Department of Software Engineering

University of Gujrat

“Assignment # 01”

Submitted By:

Musa Yasin 15034198-061

Submitted to:
Mr. Gul sher Ali
 Approach:
 Develop a survey to determine critical features of the new intranet site and
solicit input from all employees to make sure it is user friendly
 Review templates and examples of project management documents based on
previous system analysis within the company
 Develop the intranet site using and iterative approach, soliciting a great deal of
user feedback.
 Research software to provide security for online transactions, manage inputs
and facilitate the user registration in a user friendly manner.

Requirem Name Status

ent No.
R01 Classes and programs Complete, we have some classes and programs
R02 Database for tracking employee Developing application to use the database
data
R03 Incentives Brainstorming on ideas for incentives that will
motivate employee
R04 Schedule goal is six months Still in Schedule
R05 Registration Ensure all employees register for classes and
programs.
R06 Materials Soccer, walking, bowling and softball materials

Work Breakdown Structure for Recreation and Wellness

Intranet Project

1 Initiating
1.1 Develop weighted scoring model
1.2 Develop Business Case
1.3 Create Project Charter

2 Planning
2.1 Develop team contract
2.2 Develop stakeholder analysis
2.3 Develop scope statement
2.3.1 Define product characteristics and requirements
2.3.2 Define product deliverables
 2.4 Develop WBS
2.5 Create Gantt chart and Network Diagram
2.6 Create Probability/Impact Matrix

3 Executing
3.1 Develop project Web Site
3.2 Project presentation
3.3 Create milestone reports
3.4 Develop project agenda

4 Controlling
4.1 Create new baseline
4.2 Update project charter and scope statement
4.3 Update contract and scope statement
4.4 Create monthly report
4.5 Update prioritized risk

5 Closing
5.1 Final project presentation
5.2 Prepare lesson-learned report
5.3 Prepare final project report
5.4 Create transition report
5.5 Update project Web Site

Strategy for scope verification and change control for the project:
s this project progresses the Project Manager will verify project deliverables against the
original scope as defined in the scope statement and WBS. Once the Project Manager
verifies that the scope meets the requirements defined in the project plan, the Project
Manager and Sponsor will meet for formal acceptance of the deliverable. During this
meeting the Project Manager will present the deliverable to the Project Sponsor for
formal acceptance. The Project Sponsor will accept the deliverable by signing a project
deliverable acceptance document. This will ensure that project work remains within the
scope of the project on a consistent basis throughout the life of the project. The Project
Manager and the project team will work together to control of the scope of the project.
The project team will ensure that they perform only the work described in the WBS and
generate the defined deliverables for each WBS element. The Project Manager will
oversee the project team and the progression of the project to ensure that this scope
control process if followed.
Change control
 Any project team member or sponsor can request changes to the project scope. All
change requests must be submitted to the Project Manager in the form of a project
change request document. The Project Manager will then review the suggested change
to the scope of the project. The Project Manager will then either deny the change
request if it does not apply to the project or hold a change control meeting between the
project team and Sponsor to review the change request further and perform an impact
assessment of the change. If the change request receives initial approval by the Project
Manager and Sponsor, the Project Manager will then formally submit the change
request to the Change Control Board. If the Change Control Board approves the scope
change the Project Sponsor will then formally accept the change by signing the project
change control document. Upon acceptance of the scope change by the Change Control
Board and Project Sponsor the Project Manager will update all project documents and
communicate the scope change to all project team members. This is just to ensure that
not just any changes can be made to the project and to ensure that everyone stays
within the scope of the project.