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[District Secretariat, Batticaloa] | [  gabatti@sltnet.

lk] District Secretariat, Batticaloa


Sri Lanka

STRENGTHENING CIVIL
ADMINISTRATION
PROGRAMME (SCAP)
Target Area : District / Divisional Secretariat affected by
Tsunami – 26 th Dec.2004.

Implemented by : Ministry of Public Adm inistration &


Home Affairs , Colombo 07, Sri Lanka.

Sponsored by : Under the Assistance of Kuwa it Fund for


Arab Economic De velopment.

SCAP Program Objective:

The main objective of the proposed project is to strengthen the


civil administration system at District, Divisional and village
levels throughout the country with special reference to Tsunami
affected areas, which demand special attention at the moment.

Ministry of Public Administration & Home Affairs :


Project Justification.
“Even many of the INGOo, Local NGOo, UN Agency and
the relief related institutions were more focused to give the
relief items and reconstruct other sectoral infrastructure, no
one did not more concern to develop the Public
Administrative development”

Kuwait Fund for Arab Economic Development


Area:
“Here we are embarking on the tides of Total Area : 2, 633.1 sq. km.
change but we will not forget our friends in Land : 2, 403 sq. km.
need”. Inland Water : 229 sq. km.

Design and delivery of a range of learning and Population (end 2007)


development programmes including negotiation skills, team No. of Families : 152,553
building, self & time management and many more. Total Population : 580,817
Male : 283,018
Kuwait's foreign policy is based on the principles of clarity, Female : 297,799
straightforwardness and quiet diplomacy. It aims at strengthening Tamils 418043
constructive cooperation with other countries on the basis of Muslims 155980
mutual respect, and non-intervention in the internal affairs in Burgers 5512
accordance with the principles of fairness and justice. Kuwait's Sinhalese 1261
foreign policy is also concerned with the maintenance of its own Others 21
independence, sovereignty and freedom of political decision.
Batticaloa District – Situation Report –
SCAP Project

“Tsunami has left many questions in the minds of


people of Sri Lanka. Even SCAP is the one of the
great ans wer for Admi nistrati ve Infrastructure
development scope”

Mr.S.Arumainayag am – District Secretary, B atticaloa

The ministry of Public Administration and In some of the areas of the district, no
Home Affairs prepared th e great rehabilitation and development
development plan for administrative activities were held during the ethnic
conflict period. Now, the conflict was
development in Whole Island and the
end and many rehabilitation and
Name is SCAP – means: Strengthening
development works are being done by
Civil Administration Programme. It was
the Government with the assistance of
under the Assistance of Kuwait Fund for other countries ( Kuwait, India, China,
Arab Economic Development in the Japan etc) and Institutions ( World
Tsunami-affected areas and successfully Bank, ADB, European Union etc ) as
fulfills the following Administrative grant and loans.
The district of Batticaloa is situated in
Developments in Batticaloa District.
the Central Part of th e Eastern Even though still there are lots of needs
Province. It covers land area of in the Batticaloa District such as
approximately 2633.1 Square km; 1 Const.Administrative
Rs.13.01 M Rehabilitation of Rural roads,
internal waterway of 229 Square km Block - - Dist.Secretariat Permanent Shelters, Infrastructures for
and length of costal area is 2 Const.Divisional livelihood activities like Minor tanks
approximately 120km from Vakarai Rs.21.06 M
Secretariat - Vakarai and Irrigation channels, and rural
North to Thuraineelavanai. It covers
3 Const.SEVA PIYASA electrification and also as some of the
76 Grama Niladharies division of 08 Rs.02.12 M
Building - Valaichenai departments have lack of Resources,
Divisional Secretariats.
4 Const.SEVA PIYASA they are unable to give the services to
Rs.01.00 M the public efficiently.
Batticaloa is the second District in the Building - Vakarai
country having maximum dama ges 5 Const.Canteen Block If make any arrangement to fulfill the
Rs.17.60 M
in term of th e loss of lives, livelihood - Dist.Secretariat above requests, It will help to motivate
and infrastructure facilities. This 6 Distrribution of Motor Bikes the officers and get an efficiency
88 Motor
deadly sea wave rendered thousands for Grama Niladharies – services from our staff and it will
Bikes
of people homeless, billions of rupees Half Rate with Installments definitely be helpful to establish of
of worth properties and pushed th e 7 Supply of Photo copier 10 – L.Duty CIVIL ADMINISTRATION in
01 – H.Duty Batticaloa district.
economy as well as the social and Fax Machine
01 - FAx
structure of the society far behind.
8 Distribution Two 02 – Double
DOUBLE CABS. Cabs
In Public Administrative sectors,
Divisional Secretariat - Vakarai was 9 Training Progra m on
fully destroyed, District Secretariat handling Photo copy 01 - Person
partially damaged and Village level machine
offices at Vakarai and Valaichchenai
Divisions badly affected.
The reconstruction process was TP : +94-065-
coordinated through a special unit set up 2222233/2222235/2224340
at National level and implemented through
Fax No : +94 – 065 - 2224466
District / Divisional Administrations.

.
3

Contents G
Goo ttoo PPaaggee (( C
Clliicckk ))

A) Preface ………………………………………………………………………… - Go to Page 04


B) After Tsunami Preliminary Estimates of Losses……………………………. - Go to Page 05
C) National Response…………………………………………………………….. - Go to Page 06
D) Kuwaiti Ambassador to Sri Lanka – Interview…………………………….- Go to Page 07
E) Distrcict Secretariat – Message……………………………………………...- Go to Page 08
F) Batticaloa Basic require ments……………………………………………….- Go to Page 09
G) Additional District Seecretariat – Message…………………………………- Go to Page 10
H) Construction Kachcheri Premises…………………………………………...- Go to Page 11
I) District Engineer – Message………………………………………………....- Go to Page 12
K) Financial Progress Review –Accountant……………………………………..- Go to Page 13
L) Construction Divisional Secretariat…………………………………………..- Go to Page 14
M) Interview - Vakarai Divisional Secretary……………………………………- Go to Page 15
N) SEVA PIYASA Construction – Valaichchenai………………………………- Go to Page 18
O) Success Story of "SEVA PIYASA"……………………………………………-Go to Page 19
P) Vakarai SEVA PIYASA construction…………………………………………- Go to Page 20
Q) Motor Bike Distribution Project………………………………………………- Go to Page 21
R) Message from Chief Accountant………………………………………………- Go to Page 22
S) Motor bike issued Beneficiary report…………………………………………- Go to Page 22
T) Photo copy and FAX Machine distribution…………………………………..- Go to Page 23
J) Construction Canteen Project………………………………………………….- Go to Page 24
U) Ove rall SCAP Evaluation………………………………………………………-Go to Page 25
V) People responded about SCAP…………………………………………………-Go to Page 30
W) SCAP - FAQ & summary - Report Designer…………………………………-Go to Page 32
X) Conclusion……………………………………………………………………….-Go to Page 34
Y) Future Concern…………………………………………………………………- Go to Page 35
Z) Annexure :………………………………………………………………………- Go to Page 36-41
1. Batticalola District Map – Page 36
2. Batticaloa Town Map – Page 37
3. Koralai Pattu North Map – Page 38
4. Koralai Pattu - Valaichchenai Map – Page 39
5. Effect of Buffe r Zone reduction – Page 40
6. Tsunami Effected areas in Batticaloa District. – Page 41

End of Report…………………………………………………………………………..- Last Page

Evaluati on Repor t Implementati on & Gui ded by : A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
4

Preface
One of the most powerful earthquakes in the planet hit the Asian Continent with its epicenter at Ach
Indonesia. Authorities said, were in the eastern district of Batticaloa. Thousands were missing and more
than a half million displaced and damaged natural ecosystems, and coastal infrastructure. Vulnerable
groups, such as poor fishermen living close to the shore in simple houses and shelters, have borne the brunt
of the negative impacts. Apart from the coastal communities already being comparatively poor in the Sri
Lankan context, the Tsunami has compounded previously existing vulnerabilities: the East is the region
worst affected by the Tsunami.

