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Computer Applications in Business

With Tally.ERP9
(Computer Fundamentals, Windows7, MS-Word2007, MS-Excel2007, MS-
Access2007, MS-PowerPoint2007, Tally ERP.9, Internet, E-Commerce,
Networking)

(For BBA, B.Com (Bank Management), B.Com.(Applied), B.Com.(Cooperation),


M.Com. Courses)

By

Dr.P.Rizwan Ahmed, MCA., M.Sc., M.Phil., Ph.D,


Head of the Department
Department of Computer Applications &
Post Graduate Dept. of Information Technology
Mazharul Uloom College, Ambur - 635 802
Vellore Dist. Tamil Nadu.

Margham Publications
No.24, Rameswaram Road, T- Nager,
Chennai- 600 017 Phone:(044) 2432 2469
Web Site: www.margham.in
E-mail: www.margham.tn@gmail.com
CONTENTS

Preface
Acknowledgement

Chapter 1 Introduction to Computers

1.1 Meaning of Computer


1.2 Characteristics of a Computer
1.3 Areas of Applications / Uses of Computers in different fields
1.4 Anatomy of Digital Computer
1.5 Component of a Computer
1.6 Input-Process-Output Cycle
1.7 Memory and Control Unit
1.7.1 Memory Unit
1.7.2 Control unit
1.8 Input and Output Devices
1.8.1 Input Devices
1.8.2 Output Devices
1.9 Hardware
1.10 Software
1.10.1 System Software
1.10.2 Application Software
1.11 Programming Languages / Computer Languages
1.11.1 Low Level or Machine language
1.11.2 Assembly Language
1.11.3 High level language
1.12 Computer Viruses, Bombs, Worms
1.12.1 Types of Viruses
1.12.2 Categories of Viruses
Summary
Review Question

Chapter 2 Operating System

2.1 Introduction
2.2 Definition of Operating System
2.3 History of OS / Evolution of Operating Systems
2.4 Function of Operating System
2.5 Classification of Operating system
2.6 Introduction to Windows
2.7 Introduction to Windows 7
2.7.1 Features of Windows 7
2.8 Logging On
2.9 Desktop and Taskbar
2.10 Icons on Desktop
2.11 Start Menu Options
2.12 Creation of Files and Folders
2.13 Windows Explorer
2.14 Find Options
2.15 Shortcut
2.16 Briefcase
Summary
Review Question

Chapter 3 MS Word 2007

3.1 Introduction
3.2 Features of Word 2007
3.3 Starting Word 2007
3.4 Component of Word Window
3.5 Creating Short Cut for Word 2007
3.6 Creating Word Document
3.7 Saving, Opening and Closing Documents
3.8Creating Business Letters Using Wizards
3.9 Editing Word Documents
3.10 Inserting Objects
3.11 Formatting Pages
3.11.1 Page Margins
3.11.2 Page Orientation
3.11.3 Changing Paper Size
3.11.4 Page Border and Color
3.11.5 Inserting Cover Page
3.12 Formatting Paragraph
3.12.1 Paragraph Alignment
3.12.2 Line Spacing
3.12.3 Indentation
3.12.4 Tabs
3.14 Heading Styles, Font Size
3.15 Font Size
3.16 Inserting Page
3.17 Page Break
3.18 Page Numbers
3.19 Bookmarks
3.20 Header and Footer
3.21 Footnotes and Endnotes
3.22 Formatting Document
3.23 Spelling and Grammar Check
3.24 Word Count
3.25 Thesaurus
3.26 Auto Correct
3.27 Working with Tables
3.27.1 Manipulating Tables
3.28 Mail Merge
3.29 Working with charts and Graphs
3.30 Printing a document
Summary
Review Question

Chapter 4 MS Excel 2007

4.1 Introduction to Spreadsheet


4.2 Applications of Spread Sheet
4.3 MS Excel
4.4 Features of Excel
4.5 Starting Microsoft Excel 2007
4.6 What is on the Screen?
4.7 Building Worksheets
4.8 Entering data in work sheets
4.9 Using Auto Fill
4.10 Editing and Formatting Worksheets
4.10.1 Editing Worksheets
4.10.1.1 Editing a Constants
4.10.1.2 Editing Formula
4.10.1.3 Adding and Removing Rows and Columns
4.10.1.4 Hiding Rows and Columns
4.10.1.5 Resizing Column Widths and Row Heights
4.10.1.6 Sorting and filtering data
4.10.1.7 Find and Replace
4.10.2 Formatting Worksheet
4.11 Creating and Formatting different types of Charts
4.11.1 Types of Chart
4.11.2 Elements of Charts
4.11.3 Creating Charts
4.11.4 Formatting Charts
4.11.5 Printing Charts
4.12 Application of Financial and Statistical Function
4.12.1 Financial Functions
4.12.2 Statistical Functions
4.13 Analyzing and Organizing Data using Automatic Subtotal
4.14 Saving, Opening and Closing Workbooks
4.15 What is Pivot Table?
4.15.1 Introduction to Pivot Tables
4.16 Sorting and Filtering Data
4.16.1 Sorting Data
4.16.2 Filtering data using auto filter, Customs filters
4.17 Formulas
4.17.1Creating Formulas
4.17.2 Copying Formulas
4.18 Naming Ranges
4.19 Using Functions
Summary
Review Questions

