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© Srinivas Kasireddy
© Srinivasa
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© Srinivasa Kasireddy© +91-9959765211
1
Table of Contents:
1. CO -Basic Settings......................................................................................... 19
1. Copy comp code....................................................................................... 19
2. Maintain Controlling Area............................................................................. 19
3. Cost Centre Standard Hierarchy...................................................................24
4. Maintain Versions....................................................................................... 24
2. Cost Centre Accounting................................................................................. 26
Relationship between Profit centre & Cost centre..................................................26
1. Settings...................................................................................................... 27
1. Maintain Number Ranges for Controlling Document........................................27
2. Creation of Primary Cost Element.................................................................28
3. Display Cost Elements................................................................................ 30
4. Creation of FSG (Cost Centre required).........................................................30
5. Assign New FSG in Expenses G/L Account....................................................30
6. Creation of Cost Centre............................................................................... 31
7. Creation CC Groups................................................................................... 32
8. Creation of CE groups................................................................................. 33
2. End User:.................................................................................................... 33
1. Posting of transaction in FI...........................................................................33
2. Display CC Report...................................................................................... 34
3. Display Table COEP................................................................................... 36
4. Display CO Document................................................................................. 36
5. Repost CO Line item................................................................................... 36
6. Display Cost Center Report.........................................................................37
7. Creating Common Cost center.....................................................................37
8. Posting to Common Cost center...................................................................38
9. Repost Costs:............................................................................................ 38
10. Display Cost Center Report......................................................................39
11. Period Lock............................................................................................ 40
3. Allocations..................................................................................................... 41
1. Cost Center relatioships:............................................................................. 42
2. Assesment................................................................................................ 42
3. Periodic Reposting :.................................................................................... 42
4. Distribution:............................................................................................... 43
5. Indirect activity allocation:............................................................................ 43
6. Direct activity allocation:.............................................................................. 43
4. Allocation by Assessment using SKF.............................................................45
1. Settings...................................................................................................... 46
1. Create Cost Centre..................................................................................... 46
2. Create No. Ranges interval for Business transaction RKS RKIU........................46
3. Create SKF............................................................................................... 46
4. Enter SKF................................................................................................. 47
5. Allocation method (Assessment Method):......................................................47
1. Creation of secondary cost element..............................................................47
2. Creation of Assessment Cycle......................................................................47
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1. Enduser...................................................................................................... 50
1. Posting of Rent & Salary in CC 1004............................................................50
2. Execution of Assessment cycle (Month end activity)........................................50
3. Cost Centre Report..................................................................................... 51
5. Allocation by Distribution.............................................................................. 52
1. Settings...................................................................................................... 52
1. Create Cost Centre..................................................................................... 52
2. Create GL account/cost element Vehicle maintenance.....................................53
3. Create No. Ranges interval for Business transaction RKIV..............................53
4. Create SKF (already done)..........................................................................53
5. Enter SKF ((already done))..........................................................................54
6. Allocation method (Distribution):...................................................................54
1. Creation of Distribution Cycle.......................................................................54
2. Enduser...................................................................................................... 57
4. Posting of Rent , Salary ,Veh maintanance in CC 1011...................................57
5. Execution of Distribution cycle (Month end)..................................................57
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2. Enduser...................................................................................................... 77
1. CC Planning.............................................................................................. 77
2. Activity planning for TSHRA/ TSHRM............................................................77
3. Splitting (Planned cost)............................................................................... 78
4. Calculating Activity Price(planned) for TSHRA................................................79
Display primary cost component split :................................................................79
5. Enter SKF................................................................................................. 80
6. Posting of Rent & Salary in CC 1009............................................................80
7. Sender activities for TSHRA.........................................................................80
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8. Indirect Activity Allocation............................................................................ 81
9. Cost Centre Report..................................................................................... 82
10. Splitting(Actual)....................................................................................... 83
11. Price Calculation(Actual)..........................................................................83
12. Cost Centre Report.................................................................................. 84
8. Direct Activity Allocation............................................................................... 85
1. Settings...................................................................................................... 85
1. Create Cost Centre..................................................................................... 85
2. Creation of secondary cost element..............................................................86
3. Creating Activity Type Maintenance hours......................................................86
4. Create No. Ranges interval for Business transaction RKL................................87
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2. Enduser...................................................................................................... 87
1. Posting of Rent & Salary in CC 1008............................................................87
2. Cost Centre Report..................................................................................... 87
3. Set Activity price(planned) manually..............................................................87
4. Direct Activity Allocation............................................................................... 88
5. Cost Centre Report..................................................................................... 88
6. Price Calculation........................................................................................ 89
7. Cost Centre Report..................................................................................... 89
9. Report painter............................................................................................... 90
1. Settings...................................................................................................... 90
1. Display library............................................................................................ 90
2. Creating Variable........................................................................................ 90
3. Creating report........................................................................................... 91
10. Internal Orders(I.O).................................................................................... 92
1. Settings...................................................................................................... 93
1. Creation of internal Order Types...................................................................93
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2. Creation of FS Group.................................................................................. 94
3. Creation of Tel expenses A/C......................................................................94
4. Creation of Internal order............................................................................. 95
5. Creation of IO group................................................................................... 95
2. End User..................................................................................................... 96
1. Posting Telephone Expenses.......................................................................96
2. Display IO Report....................................................................................... 96
3. Planning order wise.................................................................................... 96
4. Display Variance Reports............................................................................. 97
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11. Real IO with settlement to CC....................................................................98
1. Settings...................................................................................................... 98
1. Creation of FS Group.................................................................................. 98
2. Creation of G/L Adv expenses.....................................................................98
3. Creation of secondary cost element..............................................................99
4. Create Cost Center..................................................................................... 99
5. Maintain allocation structure.......................................................................100
6. Maintain settlement profiles.......................................................................101
7. Creation of internal Order Types.................................................................102
8. Maintain number range for settlement documents:........................................102
9. Maintain Number Ranges for Bus transaction KOAO.....................................103
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4. Creation of 2 GL accounts.........................................................................119
5. Change GL accounts Sales, Inventory RM...................................................120
6. Define Tax acounts................................................................................... 120
7. Define Tax Determination Rules..................................................................121
8. Define Tax Relevancy Of Master Records....................................................121
4. Enduser.................................................................................................... 122
1. Posting Pur Inv........................................................................................ 122
2. Posting Sales Inv:..................................................................................... 122
7. MM Integration............................................................................................ 124
1. MM configuration...................................................................................... 124
1. Maintain Calendar:................................................................................... 124
2. Define plant:............................................................................................ 125
3. Define Division:........................................................................................ 127
4. Maintain Storage Location:........................................................................127
5. Maintain purchasing organisation:...............................................................128
6. Assign plant to company code:...................................................................129
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1. Settings.................................................................................................... 168
1. Maintain Operating Concern......................................................................168
2. Displaying Characteristic list......................................................................170
3. Creating Charcteristics.............................................................................. 170
4. Define Profitability Segment Characteristics(Segment-Lvl Characteristics).......170
5. Assign Co-Area to Operating Concern.........................................................171
6. Define No ranges for Actual Postings..........................................................171
7. Activate Tranfer of Incoming Sales Orders...................................................172
8. Maintain Assignment of SD Conditions to CO-PA Value Fields........................172
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9. Assign Quantity Fields.............................................................................. 173
10. Create Revenue element for GL account ‘Sales’.......................................173
11. Create Cost element for GL account ‘Discount given’.................................173
12. Create Cost element for GL account ‘COGS’............................................174
13. Creating GL account Advertising..............................................................174
14. Create Secondary Cost Element(Settlement)............................................174
15. Maintain allocation Structure : (Account based COPA)................................174
16. Maintain PA Tranfer Structure (Costing Based COPA).................................175
17. Maintain Settlement Profile.....................................................................176
18. Maintain Number Ranges for Settlement Documents..................................177
19. Creation of internal Order Types..............................................................177
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2. MM Enduser.............................................................................................. 235
1. Assign OHGroup in Material master LAPRM1...............................................235
2. Assign OHGroup in Material master LAPRM2...............................................235
3. Creating Material master LAPFG1..............................................................235
4. Creating Material master LAPSFG1...........................................................236
5. Creating Material master LAPSFG2 in plant LAP1........................................237
6. Creating Material master LAPSFG2 in plant LAP2........................................238
7. Creating Purchase Info Record LAPRM1 / two vendors..................................239
3. CO Enduser.............................................................................................. 240
1. Cost Estimate W/O Quantity Structure(Single level) for LAPSFG1...................240
2. Price update :.......................................................................................... 241
3. Multilevel Cost Estimate for LAPFG1...........................................................242
3. Creating a cost estimate with quantity structure.....................................245
1. FI Settings................................................................................................ 246
1. Create GL Account Gain/Loss from Revaluation :..........................................246
2. Automatic account assignment for transaction UMB......................................246
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2. PP settings................................................................................................ 246
1. Define MRP Controller.............................................................................. 246
2. Define Floats(Scheduling Margin Key).........................................................247
3. Define Production Scheduler......................................................................247
4. Determine Person Responsible for WorkCenter............................................247
5. Define parameters.................................................................................... 248
6. Define Standard value key.........................................................................249
7. Check Formulas for Costing.......................................................................249
8. Define Control key.................................................................................... 250
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3. PP Enduser............................................................................................... 251
1. Creating BOM for LAPSFG1......................................................................251
2. Creating BOM for LAPSFG2 in plant LAP2..................................................251
3. Creating BOM for LAPFG1........................................................................251
4. Material BOM Browser.............................................................................. 252
5. Creating Work Center............................................................................... 252
6. Creating Work Center............................................................................... 253
7. Creating Work Center............................................................................... 253
8. Creating Routing for LAPSFG1...................................................................254
9. Creating Routing for LAPSFG2...................................................................254
10. Creating Routing for LAPFG1..................................................................255
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4. CO settings............................................................................................... 256
1. Creating Tranfer Control............................................................................ 256
2. Assigning Transfer Control in Costing variant...............................................257
3. Creating Special Procurement Types...........................................................257
4. Update Additive Costs............................................................................... 258
5. Check Settings (for Costing Variant)............................................................259
5. MM Enduser.............................................................................................. 259
1. Enter Spl Proc type in Mat master LAPSFG2 in plant LAP1............................259
2. Enter Spl Proc type in Mat master LAPSFG1 in plant LAP1............................260
3. Maintain OH Group in Material master.........................................................261
6. CO Enduser.............................................................................................. 262
1. Creating Procurement alternatives..............................................................262
2. Creating /Changing Mixing Ratios...............................................................263
3. Creating Unit cost estimate for Additive Costs...............................................263
4. Close period in MM................................................................................... 264
5. Creating Cost Estimate for plant LAP1 and LAP2.........................................264
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© Srinivasa Kasireddy© +91-9959765211
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Introduction
This book is vol-2 of 2 volumes
This book was initially a set of tutorials taught by me during class room training. After gradual
development over the years, now it has become a complete configuration guide/ end-user manual for
SAP FICO module. Obviously this book is more a practical guide than a reference book even though
some info stuff has been inserted at some places.
Having taught the SAP FICO course to hundreds of beginners and experienced at various institutions,
I know the kind of problems and questions you will have when learning this module.This book is full of
detailed step-by-step procedures with necessary screen shots and sample configurations.
Having worked as a SAP Consultant at various organizations, I know the kind of requirements that
may arise at clients. To this end, most of the business processes and underlying concepts have been
explained thoroughly through out the book.
By understanding the how and whys, you will start gaining basic knowledge which reaches to
advanced level with in no time.
As you go through the material, if you have problems or questions please do mail me. If you find an
error in this book, or suspect there may be an error, kindly notify .
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Controlling
CO FI
CO is for internal Reporting FI is for Internal & external Reporting
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1. CO -Basic Settings
Organizational Structure :
Controlling FI Accounting
Plant1
CoCd1
Plant2
CO Area1
Plant3
CoCd2
Operating Concern Plant4
(CO-PA) Plant5
CoCd3
Plant6
CO Area2
Plant7
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CoCd4
Plant8
Currency Type : 10
Currency : INR
Save
’Yes’ Button to create std hierarchy
Create Request Button
Short description : CO Settings for LAP
Enter
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Continue
Double click on ‘Assignment of Company Code(s)’ folder
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New Entries
CoCd Company Name
LAP Lair p div
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Save
Continue
Double click on ‘Activate components/control indicators’ folder
New Entries
Fiscal Year : 2012
Cost Centres : Component Active
√ AA: Activity type
OrderManagement : Component Active
√ Profit Centre Acctg
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Save
Enter to ignore the warning message
Currency Settings :
Default Currency types Defined at
Local Currency/ Company code level
Company code Currency
Index based Currency Defined at country level
Hard Currency
Document Entered at the time of posting
Currency/Transaction
Currency
Group currency Defined at client level
CO Object currency If the Co Area currency and the Company Code currencies are
the same, the CO Object currency can be maintained in the
master data . If the Co area and the Company Code
currencies are different , the cost centre currency can not be
maintained in the master data and company code currency will
be CO Object currency
Eg :
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Mutiple currencies in defferent components
FI Maximum of 3 local currencies can be defined at Comp Code
level
(Define Additional Local Currencies
Or Define Currencies of Leading Ledger
And
Define and Activate Non-Leading Ledgers)
CO Two currencies types can be used (company code currency (10)
and group currency (30) with maximum of 3 valuations views.
