COLLEGE ACTIVITY REPORT SYSTEM

MINI PROJECT REPORT

Submitted in partial fulfillment of the requirement for the award of the Degree of

Submitted by

Sanjeevi R
REGISTER. No: 16BCT017

Under the Guidance of

Dr V. CHITRAA, MCA,M.Phil,MBA,Ph.D
Associate professor

Since 1988

DEPARTMENT OF INFORMATION TECHNOLOGY

CMS COLLEGE OF SCIENCE & COMMERCE
(AUTONOMOUS)
Re-Accredited at the ‘A’ level by NAAC, with CGPA of 3.53 out of 4

(Affiliated to Bharathiar University)

Coimbatore – 641 049.

OCTOBER– 2016
CERTIFICATE
 CERTIFICATE

This is to certify that the Mini Project work entitled

COLLEGE ACTIVITY REPORT SYSTEM

is a bonafide original record of work done by

SANJEEVI.R
16BCT017

in partial fulfillment of the requirements for the award of the degree of

MASTER OF COMPUTER SCIENCE

Submitted for Viva - Voce Examination held on _______________

Countersigned

Project Guide Head of the Department

Internal Examiner External Examiner

DECLARATION
 DECLARATION

“Ms. PRIYA.K [Reg. No: 15MCS017]” hereby declare that the project work entitled
“COLLEGE ACTIVITY REPORT SYSTEM ”developed at CMS College of Science & Commerce
and submitted to Bharathiar University, Coimbatore in partial fulfillment of the requirements for the
award of the degree of MASTER OF COMPUTER SCIENCE is a record of original project work
done by me during the period of [2015 – 2017], under the supervision and guidance of Dr.V.Chitraa,
MCA,M.Phil,MBA,Ph.D, Associate Professor, Department of Computer Science, CMS College of
Science & Commerce, Coimbatore.

Place: Coimbatore–49 Signature of the Student

Date: PRIYA.K

(15MCS017)
ACKNOWLEDGEMENT
 ACKNOWLEDGEMENT

I would like to express our sincere thanks to God Almighty for his constant love and grace
that has showered upon us.

I have been fortunate enough to be able to secure co-operation, guidance and assistance from
a number of people. I am at a loss of how to express the deep sense of gratitude I have towards all of
them. I am greatly indebted to our principal Dr. S. SANDHYA MENON M.Com., M.B.A., Ph.D who
has given me the permission for the fulfillment of this venture.

I would like to express my sincere gratitude to Ms. V. Sarasvathi., MCA., MPhil., HOD,
Department of Computer Science, CMS College of Science & Commerce, for her invaluable support
and guidance during my project.

I would like to express my deep sense of gratitude to my guide Dr.V.Chitraa., MCA,

M.Phil., MBA., Ph.D., Associate Professor, Department of Computer Science, for the valuable
encouragement and guidance for the successful completion of this project. I am grateful to her in all the
ways.

I would like to express my heart feel gratitude to all other faculty members, Department of
Computer Science, for their guidance and support throughout my project.

Last but certainly not the least I would like to express my deep sense of gratitude to my
family members and beloved friends for their moral support and encouragement without which I would
not have been able to follow my dreams.

- PRIYA.K
CONTENTS
 CONTENT

S.NO TOPICS PAGE. NO

1. Introduction
1.1 Project Overview 1
1.2 Objectives of the Project 1
2. System Analysis
2.1 Existing System 2
2.2 Proposed System 3
2.3 Feasibility Study 4
2.4 Hardware Specification 5
2.5 Software Specification 5
3. System Design
3.1 Input Design 6
3.2 Output Design 6
3.3 Database Design 7
3.4 Code Design 7

4. System Testing 8
5. System Implementation and Maintenance 9
6. Scope for Future Enhancement 10
7. Conclusion 11
8. Bibliography 12
9 Annexure
A. Data Flow Diagram 13-14
B. ER Diagram 15
C. Table Design 16-18
D. Code Design 19-21
E. Form Design 22-26
F. Report 27-28
INTRODUCTION
 1. INTRODUCTION

1.1 PROJECT OVERVIEW

This project work entitled as “COLLEGE ACTIVITY REPORT SYSTEM” is an online
web application which helpful for Internal Quality Assurance cell (IQAC). This project developed by
ASP.NET 2010 as Front End and Microsoft Access as Back End in Windows 10 operating system.