Chapter 5 Accounting Basics

5.1 Introduction of Accounting


5.2 Real, Personal and Nominal Accounts
5.3 Meaning and Definition of Accounting
5.4 Characteristics of Accounting
5.5 Objectives of Accounting
5.6 The Nature of Accounting
5.7 Importance and Advantages of Accounting
5.8 Limitation of Accounting
5.9 Process of Accounting
5.10 Methods of Accounting
5.10.1 Single Entry
5.10.2 Double Entry System
5.11 Types of Accounts
5.11.1 Personal Accounts
5.11.2 Real Accounts
5.11.3 Nominal Accounts
5.12 Golden Rule of Accounting
5.13 Accounting Records
5.14 Books of Account
5.14.1 Journal
5.14.2 Ledger
5.15 Financial Statements
5.15.1 Trial Balance
5.15.2 Profit and Loss Account
5.15.3 Balance Sheet
5.14Assets
5.15 Liabilities

Summary
Review Questions

Chatper-6 Computer Application in Accounting

6.1 Computerized Applications in Accounting


6.2 Computerized Applications in Financial Accounting
6.3 Computerized Applications in Management Accounting
6.4 Computerized Applications in Share Accounting
Summary
Review Questions

Chapter 7 Computerized Accounting

7.1 Fundamentals of Computerized Accounting


7.2 Requirements of the Computerized Accounting System
7.3 Need for Computerized Accounting
7.4 Salient Features of Computerized Accounting
7.5 Advantages and Disadvantages of computerized Accounting
7.6 Manual Accounting Vs Computerised Accounting
7.7 Problems Faced in Computerized Accounting System
7.8 Limitations of Computerized Accounting Systems
Summary
Review Questions

Chapter 8 Fundamentals of Tally.ERP9

8.1 Introduction
8.2 History of Tally
8.3 Versions of Tally
8.4 Difference between Tally ERP 7.2 and Tally.ERP9
8.5 Comparison between Tally 7.2 and Tally 9
8.6 Advantages in Tally
8.7 Features of Tally
8.8 Tally.ERP 9 Fundamentals
8.9 Salient Features of Tally.ERP9
8.10 Application areas of Tally. ERP9
8.11 Technology Advantages of ERP9
8.12 Install Tally.ERP 9
8.13 Uninstalling Tally.ERP 9
8.14 Getting Started with Tally.ERP 9
8.15 Quitting Tally.ERP 9
8.16 Components of Tally.ERP 9 Screen
8.17 Configuration of Tally screens and menus
8.18 Creation of Company
Summary
Review Questions

Chapter 9 Groups and Ledgers

9.1 Groups
9.2 Pre defined Groups - in Tally.ERP 9
9.3 Creating a Group
9.3.1 Creating a Single Group
9.4 Creating Multiple Groups
9.5 Displaying a Group
9.6 Editing and Deleting Groups
9.7 Ledger
9.7.1 Creating a Ledger
9.7.2 Creating Ledger in Normal Mode
9.7.3 Creating Multiple Ledgers
9.7.4 Editing and Deleting Ledgers

Summary
Review Questions

Chapter 10 Vouchers

10.1 Introduction to vouchers


10.2 Voucher Entry
10.3 Editing and Deleting Vouchers
10.4 Accounting Vouchers
10.4.1 Contra voucher
10.4.2 Payment voucher
10.4.3 Receipt voucher
10.4.4 Journal Voucher
10.4.5 Sales voucher / invoice
10.4.6 Credit note voucher
10.4.7 Purchase voucher
10.4.8 Debit note voucher
10.4.9 Memo voucher
10.4.10 Inventory Vouchers
Summary
Review Questions

Chapter 11 Inventory Masters

11.1 Introduction to Inventory


11.2 Stock Categories
11.2.1 Creating Stock Category
11.2.2 Displaying and Altering Stock Categories
11.3 Stock Groups
11.3.1 Creating Stock Group
11.4 Stock Items
11.4.1 Creating a Stock Item
11.5 Configuration and features of Stock Item
11.6 Editing and Deleting Stocks
11.7 Purchase Order
11.8 Sales order
Summary
Review Questions

