The Netherlands

Fellowship
Programmes 2008
Rules and regulations for Fellowships for:
Tailor-made training
fellowship holders PhD studies
Refresher courses
Short courses
Master’s degree programmes

June 2007

Issued by

The Netherlands Organization

for International Cooperation
in Higher Education (Nuffic)

Kortenaerkade 11
PO Box 29777, 2502 LT The Hague
The Netherlands
Phone +31 (0)70 42 60 164 / 167
Fax +31 (0)70 42 60 189
www.nuffic.nl
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■ Contents

1 Introduction 2

2 Basic characteristics of the Netherlands fellowship

Programmes 3

3 Basic conditions, rights and obligations 4

3.1 General 4
3.2 International travel 4
3.3 Immigration procedures 5
3.4 Arrival and accommodation 6
3.5 During the study period 6
3.6 Insurance 9
3.7 Allowances 10
3.8 Calamities and conflicts 12

Annex: Allowances and reimbursements per sub-programme 15-20

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■ 1 Introduction
The Netherlands Fellowship Programmes (NFP) got underway in January
2003. The programmes are demand-driven and are geared towards meet-
ing the needs of organizations in the 57 participating countries. By enabling
staff members to obtain specific education and training, the NFP helps these
organizations to build their capacity.
This booklet sets out the rules and regulations governing NFP fellowships.
It forms an annex to the NFP ‘Fellowship Letter’, which is provided to all
newly selected NFP candidates by the Dutch institution offering the course or
programme for which they have been awarded a fellowship. By signing and
returning the NFP Fellowship Letter, NFP fellowship holders agree to observe
the NFP rules and regulations as set out in this booklet.
NFP candidates and other people interested in the NFP are advised to read
the NFP Brochure 2008 or visit www.nuffic.nl for general information about the
NFP programme and about the application procedure.
The NFP consists of five sub-programmes:
■ NFP master’s degree courses: fellowships for study leading to a master’s
degree;
■ NFP PhD: fellowships for study leading to a PhD;
■ NFP tailor-made training: financing for specific tailor-made training
programmes at the request of organizations in the NFP countries;
■ NFP refresher courses: financing for courses aimed at strengthening
the benefits of earlier NFP training;
■ NFP short courses: fellowships for short courses.
Nuffic (the Netherlands Organization for International Cooperation in Higher
Education1 ) administers the NFP on behalf of the Minister for Development
Cooperation. The Minister determines the policy that governs the framework
of the NFP programme. Nuffic manages and monitors the programmes as a
whole. The Dutch organizations selected to provide the required education
and training are responsible for awarding and administering the fellowships.
1 See: www.nuffic.nl for detailed information about Nuffic and its mission, tasks and activities.
■ 2 Basic characteristics of the
Netherlands Fellowship Programmes
The overall aim of the NFP is to help alleviate qualitative and quantitative
shortages of skilled manpower, and to do so within the framework of sus-
tainable capacity-building directed towards reducing poverty in developing
countries.
More specifically, the NFP is focused on meeting staff-development needs in
a wide range of governmental, private and non-governmental organizations
(educational institutions, planning agencies, ministries, community-based
organizations, private enterprises, etc.).
The NFP target group consists of mid-career professionals who are nominated
by their employers. Priority is given to female candidates and to candidates
coming from sub-Saharan Africa.
The demand-driven character of the NFP is reflected in its procedures and
in the way the fellowships are allocated. In general, applicants apply for a
fellow ship at the Netherlands embassy in their home country. The application
is screened by the embassy against various criteria such as relevance, com-
pleteness, and the language ability of the applicant. All qualifying applications
are then registered by Nuffic. Following the deadline, Nuffic allocates the fel-
lowships available to the courses in proportion to the number of applications
for the respective courses, or selects those courses and training proposals
that meet the programme criteria in the most effective way.
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■ 3 Basic conditions, rights and obligations
3.1 General
A person who accepts an NFP fellowship endorses the objectives of the NFP
and agrees to observe the rules and regulations set out in this booklet. Every
year the rules and regulations are updated. The rules and regulations applica-
ble is the version issued with the fellowship award letter.
An NFP fellowship includes a subsistence allowance and covers the costs
of tuition fees and international travel, if necessary. Other costs may also be
covered, as specified elsewhere in these regulations (see ‘Allowances and
reimbursements’ in the annex). The fellowship holders must cover any other
costs from their own resources.
The NFP allowances are paid to the fellowship holder by the Dutch institution
offering the course, and are considered to be sufficient to cover one person’s