(Maintain Currency and Valuation Profile)
ML Maximum of 2 Currencies /3 valuation views are possible
Or
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3. Cost Centre Standard Hierarchy
Up to Controlling Same path
Cost Centre AccountingMaster Data Cost CentresDefine standard Hierarchy
Controlling Area : LAP
Enter
Group Name : STD_HIER
Description : Standard hierarchy for LAP
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Save
4. Maintain Versions
SPROControllingGeneral Controlling OrganisationMaintain Versions
Select version ‘0’ ie Plan/Actual version
Double click on ‘Settings for Each Fiscal Year ‘ folder
``
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A version can store different kinds of data like actual data , plan dat , WIP data , Variance
data etc
Version Plan Actual WIP Variance Valuation Trgt cost WIP/RA Plan
version
0 y y y y Legal Total WIP for
valuation variance Legal
view
1 y Planned
variance
2 y Prod
variance
900 y y Group WIP for
vaution group
view
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2. Cost Centre Accounting
Cost Centre Profit Centre
Cost Centre Accounting(CCA) is used to Profit Centre Accounting(PCA) is used to record
record costs at org units called Cost costs and revenues at org units called Profit
centres. centres.
Eg:Cost centre can be a department Eg: Profit centre can be a plant.
1. Settings
1. Maintain Number Ranges for Controlling Document
SPROControllingGeneral Controlling OrganisationMaintain Number Ranges for
Controlling Document
Tcode :KANK
CO Area : LAP
Maintan Groups button
Create button
Group : No. ranges for CO documents (LAP)
From number To number
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090000000 099999999
Save
Continue
Back buton
Non-Assigned Elements
Click on COIN
Element/Group button
Double click on ‘No. ranges for CO documents (LAP)’
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(Repeat the same procedure for , RKP1, RKU1, RKU3)
Save
Continue
Info:
FI CO
Doument types Business transactions
Eg: SA, KR, KZ Eg: COIN , RKU1 , RKU3
Eg: Bus.transaction ‘COIN’ arises when a CO object like Cost centre is entered in FI
document . In this case a CO document is generated apart from a FI document.
Bus.transaction ‘RKU1’ arises when reposting of costs from one CC to other CC . In this
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c. Automatic Creation:
SPROControllingCost Element AccountingMaster DataCost elementsAutomatic
Creation of Primary and Secondary Cost ElementsMake Default settings
Chart of Accounts : LACA
Enter
NewEntries
Acct from Account to CECt
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Execute
Replace Field status group with ‘G002’ for all GL accounts
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Save
Enter to ignore the warning message
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Currency : INR
Save
Enter to ignore the warning msg
7. Creation CC Groups
Tcode : KSH1
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PROD
1001 Body Shop
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1002 Assembling
1003 Paint Shop
Save
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8. Creation of CE groups
Tcode :KAH1
Up to Master Data same path
Cost Element GroupCreate
Cost element group : ADMIN
Enter
Description: Admn Cost
Insert Cost Element button
ADMIN
400591 Travelling Exp.
Save
Cost element group : PERSNL
Enter
Description : Personal cost
Insert Cost Element button
PERSNL
400500 Salaries
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2. End User:
1. Posting of transaction in FI
Tcode :F-02
Doc Date : Type : SA
Posting Key : 40 Account : 400500 (Salaries)
Enter
Amount : 27000
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Cost Center : 1001
Text : Salaries Payment
Posting Key : 40 Account : 400600(Rent)
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Enter
Amount : 18000
Cost Center : 1001
Text : Rent Payment
Posting Key : 50 Account : 200691(Cash)
Enter
Amount : *
Bus area : LANZ
Text : Expenses Payment
DocumentSimulatePost
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Post one more document for Rent 9000.00 & Salaries 36000.00 for Cost Center ‘ 1002’
2. Display CC Report
Tcode:KSB1
Up to Cost Centre Accounting same path
Information SystemReports for CostCenter AccountingLine itemsCost Center: Actual
Line Items
Cost Center Group : PROD
Cost Element : 400500, 400600
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Execute
Change Layout button
Find button
Search term : ‘Business’
Enter
Select ‘Business Transaction’ under Column Name
Left arrow button
Select ‘Document Number’ under Column Name
Left arrow button
Select ‘Ref Document Number ‘ under Column Name
Left arrow button
Enter
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DocumentNo is CO document
4. Display CO Document
Tcode:KSB5
Same Path CO Documents: Actual Costs
Document Number : 090000000
Execute
Tcode:KB61
Up to Cost Centre Accounting same path
Actual postingsRepost Line ItemsEnter
Document Number : 1000000024
Company Code : LAP
Fiscal year : 2011
Execute
Value Tran curr Acct Assgt 1
11000 1003
7000 1003
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Enter
(Screen is updated as shown in the following image)
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Post
9. Repost Costs:
Info: This functionality is used to simplify FI postings. For eg FI user can post to common CC
if the amount belongs to multiple CCs. Later cost accountant can transfer the amount to
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individual CCs without having impact on FI posting. In this transaction only a CO document
is generated.
Tcode: KB11N
Up to Cost Centre Accounting Same path
Actual posting
Manual Reposting of Costs
Enter
Extra menuSet Controlling area
Controlling Area : LAP
Enter
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Post
Tcode: KSB1
CostCenter Group : PROD
Execute
Back button
Cost centre : 2000
Multiple Entries button
Single value
1001
1002
1003
2000
Copy button
Execute
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PPV Period lock
Open and close Posting Period for Account lock& unlock period for business transaction
type & accounts Eg : (COIN, RKU1)
Tcode : OKP1
Path: AccountingControllingCostcenterAccountingEnvironmentPeriodlockChange
Controlling area : LAP
Fiscal Year : 2011
Actual button
Locking transaction for all period:
Keep the cursor on transaction ‘CO through posting from FI’
Lock transaction button
Lock period for all transactions :
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3. Allocations
Periodic allocations are done for planning data at the beginning of period (posting date will
be 1st day of the period).
Periodic allocations are done for actual data at the end of period (posting date will be last
day of the period).
.
The following periodic allocation methods are availble in SAP . They can be used for
allocating both planned and actual costs/activity quantities.
Allocation Cost allocation
Activity allocation
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Periodic Allocations
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Creates more no of Creates less no of
line items,uses more line items,uses less
memory compared to memory compared
periodic reposting to distribution
Direct Activity allocation : is used for recording actual quantities of activity types
consumed by the receving CO object. This allocation happens as and when an activity type
is consumed by the receiving CO object . So this is not a periodc allocation. KB21N is the
TCode used .
1002 Assembling
1003 Paintshop
1004 Cafetaria K : Service
1006 Cost Collector 9 : Common
1008 Plant mainatance B: Maintanance
1009 Quality control N:Quality assurance
1011 Plant Admin C: Administration
2. Assesment
Cost center cafeteria is used by other cost centers as shown in the following table
Allocation method used is assesment.
SKF (no of emplyees) is the allocation criteria.
Ie . Cafetaria charges are to be allocated based on the no of employees .
Note : Cost Center cafeteria itself has 5 employees
Sender CostCenter Reciving cost Center No of emplyees
1001 75
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1002 100
1003 75
1004(Cafetaria)
1004(Cafetaria) 5
1008 20
1009 25
3. Periodic Reposting :
To simplify the FI postings we use cost collector cost center. We can post costs like rent ,
Electricity charges to cost collector cost center during the period. At period end we allocate
to 3 production cost centers using allocation method periodic reposting.
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Rent is to be allocated based on percentage basis
Electricity charges is to be allocated based on no of units ie SKF : EU (Electric Units)
Sender CostCenter Reciving cost Center Rent Electricity charges
1001 50% As recorded
1006(Cost collector) 1002 30% As recorded
1003 20% As recorded
4. Distribution:
Cost center plant admin takes care of 3 production cost centers. Costs like salaries of
administration department , stationery charges, vehicle maintanance , travelling expenses
are recorded in the cost center.
At period end we allocate all the costs to 3 production cost centers using allocation method
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distribution.
Salaries is to be allocated based on number of employees in the receiver cost center
Stationery charges , vehicle maintanance , travelling expenses are to be allocated based on
percentage basis.
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Actual quantity of Mnt Hrs is recorded in the receiving cost center when the services are
consumed.
Allocated activity type is Mnt Hrs and Allocation method used is direct activity allocation.
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4. Allocation by Assessment using SKF
SKF(Satistical Key Figures) is used as a basis to allocate costs from one cost centre to
other.If total number of employees in 3cost centers is 300. Cafetaria charges are to be
shared between 3 cost centers based on the number of employees.
Formula used for allocation : (No of employees /Total no of employees)* Total amount
Eg : Cost allocation for cost center 1001 = (75/300)*72000.00 = 18000.00
Allocation of Cafetaria charges to 3 cost centers:
Sender Sending Sec.Cost element Reciving cost Allocated
CostCenter Amount Center amount
1004(Cafetaria) -18000.00 10000000(Cafetaria 1001 18000.00
charges)
-6000.00 1002 6000.00
-48000.00 1003 48000.00
-72000.00 72000.00
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1. Settings
1. Create Cost Centre
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1004
Valid From : 1.4.2012
Enter
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Name : Cafetaria
Descritpion : Cafetaria
Person responsible : MR. k
Cost Center Category : 9 (Allocation cost ctr)
Hierarchy area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
3. Create SKF
Tcode : KK01
SAP Easy AccessAccountingControllingCost Center AccountingMasterData
Statistical Key FiguresIndividual ProcessingCreate (KK01)
Stat. key figure : EMP
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Enter
Name : Employee
Stat. key fig. UnM. : EA (Each)
(Unm = Units of Measure)
…
Fxd val
…
Save
4. Enter SKF
Tcode : KB31N
Up to Cost Center Accounting same path
Actual PostingsStatistical Key FiguresEnter
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Save
Scenario: Cafetaria charges are to be shared between 3 cost centers based on number of
employees
Option 1: Option 2: Option3:
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Assesment cycle 1 for Salaries Assesment cycle 1 for Assesment cycle 1 for
and Rent Salaries and Rent Salaries
Segment 1 for Salaries Segment 1 for Segment 1 for Salaries
Segment 2 for Rent Salaries& Rent Assesment cycle 2 for Rent
Segment 1 for Rent
We are using option 1 for the following configuration scenario
Senders/Receivers tab:
From To Group
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Sender
Cost Centre 1004 - -
Cost Element 400500 - -
Receiver
Cost centre - - PROD
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Sender/Receivers tab
From To Group
Sender
Cost Centre 1004 - -
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Cost Element 400600 - -
Receiver
Cost centre - - PROD
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Save
Continue
1. Enduser
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Period-End ClosingSingle FunctionsAllocationsAssessment
Period : 5 To 5
Fiscal Year : 2012
√ Test Run
√ Details Lists
Cycle
LAP1
Enter
Execute
Double click on the item
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400500
400600
Copy button
Execute
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5. Allocation by Distribution
Cost center plant admin takes care of 3 production cost centers. Costs like salaries of
administration department , stationery charges, vehicle maintanance , travelling expenses
are recorded in the cost center.
At period end we allocate all the costs to 3 production cost centers using allocation method
distribution.
Salaries is to be allocated based on number of employees in the receiver cost center
Vehicle maintanance are to be allocated based on percentage basis.
400600(Rent)
1. Settings
1. Create Cost Centre
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Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1011
Valid From : 1.4.2012
Enter
Save
Continue
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Name : Employee
Stat. key fig. UnM. : EA (Each)
(Unm = Units of Measure)
…
Fxd val
…
Save
1001 EMP 75
1002 EMP 25
1003 EMP 200
Save
Scenario: Plant admin charges are to be shared between 3 cost centers based on different
criteria
Option 1: Option 2: Option3:
Cycle 1 for Salaries,Rent and Cycle 1 for Salaries , Cycle 1 for Salaries
Vehicle maintenance Rent and Vehicle
Segment 1 for Salaries
maintenance
Segment 1 for Salaries
Assesment cycle 2 for Rent
Segment 1 for
Segment 2 for Rent
Segment 1 for Rent
Salaries, Rent
Segment 3 for Vehicle
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…
Receiver rule : Variable portions
Var . portion type : Actual Statistical Key Figures
Senders/Receivers tab:
From To Group
Sender
Cost Centre 1011 - -
Cost Element 400500 - -
Receiver
Cost centre - - PROD
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Stat. key fig. EMP
Sender/Receivers tab
From To Group
Sender
Cost Centre 1011 - -
Cost Element 400600 - -
Receiver
Cost centre - - PROD
1002 50%
1003 25%
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Sender/Receivers tab
From To Group
Sender
Cost Centre 1011 - -
Cost Element 400203 - -
Receiver
Cost centre - - PROD
1002 60%
1003 10%
Save
Continue
2. Enduser
57
Enter
Execute
Back button
Yes button to leave the list
Test Run
Execute
CostCenter : 1011
Costelement :
Execute
Back button
CostCenter : 1001 To 1003
Costelement :
Select Single values tab
Single values
400xxx
400500
400600
Copy button
Execute
58
© Srinivasa Kasireddy© +91-9959765211
59
6. Allocation by Periodic Reposting
To simplify the FI postings we use cost collector cost center. We can post costs like rent ,
Electricity charges to cost collector cost center during the period. At period end we allocate
to 3 production cost centers using allocation method periodic reposting.