Chapter 12 Introduction to Cost and Budget

12.1 Introduction to Cost Centre


12.2 Introduction to Cost Category
12.3 Cost Centre and Cost Category in Tally.ERP
12.3.1 Creating Cost Categories
12.3.2 Creating Cost Centres
12.4 Editing and Deleting Cost Centre
12.5 Editing and Deleting Cost Category
12.6 Usage of Cost Categories
12.7 Usage of Cost Centres
12.8 Introduction to Budget
12.9 Budgetary Control
12.10 Creating a Budget
12.11 Editing and Deleting Budget
Summary
Review Questions
Chapter 13 Generating and Printing Reports in Detailed and Condensed Format
13.1 Day Book
13.2 Balance Sheet
13.3 Profit & Loss A/c
13.4 Trial Balance
13.5 Ratio Analysis
13.6 Printing Reports
13.7 Cash and Funds Flow Statements
13.7.1 Cash Flow Statement
13.7.2 Funds Flow Statement
13.8 Cost Centre Reports
13.9 Inventory Report
13.10 Bank Reconciliation Statement
Summary
Review Questions

Chapter 14 Microsoft PowerPoint 2007

14.1 Introduction
14.2 PowerPoint
14.3 Features of PowerPoint
14.4 Components of Power Point Window
14.5 Starting Microsoft PowerPoint
14.6.1 Creating a Blank/New Presentation
14.6 Working with PowerPoint
14.6.2 Opening an Existing Presentation
14.6.3 Saving a Presentation
14.6.4 Closing a Presentation
14.7 Terminology
14.8 Creating and Editing Slides
14.8.1 Working with Slides
14.8.2 Editing Slides
14.9 Working with Different Views
14.9.1 Different types of Views
14.10 Formatting of Text and Paragraph
14.10.1 Formatting of Text
14.10.2 Formatting of Paragraphs
14.11 Inserting Tables and Charts
14.11.1 Insert Table
14.11.2 Insert Chart
14.11.3 Organization Chart
14.12 Handouts and Printing
14.12.1 Creating Handouts
14.12.2 Adding Headers and Footers
14.13 Inserting Sounds
14.14 Inserting Videos
14.15 Clip art
14.15.1 Inserting Clip Art
14.15.2 Editing a clip art image
14.16 Shapes
14.16.1 Drawing Shapes
14.16.2 Insert shapes
14.16.3 Copy Shapes
14.17 Create a Flow Chart
14.18 Printing in PowerPoint
14.19 Shortcuts Keys
Summary
Review Questions

Chapter 15 Microsoft Access 2007

15.1 Introduction
15.2 Features of MS Access
15.3 Access Concepts and Terms
15.4 Starting and Quitting Access
15.4.1 Quitting Access
15.5 Components of Access Window
15.6 Data base and Tables
15.6.1 Creating a Database
15.6.2 Creating a table
15.6.3 Data Types
15.7 Editing Fields
15.7.1 Adding fields
15.7.2 Deleting a field
15.7.3 Renaming fields
15.7.4 Moving Fields
15.7.5 Resizing fields
15.8 Finding, Sorting, and Displaying Data
15.8.1 Query
15.8.2 Creating a simple query using the query wizard
15.8.3 Creating Query Using Design View
15.8.4 Save and Run Query
15.8.5 Sort a Query
15.8.6 Using Wild Cards in Queries
15.8.7 Sorting Query Result
15.8.8 Multilevel Sort
15.8.9 Finding and Replacing Data
15.9 Printing
Summary
Review Questions