Thirty years of civil conflict has caused disruption of social structures, high levels of vulnerability, wid e-
spread displacements of persons in all ethnic groups and the destruction of infrastructure and housing..The
unemployment rate is estimated to be more
than double the national average. The
Tsunami caused further losses of lives,
destruction of livelihoods and much of the
remaining physical infrastructure and
means of production have been damaged
or destroyed.

Damage to the coastline:

Although virtually the entire coastline of


Sri Lanka has been affected by the
Tsunami, the impacts vary considerably. In
Batticaloa district, 2-3 km areas from the
Coastline were affected by Tsunami. Ten
Districts were affected out of 25
Administrative districts in Sri Lanka. The
Flood, Conflict, Tsunami
east region was the worst-affected area in
the Island.

Batticoloa is in eastern Sri Lanka. The


majority of the districts inhabitants are Tamil, and Muslims. Out of 14 DS divisions, eight were affected by
the Tsunami. Almost 3,200 people were died and 255,000 persons affected in the district.

After the Tsunami the following issues are challenging for the Reconstruction works.

Identifying the lands to resettle the displaced people who were in the bower zone Disposal of debris,
Cleaning dug wells for drinking purpose, Assessment of the damages of infrastructures and livelihood
activities and Study the damages caused in natural resources, the impacts on the marine ecosystems and
Identify the lands to resettle the displaced people who were in the bower zone and find ing money for the
reconstruction of the infrastructures and livelihood developments.

Evaluati on Repor t Implementati on & Gui ded by : A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
5

After Tsunami Preliminary Estimates of Losses and Financing Needs in Sri Lanka
($ Millions)
Losses Financing Needs

Sector Asset Loss Output Short Term Medium Total Needs


Loss**** Term

Housing 306-341 - 50 387-437 437-487

Roads 60 - 25 175 200

Water and Sanitation 42 - 64 53 117

Railways 15 - 40 90 130

Education 26 - 13 32 45

Health 60 - 17 67 84

Agriculture* 3 - 2 2 4

Fisheries* 97 200 69 49 118

Tourism* 250 130 130 - 130

Power 10 - 27 40-50 67-77

Environment 10 - 6 12 18

Social Welfare** - - 30 - 30

Excluded Items plus 90 30 120 150


Contingency ***

Total ($ Millions, 970-1,000 330 500 1,000-1,100 1,500-1,600


rounded)

Percent of GDP 4.4-4.6 1.5 7.0-7.3

*Includes estimates fro m livelihoods damage assessment of fishermen, s mall farmers, and small businesses in tourism
totaling $140 million.

**Targeted assistance to vulnerable groups.

*** Includes items mentioned at the end of paragraph 4 and is es timated at about 10% of the total.

****Refers to 2005 and 2006.

Source: Government of Sri Lanka and staff estimates.

Evaluati on Repor t Implementati on & Gui ded by : A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
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National Response :

Immediately after the disaster struck, communities and local authorities responded quickly to address
immediate needs of the affected people. The day after the disaster, the Government released LKR 93 million
from the National Treasury to facilitate relief operations in ten affected districts. The private sector, and
other organizations contributed to the relief a nd recovery phases. At the district level, District Task Force
Unit was appointed under the chairperson of the Government Agent to coordinate local relief efforts and
assessment of damages and monitoring of the relief and rehabilitation works and it consists 08 sectors. Such
as Food, Health, WATSAN, Shelter, Welfare, Education, Infrastructure and Fisheries.

Administrative Infrastructure development program was commenced from March 2006 under the
Ministry of Public Administration and Home Affairs with assistance of Kuwait Fund for Strengthening Civil
Administration in Tsunami affected areas under the SCAP Project.

CAP Project objective is to strengthen the civil administration system at District,


Divisional and village levels through out the country with special reference to
Tsunami affected areas, which demand special attention at the moment. According
to the project (SCAP) console the following projects established in the Batticaloa
District. There are

SCAP Project console in Batticaloa District: Following construction works coming under
SCAP.

1. District Secretariats’ requirements : Construction of Administrative Block and Canteen


2. Divisional Secretariats’ requirements : Reconstruction the Divisional
Secretariat Building at Koralai Pattu North,
Vakarai.
3. Village Level office requirements : Construction of “SEVA PIYASA” –
Service Center ; cluster office for Grama
Niladharies officers at Koralai Pattu –
Valaichchenai and Koralai Pattu North
4. Grama Niladarie s’s requirements : Provided Motor Bikes to Grama
Niladharies for Transport purpose under Half of
Payment discount and with low interest and
monthly installment purpose
5. Supply of Equipments – Provided the Photo copy machines and FAX
Machines

6. Training Program – Provided Training for handling / operating systems of


Heavy Photo copier

7. Transport service – Provided two DOUBLE CABS vehicles for transporting facilities.

This is the very good initiation program to develop the Batticaloa District based on the civil administration.
After end of the conflict people more expect to develop all the sectors in Batticaloa District.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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Fahad Mr. Fahid Hajar Shaouf Al-Mutairi, Kuwaiti Ambassador to Sri Lanka
speaks on the bilateral relationship between the two nations and the mutual benefits for both
parties.

 Your country has extended technical assistance grants and loans to


Sri Lanka through the Kuwait Fund. Could you please explain how the
Fund ope rates and how Sri Lanka can benefit from it?

 The Kuwait Fund for Arab Economic Development, commonly known as


the Kuwait Fund, is the State of Kuwait's agency for the provision and
administration of financial and technical assistance to developing countries.
Founded in December 1961, the Fund was created as a message from the
Kuwait people, ensuring that " Here we are embarking on the tides of
change, but we will not forget our friends in need". Since inception, the
Kuwait Fund has given over 700 loans to over 100 beneficiary countries. The Fund has financed
several projects in Sri Lanka. One of the project is rehabilitation of Tsunami damaged education
and administrative infrastructure.

 Kuwait has the capacity to facilitate large -scale investments, particularly in


infrastructure development in Sri Lanka, but why has that not happened?

 Kuwait or for that matter any other country in the world would not invest without an
Investment Protection Mechanism in place. True to the quote "Capital is a Coward", no one
will invest blindly in the hope his investment will run smoothly.

 Kuwait invested in a housing project in the Eastern Province of Sri Lanka. Would you
mind shedding some light on this project and its curre nt status?

 We are funding two projects in Batticaloa and Ampara respectively. The first, „Kuwait City'
comprising 100 houses, and the second, „Jabar Al- Ahmed City' in Ampara, another 100 houses
completed. They are both complete and distributed to Sri Lankans of all religions without
distinction. I would like to emphasis that these are not investments, but are donations or gifts
from Kuwait Red Crescent and Kuwait Zakat House.

 And finally, what do you, your Excellency, hope to accomplish before your term of
office in Sri Lanka is complete, which we hope will not be soon?

 As Ambassador I would like to ensure that relations between our two friendly countries are
strengthened. I would also like to see more Kuwaiti investors helping this beautiful country
become a bigger attraction for our mutual benefit.

Source : http://www.businesstoday.lk

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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District Secretary / Government Agent Message

“Tsunami has left many questions in the minds of people of Sri Lanka. Even
SCAP is the on of the great answer for Administrative Infrastructure
development scope”

It gives me a great pleasure to send this message of felicitations to the final evolution on the
SCAP Project

The district of Batticaloa is situated in the Central Part of the Eastern Province. It covers land area of approximately 2633 .1
Square km; internal waterway of 229 Square km and length of costal area is approximately 120km from Vakarai North to
Thuraineelavanai. It covers 76 Grama Niladharies division of 08 Divisional Secretariats.

Batticaloa is the second District in the country having maximum damages in term of the loss of lives and livelihoods are
concerned. This deadly sea wave rendered thousands of people homeless, billions rupees worth of proper ties and pushed
the economy as well as the social structure of the society far behind.

Immediately after the Tsunami Disaster on 26th of December 2004, the Government Agent called a meeting of Divisional
Secretaries and Heads of line departments including few elected r epresentatives. It was decided to seek the help of the
International Non Government Organization (INGO), UN Agencies to extend their support to help the victims. It was
followed up with a meeting of all NGOo, International Organizations, all Heads of Departments and other Political groups
of the District; they were ready to provide immediate support to the Tsunami Victims. A committee, District Task Force
Unit was formed at the apex level of the district to monitor, coordinate and supervise the relief and rescue operations
being done by various stakeholders.

