9/30/2018 Microsoft Word Keyboard Shortcuts - Onsite Software Training from Versitas

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Microsoft Word Keyboard Shortcuts

Word 2016
Word 2013
Word 2010
Word 2007
Word 2003

Action Shortcut Key

Go to “Tell me what you want to do” Alt + Q

Zoom Alt + W, Q, Tab to value you want

Select an entire word Double-click anywhere in the word

Select an entire sentence Press Ctrl while clicking anywhere in the sentence

Select an entire paragraph Triple-click anywhere in the paragraph

Move to the beginning of the current word Ctrl + Left arrow

Move to the beginning of the next word Ctrl + Right arrow

Move to the beginning of the next paragraph Ctrl + Down arrow

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Action Shortcut Key

Undo Ctrl + Z

Redo Ctrl + Y

Toggle between last 4 edit positions Alt + Ctrl + Z

Show/Hide character formatting / (slash) key on numeric keypad

Create a New document Ctrl + N

Open a document Ctrl + O

Save a document Ctrl + S

Close a document Ctrl + W

Split a window Alt + Ctrl + S

Remove window split Alt + Ctrl + S

Delete one word to the left Ctrl + Backspace

Delete one word to the right Ctrl + Delete

Indent a paragraph Ctrl + M

Remove an indent Ctrl + Shift + M

Hanging indent Ctrl + T

Remove a hanging indent Ctrl + Shift + T

Center a paragraph Ctrl + E

Left-align a paragraph Ctrl + L

Right-align a paragraph Ctrl + R

Justify a paragraph Ctrl + J

Create a non-breaking space Ctrl + Shift + Spacebar

Create a page break Ctrl + Enter

Create a line break Shift + Enter

Remove all Formatting Ctrl + Shift + N

Open the page setup dialog box Double-click the ruler margin

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Action Shortcut Key

Open the paragraph dialog box Double-click an indent marker

Open the tab dialog box Double-click a tab marker

Insert the current date Alt + Shift + D

Insert the current time Alt + Shift + T

Insert hyperlink Ctrl + K

Set single-space line spacing Ctrl + 1

Set double-space line spacing Ctrl + 2

Set 1.5-line spacing Ctrl + 5

Open the macros dialog box Alt + F8

Search a document (Navigation task pane) Ctrl + F

Replace items in a document Ctrl + H

Open Go To dialog box Ctrl + G

Open the thesaurus Shift + F7

Open the word count dialog box Ctrl + Shift + G

Create a non-breaking hyphen Ctrl + Hyphen

Decrease font size one value Ctrl + Shift + <

Increase font size one value Ctrl + Shift + >

Decrease font size 1 point Ctrl + [

Increase font size 1 point Ctrl + ]

