PTI Election Commission for Overseas Chapters

Ref: PTI EC-OIC/DE/Panel nomination/19-Oct-2018

Subject: Panel nomination & Election Schedule notification

PTI Overseas Election Commission (EC) is pleased to announce that the panel nomination is
now open for the IPE-2018. Election date has been scheduled for Monday, 19 November
2018, however, the final “election date” will be announced, once membership data has been
validated.

Membership /Voters List

The respective chapter’s membership list has been published as per schedule already, which
can be found on; Web page: http://overseas.insaf.pk/voterlist/
User Name: germany
Password: election18

All membership related complaints are currently under due diligence and validation process
already.

Panel Nomination
Panel nomination is now open and will be done via online forms submission, with deadline of
25th October 2018 EOD.
These forms & links are already available online on below mentioned link →
https://overseas.insaf.pk/de/home/?nominationform=1

• All forms need to be filled online. No paper forms will be accepted

• Fees for each respective chapter are also mentioned at the bottom of the form
• A ‘Self Declaration Form’ (SDF) also needs to be submitted. All supporting certificates,
• documents related to SDF need to be attached as well.
• All contestants are liable to declare (if any) their past records of any convictions, court
cases, criminal records, imprisonment of any kind and any current processing. Failure to
declare will leads to disqualification
• Refer to Appendix A for reference to eligibility criteria to contest in IPE.

Manifestos & Campaign

Panel Manifestos can be sent to EC after 28th October 2018 for review and approval. Please
see “Detailed Schedule” for your relevant chapter dates and deadlines.
 PTI Election Commission for Overseas Chapters

IPE Guidelines – 2017/18

Please go through detailed Guideline for IPE-2017 for complete rules and policies which will be
strictly followed throughout. Link → http://www.insaf.pk/public/insafpk/news/guidelines-
international-intra-party-elections

Detailed Election Schedule

The detailed election schedule for Germany is hereby published as below chapter, which will be
strictly followed to enable timely completion of election process. For any change EC will duly
notify the respective chapter beforehand

Germany

1 Membership cutoff date Sun, 30 Sep

Membership / Voters

a) Members’ list publication (as per FB)

b) Publish detailed Election Schedule
Validation

2 Thu, 4 Oct
c) Regions for Election Finalised and annonced
d) Remove MC names from Website

3 Deadlne for registering "Membership" related complaints Mon, 15 Oct

8 Membership Complaints resolved. Voter list Final Mon, 5 Nov

21 days
4 Nomination & self-declaration forms made available Fri, 19 Oct
Panels & Contestants

5 Deadline for Panel/Contestants nomination Submission to EC Thu, 25 Oct

Finalization

6 Announcement of contesting panels Sun, 28 Oct

7 Deadline for registering "Panels & Contestants" related complaints Tue, 30 Oct

8 Deadline for resolving all Panels/Contestants complaints & Queries Mon, 5 Nov

6 days
Campaign

9 Submission of Panel Manifestos to EC for approval and upload Sun, 28 Oct

10 Campaign end deadline Thu, 8 Nov

11 days
a) Announcement of voting codes for panels
11 Wed, 7 Nov
b) Issue Voting procedure guidance, links, videos

12 Deadline for any Membership data (phone etc) change requests Wed, 14 Nov
Election

Reserve Deadline for Final decisions on Eligibility of

11 Sun, 18 Nov
Panels/Members/Contestants - Masterdata final
13 ELECTION DAY (24 hours; Noon to noon) Mon, 19 Nov

14 - Results Annoucment by OIC Tue, 20 Nov

EC will continue its validation and due diligence throughout the election process and may at any
point in time request further information as required. Any false or mis-declaration from any panel
member/s may result in disqualification of the whole panel from elections.

For any clarification please contact PTI Election Commission on oic.ec@insaf.pk

Regards,
PTI Overseas Election Commission
oic.ec@insaf.pk
 PTI Election Commission for Overseas Chapters

Appendix A
Reference to IPE Guidelines regarding Panel nomination
All elected bodies in overseas chapters shall consist of following 4 positions only;
o President,
o Vice President,
o General Secretary
o Information Secretary.

Section 7 (V)
V. Candidate's eligibility to contest in intra-party elections
• Any individual of Pakistani origin legally residing in overseas PTI chapter and a paid member.

• For regions where, elected bodies have been in existence, the candidate must be a paid member for at
least a year. Election Commission would like to emphasize and clarify “in existence” what do we mean by
it. In Chapters where elected bodies have been in existence ever since these chapters became eligible and
had subsequent intra party elections -for example UK. Also, it applies to those chapters where elections did
take place but for one reason or another elected bodies were not formed again. For a candidate belonging
from a chapter where once an election took place under Office of International Chapters, but then there
was a gap, Election Commission will allow a candidate to contest again as long as he/she was a paid
member and existed on the system developed and designed by PTI Finance Board known as “The Online
Overseas Membership Portal”. In those chapters where a candidate existed as a paid member but due to
reasons – lack of activity or absence of elected body and membership coordinators, they did not renew
their membership status will have to pay to cover the gap in their membership due. However, in these
chapters contestants becoming a member as a new member for the first time and who never existed on the
membership system before shall not be allowed to contest as a candidate in the panel. For Chapters
qualifying as “New” for the first time in terms of their eligibility, the one-year paid membership criteria are
not going to be applicable upon them

• All Panel contestants should have sound character and without criminal record. Criminal record in this case
would include all convictions awarded including imprisonment which would automatically lead to
disqualification from contesting for office position. For convictions without imprisonment or only
probationary/community work, an individual can contest only after their time is served and have received
clearance certificate from relevant authority. If candidates fail to disclose in “Self-Declaration Form” at
nomination stage and Election Commission discovers in terms of a complaint or concern by a member or
from an opposing panel, the person upon investigation will be disqualified from the panel and also strong
disciplinary action will be taken against him/her

• Candidates are only eligible to contest intra-party elections from their region of residence

• The elected PANEL of the chapter is expected to be fully aware and prove capability to deliver the
responsibilities expected from the position and laid out in the section R&R. Residential proof of address
against the candidate name, utility bills, bank account statement of the region, where candidate intends to
contest or hold official designation, will suffice for the qualification of a candidate. However, if further proof
is needed to validate especially if there is not enough clarity or in a situation where a complaint has been
launched by opposing panel or a member in their respective region, then further proofs may be required by
the election commission. Process of which is advised below;
o Wherever, further evidence or proof of address / nationality / legality of stay is needed, contestants
will be contacted
o EC will verify the additional supporting documents and suggest for clearance
o In case of ambiguity, EC to decide and suggest to FB for clearance or non-clearance
(See detailed Guideline for IPE-2017 for further detailed guidelines)