The reconstruction process was coordinated through a special unit set up at national level during this initial stage and as
reconstruction reached a certain level of completion in 2006, the coordination was done by the District administrations..
The capacity development for recovery program (CADREP) launched by the UNDP in collaboration with the Ministry of
Public Administration and Home Affairs, later the District Recovery and Development Unit(DRDU) improved the capacity
at District level to face the new challenges.

The ministry of Public Administration and Home Affairs were prepared the great development plan
for administrative development in Whole Island and the Name is SCAP – means: Strengthening
Civil Administration Programme. It was under the Assistance of Kuwait Fund for Arab Economic Development.
SCAP main scope is restoring basic social infrastructure, community and public services in the Tsunami -affected areas and
restoring damaged coastal resources in the Tsunami -affected areas based on that successfully fulfill the Administrative
Infrastructure development in five major categories. There are Relief, Housing, Fishing, Roads and Water and Sanitation
for the developments scheme in Batticaloa District and Divisional Secretariats.

This is the great time to share my appreciation for the SCAP Project involvers was established the good start in
Administrative level in Batticaloa and Thanking all of the shareholders ( KUWAIT FUND )and the Ministry of Public
Administration and Home Affairs.

Mr.Suntharam Arumainayagam – District Secretary / Government Agent, Batticaloa

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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Message from Additional District Secretary

“I am pleased to send this message of congratulations to the final evaluation


program on the SCAP project. Following the disasters tsunami of 2004,
administration establishment project became a major issue in the hard hit
costal places in the Eastern district “

Special projects for Administrative Infrastructure Development which has been commence by the Ministry of
Public Administration and Home Affairs for Tsunami affected areas in Whole Island and namely:
Strengthening Civil Administration Programme - SCAP. The program supporting mechanisms to
increase the flow of collaboration between Government and civil society and will work to strengthen civil
society in Batticaloa District. It means build horizontal and vertical linkages between government sectors and the
civil society in this District.

This consequence of the role of the public sector is in improvement process and it was acknowledged by the
KUWAIT FUND for ARAB DEVELOPMENT loan scheme under SCAP programme. This programme was
helpful to Secretarial restructuring; public service development, human resources improvement and public
officers-civil society interaction after the Tsunami. The Kuwait Fund for Arab Economic Development
(KFAED), normally known as the Kuwait Fund, is the State of Kuwait‟s bureau for the provision and
government of fiscal and technological assistance to developing countries like Sri Lanka based on this issue our
Government determined a excellent plan to promote the administration sector establishment scheme.

SCAP focuses on strengthening administrative sector as a sector by building networks and coalitions, increasing contacts
and collaboration between civil society and other sectors (including government, NGO & Private sectors), and improving
the legal and regulatory environment impacting civil society dev elopment. Not only administrative development they are
involved in capacity development too. SCAP projects had much of training mechanism and I remember the special training
provided for the Staff on Handling and Operating system of “Heavy Duty Photo copier”. This is a valuable opportunity for
carrying our duty without trouble.`

Finally, I express my heartiest gratitude’s, on behalf of the District Secretariat, to the KUW AIT fund for Arab Economic
Development which provided required funds for this projects and the lead partner Ministry of Public Administration and
Home Affairs which provided special motivation, guidance and great establishment with monitoring to this project was
fulfill the identified requirements and the importance services in administration level.

Mr.K.Vimalanathan,

Additional District Secretary,

District Secretariat – Batticaloa.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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Message from District Engineer Batticaloa

“ ONE & ONLY the Kuwait fund for Arab Development provided the
money through the Public Administration and Home Affairs to develop the
Public Administrative Sectors in Batticaloa District ”

On behalf of the Engineering Department of District Secretariat, Batticaloa. I extend my warm wishes to
Ministry of PA&HA implementation SCAP Project under the KUWAIT FUND for ARAB ECONOMIC
DEVELOPMENT.

Sri Lanka had never experienced before a disaster of the magnitude of the Indian Ocean Tsunami occurred on
December 2004. In the Eastern Costal area was heavily damaged due to the Tidal waves. After the Tsunami we
have lot of challenges to preserve Natural resources, Traditional and the proud of place of Singing Fish Batticaloa
district.

Hence the SCAP Project identified the administrative Infrastructure development difficulties and establishment
construction in Tsunami affection areas. Out of 8 of division is fully washed out by the Tsunami. Therefore District
and Divisional Secretariats in Tsunami affected areas have also been smashed b y the disaster and it has badly
affected at the relief of effective and prompt services. But the Ministry of Public Administration and Home Affairs
noticed these circumstances and endeavor to solve the administrative capacity development and with
Infrastructure development in Battiicaloa district too.

Therefore in the year of 2006 The Government of Kuwait has granted as a loan to for reconstruction of island wise
rehabilitation works. It was started on March 2006. The SCAP Program is renovation of the District Secretariat and
Divisional Secretariat divisions like Koralai Pattu North, Vakarai. In last three decades ethnic conflict was
profoundly destroyed the human lives and much of resources in this district fully destroyed. However the Flood is
the main problem in Batticaloa district areas and it comes as annually in the end of the year. So these
circumstances are highly challenged to develop the administrative structures in district level.

Many of the Foreign and local NGO and the relief related institutions was involved to rebuild the district
encouragement even no one did not concern to develop the Administrative Infrastructure development is highly
required program to the society development. But the Ministry of Public Administration & Home Affairs was
considered this issue and greatly planned and now successfully fulfills the administrative problems in Batticaloa
district.

As I am working as government staff under the Ministry of Public Administration and Home affairs wishing and
thanking the enormous development program in our district and with this is the time for sharing my warmest
regards to Kuwait Fund for Arab Economic Development.

Message from : Mr.A.S.Gowripalan - District Engineer,

District Secretariat – Batticaloa, Sri Lanka

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
11

Financial Progress Review – Batticaloa District

PHOTO
We, the people of Batticaloa district and the officers of the District Secretariat, Batticaloa
are proud of this programme, as we are all benefitted. It is greatly appreciated that this
programme is being undertaken by the Ministry of Public Administration & home
Affairs. On the request of the Government of Democratic Socialist Republic of Sri Lanka,
this programme is funded by the Kuwait Fund for Arab Development.

Our District was heavily affected by war and Tsunami on 26th of Dec 2004. The administrative structure, leaded
by the Government Agent / District Secretary is being administred by the 14 Divisional Secretariat divisions.
This district has a population around 586,000.It is pointed out that the administrative structure of this distric t is
carried out through various projects involving million of rupees in Sri Lanka currency with the funding of the
Government of Kuwait.

The Following projects have been implemented through this programme.

A.) Issued Official vehicle for transport - 02 DOUBLECAB


B.) 07 Nos photo copy machines issued the Divisional Secretariats.
C.) Building for D.S.Office Vaharai at the cost of Rs. 21.06 million.
D.) Administrative block for district secretariat at the cost of Rs.13.01 million.
E.) Building for Canteen and Administrative at District secretariat at the cost of Rs.17.6 million.
F.) Construction of "SEVA PIYASA" buildings at Valaichchenai and Vakarai at the cost of Rs. 3.12 million
G.) Distribution 88 Motor Bike for Grama Niladharies for the Official Transportation.
H.) Training program to Management Assistant for the Subject of Heavy Duty Machine Handling Program

Koralaipattu North Vakarai divisional secretariat division in Batticaloa district was severely affected by war and
Tsunami. There are around 22400 people living in this division, of who more than 85% of them are under
poverty line. This is the only divisional secretariat division, which fulfill the needs of the people of Vakarai. The
construction of this building of the divisional secretariat is a gift to the people of Vakarai area.

It is considered that the construction of the administrative structure and canteen block at the District Secretariat
Batticaloa has developed the administrative set up. Over 100 Number of the Public come to the district
secretariat daily to transact, business on various matters, further the set up of the Canteen block and other
buildings have benefitted a lot.

Generally daily and during election period several public come to the district secretariat to obtain documents
such as driving license for vehicles, encumbrance sheet of their properties etc. For these public, the canteen
serves them to refresh and keep them without hunger. Generally construction of this type of buildings on the
basis of cost benefit, the people of Batticaloa & officers at the secretariat are benefitted a lot.

