But it is strongly advised to include at least some plants of the GPM and/or European
backbone programme in order to facilitate international network linkages.
Obeying the following basic rules when establishing a generic nationwide network with volunteer
observers and a limited botanic knowledge is recommended:
1. The plants should be well known and thus easily identified/recognized.
2. They should have a broad distribution in the region and in the network should be some
plants the phases of which should span the whole vegetation cycle of one year e.g. leaf
unfolding, may shoot, flowering, fruit ripening, autumn/fall coloration and leaf fall
Which phases
In order to gain comparable phenological data it is necessary
to define exactly the phases which are to be observed. The
use of the so called extended BBCH scale (Growth stages of
plants, BBCH Monograph, 1997) is recommended, based on
Zadok et al. (1974). The cereal code is a system for a
uniform coding of phenological similar growth stages of all
3 4
mono - and dicotyledonous plant species. It is a general
scale so one can also apply it to those plants for which no
special scale is available. For the description of the main
(longer-lasting) phenological development stages, called
principal growth stages, clear and easily recognized Cover and page of the Czech phenological
guidelines: Fenologicky atlas, CHMU 2004
3
monocotyledonous plants (have one cotyledon per seed; there are about 50,000 species of
monocotyledonous plants including the grasses (as for instance rye, corn, wheat) and lilies, bananas
and orchids). A cotyledon is the first leaf or the first pair of leaves (dicotyledonous plants) developed
by the embryo of a seed plant or of some lower plants as e.g. ferns
4
dicotyledonous plants have two cotyledon per seed; The dicotyledonous plants contain nearly
200,000 species from tiny herbs to great trees

9
external morphological characteristics are used. The secondary growth stages define a short step
of development.
The principal growth stages do not need to proceed in the ascending order of the table but can
proceed in parallel, for example, flowering stage BBCH6 can occur before leaf development BBCH1
as it does in some fruit trees or, owing to the very different plant species, certain stages may even be
omitted.
The secondary growth stages define exact points of time or steps in the plant development. They are
also coded with the digits 0 to 9. The numbers 0 to 8 correspond to the respective ordinal numbers or
percentage values, 0 defines the beginning, and 9 depicts the end of the principal growth stage (e.g.
BBCH60 is the beginning of flowering, BBCH69 the end of flowering). The combination of the numbers
of the principal growth stage and the secondary stage results in a two digit code.

Principal Growth Stages Description

0 Germination / sprouting / bud
development
1 Leaf development (main
shoot)
2 Formation of side shoots /
tillering
3 Stem elongation or rosette
growth / shoot development
(maninshoot)
4 Development of harvestable
vegetative plant parts or
vegetatively propagated
organs / booting (main shoot)
5 Inflorescence emergence
(main shoot) / Heading
6 Flowering (main shoot)
7 Development of fruit
8 Ripening or maturity of fruit
and seed
9 Senescence beginning of
dormancy
Principal and secondary growth stages of the BBCH code (source Growth stags of plants, Meier, 1997)

In general it is easier to observe the beginning of one phase, i.e. the secondary growth stages 0 or 1.
Therefore, many NMSs have chosen this growth stages for many of their observations, especially for
phases at the beginning of the growing season. 50% or BBCHx5 is also often used. e.g. BBCH95
(9 being the principal growth stage for senescence, the beginning of dormancy, and the secondary
growth stage 5 stands for 50% of the leaves have fallen).
Where
The site of the plant to be observed should be typical for the observation area. Avoid sites which are
known to have climatic extremes, or where deviations from characteristic conditions can be expected
due to their topography (e.g., southern slopes speed up the plant development in early spring, but on the
other hand frost hollows hamper the growth).
The area to be observed is generally determined by the observer. It is rare for all plants/agricultural
crops of the programme to exist in a small space but an area within a 1.5–2.0km radius of the
observer’s base (home or workplace) is usually sufficient. Longer distances can be covered, whereby
the limit should be around 5km from the base point.
The “mean” geographical observation site and a “reference height” to which the data refer must be
defined for each observation area. This can be done with the help of the observer using an exact map or
other means (e.g. GPS) to determine the geographical coordinates and height above sea level. The
observation locations should not deviate by more than 50 m above or below this reference height.
When, how often
The frequency of observations depends on the season and plant variety. In temperate zones during the
main vegetation period, when temperatures are favorable, the plants may develop at a tremendous