Rent is to be allocated based on percentage basis
Electricity charges is to be allocated based on no of units ie SKF : EU (Electric Units)
Sender CostCenter Reciving cost Center Rent Electricity charges
1001 50% As recorded
1006(Cost collector) 1002 30% As recorded
1003 20% As recorded
Kasireddy© +91-9959765211
1. Settings
1. Create Cost Centre
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1006
Valid From : 1.4.2012
Enter
60
2. Create GLa/c & cost element Elec Charges
G/L account : 400392
4. Create SKF
Tcode : KK01
SAP Easy AccessAccountingControllingCost Center AccountingMasterData
Statistical Key FiguresIndividual ProcessingCreate (KK01)
Stat. key figure : EU
Enter
61
Indicators
√ Iterative
Attach segment button
Segment Name : ELEC
Description : Elcricity bills reposting
Sender Rule : 1 posted amounts
Share in % : 100
…
Actual value origin
…
Receiver rule : Variable portions
Var . portion type : Actual Statistical Key Figures
Senders/Receivers tab:
Kasireddy© +91-9959765211
From To Group
Sender
Cost Centre 1006 - -
Cost Element 400392 - -
Receiver
Cost centre - - PROD
62
Receiver rule : Fixed percentages
Sender/Receivers tab
From To Group
Sender
Cost Centre 1006 - -
Cost Element 400600 - -
Receiver
Cost centre - - PROD
1001 50%
1002 20%
1003 30%
Save
3. Enduser
Save
Enter
Kasireddy© +91-9959765211
Execute
Back button
Yes button to leave the list
Test Run
Execute
400392
Copy button
Execute
64
7. Indirect Activity Allocation using SKF
Cost center quality control gives quality check service to 3 production cost centers.
Two activity types are used .
1.Testing hours-Manual (Act type category = 2 Indirect determination, indirect allocation)
2.Testing hours-Automated(Act type category =3 Manual entry, indirect allocation)
Both activity types are allocated on the basis of SKF (test items) . Allocation method used
is indirect activity allocation.
Splitting :
Kasireddy© +91-9959765211
Costs that incured in the costcenter quality control are to be split between the two activity
types . For that we need to define Splitting Structure and assign to the cost center.
65
Kasireddy© +91-9959765211
66
1. Settings
1. Create Cost Centre
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost Centre : 1009
Valid From : 1.4.2012
Enter
Save
Continue
3. Create SKF
Tcode : KK01
SAP Easy AccessAccountingControllingCost Center AccountingMasterData
Statistical Key FiguresIndividual ProcessingCreate (KK01)
Stat. key figure : ITEM
Enter
67
Name : Testing items
Stat. key fig. UnM. : EA (Each)
(Unm = Units of Measure)
…
Tot Values
…
Save
Enter
Name : Testing chrges-Manual
Description : Testing charges Manual
CElem category : 43 (Internal activity allocation)
Save
68
It can not be changed after doing activities like activity planning , price- calculation etc .
Kasireddy© +91-9959765211
Activity type category change in the activity master data will only be reflected in the planning
screen when we do planning for the first time in the next fiscal year .
Ie activity type category can only be changed in the beginning of the fiscal year before doing
the planning and other activites for the first time .
It can not be changed after doing activities like activity planning , price- calculation etc .
Activity type category change in the activity master data will only be reflected in the planning
screen when we do planning for the first time in the next fiscal year .
Ie activity type category can only be changed in the beginning of the fiscal year before doing
the planning and other activites for the first time .
Description : Testing
Activity Type button
TSHRA
TSHRM
Save
New Entries
LAP1 21 .
Enter
© Srinivasa
New Entries
71
Double click on ‘Splitting Structures’ folder
New Entries
Structure Text
Enter
New Entries
LA1 LAP1
Enter
New Entries
Save
Continue
Same Path
…
Cost centre : 1009
…
…
… All versions
Fiscal Year : 201x
Change button
1009
Click on ‘L1’ under splitting Structures
72
Assign button( )
Save
Continue
Planning :
Activity planning allowed Activity planning not allowed
Ie planning can be done in KP26 Ie : KP26 is not allowed
Price can be calculated Price cant be calculated because sender quantity is
unknown
Kasireddy© +91-9959765211
Actual:
Enter Sender Activity Enter Sender Activity not allowed
Ie : Sender qty can be entered Ie : Sender qty can not be entered in KB51N .
manually in KB51N .
Price can be calculated Price cant be calculated sender quantity is unknown
Quantity and cost can be allocated Only quantity can be allocated
Sender quantity is determined only after activity
allocation
Then only we can calculate the price
L2 90 Salaries(F&V)
Delete the remaining cost components
Save
Double Click on ‘Assignment :Cost Component – Cost Element Interval’ folder
New Entries button
Cost Comp Str Chart of Accts From cost el. Cost Component
L2 LACA 400392 30
L2 LACA 400600 50
L2 LACA 400500 90
Save
Double click on Cost Component Structure folder
Cost Comp Str Active Prim.Cost Comp .Split Name
L2 LAP Actvity Cost Comp Str
Save
Version : 0
Enter
74
Price calculation tab
Plan
Actual
Save
Kasireddy© +91-9959765211
Senders/Receivers tab:
From To Group
Sender
75
Cost Centre 1009 - -
Activity Type TSHRA - -
Receiver
Cost centre - - PROD
Senders/Receivers tab:
From To Group
Sender
Cost Centre 1009 - -
Activity Type TSHRM - -
Receiver
Cost centre - - PROD
Sender
Cost Ctr ActTyp Factor per 100 AUn
1009 TSHRM 100 H
Save
76
2. Enduser
1. CC Planning
Tcode : KP06
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 201
Cost centre : 1009
Cost element group: OH_COST
…
… Form based
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Post
77
Post
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Version : 0
Period : 3
Fiscal Year : 201x
Test Run
Details List
Execute
© Srinivasa
78
Back button
Yes button to leave the list
Test Run
Execute
Period : 2 To 2
Fiscal Year : 2011
Test Run
Details List
Execute
Save
Enter
Back button
(Activity price only calculated for TSHRA and should be 33.33 )
Error : Costing variant LAP1 not assigned to a number range group Message no. CK024
Solution : Assign no range in TCode CKNR
79
5. Enter SKF
Tcode : KB31N
Up to Cost Center Accounting same path
Actual PostingsStatistical Key FiguresEnter
Save
Kasireddy© +91-9959765211
Enter
80
Execute
Segments button
Select segment ‘TEST_A’
Back button
Select segment ‘TEST_M’
Test Run
Execute
81
Kasireddy© +91-9959765211
10. Splitting(Actual)
TCode :KSS2
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsSplitting
Period : 3
Fiscal Year : 201x
Test Run
Details List
Execute
© Srinivasa
82
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsPrice Calculation
…
All Cost Centres
…
Period : 2 To 2
Fiscal Year : 2011
Test Run
Details List
Execute
(Activity price should be 37.00 For TSHRA 75 for TSHRM)
Save
Kasireddy© +91-9959765211
Yes button
Back button
(Apart from quantity allocated , costs allocated should be displayed for TSHRM.
For TSHRA diference amount is posted)
83
8. Direct Activity Allocation
Cost center plant maintenance gives maintenance service to 3 production cost centers.
Activity type to be allocated is Maintenance hours(MNTHR) of category 1 ie Manual entry,
manual allocation
In this scenario activity type is valuated initially by planned price which is set
manually(plan price indicator 3 ). At the time of actual price calculation activity type is
revaluated and difference is allocated to receivers.
1. Settings
1. Create Cost Centre
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
© Srinivasa
Enter
Cost Centre : 1008
Valid From : 1.4.2012
Enter
84
Hierarchy area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
Activity Unit : H
CCtr categories : * (All Cost Centre Categories)
ATyp Category : 1 ( Manual entry, manual allocation )
Caution : Activity type category maintained in the master data will be the default Activity
type category in the planning screen(TCode :KP26) . It can only be changed before doing
the activity planning and other activites for the first time in the planning screen.
It can not be changed after doing activities like activity planning , price- calculation etc .
Activity type category change in the activity master data will only be reflected in the planning
85
screen when we do planning for the first time in the next fiscal year .
Ie activity type category can only be changed in the beginning of the fiscal year before doing
the planning and other activites for the first time .
2. Enduser
1. Posting of Rent & Salary in CC 1008
Tcode : F-02
40 Salary 45000
40 Rent 36000
50 Cash *
Execute
6. Price Calculation
T code : KSII
87
Up to Cost Center Accounting same path
Period-End ClosingSingle FunctionsPrice Calculation
…
Cost Centre group
…
Period : 2 To 2
Fiscal Year : 2011
Test Run
Details List
Execute
(Activity price should be 112.50)
Save
Yes button
Kasireddy© +91-9959765211
Back button
88
9. Report painter
1. Settings
1. Display library
SAP Easy Access Accounting Controlling Cost Center Accounting Information
system Tools Report Painter Report Writer Library Display
or
SAP Easy Accesas Information Systems Ad Hoc Reports Report Painter Report
WriterLibrary GR23 Display
TCode : GR23
Library : 1VK Cost Centers: Absorption Costing
Kasireddy© +91-9959765211
Libraries determine the reporting table , the characteristics and key figures of the table that
are available for reporting
Enter
Make a note of table CCSS
Characteristics button( )
Characteristics are the level at which you run the report . ie characteristics determine
selection criteria of the report . Eg : Company code ,Cost Center, Fiscal year , Cost element
etc
2. Creating Variable
Same path upto Report Writer
VaraiblesCreate
TCode:GS11
Variable : CCG-LAP
Reference field
89
Table : CCSS
Variable type
…
… Set
Sets: Sets are logical groupings of characteristic values
Enter
Default entries
All values
Kasireddy© +91-9959765211
Save
3. Creating report
Same path upto Tools
Report PainterReportCreate
TCode:GRR1
Report Painter tool is similar to Report Writer, but is easier to use. Report Writer uses Sets
but Report painter does not .
Report Painter uses a graphical report structure, which displays the rows and columns as
they appear in the final report output.
The major advantages of Report Painter is easy to be used and flexible definition of report.
Library : 1VK
Create button
90
10. Internal Orders(I.O)
Scenario1 : (Telephone wise expenses )
There is one GL account ‘Telephone Expenses’ and there are 5 telephones
Problem : How to record telephone wise expenses ?
Solution : Create an I.O for each telephone. While posting Tel phone expenses
in FI, TeI No can be entered in Internal order field.
Case2 :
91
IO can be assigned to a CC(as shown in the next image).
While posting in FI, only IO need to be entered.
Kasireddy© +91-9959765211
Real IO : are used for settlement purpose .While posting in FI , only IO should be entered.
Amount in the IO can be settled to Cost centre(s) later . Balance in the IO becomes zero
after complete settlement .
1. Settings
92
Not assigned
Click on LA1
Element/Group button
Double click on ‘Motor pool A-zzzzzzzz(external)’
Save
Continue
2. Creation of FS Group
Tcode:OBC4
Select FStV ‘LAFS’
Double click on Field status groups folder
Kasireddy© +91-9959765211
93
4. Creation of Internal order
Tcode: KO01
SAP Easy AccessAccountingControllingInternal OrdersMaster DataSpecial
FunctionsOrderCreate
Order type : LA1
Enter
Order : Tel 040230900
Description : Tel 040230900
Company Code : LAP
Business area : LANZ
Kasireddy© +91-9959765211
5. Creation of IO group
Tcode : KOH1
Same path upto Master DataOrder Group
Create
Order Group : HYD_LA1
Enter
© Srinivasa
2. End User
1. Posting Telephone Expenses
94
Tcode :F-02
PstKy : 40 Account : 400581
Enter
Amount : 18000
Cost centre : 1001 Order : TEL040230900
Text : Telephone expenses
PstKy : 50 Account : 200691
Enter
Amount : *
Business area : LANZ
Text : +
Document MenuSimulate
Kasireddy© +91-9959765211
Post
Post one more document for IO TEL040230901
2. Display IO Report
Tcode :KOB1
Up to Internal Orders same pathInformation System Reports for Internal OrdersLine
itemsOrders: Actual Line Items
Order Group : HYD_LA1
Cost element : 400581
Execute
Save
96
11. Real IO with settlement to CC
Eg : Real IO : Promtional event
Real IO : are used for settlement purpose .While posting in FI , only IO should be entered.
Amount in the IO can be settled to Cost centre(s) later . Balance in the IO becomes zero
after complete settlement .
Requirement : Costs should be captured under a promotional event for the sake of
analysis.
Also the costs should be recorded in CC ‘Sales promotion’.