living expenses during the study period, whether in the Netherlands or in
another country.
The fellowship begins on the date stated in the ‘Fellowship Letter’ announcing
the award, and ends no later than three days after the course or programme
has finished.
3.2 International travel
If appropriate, the Dutch provider may arrange for a return airline ticket from
the airport nearest to the fellowship holders’ place of residence to the airport
nearest to where the education or training takes place. Any airline ticket
provided cannot be redeemed for cash.
In addition to the airline ticket, the Dutch provider of the education or train-
ing will arrange for the necessary information and instructions regarding visa
requirements, travel to the destination, and housing in the Netherlands, or at
the location where the education or training takes place. Generally, this infor-
mation will be provided through the Dutch embassy in the fellowship holder’s
home country.
If an entire NFP training programme takes place in an NFP country other
than the fellowship holder’s country of residence, the costs of international
travel are covered from the airport nearest to the fellowship holder’s place of
residence to the airport nearest to where the training takes place. If only part
of the training programme takes place in another country, international travel
between the Netherlands or the fellowship holder’s country of residence and
the other country will be covered only if this travel was part of the original
training plan, i.e. if it is already covered by the tuition fees or it was included in
the budget approved for the training project.
3.3 Immigration procedures
Where at least part of the training course or programme takes place in the
Netherlands, fellowship holders will have to obtain an entry visa from the
Dutch embassy in their country of residence before travelling to the Nether-
lands or to a third country (where applicable). If the Dutch institution does not
apply for this on the fellowship holder’s behalf, she or he will receive infor-
mation on how to apply for it.
Fellowship holders are advised to consult the Dutch embassy if and what kind
of visa is necessary.
If a training course or programme takes place in the Netherlands and is longer
than 3 months, the fellowship holder must report to the city council in the
city of residence within three days of arriving. The host institution will provide
the fellow guidance on the application procedure for a residence permit.
The provider will reimburse NFP fellowship holders for the costs of the
residence permit, as well as the costs of extending the permit after one year
(see ‘Allowances and reimbursements’ in the annex). A residence permit is
valid only for the duration of the fellowship and only for the purpose of
studying or receiving training in the Netherlands.
If the NFP training course or programme takes place in one of the NFP coun-
tries, the fellowship holder should comply with the immigration procedures
of that country. The host institution will provide the necessary information
or instructions how to proceed.
The fellowship holder must return to his or her own country at the end of
the fellowship period. The fellowship period ends up to three days after the
course or programme finishes
The fellowship holder should not engage in commercial or political activities
that are not related to the education or training course for which the fellowship
has been awarded.
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3.4 Arrival and accommodation
On arrival, the provider will hand NFP fellowship holders a student manual
in the language of instruction of the programme, including relevant instruc-
tions, a code of conduct, and a copy of the complaints procedure (Klachten-
reglement).
The first instalment of the subsistence allowance (see ‘Allowances and
reimbursements’ in the annex) is usually not paid until a few days after the
fellowship holder has arrived at the place where the course or programme
will be taking place. The fellowship holder is therefore advised to bring some
money along to cover expenses during these first few days. Euros can be
obtained at the airport in exchange for most internationally convertible
currencies or travellers cheques.
In view of the rather cool climate in the Netherlands, fellowship holders are
also advised to bring along some warm clothing.
The provider of the education or training is obliged to arrange appropriate
housing for fellowship holders. These arrangements can vary from a hotel
room to a unit in the provider’s own hostel or student apartments, or to
accommodation rented from a private landlord. If the provider has reserved
a place or a room for a fellowship holder, the fellowship holder is obliged to
accept that place for the duration of the course or programme. Generally,
the fellowship holder will pay the rent from his or her monthly allowance,
but in some cases the provider may deduct the rent from the monthly allow-
ance payment.
The fellowship holder is obliged to follow the provider’s rules and regulations
regarding accommodation.
3.5 During the study period
General
The fellowship holder must do his or her best to complete the course or