Remove paragraph or character formatting Ctrl + spacebar

Paste Special Ctrl + Alt + V

Switch to Print Layout view Ctrl + Alt + P

Switch to Outline view Ctrl + Alt + O

Switch to Draft view Ctrl + Alt + N

Copy formatting from text Ctrl + Shift + C

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Action Shortcut Key

Paste formatting only Ctrl + Shift + V

Change case Shift + F3

Switch to Print Preview Ctrl + F2 or Alt + Ctrl + I

Insert a comment Alt + Ctrl + M

Beginning of Document CTRL+HOME

End of Document CTRL+END

Beginning of line Home

End of line END

Print CTRL+P

Bold Text CTRL + B

Italic Text CTRL + I

Underline Text CTRL + U

Convert the selected text to capital letters or vice versa CTRL+SHIFT+A

Moves to the Next Misspelling ALT+F7

Turn on/off Tracking Changes Ctrl + Shift + E

Close Reviewing pane Alt + Shift + C

Cancel Esc

Outline view: Promote a paragraph in an outline Alt + Shift + Left arrow

Outline view: Demote a paragraph in an outline Alt + Shift + Right arrow

Outline view: Move selected outline paragraphs up Alt + Shift + Up arrow

Outline view: Move selected outline paragraphs down Alt + Shift + Down arrow

Outline view: Expand outline text below a heading Alt + Shift + +

Outline view: Collapse outline text below a heading Alt + Shift + –

Outline view: Collapse or show all text or headings Alt + Shift +A

Move to File tab ribbon Alt + F, use letters to navigate

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Action Shortcut Key

Move to Home tab ribbon Alt + H, use letters to navigate

Move to Insert tab ribbon Alt + N, use letters to navigate

Move to Design tab ribbon Alt + G, use letters to navigate

Move to Layout tab ribbon Alt + P, use letters to navigate

Move to References tab ribbon Alt + S, use letters to navigate

Move to Mailings tab ribbon Alt + M, use letters to navigate

Move to Review tab ribbon Alt + R, use letters to navigate

Move to View tab ribbon Alt + W, use letters to navigate

On the ribbon, to move between commands Tab or Shift-tab

To move between groups on a ribbon Ctrl + Right Arrow or Ctrl + Left Arrow

Activate a selected command on the ribbon Spacebar or Enter key

Open a gallery on the ribbon Spacebar or Enter key

Finish with a control on the ribbon and move back to the

Enter key
document

Expand or collapse the ribbon Ctrl + F1

Help F1

Select text, press F2, click in paste location, press

Move selected text
Enter

Select text, press Shift + F2, click in paste location,

Copy selected text
press Enter

Insert Building Block F3

Repeat F4

Go To F5

Skip to next frame/pane F6

Spell check F7

Activate extended selection mode F8

Refresh F9
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Action Shortcut Key

Display ribbon key tip letters F10

Go to next field in document F11

Save as F12

Action Shortcut Key

Select an entire word Double-click anywhere in the word

Select an entire sentence Press Ctrl while clicking anywhere in the sentence

Select an entire paragraph Triple-click anywhere in the paragraph

Move to the beginning of the current word Ctrl + Left arrow

Move to the beginning of the next word Ctrl + Right arrow

Move to the beginning of the next paragraph Ctrl + Down arrow

Undo Ctrl + Z

Redo Ctrl + Y

Toggle between last 4 edit positions Alt + Ctrl + Z

Show/Hide character formatting / (slash) key on numeric keypad

Create a New document Ctrl + N

Open a document Ctrl + O

Save a document Ctrl + S

Save as F12

Close a document Ctrl + W

Split a window Alt + Ctrl + S

Remove window split Alt + Ctrl + S

Delete one word to the left Ctrl + Backspace

Delete one word to the right Ctrl + Delete

Indent a paragraph Ctrl + M

Remove an indent Ctrl + Shift + M

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Action Shortcut Key

Hanging indent Ctrl + T

Remove a hanging indent Ctrl + Shift + T

Center a paragraph Ctrl + E

Left-align a paragraph Ctrl + L

Right-align a paragraph Ctrl + R

Justify a paragraph Ctrl + J

Create a non-breaking space Ctrl + Shift + Spacebar

Create a page break Ctrl + Enter

Create a line break Shift + Enter

Remove all Formatting Ctrl + Shift + N

Open the page setup dialog box Double-click the ruler margin

Open the paragraph dialog box Double-click an indent marker

Open the tab dialog box Double-click a tab marker

Insert the current date Alt + Shift + D

Insert the current time Alt + Shift + T

Insert hyperlink Ctrl + K

Set single-space line spacing Ctrl + 1

Set double-space line spacing Ctrl + 2

Set 1.5-line spacing Ctrl + 5

Open the macros dialog box Alt + F8

Search a document (Navigation task pane) Ctrl + F

Replace items in a document Ctrl + H

Open Go To dialog box Ctrl + G

Open the thesaurus Shift + F7

Open the word count dialog box Ctrl + Shift + G

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9/30/2018 Microsoft Word Keyboard Shortcuts - Onsite Software Training from Versitas
Action Shortcut Key

