UKCA (Paphos) Computer & Camera Group

Group Rules
Section A Group Title & Objectives
Section B Membership
Section C Administration

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Section A: Group Title & Objectives

1) The name of the Group shall be the UKCA (Paphos) Computer & Camera Group, hereinafter
referred to as the Group.

2) The Group shall consist of the UKCA (Paphos) Computer Club and the UKCA (Paphos)
Camera Club, hereinafter referred to as the Computer Club and the Camera Club
respectively.

3) The objectives of the Group shall be to encourage the use and enjoyment of computers &
cameras, and to promote the advancement of the knowledge and interests of its members.

Section B: Membership

1) Membership shall be open to anyone with an interest in computers and/or

photography.

2) There will be no charge to join the Group but each Group Member must be a paid up
member of the UKCA (Paphos).

3) A membership form must be completed before joining the Group. This will entitle
members to attend all Computer and Camera Group meetings.

4) Group meetings will be held at the UKCA (Paphos) Clubhouse each Wednesday starting at
09:30 and finishing at 11:30. Topics for meetings shall be determined by the relevant Club
Chair. A small charge (determined by the Committee) may be levied for each meeting
attended.

5) The Secretary will maintain a list of members’ email addresses, which will be used to
notify members of the relevant topics(s) for forthcoming meetings.

6) Members will have access to both Clubs’ websites.

7) Members may take part in all Group activities, field trips, etc. and shall be entitled to all the
privileges that the Group provides.

8) Members are welcome to bring guests to a Group meeting. All guests must be signed in
and pay the appropriate attendance fees.

9) A prospective new member may attend two meetings as a guest for trial purposes.

10) Temporary Members of the UKCA are welcome to attend group meetings. They will need to
sign in and pay appropriate attendance fees.

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Section C: Administration

1) The Group shall be managed by a Committee made up as follows: Group Chair, Group
Treasurer, Group Secretary, Computer Club Chair, Camera Club Chair and one Ordinary
Committee Member.

2) The Committee shall meet as and when required. A quorum at any Committee meeting
shall be four members.

3) The Committee shall have the power to co-opt any Group member in order to fill a
vacancy and to form subcommittees as it feels necessary. Co-opted members
shall have full voting rights. .

4) The term of service for the Committee shall be one year.

5) The Annual General Meeting for the Group shall be held on the fourth Wednesday of
January each year.
The Order of Business shall be:
i) To receive and approve the Group, Computer Club, and Camera Club Chair’s
reports for the year.
ii) To receive and approve Accounts that have been inspected and approved by
the Committee.
iii) To receive and approve the Group Secretary’s report.
iv) To elect the Officers and Committee for the coming year.
v) To transact any other business previously notified to the Group Secretary in
writing. All such business must be notified to the Group Secretary not less
than 14 days before the meeting.

6) The Group Secretary shall notify all members of the date, time and venue of all General
Meetings at least 28 days before the date of the meeting.

7) The Group Secretary shall ask for nominations for all Committee posts at least 28
days before the Annual General Meeting. All nominations must be proposed and seconded,
and agreed by the relevant candidate. Nominations are to be received by the Group
Secretary no later than 14 days before the Meeting. In the event that no new
nominations for any post are received then the incumbent member may be returned
unopposed.

8) Only registered Group members who are also fully paid up members of the UKCA
(Paphos) may vote.

9) Voting at all meetings shall be by a show of hands. In the event of a tie, the Chairman of the
meeting shall exercise a casting vote. Voting by proxy will not be permitted.

10) The Committee shall be the custodians of all property belonging to the Group.

11) No member shall remove any property belonging to the Group without permission
from a Committee member.

12) The Group’s financial year shall commence 1st January. The summer break shall be between
the last Wednesday of July and the first Wednesday of September. The end-

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 of-year break shall be at least two full weeks including Christmas Eve, Christmas Day and
New Year’s Day, unless agreed otherwise by the Group Committee.

13) The Group Treasurer shall ask for accounts of all Group functions.

14) No alterations or additions to these Rules may be made except at the Annual General
Meeting or at a Special General Meeting convened for the purpose.

15) The Committee shall rule on any matter not otherwise covered by the Rules.

Dated: 24 January, 2018