Kasireddy© +91-9959765211
1. Settings
1. Creation of FS Group
Tcode:OBC4
Select FStV ‘LAFS’
Double click on Field status groups folder
Select Field status group ‘G002’
Copy as button
Change the Field Status group to ‘G016’
Change the Text to ‘Cost accounts (CC &IO Optinl) ‘
Enter
Double click on FSG ‘G016’
Double click on ‘Additional account assignment’
Opt.Entry
…
© Srinivasa
Cost Center
…
…
CO/PP order
…
Save
Continue
97
Copy button
GL account: 400518
Enter
Change the Description to ‘Adv expenses’
Create/Bank/interest tab
Change Field status group to ‘G016’
Save
Edit Cost element button
Valid from : 1.4.2.2012
Enter
Cost Elem Category : 01
Save
Kasireddy© +91-9959765211
Enter
Cost Centre : 1017
Valid From : 1.4.2012
Enter
New Entries
Kasireddy© +91-9959765211
Allocation structure : L1
Save
Continue
New entries
Assignment : LA1
Save
Select ‘LA1’
Save
Continue
99
CTR . 1000000036 Promotional Expense
Save
Same path
New entries
…
To be settled in full
…
Allocation structure : L1
Indicators
√ 100%-validation
√ %-Settlement
√ Equivalence number
√ Amount settlement
Valid receivers
Save
Continue
Create button
Group : Settlemnt Docs LAP
From No. To Number
090000000 0999999999
Save
Continue
Back button
Non-Assigned Elements
Click on LAP
101
Element/Group button
Save
Save
2. End User
1. Creation of Internal order & Settlement rule
Tcode: KO01
SAP Easy AccessAccountingControllingInternal OrdersMaster DataSpecial
FunctionsOrderCreate
Order type : LA2
Enter
Order : EXHST_LAP
Description : Exhibition stall
Company Code : LAP
Business area : LANZ
Control data Tab
Statistical order
Info: Do not select the check box for a Real IO
© Srinivasa
102
2. Posting Expenses
Tcode :F-02
PstKy : 40 Account : 400518
Enter
Amount : 18000
Cost centre : Blank Order : EXHST_LAP
Text : Ehibition stall rent
PstKy : 50 Account : 200691
Enter
Amount : *
Kasireddy© +91-9959765211
3. Display IO Report
Tcode :KOB1
Up to Internal Orders same pathInformation System Reports for Internal OrdersLine
itemsOrders: Actual Line Items
Order : EXHST_LAP
Cost element : Blank
Execute
4. Settlement :
TCode : K088
Accounting ControllingInternal orderPeriod end closingSingle functionsSettlement
Individual processing
Order : EXHST_LAP
Settlement period : Current month
© Srinivasa
√ Test run
Execute
5. Display IO Report
TCode :KOB1
Up to Internal Orders same pathInformation System Reports for Internal OrdersLine
itemsOrders: Actual Line Items
Order : EXHST_LAP
Cost element : Blank
Execute
6. Display CC Report
Kasireddy© +91-9959765211
TCode :KSB1
Cost center : 1017
Cost element : Blank
Execute
© Srinivasa
104
12. Schedule Manager
Schedule Manager is used to perform period-end activities across the components in SAP.
1. Settings
1. Defining Selection Variables
TCode : STVARV
Save
Create button
Name Val. Case-Sensitive
LAP_FYEAR 2015
Save
TCode : SM34
View cluster : VSMANTVARV
Maintain button
Enter twice to ignore the warning message
New Entries
Variable Name
LAP_PERIOD PERIOD
LAP_FYEAR F_YEAR
Save
Continue
© Srinivasa
Excute button
Back button
105
(Repeat the same process for all error items)
3. Flow Definition
SAP Easy AccessAccountingControllingCost Center AccountingPeriod-End Closing
Scedule Manager
TCode : SCMA
Create button( )
Enter
106
© Srinivasa Kasireddy© +91-9959765211
107
13. Real Time Integration (New GL)
Real Time Integration is a component of New-GL . Previously if users make any
cross company code postings in CO , these transactions do not reflect in FI. Users had to
process a job at month end to allow the system to reconcile the differences and post
corresponding entries in FI ledger. With the new GL, this reconciliation and posting of entry
in FI ledger has become an automatic process .
Scenario : Allocation of costs from CC1 to CC2 . CC1 and CC2 are two costcenters which
belongs to different company codes (Cross company code allocation) . FI posting should
happen automatically in two company codes .
Prerequisites :
1. Settings :
1. Create second company code ie LAC
Company code LAC should be assigned with
Enter
© Srinivasa
Enter
Continue
108
’Yes’ button to transport intervals
Continue
Enter
2. Assign Co-Area
Tcode : OKKP
LAC
Save
Continue
√ CoCd Validation
Save
Continue
Enter to Ignore wrn msg
We have to deactivate the Reconcilition Ledger ,(if it is activated ) before using Realtime
Integration.We can use Tcode : OKKP to check the status.
109
Tcode : KALB
SPROControllingCost Element AccountingReconciliation LedgerActivate/Deactivate
Reconciliation Ledger
Deactivate Reconciliation ledger
Execute
110
Select GL account ‘400500’
Copy button
G/L Account 400509
Enter
Short Text : FICO Recon account
Field status group : ICCF ie CO <-> FI reconciliation posting
Save
111
9. Define Variants for Real time Integration:
SPROFinancial Accounting (New) Financial Accounting Global Settings (New)
Ledgers Real-Time Integration of Controlling with Financial Accounting Define
Variants for Real-Time Integration
New Entries
Var. for R-T Integ. : L1
√ R.-Time Integ:Active Key Date:Active from : 1.4. 2012
√ Acct Deter. :Active
Document Type : SA
Ledger Group (FI) : 0L
Text : Varaint for LAP
Kasireddy© +91-9959765211
…
Use Checkboxes
…
√ Cross-Company-Code
√ Cross-Profit-Center
√ Cross-Business-Area
Save
Continue
Save
Continue
112
SPROControllingCost Element AccountingReconciliation LedgerDefine Adjustment
Accounts for Reconciliation Posting
Double click on ‘Maintain Clearing Accounts for Company Codes’
Tcode : OBYA
Alterantive path2:
Posted in : LAP
Cleared against : LAC
Posted in : LAC
Cleared against : LAP
Debit posting key : 40 Credit posting key : 50
Account debit : 200971 Account credit : 200971
Save
Continue
© Srinivasa
113
Kasireddy© +91-9959765211
2. Enduser
114
1. Posting expenses to common CC (1004)
Tcode F-02
Post one document for Salary in company code LAP
Amount : 18000
Cost Centre : 1004
2. Reposing of Costs:
Tcode: KB11N
Extra menuSet Controlling area
Controlling Area : LAP
Enter
Kasireddy© +91-9959765211
Post
3. Displaying CO document:
TCode : KSB5
Document Number : 900000000X
Execute
Click on CO document
Enviroment menu-Accounting Documents
(Two FI documents are generated , one in company code LAP the other one in Company
code LAC)
Double click on the Accounting document to be displayed.
Entry in LAP Should be :
Cr Salaries 7000.00-
© Srinivasa
115
14. Sales/Purchase Tax
Sales tax = Output tax
Purchase tax = Input tax
VAT : Value Added Tax
VAT is a mode of collection of tax
Purchase of RM Sale of FG
Pay purchase tax to Vendors Collect Sales tax from Customers
5000 Rs 7000 Rs
3. Settings
1. Define Tax procedure:
SPROFinancial accounting Financial accounting Global settingsTax on
Sales/Purchases Basic settingsCheck Calculation Procedure
Double click on Define Procedures
New Entries
Procedu Description
re
TAXIN Ind Tax procedure(LAP)
Save
Create Request button
Short Description: Sales/Pur Tax Settings (LAP)
Enter
Continue
Select Tax Procedure ‘TAXIN’
Double click on Control Data folder
© Srinivasa
New Entries
Step Ctyp Description Fro To Manual AccKey
100 BASB Base amount
110 MWAS Output Tax 100 100 √ MWS
120 MWVS Input tax 100 100 √ VST
Save
Save
Taxcode : V1
Enter
Description : 4% input tax
Taxtype : V ie inputtax
Check ID √
Continue
Keep the cursor on Output tax(Click)
117
Deactivate line button
InputTax : 4
Save
Taxcode : A0
Enter
Description : 0% output tax
Taxtype : A ie outputtax
Check ID √
Continue
Keep the cursor on Input tax(Click)
Deactivate line button
Kasireddy© +91-9959765211
OutputTax : 0
Save
Taxcode : A1
Enter
Description : 14.5% output tax
Taxtype : A ie outputtax
Check ID √
Continue
Keep the cursor on Input tax(Click)
Deactivate line button
OutputTax : 14.5
Save
4. Creation of 2 GL accounts
a. VAT Payable
Tcode: FS00
© Srinivasa
118
Create/Bank/Interest tab
Field status group : G041
Save
b. VAT Recievable
Select GL account 100530 VAT Payable
Copy button
GL account : 200530
Enter
Account Group : Assets
Description : VAT Receivable
Control Data tab
Kasireddy© +91-9959765211
Save
Enter to Ignore the Wrng Msg
200530
Save
Continue
MWST 1 Taxable
MWST 0 No tax
Back button
Double click on ‘Material Taxes’
New entries
Tax categ Tax class Description
MWST 1 Taxable
MWST 0 No tax
120
Save
4. Enduser
1. Posting Pur Inv
Tcode: F-43
PstKy : 31 Account : LAPGNVNDR
Enter
Amount : 27000
Kasireddy© +91-9959765211
√ Calculate Tax
Bus. Area : LANZ
Text : Pur inv
121
Bus. Area : LANZ
Text : Sales inv
122
7. MM Integration
LIVE project
MM Configuration MM consultant
FI Configuration FI consultant
FI-MM Integration FI Consultant
Learning environment
MM Configuration FI consultant
FI Configuration FI consultant
FI-MM Integration FI Consultant
Kasireddy© +91-9959765211
1. MM configuration
1. Maintain Calendar:
SPROSAP Net weaverGeneral SettingsMaintain Calendar
…
Public holidays
…
Change button
Create Button
…
With fixed date
…
Enter
Day : 15
Month : 8
…
Not Guaranteed
…
Short holiday name : Independence day
Long holiday name : Independence day
Enter
© Srinivasa
Continue
Back button
…
Holiday Calendar
…
Change button
Create button
Calendar ID : LC
Description : holiday calendar for LAP
Assign Holiday button
Select holidays to be included
123
Assign publ. holiday button
Save
Continue
Back button twice
…
Factory calendar
…
Change button
Create button
Factory calendar ID : LF
Description : Factory calendar for LAP
Holiday calendar ID : LC
Workdays
Select Monday to Saturday
Kasireddy© +91-9959765211
Save
Continue
2. Define plant:
SPROEnterprise StructureDefinitionLogistics-GeneralDefine, Copy, delete, check
plant
Double click on Define Plant
New Entries
Plant : LAP1
Name 1 : LAP Hyd plant
Factory calendar : LF
Save
Name : LAP Hyd plant
Country : IN
Region : 01
City : Hyd
Enter
© Srinivasa
Continue
125
Region : 30
City : Delhi
Enter
Continue
3. Define Division:
Same path
Define, copy, delete, check division
Double click on Define Division
New Entries
Division Name
Kasireddy© +91-9959765211
LS Small Cars
Save
Continue
Enter
Save
Continue
© Srinivasa
Plant : LAP2
Enter
New Entries
SLoc Description
LAP2 Mum Storage Location
Enter
Save
Continue
126
Plant : LAP3
Enter
New Entries
SLoc Description
LAP3 Chennai Storage Location
Enter
Save
Continue
Plant : LAP5
Kasireddy© +91-9959765211
Enter
New Entries
SLoc Description
LAP5 Storage Location
Enter
Save
Continue
Plant : LAP7
Enter
New Entries
SLoc Description
LAP7 Storage Location
Enter
Save
© Srinivasa
Continue
127
Save
Continue
LAP LAP1
LAP LAP2
LAP LAP3
LAP LAP5
Kasireddy© +91-9959765211
LAP LAP7
Save
Continue
128
Continue
Continue
TCode :OMSY
Up to Material Master same path
Basic SettingsMaintain Company Codes for Material Management
Position
Company code : LAP
Enter
(CAUTION: Enter current period .If you enter wrong period it can’t be changed)
Cocd Year Period ABp
129
LAP 2012 5(Current period) √
Save
Continue
Note: Material posting starts from the above period . ABp is Allow Back posting .
If ABp is selected 2 periods(current and previous) are allowed , other wise only current
period is allowed.