Create a non-breaking hyphen Ctrl + Hyphen

Decrease font size one value Ctrl + Shift + <

Increase font size one value Ctrl + Shift + >

Decrease font size 1 point Ctrl + [

Increase font size 1 point Ctrl + ]

Remove paragraph or character formatting Ctrl + spacebar

Paste Special Ctrl + Alt + V

Switch to Print Layout view Ctrl + Alt + P

Switch to Outline view Ctrl + Alt + O

Switch to Draft view Ctrl + Alt + N

Copy formatting from text Ctrl + Shift + C

Paste formatting only Ctrl + Shift + V

Change case Shift + F3

Switch to Print Preview Ctrl + F2 or Alt + Ctrl + I

Insert a comment Alt + Ctrl + M

Beginning of Document CTRL+HOME

End of Document CTRL+END

Beginning of line Home

End of line END

Print CTRL+P

Bold Text CTRL + B

Italic Text CTRL + I

Underline Text CTRL + U

Convert the selected text to capital letters or vice versa CTRL+SHIFT+A

Moves to the Next Misspelling ALT+F7

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Action Shortcut Key

Turn on/off Tracking Changes Ctrl + Shift + E

Close Reviewing pane Alt + Shift + C

Refresh F9

Outline view: Promote a paragraph in an outline Alt + Shift + Left arrow

Outline view: Demote a paragraph in an outline Alt + Shift + Right arrow

Outline view: Move selected outline paragraphs up Alt + Shift + Up arrow

Outline view: Move selected outline paragraphs down Alt + Shift + Down arrow

Outline view: Expand outline text below a heading Alt + Shift + +

Outline view: Collapse outline text below a heading Alt + Shift + –

Outline view: Collapse or show all text or headings Alt + Shift +A

Action Shortcut Key

Select an entire word Double-click anywhere in the word

Select an entire sentence Press Ctrl while clicking anywhere in the sentence

Select an entire paragraph Triple-click anywhere in the paragraph

Move to the beginning of the current word Ctrl + Left arrow

Move to the beginning of the next word Ctrl + Right arrow

Move to the beginning of the next paragraph Ctrl + Down arrow

Indent a paragraph Ctrl + M

Remove an indent Ctrl + Shift + M

Hanging indent Ctrl + T

Remove a hanging indent Ctrl + Shift + T

Center a paragraph Ctrl + E

Left-align a paragraph Ctrl + L

Right-align a paragraph Ctrl + R

Justify a paragraph Ctrl + J

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Action Shortcut Key

Create a non-breaking space Ctrl + Shift + Spacebar

Create a page break Ctrl + Enter

Create a line break Shift + Enter

Remove all Formatting Ctrl + Shift + N

Open the page setup dialog box Double-click the ruler margin

Open the paragraph dialog box Double-click an indent marker

Open the tab dialog box Double-click a tab marker

Insert the current date Alt + Shift + D

Insert the current time Alt + Shift + T

Set single-space line spacing Ctrl + 1

Set double-space line spacing Ctrl + 2

Set 1.5-line spacing Ctrl + 5

Open the macros dialog box Alt + F8

Open the thesaurus Shift + F7

Open the word count dialog box Ctrl + Shift + G

Create a non-breaking hyphen Ctrl + Hyphen

Decrease font size one value Ctrl + Shift + <

Increase font size one value Ctrl + Shift + >

Decrease font size 1 point Ctrl + [

Increase font size 1 point Ctrl + ]