Chapter 16 Internet and its Applications

16.1 History of Internet


16.2 Internet
16.3 Uses of Internet / Application of Internet
16.4 Advantages of Internet
16.5 History of World Wide Web (WWW)
16.6 What is Web?
16.6.1 Types of Websites
16.7 Difference between internet and web
16.8 Internet Service Provider (ISP)
16.9 Internet Services
16.10 Internet Addressing / IP Address
16.10.1 Characteristics of IP address
16.11 Internet Protocol (IP)
16.12 Domain Name Addressing
16.13 Web Browser
16.14 Uniform Resource Locator (URL)
16.15 Domain Name System (DNS)
16.15.1 Generic Top Level Domain (gTLD)
16.15.2 Country code top- level domains (ccTLD)
16.16 Internet Explorer
16.17 Features of Internet Explorer 6
16.18 Browser Settings
16.18.1 Enable Microsoft Internet Explorer 6
16.18.2 To delete cookies in Internet Explorer 6
16.18.3 Increasing the size of the text
16.18.4 Changing the display on the screen
16.19 Instant Messaging (IM)
16.19.1 Popular IM Programs
16.20 Download and Upload
16.21 Online and Offline
16.22 Types of internet connections
16.23 Modem
16.23.1 Working principle of a modem
16.24 E-mail
16.24.1 Creating an mail id
16.24.2 Sending a mail
16.24.3 Receiving a mail
16.24.4 Attaching a file
16.25 Functions of e-mail
16.26 Advantages of e-mail
16.27 Disadvantages of e-mail
16.28 Search Engine
16.28.1 List of Search engines
16.29 Internet Relay Chat (IRC)
16.30 Internet Security
16.31 Client – Server Computing
16.31.1 Advantages of Client/Server Computing
16.32 Distributed Computing
16.33 Microsoft .NET
16.34 Online Help and Tutorials
16.35 Searching the internet
16.36 Wireless Internet Access
16.37 ISDN
16.38 Dial-Up
16.39 Broadband
16.40 Wi-Fi
16.41 Internet Terminologies
Summary
Review Questions

Chapter 17 E-Commerce

17.1 Introduction
17.2 Evolution of E-Commerce
17.3 Definition of E-Commerce
17.4 Nature of E-Commerce
17.5 Scope of Electronic Commerce
17.5.1 Electronic market
17.5.2 Electronic Data Interchange
17.5.3 Internet Commerce
17.6 Issues in Implementing Electronic Commerce
17.7 Impacts, Challenges and Limitations of E‐commerce
17.8 Traditional Commerce versus E-Commerce
17.9 Classification of e-Commerce / Major Categories of E-Commerce
17.9.1 Business to Business (B2B)
17.9.2 Business to Consumer (B2C)
17.9.3 Business to Government (B2G)
17.9.4 Consumer to Business (C2B)
17.9.5 Consumer to Consumer (C2C)
17.10 Difference between B2B, B2C and C2C
17.11 Applications of E-Commerce
17.12 Benefits of E-Commerce
17.13 Advantages of Electronic Commerce
17.14 Disadvantages of Electronic Commerce
17.15 e-Commerce Technologies
17.15.1 Cyber banking
17.15.2 Implementing online financial services
17.15.3 Role of electronic real estate market.
17.15.4 Online Job Market
17.16 Electronic Commerce Framework
17.16.1 Common Business Services
17.16.2 Messaging and information distribution services
17.16.3 Multimedia content and network publishing services
17.16.4 Information Services
17.16.5 Public Key and Privacy Issues
17.16.6 Technical Standard
17.17 Consumer Oriented Applications
17.18 Mercantile process Models
17.19 Mercantile models form the consumer’s perspective
17.20 Mercantile models form the merchant’s perspective
17.21 Electronic Payment System
17.21.1Credit Cards
17.21.2 E-Cash
17.21.3 Smart Card
17.21.3.1 Smart card Applications
17.22 Difference between conventional and electronic payment systems
17.23 Digital Certificate
17.24 Electronic Fund Transfer (EFT)
17.24.1 Categories of EFT
17.24.2 Advantages of EFT
17.25 List of Banks in India using EFT
17.26 ATM and Online Banking
17.27 Online Banking
17.28 Encryption and decryption
Summary
Review Questions

Chapter 18 Data Communicational and Network

18.1 Data Communication


18.1.1 Characteristics of Data Communication
18.1.2 Applications of Data Communications
18.2 Computer Network
18.3 The Uses of a Network
18.4 Types of Networks
18.4.1 Local Area Network (LAN
18.4.2 Wide Area Network (WAN)
18.4.3 Metropolitan Area Network (MAN)
18.5 Difference between LAN, MAN, WAN
18.6 Intranet and Extranet
18.7 How Networks Are Structured
18.7.1 Server-Based Networks
18.7.2 Client/Server Networks
18.7.3 Peer-to-Peer Networking
18.8 Network Topologies
18.9 Transmission Media
18.9.1 Guided Transmission Media
18.9.1.1Twisted Pair
18.9.1.2 Coaxial Cable
18.9.1.3 Fiber Optic Cable
18.9.2 Wireless Transmission / Unguided Communication Media
18.9.2.1 Radio Transmission
18.9.2.2 Microwave Transmission
18.9.2.3 Infrared
18.10 Network Hardware
3.10.1 Network Interface Card (NIC)
18.10.2 Network Devices
18.11 Protocols
Summary
Review Questions

APPENDIX I: Tally Exercises

APPENDIX II: Tally Multiple Choice Questions and Answers

APPENDIX III: Model Question Papers

APPENDIX IV: Past University Question Papers