Position
Material type : ROH
Enter
Select Material type ‘ROH’
Double click on Quantity/value updating folder
Postion
Valuation Area : LAP1
Enter
Val .area Matl type Qty updating Value Update
130
LAP1 ROH √ √
LAP2 ROH √ √
LAP3 ROH √ √
LAP5 ROH √ √
LAP7 ROH √ √
Save
Back button
Position
Material type : HALB
Enter
Kasireddy© +91-9959765211
Enter
Select Material type ‘VERP’
Double click on Quantity/value updating folder
Postion
Enter
Valuation Area : LAP1
Enter
Val .area Matl type Qty updating Value Update
LAP1 VERP √ √
131
LAP2 VERP √ √
Save
Save
16. Define Number Assignment for Material and Phys. Inv .Docs
(One time setting)
SPROMaterials ManagementInventory Management and Physical InventoryNumber
Assignment Define Number Assignment for Material and Phys. Inv .Docs
Maintain Groups button
Continue
133
Enter
Change Company Code to ‘LAP’
Enter
Save
Continue
New Entries
Company Code : LAP
Save
Continue
Save
Continue
2. FI Consultant’s Job
© Srinivasa
Inventory SemiFG :
GR/INR account
Select 100800 Expenses payable account
Copy button
GL account : 100520
Enter
Description : GR/INR account’
© Srinivasa
136
Freight Clrng account
Select G/L account 100520 (GR/INR account)
Copy button
GL account : 100521
Enter
Description : Freight Clrng account
Create/Bank/Interest tab
Field Status Group : G017 Freight/customs provisions/ clearing (MM)
Save
RM Consumption Account
Select 400500 (Salaries)
Copy Button
Kasireddy© +91-9959765211
GL account : 400599
Enter
Description : RM Consumption
Create/Bank/Interest tab
Field Status Group : G003 (Material Consumption Account)
Save
Edit Cost Element button
Valid From : 01.04.2012
Enter
Cost Elem category : 1
Save
SFG Consumption Account
Select 400599 RM Consumption
Copy Button
GL account : 400950
Enter
Description : SFG Consumption
© Srinivasa
Save
Edit Cost Element button
Valid From : 01.04.2012
Enter
Cost Elem category : 1
Save
137
Copy Button
GL account : 400204
Enter
Description : Cost Of Goods Sold a/c
Create/Bank/Interest tab
Field Status Group : G030 ie Change in stock accounts
Save
Inc/Dec in stock account
Select 300510 (Sales account)
Copy Button
GL Account : 300204
Enter
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3. Assignment of Accounts:
Tcode: OBYC
SPROMaterial ManagementValuation and Account AssignmentAccount
Determination Account Determination without wizardConfigure Automatic Posting
Cancel button
Account Assignment button
Double click on transaction ‘BSX’ (Inventory posting)
Chart of account : LACA
Enter
© Srinivasa
Valuation class √
Save
Valuation class Account
LAP1 200700(Inventory RM)
LAP2 200701(Inventory SemiFG)
LAP3 200702(Inventory FG)
Save
Continue
138
Back button
Double click on Transaction ‘FR1’ (Freight clearing)
Valuation modif √
Valuation class √
Save
Valuation modif Valuation Class Account
X LAP1 100521
Save
Back button
Valuation modif √
Valuation class √
Save
Valuation modif Valuation Class Account
X LAP1 100520
Save
Back button
Double Click on transaction ‘GBB’
General modification √
Valuation modif √
Valuation class √
Save
Valuation modif General Modification Valuation Class Account
X VBR LAP1 400599
X VBR LAP2(SemiFG) 400950
X VAY LAP3 400204
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FG Delivery to customer
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VAY VAX
Sales A/C as Revenue element Sales A/C not as a Revenue element
[CO Implemented) (CO not implemented)
140
Interval button
No Year From Number To Number
51 2012 5100000000 5199999999
Enter
Save
Continue
3. MM End User
Kasireddy© +91-9959765211
Scenario1 : Goods inv and Freight inv are from single vendor
Solution : Goods inv and Freight inv can be entered in one step
Scenario2 : Freight inv is from a different vendor
Solution : Goods inv and Freight inv have to be entered in separate steps
(We are following scenario 2 ie Transport vendor is separate from goods vendor)
1. Creation of RM master
TCode :MM01
SAP Easy AccessLogisticsMaterials ManagementMaterial MasterMaterialCreate
(General) Immediately MM01
141
Material : LAPRM
Industry Sector : Mechanical Engineering
Material type : ROH Raw Material
Select View(s) button
Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1,
Costing1 and Costing2
Org. Levels button
Plant : LAP1
Stor. location : LAP1
Enter
Basic Data1 tab:
Material : LAP RM (Steel)
Kasireddy© +91-9959765211
Solution: Keep the cursor in the field F1 buttonTechnical Information button( ) Note
down the Screen Field
Maintain Field selection for Data Screens (TCode :OMS9)
Field sel.group :
© Srinivasa
Error : Valuation class LAP1 not allowed for material type Raw material (ROH)
Solution : TCode : OMSK
143
(Periodic activity)
Tcode : MMPV
Up to Material Master same path
OtherClose Period
From Company Code : LAP
To Company Code : LAP
Period : 5 (Current period)
Fiscal Year : 2012
…
Check and close period
…
Execute
Check the current period : TCode : MMRV
Intialize the closed period : TCode : MMPI can be used to open the period which is closed
Kasireddy© +91-9959765211
by mistake. But this is to be done very carefully. Any postings done in the new period will
have impact if we reopen the previous period and post to it.
Before using MMPI, add parameter ID ‘MMPI_READ_NOTE ‘ in user profile (TCode SU3) .
Parameter value shloud be current date in yyyymmdd format.
6. Goods Receipt
Tcode :MIGO
Up to Material Management same path
Inventory ManagementGoods MovementGoods ReceivedFor Purchase OrderPO
Number Known
Purchase order : 4500017175
Enter
Where tab
Kasireddy© +91-9959765211
Payment tab
Baseline date : Todays date
Payment term : 0001
Simulate button
Close the window
Post
Invoice Document menu Display
Follow-On Documents button
LAP RMvendor 20,800.00
GR/INR clrng account 20,000.00
VAT Receivable 800.00
Tcode: MIRO
Invoice date : Todays date
146
√ Calculate tax
Tax code : V0 0%Input tax
Text : Freight Inv verifcation
PO Reference Tab
Purchase order/Schedulin agreement 4500017175 Planned delivery costs
Enter
Select √ Booking OK for item 1
Enter
Details tab
Inv. Party : LAPTRVNDR
Enter
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10. RM Consumption
Tcode : MB1A
Up to Materials Management same path
Inventory ManagementGoods MovementGoods Issue
Movement type : 201 (Consumption for CC)
Plant : LAP1
Storage location : LAP1
Enter
147
Cost Centre : 2000
Material : LAPRM
Qty : 25
Enter
Post
(Document 500000350 generated)
Goods Issue menuDisplay
Material Doc : 100000350
Mat. Doc. Year : 2012
Enter
Accounting Documents button
Double click on Accounting document
Kasireddy© +91-9959765211
Entry should be :
Cr. Inventory RM 5011.25-
Dr. RM Consumption 5011.25
148
8. SD Integration
1. SD consultant job
1. Define Sales Organisation:
SPROEnterprise StructureDefinitionSales and DistributionDefine, copy, delete,
check sales organization
Double click on Define Sales Organisation
New Entries
Sales Organisation : LANS
Description : LAP North sales org
Statistics currency : INR
Kasireddy© +91-9959765211
Save
Enter to ignore the warning message
Name : LAP North sales org
Country : IN Region : 01
Enter
Create Request button
Short Description: SD configuration for LAP
EnterContinue
Next Entry button
Sales Organisation : LASS
Description : LAP South sales org
Statistics currency : INR
Save
Enter to ignore the warning message
Name : LAP South sales org
Country : IN Region : 01
Enter
© Srinivasa
Continue
Save
Continue
Enter.
Sorg. CoCd
LASS LAP
Save
Continue
LASS LS
Save
Continue.
LASS LD LAP1
LANS LD LAP2
LASS LD LAP2
LANS LD LAP3
LASS LD LAP3
LANS LD LAP5
LASS LD LAP5
LANS LD LAP7
151
LASS LD LAP7
Save
Continue
SOrg. Rule
LANS 001 (Bus Area determination from plant & division)
LASS 001 (Bus Area determination from plant & division)
Save
Continue
152
√ LASH
Enter
Save
Continue
(Repat the process for all plants )
Enter
Enter
Create request button (workbench)
Short Description : Sales employee without HR
Enter
Enter
153
SPROSales and DistributionBasic FunctionsPricingPricing controlDefine and
Assign Pricing Procedures
Double click on Maintain pricing procedures
Select Procedure ‘RVAA01’ ie Standard or ‘RVAACA’
Copy as button
Change Procedure with ‘LAPPP’
Change Description with ‘LAP Pricing Procedure’
Enter
Copy all button
Enter to ignore the Wrng Msg
Select Procedure ‘ LAPPP’
Double click on Control Data folder
Kasireddy© +91-9959765211
For Condition types SKTV (step 914), MWST (step 915) deselect Required
For Condition types K007 (step 104) select Required
Make a note of AccKey for ‘CTyp’s PR00 , MWST and K007 (ERL MWS and ERS
respectively)
(Make sure CTyp ‘VPRS’(step 940) is copied )
Save
Enter to ignore the msg
Continue
Save
Continue
155
Part.Det. Proc Partn.Funct. Not Modifiable Mandat.Funct
LAPD SP √ √
LAPD BP √
LAPD SH √
LAPD PY √
Save
Double click on ‘Partner Determination Procedure Assignment’ folder
Position
Account Group : LASD
Enter
Group ParPr
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LASD LAPD
Save
2. FI Consultants job
1. Changing GL account
Tcode :FS00
Select GL account ‘300510’ ie Sales
Change button
Create/Bank/Interest tab
© Srinivasa
3. SD End User
1. Creation of Customer
Tcode : XD01
Account Group : LASD (SD Customers)
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Customer : LAPSDCUST
Company Code : LAP
Sales Organisation : LANS
Distribution Channel : LD
Division : LS
Enter
Name : LAP SD customer
Country : IN
Region : 01
Company Code Data button
Recon. account : 200610 (Sundry Debtors)
Sort Key : 031 (Customer Number)
Payment transactions tab
Terms of payment : 0001
Sales Area Data button
Sales tab
Cust. pric. proc : 1
© Srinivasa
Shipping Tab
Delivery priority : 02 (normal)
Shipping condition : 01 (as soon as possible)
Delivering plant : LAP1
Billing Documents tab
√ Price determine.
Inco terms : EXW (customer will take care of goods from plant only)
Terms of payment : 0001
Acct assgmt group : 01
157
Tax classification : 1 (liable for tax) for UTXJ
1 for MWST
Save
2. Creation of Material FG
Tcode : MM01
Material : LAPFG
Industry Sector : Mechanical Engineering
Material Type : Finished products (FERT)
Select View(s) button
Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , Accounting 1 , Costing1 and Costing2
Kasireddy© +91-9959765211
Save
Back button
Condition type : MWST
Key Combination button
…
Domestic taxes
…
Enter
Country : IN
TaxCl1Cust Tax cl. Mat Amount Valid From Valid to TaxCode
1 1 1.04.2011 31.03.2012 A1
159
Save
Info :Sales employee can be maintained in customer master data partner functions . Parner
function entered in the sales order overwrites .
Back button
PO date : Todays date
Req. deliv. date : Todays date
Delivery plant : LAP1
√ Complete dlv
Payment Terms : 0001
Item Material Order Quantity Plant
© Srinivasa
10 LAPFG 10 LAP1
Enter
Select item 10
GoTo menuItemConditions
Enter CnTy ‘MWST’ and Amount ‘5%’
CnTy Amount
MWST 5
5. Production Receipts
Tcode :MB1C
Up to Logistics same pathMaterails ManagementInventory ManagementGoods
Movement Goods ReceiptsOthers
Document date : Todays date
Movement type : 521 (receipt w/o production order into unrestricted use stock)
Kasireddy© +91-9959765211
Plant : LAP1
Storage location : LAP1
Enter
Material Qty.
LAPFG 150
Enter
Text : GR from production
Post
Enter to ignore the warning message
Post
Note down the material document no. 100000360
Other Goods Receipt menuDisplay
Material document : 100000360
Mat. Doc year : 2012
Enter
Accounting Documents button
Double click on Accounting Document
© Srinivasa
Dr Inventory FG .90000.00
Cr To Inc/Dec. in stock 90000.00- (=150*600)
6. Delivery
Tcode : VL01N
Up to Logistics same path
Sales and DistributionSalesOrderSubsequent FunctionsOut bound Delivery
Shipping point : LASH
161
Selection date : Sales order date (automatically come)
Order : 12124 (sales order)
Enter
Actual GI date : Todays date
Picking tab
SLoc Picked qty.
LAP1 10
Enter
Document flow button
Select GD goods issue
Display document button
Accounting Documents button
Dr Cost of Goods Sold 6000.00
Cr Inventory FG 6000.00-
7. Sales billing
Tcode: VF01
Same pathBilling Document
Select the Delivery document
Execute button
© Srinivasa
163
Billing block : Blank
Order reason : Damaged in transit
Billing Date : Today’s date
Item detail tab
Billing block : Blank
9. Posting Cr Memo
Tcode : VF01
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Document
Enter Cr memo request
Execute button
Save
Billing document menuDisplay
Billing document 90036292
Accounting button
Double click on Accounting document
Entry should be :
Cr LAP SD Customer 1455.30-
Dr To Sales 1400.00
Cr Discount given 14.00-
Dr VAT Payable 69.30
Order tab
Order : xxxxx
Copy button
Sales Tab :
Delivery block : Blank
Billing block : Blank
Order reason : Returns
Order Quantity
5
164
Select Item 10
Goto menu ItemConditions
Edit menuIncompletion log
Save
Picking Tab
Deliv .Qty SLoc
5 LAP1
Post goods Reciept button
165
9. Profitability Analysis
In SAP we have two tools to analyse the Profitability
EC-PCA CO-PA
Profit Centre Accounting Profitability Analysis
To analyze the Profitability at organizational To analyze the Profitability at Profitability
units called Profit Centres. segments like Customer , Employee ,
Product etc
Profit centres can be structured according to
Plants, Branch offices, Products or Product
ranges.