programme for which the fellowship was granted. If either the provider, Nuffic,
or the Minister for Development Cooperation conducts a survey or evaluation
and asks for information, fellowship holders should be prepared to cooperate
also after the actual fellowship is terminated.
Guidance
Fellowship holders can expect to receive all necessary personal and ongoing
student guidance from the Dutch provider in the form of a staff tutor or a
student mentor during the NFP fellowship period. The same also applies for
any assistance needed in order to get to know or cope with the new social
and cultural environment.
Change of study programme
A proposed change of the educational programme or field of research will
only be considered in exceptional cases and only in the case of NFP master’s
degree programmes and PhD studies. A change of programme will never be
allowed for any of the other NFP programmes.
Requests for a change of study programme must meet the following criteria:
■ The new programme/field of research must be in a related field, taught at
the same institution and when concerning a master’s degree programme
also be included on the NFP course list 2008.
■ The request must be presented to Nuffic through the Dutch provider,
together with a reasoned statement from the fellowship holder’s employer
that there are no objections.
■ The change in study programme/field of research must not affect the
budget of the NFP fellowship concerned and must take place in the same
period of time as the original programme.
■ The change of study programme/field of research must be applied for within
one month of the starting date of the original programme/study.
Nuffic may forward any request to change a programme of study or field of
research to the Dutch embassy in the fellowship holder’s home country for
advice. Nuffic reserves the right to reject any request based on the recom-
mendation of the embassy or based on any other findings.
Interruption of the programme
Allowable causes of an interruption of the course or programme include
long-term illness of the fellowship holder and urgent family matters (see also
‘Calamities and conflicts’ paragraph 3.8)
Extension
Requests for extensions are only granted to enable a student to finish a
course or programme as described and approved by Nuffic at the time of
publication in the NFP Course List 2008. No extensions are granted to allow
 8 9
fellowship holders to take additional modules or to undertake field study or
additional research which does not form part of the regular programme.
NFP fellowship holders following a master’s programme, a short course or
a PhD study may apply to extend the duration of their fellowship if, due to
circumstances beyond their control, they are unable to complete the course
or study within the prescribed time limit.
These circumstances include personal circumstances and long term illness,
delays in the thesis research that cannot be attributed to the student, or
changes in the duration or structure of the study programme that make the
programme duration longer than originally indicated by the Dutch institution.
For master’s degree programmes and short courses an extension can be
granted for a maximum of three months. For PhD studies an extension can be
granted for a maximum of six months.
The fellowship holder and the Dutch provider submit a joint request indicating
the cause of the delay to the studies, and how they propose to resolve this.
The request must include a realistic study plan and must include an original
statement from the fellowship holder’s employer stating that there is no objec-
tion to the student spending a longer period on the study programme than
originally agreed. This statement must be printed on the company’s official
letter paper, bearing an original signature and the company’s seal.
Nuffic will base its decision on whether or not to grant an extension on these
documents and on the availability of programme resources. If an extension
is awarded, an official notification will be sent to the Dutch provider, who will
then inform the fellowship holder and his or her employer.
There is no automatic right to extend the study period. Requests for an exten-
sion will therefore be considered on a case-by-case basis.
During an extension period the subsistence allowance, the insurance, any
additional international travel expenses, and costs relating to the extension of
the fellowship holder’s residence permit will be covered.
Deferral of a fellowship
A fellowship that has already been awarded can be deferred only in very
exceptional circumstances. The maximum deferral period is one academic
year. If the need arises, Nuffic will discuss the options with the Dutch provider
concerned.
3.6 Insurance
During the fellowship period, fellowship holders are insured against a number
of risks by a private insurance company. The Dutch provider makes the
necessary arrangements, pays the insurance premium, and presents fellow-
ship holders with an insurance card or certificate shortly after their arrival. The
insurance covers:
- medical treatment
- theft or loss of luggage during the travel
- accidents
- repatriation in case of an emergency (a flight home)
- liability