It is pointed out that when a number of district in Sri Lanka have benefitted through this programme our
Batticaloa district too administratively benefitted by this SCAP programme

Mr.S.Nesarajah, Accountant , District Secretariat, Batticaloa.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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DETAILS OF PROPERTIES AFFECTED BY TSUNAMI TIDDLE WAVES BELONGS TO


DEPARTMENT / GOVERNMENT AGENCY
District: Batticaloa

Approx. cost of the


Nature of the Public Service Affected
Reconstruction. In LKR (Rs.)
1 DEPT. OF BUILDINGS 13,709,200.00
2 DEPT. OF IRRIGATION 6,500,000.00
3 FISHERIES DEPARTMENT 75,030,000.00
4 HEALTH 167,000,000.00
5 ROAD DEVELOPMENT AUTHORITY 325,000,000.00
6 ROAD DEVELOPMENT DEPARTMENT 93,700,000.00
7 EDUCATION 179,668,368.00
8 DEPT. OF AGRARIAN DEVELOPMENT 12,375,000.00
9 MUNICIPAL COUNCIL, BATTICALOA 166,000,000.00
10 CEYLON ELECTRICITY BOARD 104,394,440.00
11 DEPT. OF COOPERATIVE DEVELOPMENT 11,081,100.00
Grand Total 330,341,540.00

Administrative Infrastructure affected by the Tsunami in Batticaloa District.

350000000
Eastimate Amount in LKR

300000000

250000000

200000000

150000000

100000000

50000000

0
1 2 3 4 5 6 7 8 9 10 11
Name of the Dept.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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SCAP Projects : Administrative Infrastructure Implementation


methodologies in Batticaloa District.

1. Project Sub Title : Construction of Administrative Block at Kachcheri Premises,


Batticaloa.
Justification of the Project : In Batticaloa District Secretariat cover up the 14 Divisional Secretariats
and 345 Grama Niladhari divisions and mainly dependable for harmonization of all establishment
and civil administrative works of the District Base. Eventually the whole civil structure is depending
on the District Secretariat. All the coordination meetings with the Divisional Secretaries, Other
Sectoral Depts., NGOo, INGOo are held in the District Secretariat. At the Time of Tsunami,
Batticaloa District Secretariat partially washed out by the Tidal waves and some buildings have
splintered and cracked by the Tsunami affected. Therefore the New compartment for the Secretariat
Staff must be rebuilt for working efficiently. There was no proper catering facility in the Secretariat
and no place to accommodate the officers and the public who comes to the Secretariat for getting
services. It was functioned in the Temporary hut.

Financial Issue : Under the Assistance of Kuwait Fund for Arab Economic Development, the Ministry of
Public Administration & Home Affairs allocated the 13.01 million rupees for the new construction.

Implementation of the Project : The Project is monitored by the District Secretariat with direct
perception. The Team of the Engineer and District Secretariat Technical part and other related
rehabilitation group had been much of deliberation of this Infrastructure development to finish
successfully. Hence the Ministry of Public Administration and Home affairs was overall advising
and controlling the money sponsored through the Kuwait Fund.

SCAP Project – Kachcheri Administrative Building – Some of branch in buildings

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
14

2. Project Sub Title : Construction of Divisional Secretariat- Koralai Pattu North, Vakarai,
Batticaloa.

Justification of the Project : Communities and the local level administration have always been
the front line responders to localized disasters in Sri Lanka, and the Tsunami despite its scale
was no exception. The enhancement of emergency response capacity of these local actors for
future would therefore require preparedness planning primarily at these levels. Koralai Pattu
North, Vakarai was heavily affected not only Tsunami and the last three decades ethnic conflict
change the total environment structure in this division very deficiently.

Financial Issue : Under the Assistance of Kuwait Fund for Arab Economic Development the
Ministry of Public Administration & Home Affairs allocated the Million 21.06 rupees for the new
construction.

Implementation of the Project : The Project is monitored by the District Secretariat with direct
perception. The Team of the Engineer and Divisional Secretariat – Koralai Pattu North –
Vakarai had been much of deliberation of this Infrastructure development to finish
successfully. Hence the Ministry of Public Administration and Home affairs was overall
advising and controlling the money sponsored through the Kuwait Fund.

T
S
U
N
A
M
I
SCAP
SCAP Contribution Secretariat Office

After Tsunami Secretariat Office

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
15

In Interview with Divisional Secretary – Vakarai.

Interviewer: Mr.Rajathurai Rajasuresh – Proposal Designer PHOTO

Interviewee : Ms.S.R.Rakulanayaki, Divisional Secretary, Koralai Pattu North, Vakarai.

Viewer : This is the great pleasure to interviewing the SCAP Project in Koralai PattuVakarai.

DS - KPN : Of course I am so glad to share the SCAP Projects success stories with you, Hope this is an
excellent scope and I would like to say some details about construction the Divisional Secretariat in Koralai
Pattu North, Vakarai.

Viewer : Madam, may you tell me please, About the divisional secretariat past and present situation?

DS - KPN : As we served in an old and unwilling building earlier, but now we are able to serve the public with
all facilities from this new secretariat building and the conflict during the last three decades, the building of the
Divisional Secretariat had been fully damaged. The important documents were destroyed and the official
equipments, electronic goods, furniture also fully damaged. There for administrative activities of this secretariat
also was affected in many ways, like as

 Services to the public could not be done


 Administration of the secretariat could not be allowed fully
 Services to the public could not be done in particular time.
 Delayed services during the conflict time.
 Needs of the public could not be identified immediately and actions could not be taken in time
 Officers could not be gathered in one place to do the full services.

Viewer : How did you manage the administrative function in Pre Tsunami?

DS - KPN : Prior to the Tsunami, the divisional secretariat building was in the Uriyankattu Grama Nildhari‟s
division. The secretariat building was very small and it was situated within 200m from the sea. The Building also
very old and has no any strength. That building was not constructed to accommodate all the administrative units
of a Divisional Secretariat. Because of this, there was a lack of space to the officers to do their duties and also
there were some problems to the public of this division to get the entire services from there.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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Viewer : Is your secretariat affected by the Tsunami? If yes, please briefly explain how did the Tidal waves affect
your secretariat?

DS - KPN : After the Tsunami disaster, the secretariat building got damaged in many other ways and front portion
of that building also fully collapsed. In view of this, the official documents, furniture and equipments got fully
damaged. As the building was fully damaged there was a necessary to run the office in a Temporary building and it
was very difficult to do the services to the public promptly. Therefore, as it was very essential to construct a new
building in a new place, the official building of this secretariat has been constructed in the Vakarai North Grama
Niladhari‟s division.

After
Tsunami

Viewer : oh… Then how did you develop the Civil Administrative services in Vakarai?

DS - KPN : With the financial allocation of Rs.20,893.200.00 of the Ministry of Public Administration and Home
Affairs under the Kuwait Fund, a new Divisional Secretariat building with the facilities for all branches has been
constructed, through the SCAP Programme and Rs.1 million allocated to build a SEWA PIYASA Building in
Vakarai.

Viewer : mmm… As you say Ministry of Public Administration under the Kuwait funding launched an excellent
civil administrative project was made in your division. Ok good…May you tell me how is this construction
helpful your staff?

DS - KPN : Absolutely correct, much of facilities have been received by the officers and employees in view of this
new secretariat building. Like Making transport facilities very easier, Making good working environment to the
employees, Implementation of furniture and equipments in a proper manner,Higher officials are able to supervise
easier,Quick internal communications facilities among officers and employers,Facilities to keep the furniture and
equipments in the proper and suitable places,as there is sufficient space and sufficient numbers of furniture and
equipments and able to work comfortably etc.

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17

However, as their building is with all facilities to the employees and officers, they are considering this building as
the best gift for them.

Viewer : How is the Project monitoring and supervision was made in this particular construction?

DS - KPN : It was observed that whether the Public Finance has been utilized in the proper way and according to
the State Polices and the building has been constructed accordingly to the quality and quantity of the measurement.

Viewer : what are main advantages for this Secretariat construction present to your area people? Because the
main purpose of the secretariat is providing the Services for civilians? Am I correct?

DS KPN : Yes, you are exactly, This activity is welcomed and the Public of this Vakarai area are able to fulfill
their needs with this building from this generation to their next generation continually.

