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SAP EWM 7.

01
November 2011
English

Inbound Process with


Repacking for Putaway
(Y36)
Business Process Documentation

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices Inbound Process with Repacking for Putaway (Y36): BPD

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© 2011 SAP AG. All rights reserved.

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SAP Best Practices Inbound Process with Repacking for Putaway (Y36): BPD

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Icons

Icon Meaning
Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description


Example text Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.

Example text Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.

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Content

1 Purpose........................................................................................................................................ 6
2 Prerequisites................................................................................................................................. 6
2.1 Master Data and Organizational Data...................................................................................6
2.2 Preliminary Steps.................................................................................................................. 8
2.2.1 Creation of Purchasing Info Records in SAP ERP.........................................................8
2.2.2 Creating Inbound Deliveries in SAP ERP.....................................................................10
2.2.3 Creating Default Values for Process Transportation Units............................................10
2.2.4 Creating Default Values for GR Preparation – External Procurement...........................11
2.2.5 Creating Default Values for Physical Goods Receipts..................................................12
3 Process Overview Table............................................................................................................. 14
4 Process Steps............................................................................................................................ 15
4.1 The Truck Arrives at the Check-In and Drives to the Door...................................................15
4.2 Checking the Delivery Notes and Assigning the Inbound Deliveries to the TU....................17
4.3 Unloading............................................................................................................................ 18
4.4 Posting Goods Receipts and Creating Putaway Warehouse Orders to the Packing Station
18
4.5 TU Check-out...................................................................................................................... 19
4.6 Determining Storage Bins at the Packing Work Center.......................................................20
4.7 Repacking........................................................................................................................... 20
4.8 Executing Final Putaway..................................................................................................... 21

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Inbound Process from Vendor with HUs and


Repacking

1 Purpose
This document describes the complex inbound process, which supports the goods receipt and
putaway operations for medium parts in your warehouse.
It describes the sequence of tasks you need to execute in the system and the corresponding
warehouse activities.

2 Prerequisites

Master Data and Organizational Data


Default Values
The organizational structure and master data of your company was created in your SAP ERP system
during implementation. The organizational structure reflects the structure of your company. The
master data represents materials, customers, and vendors, for example, depending on the
operational focus of your company.
The business process is enabled with this organization-specific master data, examples are provided
in the next section.

Additional Default Values


You can test the scenario with other SAP Best Practices default values that have the
same characteristics.
Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master Data


You can also use customized values for any material or organizational data for which
you have created master data. For more information on how to create master data, see
the Master Data Procedures documentation.

To create the vendor and the product master data used in this process, see the Central Master Data
(Y33) building block.

Material Master Data

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Vendor/customer Description
EWMPROD-M01 Medium part 01
EWMPROD-M02 Medium part 02
EWMPROD-M03 Medium part 03

You use the Inbound Process with Repacking for Putaway only for purchasing Medium
Parts, which are stored in the storage type T010 (with HU requirement).

Vendor Master Data


Vendor/customer Description Used in processes
EWMVEND001 Vendor VEND001 Inbound Process with Repacking for Putaway
EWMVEND002 Vendor VEND002 Inbound Process with Repacking for Putaway

Info records are available for the following combination:


Vendor Material Purchasing Plant
Organization
EWMVEND001 EWMPROD-M01 1000 1000
EWMVEND001 EWMPROD-M02 1000 1000
EWMVEND001 EWMPROD-M03 1000 1000
EWMVEND002 EWMPROD-M01 1000 1000
EWMVEND002 EWMPROD-M02 1000 1000
EWMVEND002 EWMPROD-M03 1000 1000

You find the detailed procedure for the Info Records creation in this document (see
Creation of Purchasing Info Records in the SAP ERP System).