The insurance covers fellowship holders from the day they leave their home
country to the day they arrive home again. These dates correspond with the
dates on the tickets purchased by the provider. Cover is provided world-wide
and includes NFP training that takes place outside the Netherlands. If fellow-
ship holders want any other risks to be covered by the insurance, they may
pay for additional coverage themselves.
If a fellowship holder is hospitalized, the subsistence allowance will continue
to be paid for up to six weeks, depending on the duration of the course or
programme. After this period, the provider may adjust the allowance to suit
the circumstances.
The insurance cover provided has its limitations. It may not always cover
treatment for medical conditions that were present before the period of the
fellowship. An example of such a condition not covered is pregnancy. Fellow-
ship holders should read the policy carefully as soon as they arrive to make
sure they understand the details of the cover provided (glasses are not cov-
ered, for example), and so they know how to make a claim.
Temporary residents of the Netherlands, such as NFP fellowship holders, are
not required to take out the statutory basic healthcare policy. However, if a
fellowship student were to take up any form of employment and pay income
tax on his earnings, he or she would then be under an obligation to take out
a statutory basic healthcare insurance policy. Two companies, AON and
 10
Lippman, specialize in short-term insurance for international students. NFP
fellowship students are also free to choose another policy or insurance broker
provided their policies cover the same benefits and their premium is not
higher than the premium charged by AON or Lippmann.
3.7 Allowances
Coverage
The NFP fellowship provides a subsistence allowance and covers the costs of
tuition fees and international travel if necessary, as specified elsewhere in this
booklet (see ‘Allowances and reimbursements’ in the annex). Fellowship hold-
ers must cover any other costs from their own resources.
The subsistence allowance is intended to supplement the salary which the
fellowship holder continues to receive during the study period. The NFP fel-
lowship, which is awarded to the fellowship holder by the Dutch institution
offering the course, is considered to be sufficient to cover the cost of living for
one person during the study period, whether in the Netherlands or in another
country.
The fellowship does not cover the costs of travel for family members, nor does
it provide enough money to support them.
The tables in the annex show the allowances and reimbursements for each
NFP programme which fellowship holders are entitled to receive during their
NFP fellowship period. The amount of the subsistence allowance is deter-
mined by the type of housing that has been arranged for the fellowship holder,
as well as by the duration of the course, and the location and country where
the course or programme takes place.
Fellowship period
The fellowship period begins on the date stated in the ‘NFP Fellowship Letter’
(which is usually up to three days before the actual start of the course or pro-
gramme) and ends up to three days after the course or programme finishes.
If the fellowship holder arrives later than this and/or leaves earlier, only the
shorter period is covered. Costs incurred prior to the fellowship period (for
language tests, eye tests, etc.) will not be reimbursed.
11
Payment
If the training course or education takes place in the Netherlands, the Dutch
provider determines the way the allowances are paid. If the study period in the
Netherlands is expected to be long-term, the Dutch provider usually opens a
bank account for the new NFP fellowship holders. The provider then transfers
the first monthly allowance, as well as the full amounts of other allowances
the fellowship holder is entitled to. The provider usually makes sure that all
further monthly allowances are available to the NFP fellowship holders on the
first day of each month. For some very short courses, the provider may pay
the allowances to the NFP fellowship holders in cash.
Contribution to master’s degree thesis fieldwork
If thesis research that forms part of a master’s degree programme takes place
in an NFP country (usually the participant’s home country or home region), a
contribution of 750 euro can be made available to the host institution to cover
the additional costs involved, but only if the research is being carried out by
the fellowship holder himself. This contribution will only be made available if
the proposed fieldwork is an integral part of the master’s degree programme
and has been approved by the participant’s supervisor at the Dutch institu-
tion. Additional international travel costs will not be covered.
Generally, the fellowship holder will prepare a budget for this fieldwork period
in cooperation with the study supervisor at the Dutch host institution. How-
ever, sometimes the provider will prepare a budget for the fieldwork and will
integrate the allowance in that budget without notifying the NFP fellowship
holder. The fellowship holder is obliged to follow the provider’s rules and
regulations regarding the budgeting and organization of the master’s thesis