As the new Divisional Secretariat Building has been constructed many beneficiaries have been reached to the
public of this division. Public are able to get their needs easily, Public are able to travel easily, Surroundings of the
Secretariat has been developed, Public are able to complete the requirements in one and the same place, Space for
parking facilities for the vehicles of Public are available, as the offices, Bank and Post office are situated near
secretariat Building, it is very easy to complete their needful very easy, It is very easy to identify all the branches
by the public.

Viewer : My last question madam, what’s your scope about SCAP Project? Please momentarily give me picture
about the SCAP Administrative development project reach the succeeded the program goal?

DS - KPN : With of doubt SCAP Project made a extraordinary Success story in Vakarai. Because As I told you
earlier, our division not only affected by Tsunami. Last thirty years ethnic conflict was mostly destroyed this area
human life and resources within very short period. Commonly hope you know the Vakarai is the very costal area in
the Sea Side and with Flood is also giving the Problems for these civilians common live.

Viewer : How is the SEWA PIYASA construction project is helpful to your division?

DS KPN : Primarily Its cover up the Mathurankernikulam, Kirimichai, Mavadiyodai Grama Niladharies division
and Omadiyamadu, Mathurankernikulam, Kunchchankulam, Kirimichchai, Paladiyodai, Irandamkattai, Kokkuvil
& Mavadiyodai villages are getting services from the Grama Niladharies, Samiurthi Officers, Technical Officer
and Health officer. So, it is very success full program in my division.

Viewer : What’s your final scope about SCAP Program and its achievement?

DS - KPN : As we served in an old and unwilling building earlier, but now we are able to serve the public with all
facilities from this new secretariat building and therefore, I wish to express my sincere thanks on behalf of the
Public of this area and the staff of this secretariat, for giving a Secretariat Building through the SCAP Program.

DS KPN : I am so happy and I wish every success was made by SCAP project and thank from the bottom of my
heart all the honorable persons and sponsors specially the Ministry of Public Administration including the donors
of the Kuwait country.

Viewer : Thank you for great time and sharing the SCAP achievement with me.

DS KPN : Welcome, It‟s my pleasure.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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3. Project Sub Title : Construction of “SEVA PIYASA” (Service Center in Village Level)
cluster office for village level officers at Kannakipuram, Koralai Pattu, Valaichchenai.

Justification of the Project : In Koralai pattu division has one of the most population area.
Village level office was functioned in Temporary building and affected by Tsunami. Only
one officer provided services in the building as no more places to accommodate other
village level officers. People got the different services from the several places. Therefore
people faced unnecessary delay and travelling expenses to get the services. As it was
difficult to keep the documentation properly, it was delay for getting information and
providing the documentations.

Financial Issue : Under the Assistance of Kuwait Fund for Arab Economic Development the
Ministry of Public Administration & Home Affairs allocated the 2.12million for this
construction.

Implementation of the Project : The Project is monitored by the District Secretariat with direct
perception. The Team of the Engineer and Divisional Secretariat – Koralai Pattu -
Valaichchenai had been much of deliberation of this Infrastructure development to finish
successfully. Hence the Ministry of Public Administration and Home affairs was overall
advising and controlling the money sponsored through the Kuwait Fund.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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Success story of “SEVA PIYASA” - Divisional Secretary - Valaichchenai

PHOTO
"We cannot change our yesterdays, but we can and must change our
tomorrows." by : Issiah Thomas

The Koralai Pattu division is the one of the divisional secretariat in Batticaloa division. In
this division has some of Grama Niladharies sub divisions. In those sub divisions have
much of troubles to continuing the Civil Administration establishment services.

In Korolai Pattu, Kalmadu and Kannakipuram both villages are have a large amount of civilians living in this
area and expecting the more requirements form the Government side. Usually our Grama Niladharies are
providing services from those areas in Temporary shelter or rented house in the Particular villages or division.
There fore these Temporary buildings or rental places are inflexible for the sitting and giving a good service for
the people. Almost below poverty line civilians are living in this rural areas and their usual life, Traditional
structure are representing in their own life. Even, Post Tsunami and conflict situation reflexion balanced
requirements are still in those areas.

In addition, beyond the disasters these area rural development officers like Grama Niladharies, Samurthi Officer,
Technical Officer, Health Officer are more participation to promote and establishment works in this areas. As the
consideration of civilians the basic requirements, it is fulfill by this Center for society. Hence, the SCAP was
instigated a “SEVA PIYASA” (means; Center for services) building to solve the circumstance for the people
request. It is very helpful for who are living in Kalmadu and Kannahipuram Grama Niladharies divisions.

The Ministry of Public Administration and Home affairs originated the civil administration development
strengthen programs in Batticaloa. Accordance the Project scope the New Construction was made in my division
under the Kuwait Fund for Arab Economic Development. This is great opportunity to serve the people
without any troubles. In the flood times this center is facilitate for emergency relief center and health, medical
services are granting via this SEVA PIYASA.

Many of advantages in this Service center like Technical advising and guiding, basic medical consultation
services for pregnant women, Follow up the Family Planning scheme, Emergency relief center, excellent base
for communicate with civilians, flexible environment for officers, saving the government money for spending
the Rental for staff and other rural development basic requirements are considered by this service center. Hence,
we need a special expectation for the maintenance and security purpose need a surrounded wall for this building.

At last I would like to thank the Ministry of Public Administration and Home affairs to constructed SEVA
PIYASA building and the great achievement through the District Secretariat for Civil Administration
development program.

My special regards and wishes for the accomplishment.

Message from : Ms.S.Giridaran, Divisional Secretary – Koralai Pattu, Valaichchenai.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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4. Project Sub Title : Construction of “SEVA PIYASA” (Service Center in Village Level)
cluster office for village level officers at Kannakipuram, Koralai Pattu North, Vakarai.

Justification of the Project: Koralai pattu North division is a remote area, situated in North of
Batticaloa and 90km far from city of Batticaloa . It was worst affected in the district. Most of
the people are under poverty line and the village level office under pur view of Divisional
Secretariat was heavily damaged. Some village level offices were functioned under the trees
and Temporary buildings. Only one officer provided services in the building as no more
places to accommodate other village level officers. People got the different services from the
several places. Therefore people faced unnecessary delay and travelling expenses to get
the services. As it was difficult to keep the documentation properly, it was delay for getting
information and providing the docume ntations.

Financial Issue: Under the Assistance of Kuwait Fund for Arab Economic Development the
Ministry of Public Administration & Home Affairs allocated the 01million for this
construction.

Implementation of the Project: The Project is monitored by the District Secretariat with direct
perception. The Team of the Engineer and Divisional Secretariat – Koralai Pattu North -
Vakarai had been much of deliberation of this Infrastructure development to finish
successfully. Hence the Ministry of Public Administration and Home affairs was overall
advising and controlling the money sponsored through the Kuwait Fund.

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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5. Project Sub Title: Distribution Motor Bikes to Grama Niladharies for Transport
purpose under half of Payment discount and with low interest and monthly installment
purpose.

Justification of the Project: Grama Niladhari officers provide important service to the village
people and engaged 24Hours duty. After the Tsunami many of them lost their transport facilities
and need transport to quick services within division. Due to this they need the proper transport to
retrieve the services.

Financial Issue: Under the Assistance of Kuwait Fund for Arab Economic Development the
Ministry of Public Administration & Home Affairs issued motor bikes for Grama Niladharies with
half rate and no interest in 36 equal installments.

Implementation of the Project:

No of Motor Bike Amount of Invested in


# Name of the Division
Issued LKR

01 MN - Man munai North 16 1553036.00

02 KK - Kattankudy 03 363002.56

03 KPS - Kiran 03 272251.92

04 KP - Valaichchenai 06 547928.88

05 MP - Arayampathy 11 998257.04

06 EP - Chen kalady 06 547928.88

07 KPN - Vakarai 11 998257.04

08 MW - Va vunatheevu 02 181501.28

09 MSW - Paddipalai 01 90750.64

10 MSEP - Kaluwanchikudy 29 2642043.68

Total 88 8194957.92

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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Motor Bike Distribution Project – Chief Accountant

After Tsunami disaster various projects and programs were implemented to bring normally.
However there were no project to look after the benefits of Government Institution and
employment. In this context SCAP Project funded many buildings in Batticaloa district.
Also distributed 88Motor Bikes under a 50%discount and balance is renewed in
installment together with no interest in 36equal installment. These motor bicycles were
very effectively used by the Grama Niladharies of Tsunami affected divisional secretariat
divisions for their official transport. This is very helpful for their employment.

