Square Deal Multipurpose Cooperative Society Ltd Tel: 283 77 77 Fax: 283 11 46

CEB Road, Goodlands E-mail: squaredeal@intnet.mu

Mauritius

Site Tel No.: 265 77 45 Site Fax No.: 265 77 45

To: DMI Shopfitters and Joiners Ltd Your Tel No: 211 05 37
Delta Lane,
G.R.N.W Your Fax No: 210 13 90
Mauritius

Our Ref: SD/LPMC-Z2BG/DMI/EJ/DK/100 Date: 18th May 2016

Attention: Mr. D. Seneque NO. OF PAGES INCL COVER: 6 +

Annexed Documents

Re: Parc de Mont Choisy IRS–Zone 2 – (WPZ2.2) Banyan Grove Apartments

Letter of Award for External timber joinery works (Canopies/Cladding/External
False ceilings/ Windows at Gable)

Dear Sir,

We have been instructed to enter into a Nominated Sub Contract Agreement with you for the
execution of the above works for the sum of Rs. 26, 455, 335.27 (MUR Twenty-Six Million Four
Hundred and Fifty-Five Thousand Three Hundred and Thirty-Five and Cents Twenty-Seven)
inclusive of value added tax.

We hereby confirm that we have no objection to your Nomination.

The following documents shall form part of the Sub-Contract Agreement:

Document Titled:
1. Square Deal Multipurpose Cooperative Society Ltd, letter of award ref SD/LPMC-
Z2BG/DMI/EJ/DK/100 dated 18th May 2016 and contents thereof. (6 nos. pages)

2. Nomination Letter ref MLC6441/4/External Timber Joinery (BG) dated 10th May 2016 from
MLC Quantity Surveyors. (4 nos. pages)
SD/LPMC-Z2BG/DMI/EJ/DK/100 1 of 6
Square Deal Multipurpose Cooperative Society Ltd CEB Road, Goodlands

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 3. Tender documents and your priced bill of quantities

4. Minutes of kick-off meeting held on site on 18th May 2016. (3 no. page)

In connection with the above, please note that the Main Conditions of Contract shall apply mutatis
mutandis to the Sub Contract Works. You are therefore responsible for ensuring that you are fully
aware of the Main Conditions of Contract including but not limited to amendments made to the
standard FIDIC conditions of contract First Edition 2011.

Any changes made to the standard Main Conditions of Contract i.e. “FIDIC First Edition 2011” shall
also apply to their respective clauses pertaining to nominated subcontract agreement and it is very
important for you to ensure that you are fully aware of changes that have been made.

A copy of the standard Conditions of Contract is available at our Office upon appointment for your
perusal.

Programme of works
The start date shall be 09th January 2017, Taking Over shall be 05th June 2017 and delay damages
applicable are defined in the Main Contract Appendix To Conditions of Contract.

A copy of the programme of work ref POW R6 version 1 (13 No. pages) has been attached for your
perusal. You are requested to go over the same and discuss any concern or whatsoever, e.g. in relation
to sequencing of works, procurement, etc. with the Senior Contracts Manager, Mr. James McAra prior
to signature of contract.

Planning and Coordination of the works

You are requested to liaise with our Senior Contracts Manager Mr. James McAra, cell no. 57 27 99 94,
e-mail address james.mcara@squaredealmcs.com immediately upon signature of this confirmation
order for any prior planning and coordination of the works.

SD/LPMC-Z2BG/DMI/EJ/DK/100 2 of 6
Square Deal Multipurpose Cooperative Society Ltd CEB Road, Goodlands

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Site Organigram
You are requested to submit a site organigram elaborating on the supervision that will be on site on a
full time / part time basis and agree the same with our Senior Contracts Manager. Any changes thereof
shall be communicated instantly to Mr. James McAra.

Trade specific requirements

Please refer to enclosed for your perusal (2 No. pages).

Design warranty and undertaking

Not applicable

You are requested to provide the following;

Sureties & Bonds

Advance Payment Bond
You are to provide an Advance payment Bond as per pro forma in the tender documents Annexure ‘I’,
valid till 06th June 2017 within 14 calendar days from issuance date of this letter of award.