fieldwork period in an NFP country. If the fieldwork period is longer than three
months, the provider will adjust the subsistence allowance to take account of
local standards.
Allowances in NFP countries
If part of an NFP-sponsored master’s programme, a short course, a PhD
study, or tailor-made training takes place in a NFP country, the fellowship
holder will receive a subsistence allowance for the period in question, adjust-
ed for the cost of living in the country concerned. The other NFP allowances
and reimbursements will also be adjusted to take account of local standards
and circumstances. The Dutch provider sets the amounts of these allowances.
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3.8 Calamities and conflicts
Long-term illness and personal circumstances
If the fellowship holder is hospitalized, the monthly subsistence allowance
normally remains unchanged for six weeks. After six weeks it is up to the pro-
vider to adjust the monthly allowance to suit the circumstances.
If the fellowship holder is forced to return to his or her home country to
recover from a long-term illness, the provider should not continue to pay the
monthly subsistence allowance during this time. The institution should
provide a return ticket (covered by the NFP) if the fellowship holder can be
expected to return to finish his or her studies. A one-way ticket should be
provided if it is clear at that point that the fellowship holder will not recover
within a period of time for him or her to successfully complete the studies
within the prescribed time limit, even if the maximum extension of the
fellowship period of three months were granted.
If the fellowship holder needs to return to his or her home country because
of a life-threatening illness or death of family members in the first degree
(father, mother, spouse, or child), travel costs will be covered by the fellowship
holder’s insurance policy. In all other cases, travel costs will be the fellowship
holder’s own responsibility. In these cases, the fellowship holder will usually
not be absent long enough to necessitate the discontinuation of the monthly
subsistence allowance. However, if the fellowship holder is absent for more
than three weeks, the Dutch provider may stop the payment of the monthly
subsistence allowance for the remaining period of absence.
Problems and conflicts
The types of problems that NFP fellowship holders may face are varied, but
can generally be solved at the host institution. This is usually the first port of
call in resolving issues.
If a conflict arises between a fellowship holder and the provider regarding
the fellowship, either party can ask Nuffic’s Training and Fellowships Desk
to mediate. In such cases, Nuffic’s decision is binding.
If a fellowship holder feels that an educational institution has not acted in
accordance with the Code of Conduct, she or he should submit a complaint
to the responsible office at that institution. If the fellowship holder feels that
the complaint has not been handled properly by the institution, and that the
13
educational institution is still not complying with the Code of Conduct, she or
he may submit a complaint to the National Commission. For further informa-
tion on this subject, please refer to the website of Informatie Beheer Groep:
www.internationalstudy.nl.
Early end of a fellowship
When a fellowship holder decides to end his or her study early due to per-
sonal reasons or because he or she realizes that he or she will not be able to
complete the course or programme successfully the fellowship holder should
inform the host institution directly so that appropriate steps can be taken.
If it becomes clear that the fellowship holder will not be able to successfully
complete the course or programme the provider may bring the fellowship
to an end at any point during the fellowship period. The host institution will
inform Nuffic and the Netherlands embassy or consulate in the fellowship
holder’s home country of the situation. The institution should also provide the
fellowship holder with certificates or transcripts of study credits gained so far,
and arrange, if applicable, a flight home for the fellowship holder.
If any of the information supplied on the application form (which formed the
basis for the award) is found to be untrue the fellowship will be terminated
immediately and any payments that were received will have to be paid back.
The fellowship will also be terminated immediately, and any payments that
were received will have to be paid back, if the holder:
- makes a false declaration, such as misrepresentation regarding his or her
ability in the language of instruction;
- commits a criminal offence;
- fails to observe the rules and regulations of the NFP or refuses to follow
instructions which the provider or Nuffic issues in connection with the
fellowship;
- arrives in the Netherlands too late to take part in the intended course or
programme;
- is forced to withdraw from the course or programme through some fault of
his or her own.
If the fellowship ends early the fellowship holder’s insurance will be cancelled
with effect from the date of the flight home.
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■ Annex