1. Settings
1. Maintain Operating Concern
Operating Concern is the highest node in CO. ie It is above the Controlling Area.
166
CoCd1
CoArea1
CoCd2
Op Concern 1
CoCd3
Co Area 2
CoCd4
Info : In Operating Concern we define the PA reporting data structure . Operating concern
contains a list of Characteristics and Value fileds.
Characteristic is the level at which you see the report and Value field(only for costing
based CO-PA) is what figure you want to see in the report .
Eg: You want to see customer wise revenue /cost of sales/ profit. Here customer is the
characteristic and revenue /cost of sales/ profit are the value fields .
Path:SPROControllingProfitabilty AnalysisStructuresDefine Operating
Kasireddy© +91-9959765211
√ Costing-based
√ Account-based
Attributes tab
167
Value fields Tab
Select VV010 Revenue,
VV030 Customer discount,
VV100 Outgoing Freight
VV130 Internal sales comm
VV140 COGS,
VV150 Material Input,
VV250 Mat OH
VV400 Production costs
VV700 Sales Quantity
VV713 Advertising,
VVIQT Invoiced Quantity ,
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Info : Value fields are to be included in to the operating concern according to the requirement
from the field catalogue . Here we are including the above value fields.
A value field can be either an amount field or a quantity field. In the above value fields sales
quantity, invoiced quantity are quantity fields and others are amount fields.
3. Creating Charcteristics
168
Define Profitability Segment Characteristics(Segment-Lvl Characteristics)
Operating concern : LAP1
Enter
Char Description CostBased+AcctBased
ARTNR Product
KNDNR Customer
KAUFN Sales Order
Save
Continue
Info : Profitability segment is a unique combination of the above selected characteristics . ie
Only the characteristics selected for the above setting will be used in profitability segments.
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Eg :
ProdA / Customer 1 = Proft seg 1
ProdB / Customer 1 = Proft seg 2
ProdA / Customer 2 = Proft seg 3
Solution : Make sure if Op Concern and CoArea have same FYV. If they are different
change the FYV in Op Concern , logoff, re-login and peroform the above step .
Info:
Data is generated in PA when documents are posted in SD , FI or MM components. For Eg
when a billing document is generated in SD , a PA document is generated as well.
Save
Continue
© Srinivasa
Change button
Edit Cost element button
Valid From : 1.4.2011
Enter
CostElemCategory : 12 i.e. Sales deduction
Save
Copy button
GL account: 400707
Enter
Change the Description to ‘Advertising’
Save
Edit Cost element button
Valid From : 1.4.2011
Enter
CostElemCategory : 1
Save
172
New Entries
Assignment Text
070 Advtising
Save
Continue
Select Assignment ‘070’
Double click on Source folder
Save
Double click on Settlment cost elements folder
New Entries
Receiver cat By cost element settlement cost elem
PSG 100000008
Save
L1 IO --> PA tranfer
Save
Continue
Select Structure ‘L1’
Double click on Assignment lines folder
New Entries
Assignment Text
Q1 All cost
173
Save
Select Assignment ‘Q1’
Double Click on Source folder
Cost Element
From : 400707
Costs/revenue
Save
Double click on Value fields folder
New Entries
Quantity/value Fixed/Variable Value fld
Value field 2 Variable VV713
Kasireddy© +91-9959765211
Save
%-Settlement
Valid Recievers
Cost center : Settlement Optional
Profit. Segment : Settlement Optional
Other Parameters
Document type : SA
Max.no.dist.rls : 999
Residence time : 3
Save
174
18. Maintain Number Ranges for Settlement Documents
(Skip this step already done in topic IO->CC settlement)
Same menu path
Maintain groups button
Create button
Group : Settlemnt DOcs LAP
From No To Number
070000000 0799999999
Save
Enter
Kasireddy© +91-9959765211
Back button
Click on ‘LAP’
Assign elemnt group button
Double click on ‘Settlemnt Docs LAP’
Save
175
Up to Flows of Actual Values same path
Activate Profitability Analysis
Position
CO Area : LAP
COAr Name FromFY Op.concern Active status
LAP CO area for LAP 2012 LAP1 4
Save
Continue
Enter
Order : ADVEVNT_LAP
Description : Adverstsing Event
Company Code : LAP
Business area : LANZ
Control data Tab
Statistical order
Info:Select the check box to make it a statistical IO , else it will be a Real IO
Save
Settlement Rule button
Cat Settlement Reciever
PSG
Enter
Product : LAPFG
Enter
Cat Settlement Reciever % Settlemnt type
PSG 100 FUL
© Srinivasa
Save
177
New Entries
Quantity/value Fixed/variable Value fld
Value field 1 VV030
Save
Continue
Scenario 3 : Can also be used for corrective posting of documents in COPA. Existing COPA
docs are reversed and new documents are generated
Path: SPROControllingProfitability AnalysisToolsProduction Start upSubsequent
Posting of Documents Post Billing Documents Subsequently
TCode : KE4S
Billing Type : F2 ,G2
Company Code : LAP
√ Test run
√ Create log
Check for existing records
Execute
Back button
Test run
Execute
Error : Document with unauthorized business transaction “SD00”
Solution : Activate profitability analysis
© Srinivasa
2. SD End User
1. Creating Sales order
Tcode: VA01
Create a Sales order for Material LAPFG
Qty : 50
178
Post goods issue for the above sales order
Picked Qty : 50
3. Billing document
Tcode : VF01
Post a billing document for above Delivery document
Make a note of Value fields Cash discount, Cost of goods sold, Revenue
Invoiced quantity 50 EA
Cash discount : 350.00
Cost of goods sold : 30,000.00
Revenue : 35,000.00
3. FI Enduser
1. Posting transaction in FI
Posting cash sales :
Tcode : F-02
4. CO End User
1. IO Settlement
SAP Easy AccessAccountingControllingInternal OrdersPeriod End ClosingSingle
FunctionsSettlementIndividual Processing
Tcode : KO88
Order : ADVEVNT_LAP
Parameters
Settlement period : 6
Fiscal Year : 201
Processing type : Full Settlement
√ Test Run
√ Check trans. Data
Execute
Details list button
Back button two times
Test Run
© Srinivasa
Execute
180
Costing-based
Enter
182
10. COPA Characteristic Derivation-1
Requirement : Sales employee need to be transferred to COPA-Value field KMVTNR from
sales order.
Display < -> Change button ( ) (If you are in display mode)
Table lookup
…
Enter
Enter
Definition tab
the SD
document
Save
Back button
Test button ( )
Derivation button ( )
Back button
© Srinivasa
184
11. COPA-Valuation Overview
Valuation is used to calculate/extract extra information which is not available at the time of
data transfer to CO-PA .
Eg : Sale deduction like commission, cash rebates which are not available in the invoice can
be calculated
Cost of sales can be extracted using standard cost estimates from Product cost planning
component or actual cost from Actual costing / ML component.
185
Solution : We can valuate Sales commission and freight in COPA using Condition tequniue
(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-1’)
Freight = 5 Rs /Kg
COGS is to be split into components like Mat cost, Mat OH ,Prod cost etc
(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-2’)
Delivery to customer :
At month end
40X280 = 11200.00
(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-3’)
For prod A the defference is posted as a delta item as shown in the 3rd row
© Srinivasa
Prod A 100 50 20 30
187
1. CO-PA Valuation-1
Valuation using conditions : We use costing sheet and condition technique to calculate
anticipated freight charges based on the sale-quantity , anticipated commission based on
the revenue.
1. Settings
1. Create Condition Types and Costing Sheets
SPROControllingProfitability AnalysisMaster Data ValuationSet UP Conditions
and Costing SheetsCreate Condition Types and Costing Sheets
Kasireddy© +91-9959765211
Copy button
Save
Continue
Enter
New Entries
New Entries
188
01 F 001
Save
New Entries
Save
Continue
4. Valuation Analysis
Upto Profitability Analysis same path
TCode : KECM
√ Billing Document
Execute
The following image explains how values flow between CO-PA value fields and costing sheet
records.
© Srinivasa
189
Kasireddy© +91-9959765211
2. Enduser :
1. Maintain condition record:
TCode : KE41
Enter
Enter
Save
4. Billing document
Tcode : VF01
Post a billing document for above Delivery document
6. Valuation Simulation
SPROControllingProfitability AnalysisToolsAnalysisValuation Simulation
TCode : KE21S
Legal View
Enter
Characterstics tab
Valuation button( )
( Calculated Internal sales Comm. should be 90.00 per a revenue of 3000.00 )
191
© Srinivasa Kasireddy© +91-9959765211
192
© Srinivasa Kasireddy© +91-9959765211
193
2. Characteristic Derivation
3. CO-PA Manual Line Item Entry
We can manually post entries in CO-PA in rare cases. If these postings are made without a
corresponding FI entry, then this can lead to a FI & CO-PA reconciliation issue. It should be
used in rare care cases like when it is too late to go back to the source module to make the
posting (e.g. when the period closing for that module has been carried out.)
TCode : KE21N
194
4. Top-Down Distribution of Actual Data
In CO-PA value fields like revenue , sales deductions and COGM are posted to detailed
level characteristics like Product/customer . Some transactions like freight charges,
insurance cost can not be attributed directly to detailed levels like product/customer . So
they are posted summarily to higher levels like division ,sale organization etc.
The ‘Top-Down Distribution’ function can be used periodically to distribute the data from
higher summerised levels to lower detailed levels.
Scenario : There are two products under one material group. When posting in FI, Freight
charges are transferred to material group in CO-PA . For the sake of analysis , product level
freight charges are to be calculated. ‘Invoiced quantity’ is the basis for distribution.
1. Settings
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Save
Continue
Continue
Save
2. Enduser
1. Creation of Material FG(LAPFG9)
Tcode : MM01
Material : LAPFG9
Industry Sector : Mechanical Engineering
Material Type : Finished products
Select View(s) button
Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , and Accounting 1
Org. Levels button
Plant : LAP1
Stor. Location : LAP1
Sales Org. : LANS
Distr. Channel : LD
© Srinivasa
Enter
Description : LAP FG9
Base Unit of Measure : EA
Material Group : LAPM
Division : LS
GenItemCatGroup : NORM
Sales: sales org .1 tab
Delivering plant : LAP1
Tax Data
196
Tax Classification: 1 for UTXJ
1 for MWST
Sales: sales org. 2 tab
Acct assignment grp : 03 ie Finished Goods
Item category group : NORM
Sales: General/Plant tab
Gross Weight : 1
Net Weight : 1
Availability check : KP (no check)
Trans. Grp : 0003
Loading Grp : 0003 ie Manual
MRP 1 Tab
Kasireddy© +91-9959765211
3. Sales Order
TCode : VA01
Material Order quantity
LAPFG9 10
4. GRfrom Production
197
Tcode :MB1C
Up to Logistics same pathMaterails ManagementInventory ManagementGoods
Movement Goods ReceiptsOthers
Document date : Todays date
Movement type : 521 (receipt w/o production order into unrestricted use stock)
Plant : LAP1
Storage location : LAP1
Enter
Material Qty.
LAPFG9 50
Enter
Kasireddy© +91-9959765211
5. Delivery
TCode : VL01N
6. Billing
TCode :VF01
9. Top-Down Distribution
SAP Easy Access AccountingControlling Profitability Analysis Actual Postings
Period-End Closing Periodic Adjustments Top-Down Distribution
TCode :KE28
Operating concern : LAP1
Enter
Kasireddy© +91-9959765211
Actual Data
From Period : 8.2013 to 8.2013
Record Type : B Dir.posting from FI
All Valuation Views
Reference Data
From Period : 8.2013 to 8.2013
Version : Actual data
Record Type : F
Cumulative Periods
Cumulate Record Type
Reference base
Single Val. Fld
Value Field : Invoiced quantity
√ Test run
© Srinivasa
Product : *
199
Characteristic Distibution Lvl Copy Value Summarize Value
Customer
Product
Sales Order
Company Code
CO Area
Plant
Business Area
Sales Org.
Distr. Channel
Division
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Profit Center
Sales employee
Material Group
Unit Sales qty
Unit Inv. qty
√ Outgoing freight
Variant : LAP1_testmode
Save
Execute
Messages tab
© Srinivasa
Result tab
200
Click in ‘Receivers’ column (It should display number of receivers)
Back button
Test run
Variant : LAP1_updatemode
Save
Back button
Execute
11. History
Same path
TCode : KE28L
201
Operating concern : LAP1
Enter
Variants
Variant : LAP1_updatemode
Status
Execute
202
5. Product Cost Planning
Moving Average Price/Standard price
Moving Average Price Standard Price
Price is updated on every goods receipt and Price is fixed for at least over a period.
invoice reciept. We calculte the std price periodically.
Varaince is calculated and posted to
variance accounts .