Performance Bond
You are to provide a Performance Bond as per Main Contract pro forma as per tender documents
Annexure ‘H’, reflecting 10% of the Contract sum and valid till end of 06th June 2019 within 14
calendar days from issuance date of this letter of award.

Financial Aspects
General
All issues related to financial aspects shall be addressed to the Senior Quantity Surveyor, Mr.
Dinesh Khoody (Cell No. 5 497 95 26), e-mail address Dinesh Khoody
dinesh.khoody@squaredealmcs.com who is primarily responsible for any monies due.

SD/LPMC-Z2BG/DMI/EJ/DK/100 3 of 6
Square Deal Multipurpose Cooperative Society Ltd CEB Road, Goodlands

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Interim application for Payment
Your monthly interim application for payment for cumulative work done shall reach our site office
th
by the 20 of the month to enable us to incorporate the same in our main application for payment.
Notwithstanding anything mentioned in any document, all payments shall be on a ‘back to back’ basis,
i.e. the Main Contractor shall pay the Nominated Sub Contractor within 7 calendar days from receipt
of reciprocal payment from the Employer.

Variation works
You are requested to send detailed cost for all variation works along with relevant back-ups (mails,
correspondence, site instruction, etc…) progressively during the respective month.

Re-measurements
Kindly note that all the quantities listed above are indicative and are subject to re-measurement if
deemed necessary, prior to the final account settlement.

Retention
Retention of 10% up to a limit of 5% of the contract sum shall be withheld throughout the duration of
the works based on your progress claim. Half of the retention shall be released upon receipt of Taking
Over Certificate.

Material on / off site

Material on/off site shall be payable upon receipt of your cession of rights duly signed by an
authorized signatory with attached relevant documents (e.g. bank guarantee, original invoices,
receipts, any clearance document, etc ) during your monthly interim application for payment.

Cession of Rights
Please refer to tender documents for standard contract pro forma.

SD/LPMC-Z2BG/DMI/EJ/DK/100 4 of 6
Square Deal Multipurpose Cooperative Society Ltd CEB Road, Goodlands

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We trust the above is in order. We would be grateful if you could confirm agreement with the terms
and conditions of the Nominated Sub Contract Agreement by initialing the bottom of each page and
signing where provided for.

A full set of this document is for your retention, the other initialed and signed copy shall be returned to
us within the next seven calendar days as from the date mentioned above.

We look forward to a successful completion of the works in collaboration with you and take this
opportunity to thank you for your input on the project so far.

Yours faithfully,
Square Deal Multipurpose Cooperative Society Ltd

________________
Dinesh Khoody
(Senior Quantity Surveyor)

Enclosures: As above
c.c: Mr. Dylan Bodenstein – H&A Project Managers Ltd (Cover Letter only)
Mr. Achevine Issuree – H&A Project Managers Ltd (Cover Letter only)
Mr. Y. Nabeemeeah – MLC Quantity Surveyors (Cover Letter only)
Mr. Sheywin Ruttun – MLC Quantity Surveyors (Cover Letter only)
Mr. V. Chintaram / S. Zouioueche (Cover Letter only)

Int: JM/PR/PT/HH/NM/KM/DM

SD/LPMC-Z2BG/DMI/EJ/DK/100 5 of 6
Square Deal Multipurpose Cooperative Society Ltd CEB Road, Goodlands

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CONFIRMATION OF AGREEMENT

PROJECT : Parc de Mont Choisy IRS–Zone 2 – (WPZ2.2) Banyan Grove

Apartments

SUB-CONTRACTOR : DMI Shopfitters and Joiners Ltd

SUBCONTRACT WORKS :External timber joinery works

(Canopies/Cladding/External False ceilings/ Windows at Gable)

CONTRACT SUM : Rs. 26, 455, 335.27 inclusive of VAT

--------------------------------------------------------------------------------------------------

I/We, undersigned, hereby acknowledge receipt of the Letter of Award ref: SD/LPMC-
Z2BG/DMI/EJ/DK/100 dated 18th May 2016 and confirm acceptance of same together with
its terms, conditions and annexes.

NAME OF SIGNATORY :

:
SIGNATURE

DESIGNATION :

COMPANY STAMP :

DATE :

SD/LPMC-Z2BG/DMI/EJ/DK/100 6 of 6
Square Deal Multipurpose Cooperative Society Ltd CEB Road, Goodlands