The Dutch government, Nuffic and the providers of the education or train- Allowances and reimbursements
ing accept no responsibility for the consequences of any illness, accident, or
other risk that acceptance of the fellowship may entail. per NFP sub-programme
Neither the Dutch government nor Nuffic are liable for any damage caused by
the provider and/or its staff.

The Immigration Authorities will be notified of the end of the fellowship by the
provider.
The fellowship holder is requested to inform the city council of his or her
departure.

In all cases not covered by these regulations, and if unforeseen develop-

ments or situations occur, Nuffic will act on behalf of the Minister, and its
decisions will be binding. This also implies for the Annex on allowances and
reimbursements.
 16 17

Fellowships for NFP Master’s degree programmes Fellowships for NFP Short Courses
allowances and reimbursements allowances and reimbursements

In the Netherlands In the home region1 In the Netherlands In the home region1
2 2
1 Subsistence allowance 1 Subsistence allowance Per month Per day Per month Per day
1.a All costs of subsistence including housing3 € 870,00 (per month) € 435,00 max (per month) 1.a All costs of subsistence including housing3 n.a. € 28,50 € 435,00 max € 15,00 max
1.b All costs of subsistence excluding housing4 € 470,00 (per month) € 235,00 max (per month) 1.b All costs of subsistence excluding housing4 n.a. € 15,00 € 235,00 max € 8,00 max
1.c Incidental expenses only5 € 150,00 (per month) € 75,00 max (per month) 1.c Incidental expenses only5 n.a. € 5,00 € 75,00 max € 2,50 max
2 Personal allowance6 € 250,00 (one time allowance) € 250,00 (one time allowance) 2 Personal allowance6 per month for the € 15,00 n.a. € 15,00 n.a.
3 Study materials7 € 280,00 (one time allowance) € 280,00 (one time allowance) duration of the course
4 Visa costs8 The actual costs are The actual costs are 3 Study materials7 per month for the € 15,00 n.a. € 15,00 n.a.
reimbursed reimbursed duration of the course
5 Travel costs 4 Visa costs8 The actual costs are The actual costs are
5.a International travel Arranged and paid for Arranged and paid for reimbursed reimbursed
by the provider by the provider 5 Travel costs
5.b Travel from Netherlands airport to Actual costs of travel by n.a. 5.a International travel Arranged and paid for Arranged and paid for
destination in the Netherlands and back public transport (2nd class) by the provider by the provider
5.c Daily travel between place of residence Actual costs of travel by Arranged and paid for 5.b Travel from Netherlands airport to Actual costs of travel by n.a.
and training site if in different municipalities public transport (2nd class) by the provider destination in the Netherlands and back public transport (2nd class)
5.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for 5.c Daily travel between place of residence Actual costs of travel by Arranged and paid for
programme9 public transport (2nd class) by the provider and training site if in different municipalities public transport (2nd class) by the provider
6 Contribution to Master’s thesis research n.a. A single payment of € 750 5.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for
in home country or home region10 course9 public transport (2nd class) by the provider
7 Insurance Arranged and paid for Arranged and paid for 6 Insurance Arranged and paid for Arranged and paid for
by the provider by the provider by the provider by the provider