Remove paragraph or character formatting Ctrl + spacebar

Paste Special Ctrl + Alt + V

Switch to Page Layout view Ctrl + Alt + P

Switch to Outline view Ctrl + Alt + O

Copy formatting from text Ctrl + Shift + C

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Action Shortcut Key

Paste formatting only Ctrl + Shift + V

Change case Shift + F3

Switch in or out of Print Preview Ctrl + F2

Insert a comment Alt + Ctrl + M

Beginning of Document CTRL+HOME

End of Document CTRL+END

Beginning of line Home

End of line END

Print CTRL+P

Bold Text CTRL + B

Italic Text CTRL + I

Underline Text CTRL + U

Convert the selected text to capital letters or vice versa CTRL+SHIFT+A

Moves to the Next Misspelling ALT+F7

Action Shortcut Key

Select an entire word Double-click anywhere in the word

Select an entire sentence Press Ctrl while clicking anywhere in the sentence

Select an entire paragraph Triple-click anywhere in the paragraph

Move to the beginning of the current word Ctrl + Left arrow

Move to the beginning of the next word Ctrl + Right arrow

Move to the beginning of the next paragraph Ctrl + Down arrow

Indent a paragraph Ctrl + M

Remove an indent Ctrl + Shift + M

Hanging indent Ctrl + T

Remove a hanging indent Ctrl + Shift + T

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Action Shortcut Key

Center a paragraph Ctrl + E

Left-align a paragraph Ctrl + L

Right-align a paragraph Ctrl + R

Justify a paragraph Ctrl + J

Create a non-breaking space Ctrl + Shift + Spacebar

Create a page break Ctrl + Enter

Create a line break Shift + Enter

Remove all Formatting Ctrl + Shift + N

Open the page setup dialog box Double-click the ruler margin

Open the paragraph dialog box Double-click an indent marker

Open the tab dialog box Double-click a tab marker

Insert the current date Alt + Shift + D

Insert the current time Alt + Shift + T

Set single-space line spacing Ctrl + 1

Set double-space line spacing Ctrl + 2

Set 1.5-line spacing Ctrl + 5

Open the macros dialog box Alt + F8

Open the thesaurus Shift + F7

Open the word count dialog box Ctrl + Shift + G

Create a non-breaking hyphen Ctrl + Hyphen

Decrease font size one value Ctrl + Shift + <

Increase font size one value Ctrl + Shift + >

Decrease font size 1 point Ctrl + [

Increase font size 1 point Ctrl + ]

Remove paragraph or character formatting Ctrl + spacebar

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Action Shortcut Key

Paste Special Ctrl + Alt + V

Switch to Page Layout view Ctrl + Alt + P

Switch to Outline view Ctrl + Alt + O

Copy formatting from text Ctrl + Shift + C

Paste formatting only Ctrl + Shift + V

Change case Shift + F3

Switch in or out of Print Preview Ctrl + F2

Insert a comment Alt + Ctrl + M

Action Shortcut Key

Select an entire word Double-click anywhere in the word

Select an entire sentence Press Ctrl while clicking anywhere in the sentence

Select an entire paragraph Triple-click anywhere in the paragraph

Move to the beginning of the current word Ctrl + Left arrow

Move to the beginning of the next word Ctrl + Right arrow

Move to the beginning of the next paragraph Ctrl + Down arrow

Indent a paragraph Ctrl + M

Remove an indent Ctrl + Shift + M

Hanging indent Ctrl + T

Remove a hanging indent Ctrl + Shift + T

Center a parapgraph Ctrl + E

Left-align a paragraph Ctrl + L

Right-align a paragraph Ctrl + R

Justify a paragraph Ctrl + J

Create a non-breaking space Ctrl + Shift + Spacebar

Create a page break Ctrl + Enter

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Action Shortcut Key

Create a line break Shift + Enter

Remove all Formating Ctrl + Shift + N

Open the page setup dialog box Double-click the ruler margin

Open the paragraph dialog box Double-click an indent marker

Open the tab dialog box Double-click a tab marker

Insert the current date Alt + Shift + D

Insert the current time Alt + Shift + T

Set single-space line spacing Ctrl + 1

Set double-space line spacing Ctrl + 2

Set 1.5-line spacing Ctrl + 5

Open the macros dialog box Alt + F8

Open the thesaurus Shift + F7

Open the word count dialog box Ctrl + Shift + G

Recalculate the workd count on the word count toolbar Alt + C

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