Message from: Mr.T.Tharmalingam, Chief Accountant, Di strict Secretariat, Batticaloa.

Beneficiary reflection of this Motor Bike distribution –


By : Mr.Saravanamuthu Vijayaretnam – Grama Niladhari

I am working as a Grama Niladahri at Manmunai North Divisional Secretariat, Batticaloa. I


was joined in GOSL in the year of 1992 and up to date providing the service to our area
people. In the year of 2004 the Tsunami was strongly affected in Batticaloa region. On the
time many of them displaced and took immediate action to rescue the affected people to some
of protection areas and IDP camps and took away the dead bodies to the General Hospital.
After that I furnished to give the Dry ration, Medical, clothes and other utensils for the natural
life with the assistance of Government and Non Governmental Organizations.

his service. I was engaged to issue the payments for funeral expenses and look after the IDP Camps and also I
In addition
helped to assess the Housing and Livelihood damages was done by the relevant sectoral departments.

As the Grama Niladharies were engaged to be ready to serve the people in whole day (24Hours). Therefore we
have responsible to provide the services efficiently in the village level. During the Natural and Manmade disaster
times we faced lot of challenges to provide the services to the people. It was very rushed period to look after the
IDPs who were in IDP camps and with friends and relatives. In Every year on monsoon time, the normal life of
the people is disturbed by the Flood. During the period Grama Niladhari should be coordinated with other
government officers, CBOs and NGOs to help the people. Without proper transportation we can not to do the
above services efficiently on time.

In my scope Transport is most essential to coordinate with the Divisional Secretary, get the information from
village level, monitoring the development and relief activities and identify the needs of the people in the village.
I would like to give my warmest thanks on behalf of the Grama Niladharies to the Ministry of Public
Administration and Home Affairs for providing the Motor Bikes with the HALF OF PAYMENT with no interest
and the balance is deducted from our monthly salary in installment basis. It was a good opportunity to the Grama
Niladharies who worked in the Tsunami affected area. In addition I specially thanks to District Secretary and
Divisional Secretary to select me. On behalf of Grama Niladharis of Batticaloa district I humbly request to give
this opportunity for other Grama Niladharies who did not worked in the Tsunami affected area.

Mr.Saravanamuthu Vijayaretnam – Grama Niladhari, Manmunai North, Batticaloa

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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6. Project Sub Title: Supply of Photo copier and Fax machine for the Administration
development in District / Divisional level in Batticaloa.

Justification of the Project : Some of the Public related departments located in costal area in
Batticaloa district washed out by the tidal waves and resources and equipments were
damaged. Most of the documentations like Birth/death, marriage, land documents and
other important documents kept in the office as well as in the home were destroyed.
District/Divisional Secretaries are the responsible persons to provide the copy of the
documents to the people for the future needs. As lack of money to purchase the photo
copier, Officers used the carbon papers to get the copies and communication was
inconvenience at the Divisional level – Fax service

Financial Issue : Under the Assistance of Kuwait Fund for Arab Economic Development the
Ministry of Public Administration & Home Affairs supplied the photo copier and Fax
Machine.

Particulars of the offices to be issued :


Photocopiers Under
Photocopiers through
Register General’s Dept FAX
District District Secretariat –
Light Machine
Light Duty Heavy Duty
Duty
BATTICALOA District 07 01
D.S. Office Oddamavady 01
D.S. Office Eravur Town 01
D.S. Office Kokkaddisolai 01
Land Registry, Batticaloa 01

Implementati on & Gui ded by : Eng.A.S.Gowri pal an and Prepared & Designed by : R.Rajasuresh
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7. Project Sub Title : Construction of Canteen at District Secretariat, Batticaloa.


Justification of the Project: After the Tsunami District Secretariat of Batticaloa has much of
difficulties to encourage the secretariat staff and to provide additional motivation and good
environment for working together with pleasure. It was functioned in Temporary building
fully destroyed by Tidal waves. It was not sufficient places to catering services to the staff
and public who come to the district secretariat for getting services. It was difficult to get
refreshment services in Official programs holding in the district secretariat.

Financial Issue: Under the Assistance of Kuwait Fund for Arab Economic Development the
Ministry of Public Administration & Home Affairs allocated the million 17.6 rupees for the
new building construction.

Implementation of the Project: The Project is monitoring by the District Secretariat direct
perception. The Team of the Engineer and District Secretariat Technical part and
other related rehabilitation group had been much of deliberation of this
Infrastructure development to finishes successfully. Hence the Ministry of Public
Administration and the Home affairs the overall advising and sponsored team
through the Kuwait Fund.

SCAP

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SCAP Project Total Project Final Evaluation Analysis Frame Work


Monitoring Advantages of this
Sub Project Detail Justification
Mechanisms Project
A) Affected by 1. Good environment for
1) Construction of Tsunami Guided and working
Administrative Block at B) Main Government Implemented by 2. Helpful for smoothing
Kachcheri Premises, Sector in Batticaloa the Ministry of administration.
Batticaloa. C)Cover up entire Public 3. Providing a good service
population Administration & for the people.
D) Need the good Home Affairs. 4. Most satisfaction
environment for Staff working facilities for staff.
E) Proper Direct supervision 5. Easy to monitor the
coordination with and monitoring staff.
other Departments System have been
and NGO‟s and done by District
INGO‟s activations. Secretariat
E) Controlling other
Total Allocation : Rs.13.01million
important sectors
F)Not enough space
for establishment
administration
G) Providing good
services for the
people of Batticaloa
A) Fully destroyed by 1.) Providing a good
2) Reconstruction of Tsunami service for Vakarai people.
Divisional Secretariat B) Important for 2.)Compactable spacing
Building at Koralai Pattu Vakarai people environment for staff
North, Vakarai. C) Easily to get the 3.)More facilities compare
service from the Guided and with old building
Government sector. Implemented by 4.) Easily control the target
D) Providing Services the Ministry of area.
on time. Public 5.)has a Early warning
E) The old building Administration & System for Tsunami alert
was not in a good Home Affairs. 6.) Great starting point to
condition to serve develop the area.
people. 7.) Very Easiness for
F) By the ethnic emergency relief services.
conflict situation 8.) Protecting the natural
Building was partially resources in the area.
9.) Establishing the good
damaged and other
CIVIL
resources were ADMINISTRATION.
destroyed and stolen by
unknown persons

Evaluati on Report Implementati on & Gui ded by : Eng.A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
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G) Division has a
16Grama Niladharies
sub division.
H) Geographically It is
large area in the
Continued … Batticaloa district.
I) Protect the natural
resources and other
important monument
in division Overall
J) Most of the people supervision was
are below the poverty done by the
line therefore they
District Secretariat
expected relief and
development services. and
K) Establish the Implementation
Powerful CIVIL was done by the
ADMINISTRATION Divisional
in the division. Secretariat.
L) Provide
Total Allocation :Rs. 21.06 million Coordination among
the Other Sectarial
Departments.

3) Construction of “SEVA A) This building was Guided and 1) Services providing by


PIYASA” – Service Center badly affected by Implementation by the following officers at a
cluster office for village level Tsunami as well as the Ministry of time in one place.
officers at Kannakipuram, conflict. Public
Koralai Pattu, B) Difficult to manage Administration 1. Grama Nildharies
Valaichchenai. a huge population in 2. Samurthi Officer
Temporary small 3. Technical officer
building. 4. Health officer
C) All the services
were not provided in Overall 2) Two villages are being
one center supervision was benefited.
D) Need a good done by the 3) Save the money by not
environment and District Secretariat paying rent for the
facilities for village and building.
level officers. Implementation 4) Good initialization for
E) Old Temporary was done by the Rural Development
small building was Divisional scheme.
Total Allocation : Rs. 2.12 million
used by a village Secretariat Koralai 5) It is very helpful to the
officer only. As no Pattu North, village level officers to
accommodate to other Vakarai. keep their documents
officers. safely.