1 If the programme takes place in one of the NFP countries, the subsistence allowance will be determined by the provider,
with a maximum of 50% of the subsistence allowance in the Netherlands.
2 Categories 1.a, 1.b or 1.c cannot be applicable simultaneously.
3 The provider of the education or training provides housing that offers possibilities for cooking and/or subsidized meals.
4 The provider of the education or training provides housing that offers possibilities for cooking and/or subsidized meals,
the rent has already been deducted from the subsistence allowance
5 The provider of the education or training provides housing and all meals.
6 One time allowance a.o. for settling in and for sending luggage. It is awarded either in the Netherlands or in the home region.
7 One time allowance meant for ensuring the availability of the study literature needed. It is up to the provider to hand it over to
the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or in the home region.
8 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where the
course is conducted.
9 The fellowship holder must obtain the provider’s approval for this in advance.
10 The contribution of € 750 is meant to enable Master’s thesis related fieldwork in the fellowship holder’s home region.
The academic supervisor decides per case about the way the contribution is used.
1 If the course takes place in one of the NFP countries, the subsistence allowance will be determined by the provider,
with a maximum of 50% of the subsistence allowance in the Netherlands.
2 Categories 1.a, 1.b or 1.c cannot be applicable simultaneously.
3 The provider of the education or training provides housing that offers possibilities for cooking and/or subsidized meals.
4 The provider of the education or training provides housing that offers possibilities for cooking and/or subsidized meals,
the rent has already been deducted from the subsistence allowance
5 The provider of the education or training provides housing and all meals.
6 One time allowance a.o. for settling in and for sending luggage (€ 15 per month or part of a month, max € 180). It is awarded
either in the Netherlands or in the home region.
7 One time allowance meant for ensuring the availability of the study literature needed. It is up to the provider to hand it over to
the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or in the home region
8 Reimbursement of the fees paid for the entry visa, residence permit, and/or any other permits required by Dutch law.
Reimbursement of fees paid for entry visa or other permits required by the law of the NFP country where the course is
conducted.
9 The provider must obtain Nuffic’s approval for this in advance.
 18 19

Fellowships for NFP Tailor-made training Fellowships for NFP PhD Studies
allowances and reimbursements allowances and reimbursements

In the Netherlands
1 2
1 Subsistence allowance Per month Per day
1.a All costs of subsistence including housing1 € 870,00 € 28,50
1.b All costs of subsistence excluding housing1 € 470,00 € 15,00
1.c Incidental expenses only1 € 150,00 € 5,00
2 Personal allowance2 per month for the € 15,00 n.a.
duration of the training
3 Study materials3 per month for the € 15,00 n.a.
duration of the training
4 Visa and verification costs4 The actual costs are
reimbursed
5 Travel costs
5.a International travel Arranged and paid for
by the provider
5.b Travel from Netherlands airport to Actual costs of travel by
destination in the Netherlands and back public transport (2nd class)
5.c Daily travel between place of residence Actual costs of travel by
and training site if in different municipalities public transport (2nd class)
5.d Other costs of travel in connection with Actual costs of travel by
the training5 public transport (2nd class)
6 Insurance Arranged and paid for
by the provider
In the home region1 In the Netherlands In the home region1
Per month Per day 1 Subsistence allowance
€ 435,00 max € 15,00 max 1.a All costs of subsistence including housing3 € 1.075,00 (per month) € 538,00 max (per month)
€ 235,00 max € 8,00 max 1.b All costs of subsistence excluding housing4 € 650,00 (per month) € 269,00 max (per month)
€ 75,00 max € 2,50 max 1.c Incidental expenses only5 € 350,00 (per month) € 150,00 max (per month)
€ 15,00 n.a. 2 Personal allowance6 € 250,00 (one time allowance) € 250,00 (one time allowance)
3 Study materials7 € 280,00 (one time allowance) € 280,00 (one time allowance)
€ 15,00 n.a. 4 Visa costs8 The actual costs are The actual costs are
reimbursed reimbursed
The actual costs are 5 Travel costs
reimbursed 5.a International travel Arranged and paid for Arranged and paid for
by the provider by the provider
Arranged and paid for 5.b Travel from Netherlands airport to Actual costs of travel by n.a.
by the provider destination in the Netherlands and back public transport (2nd class)
n.a. 5.c Daily travel between place of residence Actual costs of travel by n.a.
and training site if in different municipalities public transport (2nd class)
Arranged and paid for 5.d Other costs of travel in connection Arranged and paid for Arranged and paid for
by the provider with the PhD study9 by the provider by the provider
Arranged and paid for 6 Insurance Arranged and paid for Arranged and paid for
by the provider by the provider by the provider
Arranged and paid for
by the provider