The goal of any system development is to develop and implement the system cost
effectively. It most suited to the user’s analysis is the heart of the process. Analysis is the study of the
various operations performed by the system like addition, updation, searching and deletion faculty
details and maintains relationship within through the system. During analysis, data collected on the
files, decision points and transactions handled by the present system.

The COLLEGE ACTIVITY REPORT SYSTEM can be entered by Administrator and Head
of Department using ID and password. The Administrator will login to this application to collects data
on various aspects of institution functioning. The Head of department will add their pertinent events
details to enhance quality of the institution and administrator will prepare Quality Assurance report for
their needs.

All the data can be accessible by an administrator. The staff details, event details and event
plans for every month will be add to the database by the Head of department. The details will be viewed
by the administrator. The customized report for the events can be extract from the database as datewise
report, department wise report etc... The data are well protected and makes the data processing very fast.

1.2 PURPOSE OF THE PROJECT

 The primary objective of the system is to prepare activities report of the college.
 The secondary objectives are

 To collect monthly plan proposed by the department.

 To make consolidated report for every month.
 To monitor the Quality parameters in an institution.

1
SYSTEM ANALYSIS
 2. SYSTEM ANALYSIS

2.1 EXISTING SYSTEM

 No uniform format of activities details maintained by the department.

 The preparation of consolidated report given by all Head of Department involved additional
overhead.

 The IQAC member has to do manual process to know the overall reports given by all the
departments.

 Some details might be lost due to manual process.

DISADVANTAGES OF EXISTING SYSTEM

The facts found during the study of the existing system are as follows:

 The work process is slow, since it is manual.

 Paper work.

 Difficult to collect details.

 Forget to update their status.

 Take more time to produce report.

2
2.2 PROPOSED SYSTEM

 The Head of department can provide their details in their convenient time.

 They can update their status for next month activity plan.

 Event reports can also be viewed by any department to analysis their status compare to other
department.

 Modification can be easily handled by the administrator.

 The accurate report can be viewed because of automated system.

ADVANTAGES OF PROPOSED SYSTEM

 Reduction of manual work.

 Data integrity.
 To Save Time.
 Multi User System.
 Fast Reports
 Easy to use in all environment

3
 2.3 FEASIBILITY STUDY

A Feasibility Study determines whether a project is worth doing. The process followed for making this
determination is called a Feasibility Study. This type of study determines whether a project can and
should proceed.

Technical Feasibility

 The facility to produce report in fraction of seconds.

 Response time under certain conditions.
 Ability to process a certain volume of transactions at a specified speed.
 Updation can be easily done.

Economic Feasibility

 Method for evaluating effectiveness of a new system.

 It required for long time plan to make this project as systematic manner.
 The procedure is to determine the benefits and savings that are expected from a candidate
system.
 This project requires proper hardware and software configuration.
 This facility is available in my college and it will be used by our institution.

Operational Feasibility

 It determines how acceptance the software within the organization.

 The evaluation must then determine the general attitude and skills.
 Every faculty member in my college has capability to handle this system correctly.
 They can maintain this system properly.