If you integrate plant 1000, storage location YAFS/YROD to the SAP EWM warehouse according to
the ERP-EWM Integration (Y31), the following organization structure is relevant for this process:

ERP: Organizational Structure


Org. data Value Master Data Details Comments
Company Code 1000
Purchasing 1000
organization
Purchasing Group 001
Plant 1000
Storage Location YROD Receive on Dock –
Storage location

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Org. data Value Master Data Details Comments


Warehouse Number EWM
Shipping/Receiving 1000
Point

Organizational master data in the SAP EWM system:


Master / Org. Data Value Master / Org. Comments
Data Details
Supply Chain Unit PL1000
EWM warehouse YEWM
Number
Custodian 491000
Entitled to Dispose 491000
Goods Receipt Office SP1000

Warehouse-specific master data:


Org. Data Value Org. Data Details Comments
Storage Type T010 Rack for pallets In this storage
S001 Total Section type, only
pallets or
HU required
cartons of
HU Type Check Medium Parts
Putaway rule: next empty bin are stored.
storage per pallet***, no quant
Storage Type T830 Pack Work Center – Inbound
1 bin PACK-I01 in main section
4 bins PACK-I01-01 to PACK-I01-
04 in inbound section

Preliminary Steps

1.1.1 Creation of Purchasing Info Records in SAP ERP


Use
In this step, you create Purchasing Info Records, which are used while creating an automatic
purchase order (PO) in the inbound delivery creation process.

Procedure
1. Access the transaction using one of the following navigation options:
SAP ECC Menu Logistics → Materials Management → Purchasing → Master Data

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→ Info Record → Create


Transaction Code ME11
2. On the Create Info Record: Initial Screen, make the following entries:
Field User Action and Values Comment

Vendor <vendor> For example EWMVEND001


Material < Material > For example EWMPROD-M01
Purchasing < Purchasing Organization > For example 1000
Organization
Plant < Plant > For example 1000
3. Choose Enter.
4. On the Create Info Record: General Data screen, make the following entries:
Field User Action and Values Comment

Order Unit PAL Pallet is the Ordering Unit


5. In case a system warning appears, choose Enter.
6. Choose Purchasing Org. Data 1, and create the following entries:
Field Name Description User Action and Comment
Values
Pl. Deliv. Time Planned Delivery Time 1
Purch. Group Purchasing Group 001
Standard Qty Standard Quantity 1 Standard Qty 1PAL
Conf. Ctrl Confirmation Control 0004 Inbound Delivery
New PO for inc.Del. New PO for Inbound To be selected
Delivery
Net Price Net Price 10 Check Value from
Material Master
7. Choose Enter.
8. Choose Save.
9. Repeat this procedure for the following combinations:
Vendor Material Purchasing Plant
Organization
EWMVEND001 EWMPROD-M02 1000 1000
EWMVEND001 EWMPROD-M03 1000 1000
EWMVEND002 EWMPROD-M01 1000 1000
EWMVEND002 EWMPROD-M02 1000 1000
EWMVEND002 EWMPROD-M03 1000 1000

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Creating Inbound Deliveries in SAP ERP


Use
In this step, you create purchase orders (PO), which are the basis for creating an Inbound Delivery.

Procedure
1. Access the transaction using one of the following navigation options:
SAP ECC Menu Logistics → Logistics Execution → Inbound Process → Goods
Receipt for Inbound Delivery → Extended Inbound Delivery
Processing → Process Inbound Delivery
Transaction Code VL60
2. On the ID Processing- All Possible with VL60 screen, select Inbound delays w/o shipment
assignment, and choose Create.
3. On the Basic Data tab page, create the following entries:
Field User Action and Values Comment

Vendor <Vendor Number> For example EWMVEND002

External ID <ASN Number> For example ASN-001


4. Choose the Administration tab page, and create the following entries:
Field User Action and Values Comment

Delivery Type YEL Inbound Delivery

5. Select Show Overview, and, on the Items tab page, create the following entries:
Field User Action and Values Comment

Material <Material> For example EWMPROD-M02


Delivery Quantity <Quantity> Full pallets must be ordered; to be
consistent with this example
scenario, pick one pallet
Delivery Quantity Unit <UOM> PAL
Plant <Plant> For example 1000
Storage Location <Storage Location> For example YROD
6. Choose Enter.
7. Select the line item.
8. Choose PO Determination.
9. Choose Enter.
10. If a system message appears, confirm it by choosing Enter.
11. Choose Save.
12. Note down the Inbound Delivery Number and the ASN number entered.