4) Supply of PHOTO A) Resources damaged 1) Providing copies of the


COPIER Equipments for the by Tidal waves and Guided by the document on Time.
Evaluati on Report Implementati on & Gui ded by : Eng.A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
27

Administration development conflict situation. Ministry of Public 2) Introduced Heavy and


in District / Division Level B) Lack of resources. Administration Light photo copier
C) It was very difficult and Home Affairs. machines in district and
to get the copies of the division.
documents on time.
Such as Birth, Death,
Marriage certificates,
Land Permit copies 3) Reducing unnecessary
were given manually Time.
written. 4) Getting more copies in
D) Tidal waves fully particular time.
washed out the entire 5) Providing efficient
equipments in some of services within the Time.
division. Purchasing was 6) Sending and receiving
Eg: DSec – KPN – done by District Messages easily.
Vakarai Procurement
E) Officers used the Committee.
carbon papers to get the
copies.
Total Nos of Distribution : F)Communication was
10 – Light Photo Copy inconvenience at the
01 – Heavy Light Divisional level – Fax
01 – Fax Machine
service

5) Distribution Motor Bikes A) Many of the officers Granted by the 1) Help the emergency
to Grama Niladharies for lost their transport Ministry of Public relief works.
Transport purpose under facilities like Motor Administration 2) Great opportunities to
Half of Payment discount bikes. the officers by given Half
and with no interest in 36 B) Grama Niladharies District Secretariat of payment (50% discount)
monthly installment. were in a important and Divisional and monthly installment.
role in emergency relief Secretaries were 3) They don‟t need to
works. involved for the depending on their
C) Lack of money to selection of Grama transport facilities.
purchase new one with Niladharies who 5) Motivating the officers
one installment. are working in to do the works
D) Lots of difficulties Tsunami affected Successfully
faced by village level places. 6) Easy and speedy works
(Grama Niladharies)
officers during the
disaster as well as
conflict time.

Evaluati on Report Implementati on & Gui ded by : Eng.A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
28

E) G.Niladhari is the
responsibility officer
on emergency situation
and relief works during
Total Nos of Distribution : the disaster.
F) Used old vehicles
88 Motor Bikes distributed and Push Bicycles for
their travelling.

6) Distribution DOUBLECAB A) Transport is Issued and A) Easy to transport relief


for Transport purpose for importance for relief transferred by the items.
Secretariat. work Ministry of Public B) Easy to monitor the
B) Lack of Public Administration relief and rehabilitation &
Transport facilities to and used by the development works with
look after the displaced District Secretariat the team and other
people. Batticaloa official officers.
C) Very difficult to purpose. C) To help for speedy
monitor the relief works.
works and D) To protect the prestige
rehabilitation of Head of the
development works. departments among the
society.
E) To motivate the
officers for highly
involvement in official
duties.

7) Training Program – A) Lack of knowledge Provided a A) Officers gained


Heavy Duty Photo copier in new technology. excellent Training knowledge
handling B) Skilled knowledge for Management B)No Wastage
is helpful to provide Assistant C) Working Speed
good services and increasing
protect with reducing D) To help the smooth
careless and uneasiness office works.
in operating system E) Serving Time.
F) Proper maintaining.

Evaluati on Report Implementati on & Gui ded by : Eng.A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
29

1) Providing Services for


8) Construction of “SEVA A) Totally destroyed Guided and 03 Villages.
PIYASA” – Service Center entire structure and Implemented by 2) Improving the poor
cluster office for village level resources. the Ministry of people life
officers at Koralai Pattu B) Most of the people Public 3) Easy to get Medical
North,Vakarai are under poverty line. Administration assistance in village level.
C) Rural developments 4) Grama Niladharies
works were not in using this building as an
proper functioning emergency relief center
under the appropriate Overall 5) Getting information
officers. supervision was easily
D) They faced much of done by the 6) Good initialization for
troubles in conflict time District Secretariat Rural Development
to providing services. and scheme.
D) Officers provided Implementation 7) Providing more than
services under the was done by the one service in one place.
Trees. Divisional 8) Time serving.
E) Nobody did not Secretariat Koralai 9) It is very helpful to the
concern the village Pattu village level officers to
Total Allocation :Rs. 2.12 million
level officers Valaichchenai. keep their documents
safely.
9) Construction of Canteen A) Affected by Guiding and 1. Mind relax environment
at District Secretariat, Tsunami Implementting by for workers
Batticaloa. – ( Project is B) Important the the Ministry of 2. Easy to catering
ongoing ) resting place for Public service.
public Administration & 3.Additional income for
C)Relaxation and Home Affairs. Staff welfare society
motivation place for District Secretariat 4. Protection the staffs
staff direct supervision against food poison.
D)Avoid the officers and monitoring 5. Providing meals for
to go out place in System being done Staff and Public
duty time by District
E) Easily get Secretariat.
refreshment services
Total Allocation :Rs.21. 06 million in Official programes

Evaluati on Report Implementati on & Gui ded by : Eng.A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
30

People responded about SCAP Project in Batticaloa District.

“ I live in Vakarai since birth and I am a fisher man. Our


division was affected by war more than 25years and in the year
of 2004 sea came to our village. So we are always afraid to live
here. Now the war has come to end therefore we can continue
our life smoothly without fear. When sea came to the village
we lost our livelihoods (canoes) and divisional resources. We
lost the Divisional Secretariat Building also. However the
Government built a new big office at good location in Vakarai
with all facilities. Old office was not good because there was
not enough space and lack of facilities for getting service. As
for me now Government constructed a new building like as
a palace so it’s much of easier to fulfill our needs . I am
thanking the Government of Sri Lanka and also our President
and God. I wish to continue this peaceful life ever…. “

Our Division is Koralai Pattu affected by Tsunami in year of


2004. My village Kannakipuram is a one of most population area
in our division. In my village much of the people are under the
poverty line. So we are always depending on the Government
assistant to continue our usual life. Before the construction of the
Village Level Office we have faced so many troubles for getting
the services from the office. Our Grama Niladhari and Samurthi
Officer, Health madam (Midwife) and other Village Officers
were in the separate buildings. At the time we spent the much of
money for traveling and wasted our valuable times. I am
remembering in the last year rainy season I was fully wet and
struck to get the service from the officer. Now the Government
constructed a Village Level Office in our village with the enough
It is helpful to
spaces to accommodate all Village Officers.
get all services easily in one spot, save the time
and money for unnecessary traveling . Yes, with no
doubt it is marvelous work. Thanks to everyone who involved in
this project. I am sorry I don’t know who gave this
opportunity to us, anyhow thank you all of you.

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Kachcheri (District Secretariat) is the most important place in Batticaloa


District. It is the Head of the Department of Divisional Secretariats.
During the Tsunami this building was partially affected. Some of the
people come to Kachcheri more than 100 km a far from the city to fulfill
their needs. There was no space for waiting place. We were in the hunger
several times until finishing my work as no proper Canteen facilities were
in the Kachcheri. Officers spent more time as getting lunch outside of the
Kachcheri. Therefore the officers could not give an efficient service to us.
So they could not have completed our needs within the particular times.
Now the new block has been constructed with canteen facilities and we
could observe the officers are working in the good environment
with the good facilities. Waiting place has been arranged and
good catering service is there. So it is so comfortable to finish our
needs on time

Well I wish to say some facts regarding Batticaloa


District.District. In our district was a famous for the ethnic
conflict, especially the Vakarai division is the one of the
division was worst affected by last three decades prevailed
ethnic conflict, Cyclone in 1978 and the Tsunami occurred
in 2004. After the Tsunami the balance of resources were
fully destroyed only the “confidence “is in our hand.
But I remember the Government and many of the
Institutions are helping to rebuild our District. In course of
time we are reaching our goal. Now the Peace is in Whole
Island especially in Batticala District the CIVIL
ADMINISTRATION is successfully continuing here.
So no more troubles have to the people life. I hope this
situation to be continued in this District ever.

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Overall evaluation investigation and Project FAQ


By : R.Rajasuresh – Report Designer – Management Assistant, Batticaloa
( Frequently
Que1.) What’s the SCAPAsked
Project?Questions ) about SCAP Project

Ans : SCAP means Strengthening Civil Administration Project. It was designed by the Ministry of Public
Administration and Home Affairs to promote the civil administration in Tsunami affected places in Sri Lanka.