4
2.4 HARDWARE SPECIFICATION

 Processor : Intel® Core(TM ) i3-5005U CPU @ 2.00 GHz

 RAM : 16.00 GB

 Hard Disk : 919 GB

 Monitor : Generic PnP

 Keyboard : Standard Ps/2

 Mouse : HID Compliant

2.5 SOFTWARE SPECIFICATION

 Operating System : Windows 10

 Web Browser : Internet Explorer, Mozilla Firefox

 Front End : ASP.NET

 Back End : MICROSOFT ACCESS

5
SYSTEM DESIGN
 3.1 INPUT DESIGN
The quality of the project is mainly determined form the errorless input given to the
software rather than the processing of input. There should be proper data validation so that
even if the user enters wrong information it should prompt them to enter the correct information.
The software must have the capability of handling the correct data format given to it and correct
it to the expected format . The correct input will alone produce an output that will satisfy the
user.

The forms designed are shown in annexure.

3.2 OUTPUT DESIGN

The output is a very important part in a software design. The output produced must be
useful to the user, if not it would turn out to be a waste . Users generally merit the system analyst
works closely with the user through an interactive process, until the result is considered to be
satisfactory. Therefore, an effective output design is an important feature of design specification. Output
is information delivered to users through the information system.

The software is developed in such a way that new reports can be generated whenever
necessary. The report generated must have an indication about their usage and their purpose .
The output generated is the reports , which are very important to the management in decision –
making.

The output forms are shown in annexure.

6
3.3 DATABASE DESIGN

A database is an organized mechanism that has the capability of storing information through
which a user can retrieve stored information in an effective and efficient manner.

The database design is a two level process.

In the first step, user requirements are gathered together and a database is designed which will
meet these requirements as clearly as possible. This step is called Information Level Design.
In the second step, this information level design is transferred into design for the specific
DBMS that will be used to implement the system in question. This step is called Physical Level Design.

THE PRIMARY KEY CONSTRAINT

 Here the data entered in the table column is unique across the entire column.
 That none of the cells belonging to the table column are left empty.

THE FOREIGN KEY CONSTRAINT

Foreign constraint establishes a relationship between records across a master and a detail table.
The relationship ensures:
 Records cannot be inserted in a detail table if corresponding records in the master table does
not exist.
 Records of the master table cannot be deleted if corresponding records in the detail table exist.

The Table design, Data flow diagram, ER diagram are shown in annexure

3.4 CODE DESIGN

Top down approach and bottom up design are both strategies of information processing and
knowledge ordering used in management and organization.
This project is based on top-down approach also called stepwise design. It is essentially the
breaking down of a system to gain insight into its compositional sub-system in a reverse engineering
fashion.
This project is developed with master pages. It allows you to create a consistent layout for the
pages in your application. It provides an object model that allows you to customize the master pages
from content pages. The master pages are created and various sub modules are generated from the main
page.
The sample code designs are shown in annexure.
7
SYSTEM TESTING
 4. SYSTEM TESTING

 System testing is a stage of implementation, which aimed at ensuring that the system works
accurately and efficiently as expected before live operation commences.
 It verifies that the whole set of programs hang together.
 System testing requires a test plan that consists if several keys.
 This project is tested by the computer science department.

8
 SYSTEM IMPLEMENTATION AND
MAINTENANCE
 5. SYSTEM IMPLEMENTATION AND MAINTENANCE

 System Implementation and Maintenance should be part of initial project plan and well
documented.
 Even the designers and developers who built the system may have to spend time refreshing their
memories if a change needs to be made months or years.
 Once a system has been built it should be thoroughly tested before being put into production.
 This system is implemented with .Net framework.
 This can be flexible for further updation.

9
SCOPE FOR FUTURE
ENHANCEMENT
 6. SCOPE FOR FUTURE ENHANCEMENT

 Future requirement and improvements can easily be done since the coding is mainly structured
are in nature.
 This project is further updated for all the activities which conducted by college levels like sports,
cultural events, etc..
 If any updating require for Internal Quality Assurance Cell, this project will support.
 To compare next month plan and execution of that plan and to prepare compliance report.
 It is flexible for future enhancement of the system.