Creating Default Values for Process Transportation Units


Use

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In this step, you set up user settings that are necessary for Process Transportation Units.

Procedure
1. Access the transaction using one of the following navigation options:
SAP Easy Access Extended Warehouse Management → Shipping and Receiving →
Menu Process Transportation Unit
Transaction Code /N/SCWM/TU

2. On the Process TU- Warehouse YEWM screen, choose Default Values.

If you access the transaction /N/SCWM/TU for the first time, the system message for
maintaining the default values is processed automatically.

3. Create the following entries:


Field Name Description User Action and Comment
Values
Warehouse No. Warehouse Number YEWM
Assignment Start Date Assignment Start Date <any date in the
past>
Assignment Start Time Assignment Start Time <Start time of the
Date>
Assignment End Date Assignment End Date <Next week's
Date>
Assignment End Time Assignment End Time <End time of the
Date>

4. Choose Enter.

Result
You have created Default Values for Process Transportation Units.

Creating Default Values for GR Preparation – External


Procurement
Use
In this step, you set up user settings that are necessary for GR Preparation – External Procurement.

Procedure
1. Access the transaction using one of the following navigation options:
SAP Easy Access Extended Warehouse Management → Delivery Processing →
Menu Inbound Delivery → GR Preparation - External Procurement
Transaction Code /N/SCWM/GRPE

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2. On the GR Preparation: External Procurement (Warehouse YEWM) screen, choose Default


Values, and create the following entries:
Field Name Description User Action and Values Comment
Warehouse No. Warehouse Number YEWM
Goods Receipt Office Goods Receipt Office <Goods Receipt For example
Office> SP1000;
You should use
F4 help
Ent. to Dispose Entitled to Dispose <Entitled to For example
Dispose> 491000; you
should use F4
help
TU Assignment: Today TU Assignment: X Use Present Day
Today as Assignment
Period
Assgmt in Past (Hrs) Assignment in Past <99>
(Hrs)
Future Assgmt (Hrs) Future Assignment <99>
(Hrs)
Select Expected GR Select Expected GR Select
Select Inb. Deliveries Select Inbound Select
Deliveries
Without TU Without TU

3. Choose Enter.

Result
You have created Default Values for GR Preparation - External Procurement.

Creating Default Values for Physical Goods Receipts


Use
In this step, you set up user settings that are necessary for Physical Goods Receipt.

Procedure
1. Access the transaction using the following navigation options:
SAP Easy Access Extended Warehouse Management → Delivery Processing →
Menu Inbound Delivery → Physical Goods Receipt
Transaction Code /N/SCWM/GR

2. On the Goods Receipt (Warehouse Number YEWM) screen, choose Default Values, and create
the following entries:
Field Name Description User Action and Values
Warehouse No. Warehouse Number YEWM

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Field Name Description User Action and Values


Goods Receipt Office Goods Receipt Office SP1000
Ent. to Dispose Entitled to Dispose 491000
TU Assignment: Today TU Assignment: Today Other Assignment Period
Assgmt in Past (Hrs) Assignment in Past (Hrs) <99>
Future Assgmt (Hrs) Future Assignment (Hrs) <99>
Lock During Search Lock During Search X Lock Inbound Deliveries
Prop. GR Rel. Propose GR Rel. X Set GR relevant Flag
Automatically
Expand HU Expand HU Aggregated Display of Delivery
Items
Sel. Type Door Sel. Type Door Selecting Delivery Items Via TU
Assigned Door
Disp. Items Aft. Scan Display. Items After Scan Display Scanned Item in Current
View
Disp. Items After GR Display Items After GR Only Display Non-Posted Items
After Goods receipt

3. Choose Enter.

Result
You have created Default Values for Physical Goods Receipts.