Que2.) Why was the SCAP Programme established?

Ans : After Tsunami Sri Lanka was strongly affected and costal areas of this country was mostly destroyed
and fully washout by the Tidal waves. Therefore Sri Lanka government launched an internal development
mechanism for a Strengthening Administration development plan for the county for reconstruction Civil
Administration development works.

Que3.)Who implements the SCAP Programme?

Ans : Ministry of Public Administration and Home Affairs commenced this project and Implemented by the
District Secretariat and Divisional Secretariats to achieve the target of the project.

Que4.)Who funds to the Programme?

Ans : The Kuwait Fund for Arab Economic Development (KFAED), commonly known as the Kuwait Fund, is
the State of Kuwait’s agency provided the fund for the administration and technical assistance to
developing countries.

Que5.) What is the objective in this project?

Ans : The main objective of the proposed project is to strengthen the civil administration system at District,
Divisional and village levels throughout the country with special reference to Tsunami affected areas.

Que6.) What does SCAP cover in Batticaloa?

Ans : After the Tsunami main consideration is need to be develop the Civil Administration and promote the
officers who are involved in the Relief works in island wise. This project main scope is establishment the
Strengthen Administration.

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Que7.) What does SCAP not cove r in Batticaloa?

Ans : Not covered the development activities in other sectoral departments. It is mainly focused on the
departments are under the Ministry of Public Administration and Home Affairs.

Que8.)How does the SCAP project support the Batticaloa district Civil Administration development?

Ans : It provides the suitable new buildings with facilities which were damaged by the Tsunami and distributes the
motor bikes to the Grama Niladhari who worked in the Tsunami affected area.

Que9.) What is the SCAP project Overall evaluation of Batticaloa District?

Ans : Exactly it was a good achievement and excellent initialization point of view to the civil administrative
development in Batticaloa, Because this district administration was not only affected by Tsunami but also affected by
ethnic conflict last thirty years. As compare with Pre and Present situation, SCAP has made good changes in Batticaloa
District administration.

Que10 .) Is this SCAP Project goal is sustainable in Batticaloa?

Ans : Definitely, the projects successfully fulfilled the important role in Batticaloa civil administrative development
and easiness to promote the services by the District Secretariat and Divisional Secretariat.

Brief Summary :
Scope of SCAP project focused on the Administration Infrastructure Development in District Secretariat and Divisional
Secretariat especially in the Tsunami affected areas. It was help to our administration for providing the services to the
public efficiency and effectively by given the following assistance

1 Construction of Administrative Block - - Dist.Secretariat


2 Construction of Divisional Secretariat - Vakarai
3 Construction of SEVA PIYASA Building - Valaichenai
4 Construction of SEVA PIYASA Building - Vakarai
5 Construction of Canteen Block - District Secretariat, Batticaloa
6 Distribution of Motor Bikes for Grama Niladharies – Half Rate with monthly Installments
7 Supply of Photo copier and Fax Machine
8 Distribution Two DOUBLE CABS.
9 Training Program on handling Photo copy machine

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Conclusion
Proud to work in Sri Lanka, says Kuwaiti ambassador.
Kuwait's newly-appointed Ambassador to Sri Lanka Yaqoub Al-Ateeqi said Wednesday he was proud to meet
President Mahinda Rajapaksa, to present to him with his credentials, and to work in Colombo. Al-Ateeqi told KUNA in
a phone call that he met Rajapaksa earlier this week and conveyed to him the greetings of His Highness the Amir
Sheikh.

Among Arabic-speaking tribes, especially Bedouin, the male head of the family, as well as of each successively larger
social unit making up the tribal structure. The sheikh is generally assisted by an informal tribal council of male elders.

Ambassador wishes of development and prosperity for the Sri Lankan people. He also expressed to the president the
Kuwaiti leadership's keenness to strengthen relations with Sri Lanka Sri Lanka.

Source : Provided by Syndigate.info an Albawaba.com company

Mahinda Rajapaksa was sworn in as the fifth Executive President of Sri Lanka following his election victory in 2005.
According to the ambassador, his country had always been a vocal
supporter in almost all Kuwaiti causes including the inception of Kuwait to
the United Nations in 1963. He mentioned the formal creation of the
diplomatic relations between Kuwait and Sri Lanka, dating back to 1971
and the first resident ambassador to Kuwait appointed in 1982. Kuwait also
established its own mission in Sri-Lanka in October 1995. Kuwait has
since then emerged as a major destination for Sri Lankan labourers and is
very grateful for hosting more than 100,000 of its workforce here.

"We have plenty of potential and skilled workforces. We have lots of educated and skilled workers who are willing to
help and assist your country in many ways. We also want to increase the level of your people's awareness about our
country. Sri Lanka is a beautiful place, we have beautiful beaches and the pleasant weather is most suitable for your
summer vacations," he said. According to the ambassador, "Bilateral ties between Sri Lanka and Kuwait have shown
considerable increase over the past two decades. The export of black tea to Kuwait also continues to soar to incredible
levels. Sri Lanka also takes pride in their exports such as fresh vegetables, landscape foliage, and desiccated coconuts.

"We also want to invite the Kuwaiti government to explore our natural gas reserves and the possibility of exportin g
cement to us," he said. The Sri Lankan ambassador also thanked the State of Kuwait for their relentless support
including the aid given by the Kuwait Fund for Arab Economic Development, especially during the December 2004
Tsunami. "The Kuwait Fund for Arab Economic Development participated in many projects especially in the areas
devastated by the Tsunami. The Kuwait Red Crescent Society also helped in building hundreds of housing units for the
victims of Tsunami and we are very grateful for that," he concluded.

Source : http:// www.kuwaitti mes.net

Evaluati on Report Implementati on & Gui ded by : Eng.A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
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Future concern:
Batticaloa District has been affected by so many disasters during the last period; such as heavy flood
in 1957, Cyclone in 1978, ethnic conflict from 1983 to 2006 and Tsunami in 2004. During t his disaster
time, lots of infrastructure, livelihood resources had been damaged & destroyed any many people lost
their life. In some of the areas of the district, no rehabilitation and development activities were held
during the ethnic conflict period. Now, the conflict was end and many rehabilitation and development
works are being done by the Government with the assistance of other countries ( Kuwait, India, China,
Japan etc) and Institutions ( World vision, ADB, European, UNICEF etc ) as grant and loans .

Even though still there are lots of needs in the Batticaloa District such as Rehabilitation of Rural roads,
Permanent Shelters, Infrastructures for livelihood activities like Minor tanks and Irrigation channels,
and rural electrification and also as some of the departme nts have lack of Resources, they are unable
to give the services to the public efficiently.

If make any arrangement to fulfill the above requests, It will help to motivate the officers and get an
efficiency services from our staff and it will definitely be helpful to establish of CIVIL
ADMINISTRATION in Eastern, Batticaloa district.

People of Batticaloa district ve ry much appreciate the Government of Sri Lanka and Governme nt of
Kuwait to give support for Strengthening Civil Administration Programme in Batticaloa district
under Kuwait Fund for Arab Development and also they are expecting to extend your support
in future.

Thank you all of you

With warm Regards,

People of Batticaloa.

…for your generous


support of
our
Administration.
Your contribution
makes a difference
toward ensuring we
reach our goals.

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Evaluati on Report Implementati on & Gui ded by : Eng.A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh
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Annexure 2 : BATTICALOA – District Town Map

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Annexure 4:

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STRENGTHENING CIVIL
ADMINISTRATION PROGRAMME
(SCAP)
District Secretariat, Batticaloa, Sri Lanka END of
 gabatti@sltnet.lk Report
Hon.Report Advisor: Mr.Suntharam Arumainayagam
– District Secretary / Government Agent
Special Advice & Guided by: Mr.K.Vimalanathan
– Additional Government Agent
Evaluation report implemented & guided by: Eng.A.S.Gowripalan
- District Engineer – Batticaloa
Report Prepared & Software package Designed by: R.Rajasuresh
- Management Assistant

THANKS FOR
SELECTING US

 People of
Batticaloa

Evaluati on Report Implementati on & Gui ded by : Eng.A.S.Gowri palan and Prepared & Designed by : R.Rajasuresh