10
CONCLUSION
 7. CONCLUSION
 College Activity Report System is potentially useful website for all colleges.
 In proposed system, the paperwork will be reduced and it is efficient for everyone.
 The Administrator need not spend more time to consolidate the report.
 They can view their department details whenever they have leisure time.
 The plans and execution of the activities submitted by the departments are compared and
compliance reports may be generated.
 Further this project can be extended to collect all other activities like sports, cultural held by the
college.
 With little modifications the project may be implemented to other Institutions in all levels like
schools, Universities also.

11
BIBLIOGRAPHY
 8. BIBLIOGRAPHY

BOOK:

 Ron Soukup,Kalen Delamey,”Microsoft SQL Server”

Microsoft Press
 Dietel & Neito, “ASP.NET How to program”
The MeGraw-hill Osborne Media
 Rogger S.Pressman,”Software engineering”;
The MeGraw-hill, 4th edition1996.
 Jeffrey,R.Shapiro,”ASP.NET The Complete Reference”
The MeGraw-hill Osborne Media, 4th edition 2002

WEBSITE :

 http://www.bcschools.net.staff/AccessHelp.html
 http://www.academictutorials.com/microsoft.net/dotnet-introduction.asp
 http://office.microsoft.com/en-us/access/default.aspx

12
ANNEXURE
 A. DATA FLOW DIAGRAM

LEVEL : 0 CONTEXT FLOW DIAGRAM

Admin College Reports

activity
report system

User

LEVEL : 1 ADMIN PAGE

ID, password Login View

staff

Admin Insert Dept

details ID, Name etc
Dept
Dept details

Report

13
LEVEL:2 USER PROCESS

Dept
Dept details

id,pwd
Admin id,pwd Admin view
Login Report

Event
deptid,pwd plan Event plan User view
User
Report

Event details
Event

Staff details
staff

14
 B. ER DIAGRAM

DNAME

DID HOD

ADMIN ID DEPT
DNAME
E

DATE
EVENT

DID DNAME

EID

USER SID DNAME

STAFF

SNAME
DESI

DID DNAME

15
 c.TABLE DESIGN
Table Name: Admin_Login

Description: Admin can login by giving their ID and default Password and further they can change
their password.

Primary Key: ID

COLUMN NAME DATA TYPE DESCRIPTION

ID Text ID of the Admin

Password Text Password can be either text or number

Table Name: Department_Login

Description: Head of Department can login by giving their DeptID, Deptname, and Password.

Primary Key: DeptID

COLUMN DATA TYPE DESCRIPTION

NAME
DeptID Text ID of the Department

Deptname Text Name of their department

Password Text Password can be either text or number

Table Name: Dept

Description: Admin can enter all department details and maintain the database.

Primary Key: DeptID

COLUMN NAME DATA TYPE DESCRIPTION

DeptID Text Id of the Department

Name Text Name of the Department

HOD Text Name of the Head of department

NO Text Number of Staffs in respective department

16
Table Name: Staff

Description: Head of Department will enter their staff members detail and the database will be
maintain by the admin.

COLUMN NAME DATA TYPE DESCRIPTION

Department Text Name of department

ID Text Staff ID

Name Text Name of the staff

Design Text Staff designation

Ph Text Phone number of staff

Mail Text Email id of staff

Status Text Staff are still working or reassigned

Table Name: Event

Description: Each Head of Department enter their events/activities details into database and it will
maintain by the admin.

COLUMN NAME DATA TYPE DESCRIPTION

DeptID Text ID of the Department

Name Text Name of the events

Resource Text Name of resource person

Conduct Text Organized either Students or Department

Conductname Text Organizer name either department name

or class of students

Date Text Event held date

17
Table Name : Event_plan

Description : Each Head of Department enter their events/activities plan for each month into
database and it will maintain by the admin.