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3 Process Overview Table

Process Step Business Business Transaction Expected Results


Condition Role Code
Post check-in of The truck arrives check-in /N/SCWM/TU The TU is created and
TU at the check-in office checked in;
and drives to the the TU is assigned to a
door door
Check the delivery The GR clerk Warehouse /N/SCWM/GRPE The inbound delivery is
notes and assign finds the clerk assigned to the TU
the inbound corresponding
deliveries to the inbound
TU (SAP EWM) deliveries in the
system and
assigns them to
the TU
Unload A forklift driver Warehouse /N/SCWM/TU The TU status is set to
unloads the clerk unloading completed, the
truck; door assignment is
the truck driver completed
leaves
Check goods on Warehouse clerk Warehouse The goods are checked
the staging area check goods on clerk against the delivery
the staging area
Post goods receipt GR clerk /N/SCWM/GR Dummy HU is created;
and create delivery items are packed in
putaway dummy HU;
warehouse orders
goods receipt is posted for
to the packing
inbound deliveries;
station
warehouse orders are
created and automatically
confirmed for the created
dummy HUs from the
staging area to the packing
station
TU check-out Check out the TU Warehouse /N/SCWM/TU TU departures from
in the system clerk checkpoint
Move HU to the Forklift driver Resource /N/SCWM/RFUI The HU is displayed in the
packing station starts removing (forklift inbound section (the
the pallets from driver) destination bin) of the
the staging area packing station
Repack Resource /N/SCWM/PACK New HU is created on the
(Packer) packing station bin;

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Process Step Business Business Transaction Expected Results


Condition Role Code
stock is repacked from the
source dummy HU to the
putaway HU;
one or several putaway
HUs are created on the
packing station bin;
follow-up warehouse task is
created for the movement
of the product including the
HU to the final bin;
the HU Label and HU
Content Document are
created as a spool request
Execute final Forklift driver Resource /N/SCWM/RFUI Warehouse task for the
putaway picks one HU (Forklift movement of the HU from
from the Driver) the packing station to the
outbound section final bin is confirmed
of the packing
station, and
brings the HU to
the final
destination bin;
there he or she
drops the HU and
scans the bin,
and so confirms
the warehouse
task

4 Process Steps

The Truck Arrives at the Check-In and Drives to the Door


Procedure
1. Access the transaction using the following navigation options:
SAP Easy Access Extended Warehouse Management → Shipping and Receiving →
Menu Process Transportation Unit
Transaction Code /N/SCWM/TU

2. On the Process TU - Warehouse YEWM screen, on the Transport Unit tab page, choose
Create, and create the following entries:
Field Name Description User Action and Values Comment
TU Transport Unit <TU-HD-PE-Date> Any TU ID can be put

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Field Name Description User Action and Values Comment


Carrier Standard carrier EWMCARR001
Means of Means of Transport YTR2
Trans.
Pack. Packing Material MTR
Material
S&R Acty Shipping & Receiving 1 Inbound
Direc. Activity Direction
S&R Acty Shipping & Receiving <date> Today's Date
Start Date Activity Direction
S&R Acty Shipping & Receiving <Time> Start time of the day
Start Time Activity Direction
S&R Acty Shipping & Receiving <date> Future date
End Date Activity Direction
S&R Acty Shipping & Receiving <Time> Day end time of
End Time Activity Direction Future Date

3. Choose Enter.

4. Choose Save.

5. On the Process TU- Warehouse YEWM screen, select the TU (transport unit) created on the
Transportation Unit tab page, and choose Activate TU.

6. Choose the Status tab page in the lower screen area.

The status Arrival at Checkpoint is set.