Variance arises rarely (for example GR price is
different and enough stock is not available to
adjust)
Generally used for FG , Semi FG
Generally used for RM
Std price can be calculated with either
product cost planning or Actual costing
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The following types of cost estimates can be created in the Product Cost Planning
component :
1 . Cost Estimate for Base planning object (Reference and Simualtion Costing)
2. Cost Estimate with Quantity Structure
3 . Cost Estimate with out Quantity Structure
Costing Sequence
Type of Reference and Cost Estimate without Cost Estimate with
Cost Simualtion Costing Quantity Structure Quantity Structure
Estimate
203
Qnantity BOM : Quantity of components required to manufacture one unit of a
structure product
Routing : Quantity of activity type required to manufacture a product
Cost Esimate is created automatically Unit Cost Estimate is prepared manually for various
based on the PP quantity Structure . cost items or by copying from other cost objects.
BOM (Bill of Material provides Eg: Unit Costing is used for
planned qty of RM)
1. Materials without quantity structure
Routing( Priovides number of Activity
2. Materials with quantity structure to enter
uints required )
additive costs
3. Base Planning objects
204
We specify one of the cost component splits as the Main cost component split and one
as the Auxiliary cost component split.
Main CCS and Auxiliary Aux CCS can be specified at the combination of company code ,
plant and costing variant level as in the following screen shot
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Main Cost Copmonent Split is used for updating the standard price in the material master.
An Itemization is avialble for only Main cost component split.
Auxiliary cost component split is used for comparision purpose.
alternatives)
LAPRM2 Raw Material External purchase Price from material
master record
205
material master
Solution : We create a baseplanning objects for each of the two semifinished products .For
these two base planning objects we create single level unit cost estimates. The costing
items are to be entered manually in the list screen/detail screen of unit costing .
Then we perform multilevel unit costing We can create a worklist which facilitates access to
frequently used data.
The following table contains the preliminary information of the components and
subcomponents involved.
The following table contains the preliminary information of the activities that are to be
performed.
© Srinivasa
206
Material Material type Base planning object name Unit Cost estimate type
LAPFG1 Finished product LAPFG1_BPO Multilevel
LAPRM1 Raw Material
LAPRM2 Raw Material
LAPSFG1 Semifinished product LAPSFG1_BPO Single level
LAPSFG2 Semifinished product LAPSFG2_BPO Single level
LAPPM Packing material
1. CO Settings
1. Creating Secondary Cost Elements
TCode : KA06
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Indicators tab
√ Record qty
Unit of Measure : H Hour
Note : Record qty is very important setting. This can not be changed in the fiscal year if
already data is posted . This can only be changed in a new fiscal year before any data is
posted .
Save
207
Cost element : 1000000003
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Prod OH
Description : Prod OH
CostElem Category : 41 (OH rate)
Save
Tcode: KL01
Activity Type : MCH
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : Machine Hours
Description : Machine Hours
Activity Unit : H
CCtr categories : * (All Cost Centre Categories)
ATyp Category : 1 (Manual Entry & Manual Allocation)
Allocation Cost Element : 1000000002
Price indicator : 1 Plan price, automatically based on activity
Act. price indicator : 5 Actual price, automatically based on activity
Save
Name : Packing
Description : Packing
Activity Unit : UN Unit
CCtr categories : * (All Cost Centre Categories)
ATyp Category : 1 (Manual Entry & Manual Allocation)
Allocation Cost Element : 1000000002
Price indicator : 1 Plan price, automatically based on activity
Act. price indicator : 5 Actual price, automatically based on activity
Save
208
Activity Type : ASMB
Valid From : 1.4.2011 to 31.12.9999
Master Data button
Name : Assembling
Description : Assembling
Activity Unit : UN Unit
CCtr categories : * (All Cost Centre Categories)
ATyp Category : 1 (Manual Entry & Manual Allocation)
Allocation Cost Element : 1000000002
Price indicator : 1 Plan price, automatically based on activity
Act. price indicator : 5 Actual price, automatically based on activity
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Save
209
Org grp 1 RM1 LAP1
Org grp 2 RM2 LAP2
Org grp 3 SFG1 LAP3
Org grp 4 SFG2 LAP4
Save
2. MM Enduser
1. Creating Material master LAPRM1 in plant LAP1
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TCode : MM01
Material : LAPRM1
Industry Sector : Mechanical Engineering
Material type : ROH Raw Material
Select View(s) button
Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1
Org. Levels button
Plant : LAP1
Stor. location : LAP1
Enter
© Srinivasa
210
Accounting 1 tab
Valuation class : LAP1
Price Control : V (Moving Average Price)
Moving Price : 270
Costing1 view
Origin group : LAP1
√ Material origin
Save
Material : LAPRM2
Industry Sector : Mechanical Engineering
Material type : ROH Raw Material
Select View(s) button
Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1,
Costing1 and Costing2
Org. Levels button
Plant : LAP2
Stor. location : LAP2
Enter
Basic Data1 tab:
Material : LAP RM2 (Steel)
Basic unit of measures : KG
Material Group : LAPM
Division : LS
Net Weight : 1 KG
Gross Weight : 1 KG
Purchasing Tab
© Srinivasa
211
Save
Enter
Basic Data1 tab:
Material : LAP Pack mat (Boxes)
Basic unit of measures : KG
Material Group : LAPM
Division : LS
Net Weight : 1 KG
Gross Weight : 1 KG
Purchasing Tab
Purchasing Group : LPG
Accounting 1 tab
Valuation class : LAP1
Price Control : V (Moving Average Price)
Moving Price : 360
Save
TCode : ME11
Vendor : LAPTRVNDR
Material : Blank
Purchasing Org. : LAPO
Plant : LAP1
Info Record :
Info category
Standard`
Enter
212
Description : Packing
Material Group : 0001
Order Unit : UN
Sort Term : SERVICES
Enter (or ‘Purch .Org Data 1‘ button)
Control
Pl. Deliv. Time : 1 Days
Purch Group : LPG
Standard Qty : 1 UN
Conditions
Net Price 10 INR / 1 UN
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Conditions button
Double click on condition type ‘PB00’
Save
1. CO Enduser
Tcode :KAH1
Cost element group : RSE
Enter
Description: Rent , Salary , Elect
Insert Cost Element button
© Srinivasa
RSE
400500
400600
400392
Save
The folwing table is the basis for cost center /activity planning
Post
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Post
Tcode : KP06
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 2001
Cost element group : RSE
…
… Form based
Overview Screen button
215
Costelement Plan fixed cost Distribution
400500 500,000.00 1 (Equal distribution)
400600 120,000.00
400392 220,000.00
Total 840,000.00
Post
Ouput /PricesChange
Tcode : KP26
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 2001
Activity Type : PRCS
…
Form based
…
Overview Screen button
Activity Type Plan Activity
PRCS 120,000
Post
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1002
Cost element group: RSE
…
Form based
…
Overview Screen button
Costelement Plan fixed cost Distribution
400500 75,000.00 1 (Equal distribution)
216
400600 10,000.00
400392 5,000.00
Total 90,000.00
Post
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1002
Activity Type : ASMB
…
Form based
…
Overview Screen button
Activity Type Plan Activity
ASMB 3600
Post
From Period : 1
To Perod : 12
Fiscal Year : 2011
Test Run
Details List
Execute
Messages button ( Messages button is available only in case of any errors)
Save
Enter
217
Back button
Tcode : KP26
Version : 0
From Period : 1
To Perod : 12
Fiscal Year : 2011
Cost centre : 1002
Activity Type : PCKG
…
Form based
…
Overview Screen button
Activity Type Capacity Fixed price Variable price
PCKG 120
Post
TCode :KKE1
Enter
Enter
218
Company Code : LAP
Plant : LAP1
Save
TCode : KKE2
Enter
Costing Variant : PG
Lot Size : 1 EA
Enter
3 O Mat OH =(('1')*5)/100
Save
Save
TCode :KKE1
Enter
Enter
Plant : LAP2
Save
TCode : KKE2
Enter
Costing Variant : PG
Lot Size : 1 EA
Copy from
Enter
3 O Mat OH =(('1')*5)/100
Save
Save
© Srinivasa
220
Machine Internal Calculating actual cost using actual costs recorded in
hour cost centers
Packing External Price from purchase info record
Material BOM
LAPSFG1
LAPFG1 LAPSFG2
LAPPM
LAPSFG1 LAPRM1
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LAPSFG2 LAPRM2
Same path
Edit Base Planning Object-Multievel
TCode: CKUC
Right Click on the Costing StructureCreate Base Planning Object
Base Planning Object : LAPFG1_BPO
Enter
Base Unit of Measure : EA
Plant : LAP1
Save
Costing Variant : PG
Lot Size : 1 EA
© Srinivasa
Enter
Now we are creating a worklist in which we include the items that are used in the multilevel
cost estimate.
Name : cost_estimate_LAP
221
Manually-configured container : LAPFG1
Item category-Independent
Enter
Execute button
Enter
Enter
Select ASMB
Enter
Now we can drap and drop the items from worklist into the costing structure.
1 B LAPSFG1_BP0 7 400599
2 B LAPSFG2_BP0 5 1000000002
© Srinivasa
Enter
222
Insert total( ) button
Save
Yes button
Save
1. CO Settings
1. Creating Cost Center (Allocation)
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost center: 1005
Valid From : 1.4.2011 to : 31.12.9999
Enter
© Srinivasa
Name : OH CC (Warehouse)
Description : OH CC(Warehouse)
Person Responsible : Mr. A
Cost Center Category : 9 (Allocation Cost Centre)
Hierarchy Area : STD_HIER
Business Area : LANZ
Currency : INR
Save
Enter to ignore the warning msg
223
2. Creating Cost Center (Allocation)
Tcode : KS01
Extras menuSet Controlling Area
Controlling Area : LAP
Enter
Cost center: 1015
Valid From : 1.4.2011 to : 31.12.9999
Enter
Name : Prod admin
Description : Prod admin
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3. Define OH keys
SPROControllingProduct Cost ControllingProduct Cost PlanningBasic Settings for
Material CostingOverheadDefine Overhead Keys
New Entries
Over Head Key Description
LAP1 LAP OH key
Save
Continue
4. Define OH Groups
© Srinivasa
224
Continue
225
Continue
Select OH rate LAP3
Double click on Details folder
New Entries
Valid from Valid To CO area OH Type OH key Percentage
1.4.2011 31.12.9999 LAP 1 LAP1 5
1.4.2011 31.12.9999 LAP 2 LAP1 5
Save
Continue
Double click on Prcentage overhead folder
Select OH rate LAP4
Double click on Details folder
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New Entries
7. Define Credits
© Srinivasa
we are going to create 2 credit keys one for material overhead and other for the production
overhead. By defining the credit key you are crediting the cost centre and debiting the
product or the production order. The credit on the cost centre happens with the overhead
cost element which we created earlier 1000000001 (RM OH) and 1000000003 (Prod OH).
Here we specify the allocation cost centre which is to be credited. You can also define what
percentage of the overhead is to be allocated as fixed costs.
Same path
New Entries
Credit Name
LA5 LAP RM OH credit
226
LA6 LAP Prod OH credit
Enter
Select Credit LA5
Double click on Details folder
Controlling Area : LAP
Enter
New entries
Valid To Cost element Fixed % Cost centre
31.3.9999 1000000001 100 1005
Save
Continue
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Continue
Select Costing Sheet LAP1
Double click on Costing sheet rows folder
New Entries
Row Base O/H Rate Description From To Row Credit
10 LAP1 RM
20 LAP3 RM OH 10 10 LA5
30 LAP2 Prod
40 LAP4 Prod OH 30 30 LA6
227
Save
Continue
228
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Overhead tab
Overhead on Material Components
Costing Sheet : LAP1 'LAP Costing Sheet ‘
Save
Continue
Back button
Select Valuation Variant 001 for plant LAP1
Copy as button
in plnt : LAP2
Enter
Select Valuation Variant 001 for plant LAP1
© Srinivasa
Copy as button
in plnt : LAP3
Enter
(Repat th process for plant LAP5 and LAP7)
Save
229
TCode :OKTZ
Select Cost Component Structure ‘01’
’Copy As’ button
Cost Component Structure Active Prim Cost Comp Split Name
L1 . LAP COGM Cost comp str
Enter
Continue
Save
Continue
Select Cost Component Structure ‘L1’
Double Click on Cost Components with Attributes
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Save
Select Cost Component structure ‘L1’ with Cost Component ‘10’ (Raw Materials)
Double click on ‘Assignment: Cost Components-Cost Element Interval
New Entries
Cost Comp Struct Chart of Acc From cost el. Cost Comp
L1 LACA 400599 010
L1 LACA 400950 010
Double Click on Cost Components with Attributes
Select Cost Component structure ‘L1’ with Cost Component ‘50’ (Prod machine)
© Srinivasa
230
Cost Comp Struct Chart of Acc From Cost Comp
L1 LACA 1000000001 080
Save
Continue
Save
232
2. MM Enduser
1. Assign OHGroup in Material master LAPRM1
Costing 1 View
Overhead Group : LAPOHG
Material : LAPFG1
Industry Sector : Mechanical Engineering
Material Type : Finished products
Select View(s) button
Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , Accounting 1 , Costing1 and Costing2
Org. Levels button
Plant : LAP1
Stor. Location : LAP1
Sales Org. : LANS
Distr. Channel : LD
Enter
Description : LAP FG1
Base Unit of Measure : EA
Material Group : LAPM
Division : LS
GenItemCatGroup : NORM
© Srinivasa
GenItemCatGroup : NORM
Gross Weight : 1 KG
Net Weight : 1
MRP1 view
MRP Type : ND
Lot size data
Assembly scrap (%) : 2
Accounting 1 tab
Valuation class : LAP2 (Semi -finished products)
234
Price control : S (std. price)
Standard price : 3000
Costing1 view
Origin group : LAP3
√ Material origin
Save
Info Record :
Info category
Standard`
Enter
Purch.Org.Data 1 button
Control
Pl. Deliv. Time : 1 Days
Purch. Group : LPG
Standard Qty : 10 KG
236
Conditions
Net Price 280 INR / 1 KG
Conditions button
Double click on condition type ‘PB00’
Save
TCode : ME11
Vendor : LAPTRVNDR
Material : LAPRM1
Purchasing Org. : LAPO
Plant : LAP1
Info Record :
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Info category
Standard`
Enter
Purch.Org.Data 1 button
Control
Pl. Deliv. Time : 1 Days
Purch. Group : LPG
Standard Qty : 10 KG
Conditions
Net Price 270 INR / 1 KG
Conditions button
Double click on condition type ‘PB00’
Save
© Srinivasa
3. CO Enduser
1. Cost Estimate W/O Quantity Structure(Single level) for
LAPSFG1
Option1 : we can create single level unit cost estimate as shown in this step.