COLUMN NAME DATA TYPE DESCRIPTION

Deptname Text Name of the department

No Int Number of event

Ename1 Text First event name

Ename2 Text Second event name

Ename3 Text Third event name

Ename4 Text Fourth event name

Ename5 Text Fifth event name

Resource Text Name of resource person

Conduct Text Organized either Students or Department

Conduct name Text Organiser name either department name

or class of students

Month Text Event held month

18
 D.CODE DESIGN

con = New OleDbConnection("Provider=Microsoft.Jet.OLEDB.4.0;Data

Source=C:\Users\PRIYA.K\Desktop\college\loginvalidate.mdb")
'con.Open()
s = "select id,pwd from admin where id='" + TextBox1.Text + "' and pwd='" + TextBox2.Text + "'"
cmd = New OleDbCommand(s, con)
Try
Dim got As Boolean = False
con.Open()
dr = cmd.ExecuteReader
While dr.Read

If (up = 1) Then
con.Open()
dr = cmd.ExecuteReader()
dr.Read()

s = "update admin set pwd=@pwd where id='" + dr("id").ToString() + "'"

cmd = New OleDbCommand(s, con)
cmd.Parameters.Add("pwd", OleDbType.VarChar)
cmd.Parameters("pwd").Value = TextBox2.Text
cmd.ExecuteNonQuery()
con.Close()
MsgBox("Password change Successfully")
Response.Redirect("admin.aspx")
Else
MsgBox("Invalid")

End If
If dr.Item("id") = TextBox1.Text And dr.Item("pwd") = TextBox2.Text Then
got = True End If
19
 End While
Protected Sub Page_Load(ByVal sender As Object, ByVal e As System.EventArgs) Handles Me.Load

SetFocus(TextBox1)
con = New OleDbConnection("Provider=Microsoft.Jet.OLEDB.4.0;Data
Source=C:\Users\PRIYA.K\Desktop\college\Dept.mdb")
con.Open()
s = "select ID from dept where name='" + TextBox2.Text + "'"
cmd = New OleDbCommand(s, con)
End Sub
Protected Sub ImageButton4_Click(ByVal sender As Object, ByVal e As
System.Web.UI.ImageClickEventArgs) Handles ImageButton4.Click
Dim i As Integer
i=0
s = "SELECT * from DEPT where ID ='" + TextBox1.Text + "'"
cmd = New OleDbCommand(s, con)
dr = cmd.ExecuteReader
While dr.Read
i=1

TextBox1.Text = dr(0)
TextBox2.Text = dr(1)
TextBox3.Text = dr(2)
TextBox4.Text = dr(3)

End While

If i = 0 Then

MsgBox("Invalid deptid")
TextBox1.Text = ""
TextBox2.Text = ""
TextBox3.Text = ""
TextBox4.Text = ""

20
 End IfEnd Sub

Protected Sub ImageButton3_Click(ByVal sender As Object, ByVal e As

System.Web.UI.ImageClickEventArgs) Handles ImageButton3.Click
s = "UPDATE DEPT SET ID='" + TextBox1.Text + "',NAME='" + TextBox2.Text + "' WHERE
ID='" + TextBox1.Text + "'"
cmd = New OleDbCommand(s, con)
cmd.ExecuteNonQuery()
MsgBox("YOUR CURRENT RECORD HAS BEEN UPDATED SUCCESSFULLY")
TextBox1.Text = ""
TextBox2.Text = ""
TextBox3.Text = ""
TextBox4.Text = ""
End Sub
dr.Close()
If got = False Then
MsgBox("Invalid")
TextBox1.Text = "" TextBox2.Text = ""
Else
Response.Redirect("dept.aspx")
' FormsAuthentication.RedirectFromLoginPage(TextBox3.Text, False)
End If

21
 E.FORM DESIGN

MAIN PAGE

ADMIN LOGIN

22
CHANGE PASSWORD

DEPARTMENT

23
DEPARTMENT_LOGIN

STAFF DETAILS

24
EVENT DETAILS

EVENT PLAN

25
CONTACT US

26
 F.REPORTS

STAFF REPORT

DEPARTMENT REPORT

27
EVENT REPORT

CONSOLIDATED REPORT

28