7. On the Process TU- Warehouse YEWM screen, choose the Assigned Doors tab page.

8. Choose Add Door Assignment, and create the following entries:


Field Name Description User Action and Values Comment
Warehouse Warehouse Number YEWM
Number
Warehouse Warehouse Door For example DI02 Select the available
Door free door for the
inbound activity;
check the Inbound
Delivery using
/n/SCWM/PRDI for
the correct door to
assign
S&R Acty Shipping &Receiving <date> Today's Date
Start Date Activity Direction
S&R Acty Shipping &Receiving <Time> Start time of the day
Start Time Activity Direction

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Field Name Description User Action and Values Comment


S&R Acty Shipping &Receiving <date> Future date
End Date Activity Direction
S&R Acty Shipping & Receiving <Time> Day end time of
End Time Activity Direction Future Date

9. Choose Enter.

10. Choose Save.

11. On the Process TU- Warehouse YEWM screen, select the TU created on the Transport Unit tab
page, and choose Action → Door → Arrival at Door.

12. Choose Save.

13. Choose the Status tab page in the lower screen area.

The status Docked at Door is set.

Result
- The TU is created and checked in.
- The TU is assigned to a door.

Checking the Delivery Notes and Assigning the Inbound


Deliveries to the TU
Procedure
1. Access the transaction using one of the following navigation options:
SAP Easy Access Extended Warehouse Management → Delivery Processing →
Menu Inbound Delivery → GR Preparation - External Procurement
Transaction Code /N/SCWM/GRPE

2. On the GR Preparation: External Procurement (Warehouse YEWM) screen, enter your created
TU.

3. Choose Select TU.

4. In the Find field, choose Advance Shipping Notification (ASN) as a criterion for the simple
search.

5. Enter the ASN number, and choose Execute search.

6. In the GR Preparation: External Procurement (Warehouse No. XXXX) dialog box, choose Yes.

7. Select the document of your delivery then choose TU Assignment.

8. Choose Save.

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Result
You have assigned the inbound delivery to the TU.

Unloading
Procedure
1. Access the transaction using one of the following navigation options:
SAP Easy Access Extended Warehouse Management → Shipping and Receiving →
Menu Process Transportation Unit
Transaction Code /N/SCWM/TU

2. On the Process TU- Warehouse YEWM screen, choose Transportation Unit as a criterion
for the simple search.

3. Enter the external TU number in the simple search field.

4. Enter the TU created in the previous step and choose Search

The Inbound Delivery was assigned to the TU in the previous step.

5. Select the TU.

6. In the dropdown list of Unload, select Finish Unloading, and choose Save.

The status Unloading Completed is set.


7. On the Process TU- Warehouse YEWM screen, choose Action → Door → Departure from Door.

8. Choose Save.

Result
The unloading has been finished for the TU.
.

Posting Goods Receipts and Creating Putaway


Warehouse Orders to the Packing Station
Procedure
1. Access the transaction using one of the following navigation options:
SAP Easy Access Extended Warehouse Management → Delivery Processing →
Menu Inbound Delivery → Physical Goods Receipt
Transaction Code /N/SCWM/GR

2. On the Goods Receipt (Warehouse Number YEWM) screen, choose ASN Advanced Shipping
Notification as a criterion for the search.

3. On the Goods Receipt (Warehouse Number YEWM) screen, choose Pack.

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4. On the Work Center Packing for Inbound Delivery screen, on the Create HU tab page, enter the
following values:
Field Name Description User Action and Values Comment
HU Handling Unit <DUMMY-HU-ASN NO.> Any external HU
number for Dummy
HU
Pack. Packaging Material DUMMY_HU Select DUMMY_HU
material

5. Choose Execute.

6. On the Work Center Packing for Inbound Delivery screen, in the Warehouse/HU/Item structure,
drag all line items of one delivery and drop them into the HU.

7. Choose Save.

8. On the Work Center Packing for Inbound Delivery screen, choose Back.

9. Check if the GR Flag of the item is set and choose Save.

Result
- The goods receipt is posted for the inbound delivery.
- The Warehouse Task for the dummy HU to the packing station is created and confirmed
automatically.

