E- TENDERING PROCESS

• E-tendering process • Conventional

Tendering Process
• Notice of tender in • Notice of tender in
newspaper newspaper
• Uploading of
documents on the e-
tendering website.
These Documents in
pdf shall be available
for viewing by anyone.
• E-tendering process • Conventional Tendering
Process
• E-payment to E- • Submitting Cost of
tendering website Tender Document at
against tender client office and
processing fee after collection of Hard Copy
logging in through of Tender Documents
Digital Signature
Certificate
• Bidders who have made
the payment shall be
able to download Excel
format of BOQ.
• E-tendering process • Conventional Tendering
Process
• Bidders are required to • Addendums and other
check the website clarifications issued in
frequently for hard copy to all
addendum to tender participating bidders
documents.
• The Bidders are
required to upload the
DD/BG details for
Earnest Money Deposit
and Cost of Tender
Document.
• E-tendering process • Conventional Tendering
Process

• Rates to be filled in the • Hand written Rates to be

designated cells of the filled in BOQ hard copy
BOQ (All other cells are
locked for editing by
bidder.)
• All Supporting
• Scan Copy of All Documents, BOQ along
supporting Documents to with sealed and signed
be uploaded as mentioned tender documents to be
in the website / Tender packed as mentioned in
Document the document.
• E-tendering process • Conventional
Tendering Process
• Filled Excel BOQ to
be uploaded
• Once all documents • Tender Packet can be
are uploaded, Bidder delivered in person to
to click on "Submit the client office or sent
tender". Online through courier
procedure is complete
• E-tendering process • Conventional Tendering
Process
• Some Clients require the
entire set of uploaded
documents to be
submitted in hard copy at
their office
• Some require original of
only Bank documents like
Bank Guarantee/ Demand
Drafts, while some clients
require the hardcopy only
by Lowest bidder on
opening of financial bid.
• E-tendering process • Conventional
• Bid opening is generally in
Tendering Process
three steps.- • Bid opening is generally
• 1st Step- Checking of EMD,
in 3 steps.-
Cost of Tender Document • 1st Step- Checking of
• 2nd Step- Scrutinizing EMD, Cost of Tender
Technical Documents for Document
compliance and clarification, if
required, • 2nd Step- Scrutinizing
Technical Documents for
• 3rd Step- Opening of Financial
Bid of Qualified Bidders compliance and
clarification, if required
• 3rd Step- Opening of
Financial Bid of Qualified
Bidders
• E-tendering process • Conventional
Tendering Process
• Bids of only those
bidders is valid who
have complied to both
online and hardcopy
submissions
• E – Tendering : Advantages

• The most important benefit of E-tendering is

Transparency. Since price once uploaded on the
website cannot be changed after the deadline for
submission.
• Confidentiality: Neither bidders nor the Tender
inviting Authority can view the price before the time
fixed for opening of the bids.
• Reduces use of Paper.
• E – Tendering : Advantages

• Tender documents can be made available to all

or to pre-qualified bidders in case of two stage
tenders. Tender Documents to unauthorized
parties can be avoided.
• Systemized and real-time issuing of documents.
• Transportation delay/ loss of documents /
manipulation can be avoided
• E – Tendering : Disadvantages

• Slow internet connection / issues with website can be

a hindrance to timely submission.
• Third party involvement for processing the tender on
the e-tendering website and Tender Processing fee to
this party is required.
• Different e-tendering websites have different system
setting requirements, different procedures, different
nomenclatures. So one needs to get well acquainted
before submission.
• File Size may be restricted by the websites, hence
large documents need to be split or resolution need
to be optimized before uploading