Option2: We can also create single level unit cost estimate in multilevel costing
screen(TCode :CKUC)
237
TCode: KKPAN
Material : LAPSFG1
Plant LAP1
Costing Version : 1
Dates Tab
Enter
1 M LAPRM1 LAP1 10
2 E 1001 MCH 10
Save
Save
Reason : FYV V3 seems to be fine . But fiscal year may be shortened . Check the entry in
table T009Y .
2. Price update :
Upto Material Costing Same path
Price Update
TCode : CK24
238
Company Code : LAP
Plant : LAP1
Material : LAPSFG1
Test Run
With List Output
Costing Version : 1
Dates tab
239
Default Values button
Enter
Now we are creating a worklist in which we include the items that are going to be used in
the multilevel cost estimate.
Item category-Independent
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Enter
Plant : LAP1
Execute button
Enter
Enter
Enter
© Srinivasa
Now we can drap and drop the items from worklist into the costing structure.
Drag ‘LAPSFG1’ from worklist and drop on ‘LAPFG1’ under Costing Structure
Copy
Enter
Material : LAPSFG2
Plant : LAP2
Costing Data tab
240
Costing Variant : LAP1
Costing Version : 1
Dates tab
Enter
2 E 2001 PRCS 5
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Save
Enter
Drag ‘Assembling’ from worklist and drop on ‘LAPFG1’ under Costing Structure
2 M LAPSFG2 LAP2 5
3 E 1002 ASMB 1
Save
Yes button
All Levels
Material : LAPFG1
Enter
241
Material Number : LAPFG1
Plant : blank
Execute
242
Processing Internal Calculating cost using Planned costs recorded in cost
centers
Packing External Price from purchase info record
The following table contains the BOM information of the finsished product and semifinsed
product .
Material Components Qantity Units
LAPSFG1 LAPRM1 10 KG
LAPSFG2 LAPRM2 15 KG
LAPSFG1 7 EA
LAPFG1 LAPSFG2 5 EA
LAPPM 1 EA
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Solution : A cost estimate with quantity structure is to be created for the material. As
semifinshed products are involved in production process multilevel costing is to be done.
The cost estimate is a mixed cost estimate because one of the component has procurement
alternatives.
Freight charges , additional components can be included into cost components manually
using the function ‘Additive costs’.
1. FI Settings
1. Create GL Account Gain/Loss from Revaluation :
© Srinivasa
GL Account : 400502
2. PP settings
1. Define MRP Controller
SPROProductionMaterial Requirement Planning Master DataDefine MRP
controllers
243
New Entries
Plant MRP Controller
LAP1 MRP
LAP2 MRP
LAP3 MRP
LAP5 MRP
LAP7 MRP
Save
Continue
LAP1 MrS
LAP2 Mrx
LAP3 Mr3
LAP5 Mr5
LAP7 Mr7
Save
5. Define parameters
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Same path
Define Standard value key
Select Satndard ‘SAP1’ ie Normal Production
Copy as button
Std val. key : LAP1
th
4 Parameter : LAP_14
5th Parameter : LAP_15
6th Parameter : LAP_16
Enter
Save
Formula
LAP_14 * SAP_09 / SAP_08 / SAP_11
Indicators
Generate PRT Allowed For Reqmts
Allowed for Calulation Allowed for Scheduling
Work Center for Capacity Reqmts
246
Save
Indicators
Generate PRT Allowed For Reqmts
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Indicators
Generate PRT Allowed For Reqmts
Allowed for Calulation Allowed for Scheduling
Work Center for Capacity Reqmts
Save
Cost
Enter
247
Save
Continue
3. PP Enduser
1. Creating BOM for LAPSFG1
SAP Easy Access LogisticsProductionMaster Data Bills of Material Bill of Material
Material BOMCreate
Tcode : CS01
Material : LAPSFG1
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Plant : LAP1
BOM usage : 6 (Costing)
Enter
Component Quantity
LAPRM1 10
Enter
Double click on item 10
Operation scrap in % : 1 √ NetI D Component scrap(%) : 1
Back button
Save
249
Cost Centre : 1001
Alt Activity Descr Activity Type Activity Unit Formula
No Activity
Machine MCH H SAP002
No Activity
No Activity
No Activity
No Activity
Save
Plant : LAP2
WorkCentre : 1002 Processing
WorkCentre Cat. : 0001 Machine
Enter
Description : Processing
Person Responsible : MRX
Usage : 009 (All task list types)
Standard Value Key : LAP1 (Normal Production)
Costing Tab
Cost Centre : 2001
Alt Activity Descr Activity Type Activity Unit Formula
No Activity
No Activity
No Activity
No Activity
No Activity
Processing PRCS H LAP_16
© Srinivasa
Save
250
Usage : 009 (All task list types)
Standard Value Key : LAP1 ( )
Costing Tab
Cost Centre : 1002
Alt Activity Descr Activity Type Activity Unit Formula
No Activity
No Activity
No Activity
Asemmbling ASMB UN LAP_14
Packing PCKG UN LAP_15
No Activity
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Save
RoutingsRoutingsStandard RoutingsCreate
Tcode : CA01
Material : LAPSFG1
Plant : LAP1
Operations button
Save
251
Tcode : CA01
Material : LAPSFG2
Plant : LAP2
Operations button
Save
Tcode : CA01
Material : LAPFG1
Plant : LAP1
Operations button
252
Std Value Un Act. Type
Assembling 1 UN ASMB
Back button
Double Click on Operation ‘0020’
Std Value Un Act. Type
Packing 1 UN PCKG
External processing
(Scroll down)
Purchasing Info Rec. : 250 Purch. Organization : LAPO
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4. CO settings
1. Creating Tranfer Control
We are using SFG from one plant as a component in FG of another plant(in the same CO-
area). SFG is costed in the supplying plant and cost estimate is tranfered to receiving plant .
For that we have to assign Transfer control in Costing variant. Transfer control determines
how Cost estimate is tranfered from one plant to other.
SPROControllingProduct Cost ControllingProduct Cost PlanningMaterial Cost
Estimate with Quantity StructureCosting Variant ComponentsDefine Transfer Control
Copy As button
Single-Plant tab
© Srinivasa
No Transfer
No Transfer
No Transfer
Cross-Plant tab
Enter
Save
Save
New Entries
Plant : LAP1
Special Procurement
Plant : LAP2
Direct production
Save
254
Select Sp.Pr.Type ‘52’ ( ie Direct production / collective order) with plant ‘0005’
Copy as button
Plant : LAP1
Enter
Save
Continue
New Entries
L1 50 LACA 1000000002
Save
New Entries
02 50 LACA 1000000002
Save
255
Double click on ‘Cost Component Structure’ folder
L1
Save
TCode : CKC1
Plant : LAP1
Date :
Version : Blank
Execute
5. MM Enduser
Material : LAPSFG2
Enter
Enter
Plant : LAP1
Enter
256
MRP1 tab
MRP Type : ND
MRP2 tab
Procurement type : E
Special procurement : 81
Costing 1 tab
SpecProcurem Costing : 81
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Save
Material : LAPSFG1
Enter
Enter
Plant : LAP1
Enter
MRP1 tab
MRP Type : ND
Lot size : EX
MRP2 tab
Procurement type : E
Special procurement : 52
Costing 1 tab
Save
Material : LAPRM1
Enter
Enter
Kasireddy© +91-9959765211
Plant : LAP1
Enter
Costing 1 tab
Save
TCode : MM02
Material : LAPRM2
Enter
Enter
Plant : LAP2
Enter
© Srinivasa
Costing 1 tab
Save
6. CO Enduser
258
We can procure a material into a plant in different ways.
For example
Process Procurement
Category alternatives
Purchase We can purchase the material from a vendor Vendor X
order
Vendor Y
Production We can produce in house in the same plant Prod version1
Prod version2
Production in We can produce in-house in a different plant(an SFG Prod in PlantX
other plant* can be produced in a different plant )
Prod in PlantY
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Create button
Process Cat. : Purchase order
Purchasing Org. : LAPO
Vendor : LAPTRVNDR
Cstg Lot Size : 1
Confirm button
Save
259
2. Creating /Changing Mixing Ratios
If Procurement Alternatives are available for a material , mixing ratio is used to determine
which alternative is used in what proportions . For example in this scenario LAPRM1
material has two vendors with different prices ie Rs 270.00 and Rs 280.00 (Please check
the Pur Info record in MM end user section ). If 50% is procured from each of the vendor,
final procurement price in the cost estimate will be Rs275.00
Period : 9
Fiscal Yr : 2015
QtyStruct. Type : MIX
Enter
TCode : CK74N
Material : LAPFG1
Plant : LAP1
Costing Data tab
Costing Version : 1
Dates tab
1 E 2001 PRCS 3
Enter
Save
Save
4. Close period in MM
TCode : MMPV
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Or
Reason : Current open period is correct (We can check that using TCode MMRV). When we
try to open the next period we encounter the above error. FYV V3 seems to be fine . The
reason can be the shortened fiscal year . Check the entry in table T009Y .
When Cost Estimate with Quantity Structure is used there are 2 options to calculate
the cost and update the price
Option 1 : Option 2 :
Step 1.Selection TCode : CKMATSEL Edit costing Run
© Srinivasa
1. Costing Run
261
SAP Easy Access AccountingControllingProduct Cost ControllingProduct Cost
Planning Material CostingCosting RunEdit Costing Run
Tcode : CK40N
Create Costing Run button
Costing Run : LAP
Description : LAP Costing Run
Costing Run Date : Today’s date
Costing Variant : LAP1
Costing Version : 01
Controlling Area : LAP
Company Code : LAP
Enter
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Dates tab
Costing Date From : Todays date
Costing Date To : 31.3.2011 (Fiscal Yr End date)
Quantity Structure Date : Todays Date
Valuation Date : Todays Date
Save
Expand Processing
Background Processing
Save
Back Button
Execute button in the ‘Struct. Explosion’ Flowstep
(Status should be green)
Change Parameter button In the ‘Costing’ Flowstep
Log by Costing Level
Background Processing
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Save
Back Button
Execute button in the ‘Costing’ Flowstep
(Status should be green)
(Costing Status should be ‘KA’ ie Costed Without Errors , in all levels . If any
level has status ‘KF’ ie Costed With Errors , double click on the level to see
complete error message)
Msg :No structure could be determined for internal activity ASMB (1002)
Solution : (You can ignore this msg if it is of type warning or info )
Create a primary cost component structure in OKTZ
Assign cost elements to cost components
Assign the cost component structure in OKEQ
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Kasireddy© +91-9959765211
For Eg : If we make any changes in the costing variant , the changes will not have any effect
even if we execute costing flow step again. We may have to delete the costing run and
create a new costing run again.
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Background Processing
Execute
Delete
Note: Please check the period closed for the company code using TCode MMPV/MMRV
before marking/releasing.
Costing Version : 01
‘Issue Allowance for Marking ‘ button ( =Save button)
Back button
Change Parameter button In the ‘Marking’ Flowstep
Test Run
With List Output
Background Processing
Save
Back Button
Execute button in the ‘Marking‘ Flowstep
Back to CK40N screen
Change Parameter button In the ‘Marking’ Flowstep again
Test Run
Save
Back button
Execute button in the ‘Marking‘ Flowstep again
Double Click on LAPFG1
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Costing 2 tab
Make note of change in Future Planned price
Back to CK40N screen
Change Parameter button In the ‘Release’ Flowstep
Test Run
With List Output
Background Processing
Save
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Back Button
Execute button in the ‘Release’ Flowstep
Back to CK40N screen
Change Parameter button In the ‘Release’ Flowstep again
Test Run
Save
Back button
Execute button in the ‘Release‘ Flowstep again
Double Click on LAPFG1
Costing 2 tab
Make note of change in Current Planned Price and Standard Price
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Deleting Cost estimates: Future /Current standard cost estimates can be deleted.
Accounting Controlling Product Cost Controlling Product Cost Planning
Environment Material Costing Delete Material Cost Estimate
TCode : CKR1
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