10
speed making it necessary to carry out daily observations in order to obtain the exact date of a defined
phase; time spans like mid-May are not sufficiently specific. For determining slower processes (such as
fruit ripening) two to three visits per week are usually adequate.
Light and visibility (especially fog, low sun elevation, and the general brightness) exert an influence on
the sensitivity for colors of the human eye. Therefore uniform conditions are desirable. For example, the
color of leaves is best determined when the sun is high and behind the observer (best time for this is
early afternoon). This time of the day also helps to eliminate the possibility that phases might have been
“missed” during previous observations (blossoms of different species often do not open until late
morning). And to emphasize again, the exact day when reaching a certain phase is to be recorded.
Observation sheet, observation manual
The observation sheet contains all plants and species that are part of the phenological
programme. Here the plants/phases can be arranged chronologically according to their
appearance in the course of the year or all phases from one plant are grouped in one
line following their natural development. If online data delivery via the Internet exists, it
is also of use for the observers to have a list with all plants and species.
The purpose of the network determines the timing of the data transfer to the
centre. For agrometeorological Observations sheet of
utilization or for pollen monitoring it is Hidrometeoroloki zavod
Republike Slovenije
necessary to transmit the data as
soon as a phase has occurred. In the case of a generic
network it is sufficient that the observations sheets are mailed
to the organization once or twice a year.
The observation manual should give clear rules for the
observers. Pictures and graphs help to illustrate the
phenological programme. As it is unavoidable that some
changes occur in the course of time a folder or something
similar, with exchangeable pages, is used by the German and
Cover and page of „Anleitung für den Austrian NMS.
phänologischen Beobachter des Deutschen
Wetterdienstes“

3. Data Documentation – Metadata

Metadata should reflect how, where, when and by whom the information was collected. As it is with
climate data, data documentation in phenology is of paramount importance. The metadata includes the
administrative data as name, address of the observer, data inventories (what data are stored where),
station description (local environment, exposition, soil type, etc.), histories and data set documentation.
The metadata inform the user which phenological data (plants, varieties, phases) are available, which
observing rules are applied, and where the stations are located; they help to detect breaks in time series
and thus make the observations comparable with each other.
The third of the ten GCOS climate monitoring principles emphasizes the importance and necessity of
metadata: “The details and history of local conditions, instruments, operating procedures, data
processing algorithms and other factors pertinent to interpreting data (i.e. metadata) should be
documented and treated with the same care as the data themselves”
(http://gosic.org/GCOS/GCOS_climate_monitoring_principles.htm).

4. Data management
Observations are fundamental to all empirical scientific research and analysis. But before you are able
to evaluate them, they must be collected, digitized, quality controlled, archived and made accessible
for the research community.
As many of the ultimate uses for data cannot be foreseen (e.g. the global change issue) when the data
acquisition programmes are planned, it is critically important that phenological data and information
are managed properly in a systematic and comprehensive manner. For phenological data,
management systems are needed to control and handle data from the traditional observations as well
as, in some cases, NDVI-data (Normalized Difference Vegetation Index) from satellites.
The design of the data, flagging of data and metadata tables depends on your database management
system. Adding the phenological data to the existing database of a NMHS is the best solution as no
new or stand alone software or hardware is needed. If it is necessary to build stand alone database

11
equipment, a standard PC system with enlarged memory and additional data storage devices are
adequate.
Data can come to the processing center by mail, e-mail, mobile phone or via the Internet. Paper data
must be controlled, and contain a station identification and a correct date of observation. A book of
arrivals should operate the incomings and if observations are missing, a recall should be made. The
data quality control guarantees a high standard by applying certain checking routines on the data. The
data control software must guarantee that all data passes this process and the results must be
marked in the flags. Handbooks and instructions must be written and obeyed. From time to time an
internal and an external audit must take place to guarantee the quality of the quality control process.
The organization of the digital database and paper archive must be done in such a way, that retrieval
of data and metadata both in digital format and on paper can be easily accomplished. The whole
facility up from paper archive to digital database, their copies, and backups must be protected and
sheltered against fire, water, flood, humidity and temperature extremes, insects, pest, etc.
The data management task for a phenological network is very similar to the task for running a climate
network. So if you want to have a deeper and more comprehensive insight, please have a look on the
“Guidelines on Climate data Management, WMO,2005”.

5. Going public – publications, services and products

Since the advent of interest in climate and climate impacts by not only climate
researchers but by the general public, and with the availability of electronic data
processing and publishing/and graphic software, many NMHSs have started to edit
professional-looking and attractive phenological reviews with graphs and maps
along with tables.

Periodical and occasional data-publications meet the more Cover and page (phenological
general need for data, customer tailored services and maps) of „Klimastatusbericht
products help to strengthen the relationship between the 2003“ of Deutscher Wetterdienst
NMHS and their clients.
There is a growing interest in phenology, especially at the beginning of the growing season. Putting,
on the NMHS web page, phenological information of actual phenological events compared with the
long-term average can be very attractive and raise the awareness for the environment in general, and
especially weather and climate impacts (e.g http://zacost.zamg.ac.at/phaeno_portal/).
Good relationship with the media is essential. The media can help focus the interest of, not only the
general public, but also of politicians and decision makers to climate change and climate change
impacts and as a consequence help the NMHSs to raise their perceived relevance and importance in
climate change issues.
Regular and occasional press releases issued on certain specific items are essential in creating a
good relationship between the media and NMHSs. Keeping personal contacts and having time and an
“open ear” for the needs of journalists is necessary.

6. Acknowledgements
This work has benefited enormously from collaboration with Mark D. Schwartz, Tim Sparks and from
anonymous reviewers.

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