CHAPTER ONE: FUNCTIONS OF HUMAN RESOURCES MANAGEMENT

Discussion Objectives
 The class will learn what the meaning human resources management is.

 We are going to enumerate and explain each functions of human resources management.

 We will explain each roles of human resources manager.

 The class will enlist the qualifications of the human resources department manager.

Human Resources Management

 It is commonly known as Personnel Management.
 The art and science of acquiring people in the organization with concern on the
promoting and enhancement of work effectiveness.
 Through proper planning, organizing, staffing, directing and controlling of activities for
the maximum achievement of individual, organizational and societal goals.

HUMAN RESOURCES MANAGEMENT FUNCTIONS

Management Functions
Planning
This involves the choice of the objectives to be pursued, that means to achieve them, and
allocating the resources of the organization.
Organizing
This involves identifying, subdividing, grouping and coordinating the various activities required
to achieve the objective of the institution.

Staffing
This involves the recruitment, selection, assignment, and development of the various kinds of
human resources required by the organization.

Directing
This is the process of communicating with and influencing subordinates towards the achievement
of organizational goals.

Controlling
This is the function of monitoring performance and undertaking corrective actions to ensure the
attainment of predetermined goals and objectives of the organization.
Operative functions
1. Procurement
 It is obtaining of the proper number and quality of human resources requirements,
sources of employment supply, selection procedures and tools, proper placement
and utilization of employees.
 2. Development
 This function has to do with the increase of skills through training that is
necessary for proper job performance.
3. Compensation
 This function is concerned with the adequate and equitable remuneration of
personnel for their contribution to organization objectives.

4. Integration and Maintenance

 Integration function is concerned with the attempt to effect a reasonable
reconciliation of individual, societal and organizational interest.
 Maintenance is concerned with the perpetuation of this state, which can be
affected by proper communication, good motivation that boosts employees moral,
as well as attention to the physical health and safety of employees.

5. Separation
 The organization is responsible for meeting certain requirements of due process in
separation as well as assuring that the returned citizen is in as good shape as
possible.

The Human Resources Department

 A unit of a firm which performs staff function to service the needs of line
management in all levels of the organization on personnel matters and of human
resources in their employment relationship with the company.
 The head of this department known as human resources department manager who
exercise line function over the worker within his department.

Activities of HRD according to Operative functions

1. Procurement
2. Development
3. Compensation
4. Integration and Maintenance
5. Separation

Activities of HRD according to Operative functions

1. Procurement
 Prepare job descriptions and job specifications as part of job analysis.
 Developed and administer job evaluation programs for the entire company.
 Keeps an organized and functional file of these job descriptions, job specifications,
job design and evaluation
 Screen and Select best applicant for a position
 Recommends its choices and place the selected applicant in the right job in the
coordination with the requisitioning department.
 2. Development
 Orient newly hired employees on the company and in the department policies, rules
and regulations.
 Familiarizes them with and train them in their individual duties and responsibilities.
 Inform them about the rules and procedures related to department operations and the
use of proper forms of various purposes.
 Instruct them on other matters that every employee in the organization should know.
3. Compensation
 Develop a compensation program for the entire company.
 Administer wages, salaries, benefits and incentive schemes.
 Acts as signatory for approval of loans and other benefits given to workers
4. Integration and Maintenance
 Understand the nature of employees needs.
 Keep an eye on absences, tardiness and behaviour of employees.
 Communicate to employee concerning to the result of their performance evaluation.
 See to it that every decision as much as possible is made in light of labor laws and
government regulations.
 See to it that employees are in a good working condition.
5. Separation
 Assist line manager to take care every movement of the employees: promotion,
layoffs, transfers, resignation and retirement.
 Develop a program that will ensure employees of a better future life even after
leaving the company from their length of service.
 Conduct research to improve service to the human resources department.

Roles of Human Resources Manager

1. As an Administrative Official
2. He is a Supervisor
3. As an Adviser
4. He is a Coordinator
5. He is a Educator
6. He is a Counsellor
7. He is a Negotiator
8. He is a Public Relation Man

Roles of Human Resources Manager

1. Administrative Official
 He is responsible to translate plan into action personnel policies and programs.
 He and his staff should know how personnel policies are made and implemented.
 He and his staff conduct and direct personnel activities as provided for the
policies
 He should see to it that labor laws and implementing regulations of government
are properly complied with.
 2. He is a Supervisor
 As a head of his department he exercises his managerial functions to the activities
of his subordinates and he should check on them and he must follow them up.
3. As an Adviser
 He must keep himself abreast of trends in the industrial relation field and make
himself well informed of employees’ attitude and behaviour.
 He makes recommendation of changes for improvements on personnel policies to
the top management.
4. He is a Coordinator
 The human resources manager should coordinate with the activities of the
different department so that the policies and programs are uniformly applied
throughout the company.
5. He is an Educator
 He is responsible of making policies and program of the company and be
understood by all persons concerned.
6. He is a Counsellor
 His knowledge and training in human relations and the behavioural science added
to his familiarity with company operations put him in the best position to counsel
employees.
7. He is a Negotiator
 He represents management in negotiating contracts.
 He usually attends negotiations with labor unions in an advisory capacity.
8. He is a Public Relation Man
 His function requires him to deal with various publics of the company such as
employees, unions and the general public as well as the community.

QUALIFICATIONS OF THE HUMAN RESOURCES DEPARTMENT MANAGER

1. Personal Qualities
 The HR Manager should possess a pleasant personality and a healthy attitude
towards people in general.
 He must possess integrity, industrious, above average intelligence and courage.
2. Professional Qualities
 A good human resources department manager should have a solid formal
education and training that prepares him to face the challenges of dealing with
different types of people with various needs and wants.
3. Work Experience
 In addition to formal college education, training and gained working experience in
the different phases of the firm’s operation will prove to be helpful.