AIN Engineering Service

Engineering and Project Management Services

 

QMS Document Numbering Procedure

Document No. QLC-SOP-001

00 15-Oct-18 Issued for Implementation JN SMM SAH

Rev Date Description Prepared by Reviewed by Approved by

DO NOT DUPLICATE, CONTROLLED COPY IF STAMPED IN RED

 Doc. No. QLC-SOP-001
QMS Document Numbering Rev. 0

Procedure Date
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15-Oct-2018
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Table of Contents
1. OBJECTIVE ...............................................................................................................................................3
2. SCOPE .......................................................................................................................................................3
3. RESPONSIBILITY......................................................................................................................................3
4. ABBRIVIATION/DEFINITIONS ..................................................................................................................3
5. PROCEDURE.............................................................................................................................................3
5.1 TABLE 5.3.1 FOR CODE “XXX” ...........................................................................................................4
5.2 TABLE 5.3.2 FOR CODE “YYY” ...........................................................................................................4
6. RELATED DOCUEMNTS...........................................................................................................................5

DO NOT DUPLICATE, CONTROLLED COPY IF STAMPED IN RED

 Doc. No. QLC-SOP-001
QMS Document Numbering Rev. 0

Procedure Date
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15-Oct-2018
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1. OBJECTIVES
To provide a comprehensive and traceable numbering system for QMS documents being generated
at AIN Engineering Services hereinafter called “The Company”.

2. SCOPE
This SOP applies to all documents generated in The Company and are controlled within QMS.

3. RESPONSIBILITY
HOD’s are responsible for the implementation of numbering scheme for QMS documentation.
If a client specified numbering system is adopted, a specific number according to this procedure shall
also be placed on the documents.

4. ABBREVIATIONS/DEFINITIONS
Documents Term synonymously used for drawings, data sheets, specifications, Calculations etc.

HOD Head of Departments

QMS Quality Management System

5. PROCEDURE
All QMS documents and annexures will be identified as per this numbering procedure.
5.1 The numbering scheme for QMS documents will be as follows;
 Document Number: XXX-YYY-ABC
The above number will be decoded as follows;
 XXX These alphabetic characters will represent the department code as per table 5.3.1.
 YYY These alphabetic characters will represent the type of document as per table 5.3.2.
 ABC the last three alphabetic characters will represent the sequential number starting from
“001” for each type of document for each department.
5.2 The QMS annexure(s) will be numbered as follows;
 Annex X
 Document Number: XXX-YYY-ABC
The above number will be decoded as follows;
 X This alphabetic character will represent the counter that will start from “A”
 The document number XXX-YYY-ABC is the reference procedure pertaining to this X.
5.3 The reference tables for the reference procedure are hereunder;

DO NOT DUPLICATE, CONTROLLED COPY IF STAMPED IN RED

 Doc. No. QLC-SOP-001
QMS Document Numbering Rev. 0

Procedure Date
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15-Oct-2018
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Table: 5.3.1 For Code “XXX”

Sr. No. Department Name Code

1 Administration ADM
2 Business Development BDM
3 Civil CIL
4 Commercial COM
5 Construction Management CMT
6 Corporate CRT
7 Contracts Management COT
8 Electrical ELE
9 Engineering Management EMT
10 Health Safety and Environment HSE
11 Human Resource HRM
12 Instrumentation & Control INC
13 Mechanical MEC
14 Piping PIP
15 Planning PLN
16 Process PRS
17 Procurement PRC
18 Proposals PRO
19 Project Management PMT
20 Quality Assurance QLA
21 Quality Control QLC
22 Risk Management RMT
25 Rotary ROT
26 Static Equipment STT
27 Structure STR

Table: 5.3.2 For Code “YYY”

Sr. No. Document Type Code

01 Job Description JBD

02 Method Statement MDS
03 Manual MAN
04 Organization Chart ORG
05 Standard Form / Format FRM

DO NOT DUPLICATE, CONTROLLED COPY IF STAMPED IN RED

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QMS Document Numbering Rev. 0

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15-Oct-2018
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06 Standard Operating Procedure SOP
07 Policy POL
08 Process Flow Chart FLO
09 Work Instruction WOI

6. RELATED DOCUMENTS
(Will be included later.)

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