TU Check-out
Procedure
1. Access the transaction using one of the following navigation options:
SAP Easy Access Extended Warehouse Management → Shipping and Receiving →
Menu Process Transportation Unit
Transaction Code /N/SCWM/TU

2. On the Process TU- Warehouse YEWM screen, choose Transportation Unit as a criterion
for the simple search.

3. Enter the external TU number in the simple search field.

4. Enter the TU created in the previous step and choose Search.

5. Select the TU.

6. On the Process TU- Warehouse YEWM screen, choose Action → Checkpoint → Departure +
Save to post the departure from the checkpoint for the TU.

Result
The TU status is set to completed.

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Determining Storage Bins at the Packing Work Center


Procedure
1. Access the transaction using one of the following navigation options:
SAP Easy Access Extended Warehouse Management → Execution → Log On to RF
Menu Environment
Transaction Code /N/SCWM/RFUI

2. On the SAP screen, create the following entries:


Field Name Description User Action and Values Comment
Whse No Warehouse Number YEWM For example YEWM
Resource FLT2 For example Fork Lift
2
DefPresDvc Presentation device PD01 For example RF
Device 1

3. Choose 05 Internal Processes → 03 Queries → 01 HU Query.

4. In the HU field, enter the HU number.

5. Choose Enter.

6. Choose F1 HU Det.

7. Note the Destination Bin for packaging.

Result
The HU is displayed in the inbound section (the destination bin) of the packing station.

Repacking

Use
The dummy HU is repacked according to the packing specification.

Procedure
1. Access the activity using one of the following navigation options:
SAP Easy Access Extended Warehouse Management → Execution → Packing -
Menu General
Transaction Code /N/SCWM/PACK

2. On the Work Center: Packing -General screen, create the following entries:
Field Name User Action and Values Comment
Warehouse Number YEWM For example YEWM

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Field Name User Action and Values Comment


Work Center WP01 For example work center for
packing inbound

3. Choose Execute.

4. On the Work Center -Packaging Inbound screen, on the Repack Product tab page, create the
following entries:
Field Name Description User Action and Values Comment
Src HU/Bin Source Handling <HU Created in previous For example DUMMY-
Unit/Bin Step> HU-ASN-003
Prod/HU/BI Product /Handling <Product No> For example
Unit/BI EWMPROD-M02

5. Choose Enter.

The Pack Material (EUROPALLET) and the proposed quantity to be repacked are
determined according to the packing specification (Quant field).

6. Adapt the quantity according to the proposed quantity to be repacked (to build full pallets).

7. Choose Execute.

8. If necessary, repeat this procedure till the Source Handling Unit is emptied.

9. Select and choose the (first) HU.

10. On the Work Center -Packaging Inbound screen, choose the Change HU tab page.

11. Enter the relevant HU.

12. Choose Close.

13. Repeat this procedure for all remaining HUs.

Result
The content of the dummy HU is repacked into EUROPALLET according to the packing specification
for the corresponding product. The HU labels and HU Content Document are created as spool
request.
The follow-up warehouse task is created for the movement of the product including the HU to the
final bin.

Executing Final Putaway


Procedure
1. Access the activity using one of the following navigation options:

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SAP Best Practices Inbound Process with Repacking for Putaway (Y36): BPD

SAP Easy Access Extended Warehouse Management → Execution → Log On to RF


Menu Environment
Transaction Code /N/SCWM/RFUI

2. On the SAP screen, create the following entries:


Field Name Description User Action and Values Comment
Whse No Warehouse Number YEWM For example YEWM
Resource FLT1 For example Fork Lift
1
DefPresDvc Presentation device PD01 For example RF
Device 1

3. Choose 01 System-Guided → 01 System-guided Selection.

4. To verify the source bin, copy the Source Bin from the SAP screen, and paste the same in the
field in front of it.

5. Choose Enter.

6. To verify the HU, enter the Handling Unit Number in the field.

7. Choose Enter.

8. To verify the destination bin, copy the Destination Bin from the SAP screen, and paste the same
in the field in front of it.

9. Choose Enter.

10. Choose F1 Yes.

11. Choose Enter.

Result
The warehouse task for the movement of the HU from the packing station to the final bin is
confirmed, and the stock is reflected in the final destination bin.

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