1 These amounts are indicative. Nuffic could adjust the allowances & reimbursements if specific circumstances of the tailor-
made training course so requires.
2 One time allowance a.o. for settling in and for sending luggage (€ 15 per month, max € 180). It is awarded either in the
Netherlands or in the home region.
3 One time allowance meant for ensuring the availability of the study literature needed. It is up to the provider to hand it over
to the fellowship holder to use it for acquiring study literature.
4 Reimbursement of the fees paid for the entry visa, residence permit, and/or any other permits required by Dutch Law.
Reimbursements of fees paid for entry visa or other permits required by the law of the NFP country where the course is
conducted.
5 The fellowship holder must obtain the provider’s approval for this in advance.
1 If the PhD study takes place in one of the NFP countries, the subsistence allowance will be determined by the provider, with
a maximum of 50% of the subsistence allowance in the Netherlands.
2 Categories 1.a, 1.b, 1.c cannot be applicable simultaneously
3 The Dutch institutions provide housing that offers possibilities for cooking and/or subsidized meals.
4 The Dutch institutions provides housing that offers possibilities for cooking and/or subsidized meals, the rent has already
been deducted from the subsistence allowance.
5 The Dutch institution provides housing and all meals
6 One time allowance a.o. for settling in and for sending luggage (€ 15 per month, max € 250)
7 One time allowance meant for ensuring the availability of the study literature needed. It is up to the provider to hand it over
to the fellowship holder or to use it for acquiring study literature.
8 Reimbursement of the fees paid for the entry visa, residence permit, and/or any other permits required by Dutch law.
9 The fellowship holder must obtain the Dutch institutions approval for this in advance.
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Fellowships for NFP Refresher Courses

allowances and reimbursements

In the Netherlands In the home region

1 Subsistence allowance1
1.a All costs of subsistence including housing2 n.a € 15,00 (per day)
1.b All costs of subsistence excluding housing3 n.a € 8,00 (per day)
1.c Incidental expenses only4 n.a € 2,50 (per day)
2 Visa costs5 The actual costs are The actual costs are
reimbursed reimbursed
3 Travel costs
3.a International travel Arranged and paid for Arranged and paid for
by the provider by the provider
3.b Travel from Netherlands airport to n.a. n.a.
destination in the Netherlands and back
3.c Daily travel between place of residence Actual costs of travel by Arranged and paid for
and training site if in different municipalities public transport (2nd class) by the provider
3.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for
course or programme6 public transport (2nd class) by the provider
4 Insurance Arranged and paid for Arranged and paid for
by the provider by the provider

1 Categories 1.a, 1.b or 1.c cannot be applicable simultaneously.

2 The provider of the education or training provides housing that offers possibilities for cooking and/or subsidized meals.
3 The provider of the education or training provides housing that offers possibilities for cooking and/or subsidized meals,
the rent has already been deducted from the subsistence allowance.
4 The provider of the education or training provides housing and all meals.
5 Reimbursement of fees paid for entry visa or other permits required by the law of the NFP country where the course is
conducted.
6 The fellowship holder must obtain the provider’s approval for this in advance.