SUPPLY CHAIN PROCEDURES CÓD.: PCS.

02
Fecha: October 2017
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APPROVAL OF FROZEN MATERIALS

SUPPLIERS AND INGREDIENTS
SUPPLIER INFORMATION
Company:

Address:

City: Country:

Telephone number: Fax: e-mail:

Contact names: Position:

Quality manager: e-mail:

Please, return this questionnaire filled up as soon as possible to:
CONGELADOS DE NAVARRA S.A.U.
Pol. Ind. Santos Justo y Pastor, Parcela 4
Dpto. Procurement and Logistics
31510 Fustiñana (Navarra)
Tel: 00 34 948 83 05 63 Fax: 00 34 948 83 05 35 E-mail: joseignacio@congeladosnavarra.com
Please enclose these documents:
- Sanitary Number (international supplier)
- Certificates of Quality and Food Safety, HACCP box (not required if in the flowchart include PCC)
- Overview of the own product or customer, including origin and ingredients.
- Flow charters of the different product to supply
- Table HACCP management or quality certifications.
- GMO´s free certificate
- Certificate of possible or potential allergens in the product.
- Product certificate not irradiated
- Certificate that do not modify the product without first notifying willing Congelados De Navarra S.AU., including
PCC
- Microbiological product analysis by contract
- Analysis of pesticides and heavy metals by contract
- Analysis of nitrates only in spinach contract
- Process traceability for any supplier that is not certified in BRC
- SAE certification (only if it is necessary)

QUESTIONNAIRE
1. QUALITY POLITICS
1.1. Do you have a documented quality system? Yes / No
1.2. Do you have a quality manager? Yes / No
1.3. Does the site possess any external certification (i.e. ISO, British Retail Consortium, FSCC Yes / No
22000)? If so name:
1.4. Do you have a quality policy documented and known by your employees? Yes / No
1.5. Are documented work instructions and procedures used for processing that cover all production Yes / No
aspects (production, mixing, packing, storage, loading and unloading …)?
If not, please give more details about it:

1.6. Do you have specifications for raw material, final product, packaging, etc.? Yes / No
If not, please give more details about it:
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SUPPLIERS AND INGREDIENTS
1.7. Do you operate your own supplier assurance policy? Yes / No
1.8. Do you have a traceability system? Yes / No
How far could you trace back?

1.9. Do you have a complaint procedure (documented and reviewed)? Yes / No

1.10. Do you guarantee that the products you supply only come from the validated plant? Yes / No
1.11. Do you have a non-conform procedure (documented and reviewed)? Yes / No
1.12. Do you have a recall procedure? Yes / No
1.13. Do you calibrate the temperature control systems and the weight control systems? Yes / No
1.14. Do you have a staff training policy? Yes / No
2. CONTROL
2.1. Do you have an HACCP system? Yes / No
If yes, please show them in the flow charts.
2.2. Indicate the type of water supply and the water checks done.

2.3. Do you have cleaning procedures? Yes / No

Do you check the cleaning? Yes / No
Is it registered? Yes / No
2.4. Do you make environment microbiological controls? Yes / No
If yes, how often do you make them?

If the product you supply us contains any component of animal origin, please answer the questions between
points 2.5. and 2.12.
2.5. Do you have a SAE certificate? Yes / No
If yes, please send us the certificate and answer the question in section 2.5.1.
If no, please answer the questions from point 2.6.
2.5.1. Are you compromising to respecting the agreed specifications and communicating the Yes / No
changes?
2.6. Do you have a management procedure to ensure the specifications? Yes / No
2.7. Are you able to trace your product and the ingredients of it to the beginning? Yes / No
2.8. Do you keep updated the information of your suppliers, if you have them? Yes / No
2.9. Do you agree to respect the agreed specifications and to communicate the changes? Yes / No
2.10. Do you agree to have an initial homologation based on an audit? Yes / No
2.11. Do you accept audits by us or by any company in which we delegate? Yes / No
2.12. If we request you for a DAC (Commercial Accompanying Document), do you copromotes to Yes / No
send it as soon as possible?
FOREIGN MATTER CONTROL
2.13. Do you have a glass policy? Yes / No
Do you make controls and record them? Yes / No
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SUPPLIERS AND INGREDIENTS
2.14. Are your packing lines fitted with metal detectors? Yes / No
Sensitivity:
How often do you check them?

2.15. Are your processing lines fitted with metal detectors? Yes / No
Sensitivity:
How often do you check them?

2.16. Which other procedures or controls do you have to prevent foreign matter presence?

2.17. Please indicate the controls made over the product:

CONTROLS FRECUENCY

3. PEST CONTROL
3.1. Do you have an external contractor? Yes / No
If yes, please write the name:
4. WASTE MANAGEMENT
4.1. How do you ensure compliance with Pesticide Residue regulations? Yes / No
Would you send some reports? Yes / No
4.2. How do you ensure compliance with Pb and Cd regulations? Yes / No
Would you send some reports? Yes / No
4.3. Do you have a Genetically Modified Organisms Free Policy? Yes / No
How do you ensure it?

4.4. Do you apply irradiation to your products? Yes / No

If yes, please indicate:

4.5. The products supplied comply with current legislation regarding rules of hygiene, HACCP and Yes / No
labelling?
5. STAFF
5.1. Is there a pre-employment medical examination? Yes / No
5.2. Are protective clothes provided to staff? Please, name them. Yes / No
5.3. Are staff facilities adequate to the number of workers on site? Yes / No
5.4. Are there hand washing facilities for each personal entrance? Yes / No
6. AUDITS
6.1. Do you accept an audit in your site by Congelados de Navarra S.A.U. or its representative?
Yes / No
Accept, where appropriate, on-site audits, according to SAE requirements?
6.2. Would you enclose any product controls with every load? Yes / No
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SUPPLIERS AND INGREDIENTS
6.3. Would you send periodically any product controls? Yes / No
7. ETHICS CODE
7.1 Have you informed the suppliers and customers of the ethical code of the company? Yes / No
7.2. Is it application considered throughout the supply chain? Yes / No
Supplier remarks:

Date: Name and Position:

Sign and stamp:

Supplier assessment and observations:

Date: Name and Position:

Sign and stamp: