IKLAS Embedded Web User Manual Ver 1.03

IntelligentKey Lock ApplicationSystem
RFID Embedded Web User Manual
Version 1.03
Copyright @ überGARD
Copyright @ überGARD
[Type here] Embedded Web User Manual
INDEX
1 SET UP STATIC IP ADDRESS 07
2 SUPER ADMIN LOGIN 10
3 GENERAL INFORMATION OF SUPER ADMIN 14
4 ADMIN SETUP 15
4.1 ADD ADMIN 15
4.2 EDIT ADMIN 19
4.3 DELETE ADMIN 20
5 SITE SETUP 22
6 TIME SETUP 26
7 NETWORK 28
7.1 NETWORK SETUP 28
7.2 EMAIL SETUP 30
7.3 EPS SETUP 32
8 ACCESS MODE 34
9 ADMIN LOGIN 36
10 GENERAL INFORMATION OF ADMIN 39
11 KEY STATUS 40
11.1 VIEW KEY STATUS 42
12 KEY INFO 43
12.1 EDIT KEY INFO 44
12.2 EDIT SUB KEY INFO 45
12.3 PRINT KEY DETAILS PAGE 46
13 SEARCH RECORDS 48
13.1 SEARCH BY DATE RANGE 49
Copyright @ überGARD Page | 3

13.2 SEARCH BY EVENT 49
13.3 SEARCH BY USERNAME/DEPT/KEY 52
13.4 SEARCH BY KEY STATUS 54
13.5 SEARCH RECORDS WITH CAMERA INSTALLED (OPTIONAL) 55
13.6 AUDIT LOG 57
13.7 BACKUP RECORD/AUDIT LOG/DATA 59
13.7.1 BACKUP RECORD AND AUDIT LOG 60
13.7.1A BACKUP FILE AS PDF 61

13.7.1B BACKUP FILE AS EXCEL 61
13.7.2 BACKUP DATA 63
14 USER 64
14.1 USER SETUP 65
14.1.1 ADD USER 65
14.1.2 EDIT USER 69
14.1.3 DELETE USER 70
14.2 DEPARTMENT & DESIGNATION 70
14.2.1 ADD DEPARTMENT 70
14.2.2 ADD DESIGNATION 72
14.2.3 EDIT DEPARTMENT/DESIGNATION 73
14.2.4 DELETE DEPARTMENT/DESIGNATION 73
14.3 ALARM USER GROUP 74
14.3.1 EDIT ALARM USER GROUP 75
14.4 CRITICAL KEY USER GROUP 76
14.4.1 ADD CRITICAL KEY USER GROUP 77
14.4.2 EDIT CRITICAL KEY USER GROUP 78
14.4.3 DELETE CRITICAL KEY USER GROUP 79

14.5 MULTI ACCESS USER 80
14.5.1 ADD MULTI ACCESS USER 81
14.5.2 EDIT MULTI ACCESS USER 82
14.5.3 DELETE MULTI ACCESS USER 84
14.6 USER GROUP 86
14.6.1 ADD NORMAL GROUP 87
14.6.2 ADD KEY CONTROL GROUP 88
14.6.3 EDIT USER GROUP 89
14.6.4 DELETE USER GROUP 89
15 GROUP 90
15.1 GROUP SETUP 91
15.1.1 ADD NEW GROUP 91
15.1.2 EDIT GROUP 92
15.1.3 DELETE GROUP 93
15.2 MULTI ACCESS KEY GROUP 93
15.2.1 ADD MULTI ACCESS KEY GROUP 93
15.2.2 EDIT MULTI ACCESS KEY GROUP 95
15.2.3 DELETE MULTI ACCESS KEY GROUP 95
16 SCHEDULE 96
16.1 NORMAL SCHEDULE 95
16.1.1 ADD NEW NORMAL SCHEDULE 97
16.1.2 EDIT NORMAL SCHEDULE DETAIL 98
16.1.3 DELETE NORMAL SCHEDULE 99
17 SYSTEMS 100
17.1 UPLOAD DATA TO PC 100
17.2 DOWNLOAD DATA FROM PC 101

17.3 UPLOAD DATA TO VMS 102
17.4 UPLOAD DATA THROUGH CSV 103
18 RFID TAGS REGISTRATION 106
18.1 RF TAGS REGISTRATION LOGIN 106

1. SET UP STATIC IP ADDRESS
Step 1) Click the Start button, and select Control Panel.
Step 2) Double click on Network and Internet. (Fig. 1.1)
Fig. 1.1
Step 3) Double click on Network and Sharing Center.
Step 4) Double click on Change adapter settings. (Fig. 1.2)
Fig. 1.2

Step 5) Right-click the Local Area Connection icon and select Properties. (Fig. 1.3)
Fig. 1.3
Step 6) Select Internet Protocol Version 4 (TCP/IPv4) and click on Properties button.
(Fig. 1.4)
Fig. 1.4

Step 7) Select the “Use the Following IP Address” option. (Fig. 1.5)
Fig. 1.5
**
If your Local Area Connection is not listed, you need to configure your Ethernet card. For assistance, refer to
your computer's documentation or contact your computer's vendor for instructions.
Step 8) Key in your IP Address (Default: 192.168.3.177)
Step 9) Key in your Subnet mask (Default: 255.255.255.0)
Step 10) Click OK twice to proceed.
**
These instructions are for the standard cross cable connection only. If the IP address is conflicted to other pc,
please contact your network administrator or your ISP to determine what IP address or addresses you can use.

Super Admin

2. SUPER ADMIN LOGIN
Step 1) Start-up Internet Explorer.
Step 2) Key in the IP address and press Enter. (Fig. 2.1)
Default: http://192.168.3.177/
Fig. 2.1
Step 3) Key in the User ID & Password. (Fig. 2.2)
Step 4) Click on Login to proceed. (Fig. 2.2)
Fig. 2.2
**
· Default User ID: 10000001 and Password: 123456
· User ID and password must be numbers only.
· You should change your Default password to your own unique pin after first login.
· Note: Default password is unsecured

Step 4) Click on Super Admin Login icon. (Fig. 2.3)
Fig. 2.3
Step 5) Key in Super Admin Login Site Password and click Login to proceed. (Fig. 2.4)
Fig. 2.4

**
· Default Super Admin Login Password: 123456
· Password must be numbers only.
· You should change your Default password to your own unique pin after first login.
· Note: Default password is unsecured
Step 6) Login success. (Fig. 2.5)
Fig. 2.5

3. GENERAL INFORMATION OF SUPER ADMIN
⑦ ⑧
① ② ③ ④ ⑤ ⑥
No. Name Description
① Admin Setup Admin details setup
② Site Setup Site details setup
③ Time Setup Synchronize time
④ Network Network detail setup
⑤ Access Mode Type of Access mode
⑥ Logout Logout system
⑦ Site Name Site ID and Site Name
⑧ Date and User ID Login Date and User ID Login

4. ADMIN SETUP
4.1. ADD ADMIN
Step 1) Click on Admin Setup Tab. (Fig. 4.1)
Step 2) Click on Add Admin. (Fig. 4.1)
Step 1
Step 2
Fig. 4.1

Fig. 4.2
Table. 4.1
Name Description
User ID / UID (* Compulsory field) User ID must be numeric (8 Digit)
Card ID / CID Card ID must be numeric(5 Digit) / 8 Hex
NRIC NRIC can be Alpha-numeric
New Password (* Compulsory field) Password must be numeric
Confirm New Password (* Compulsory field) Re-enter Password for confirmation
Admin Name (* Compulsory field) Name of Admin

Email Address Email address of Admin
Contact Contact number of Admin
Designation Designation of Admin
Department Department of Admin
Box Access Mode Select the type of Access Mode:
Disable Disable Admin/user access right
CID Card Access
CID + PIN Card Access + Pin
UID + PIN (Default) User ID + Pin
Admin Level Select Type of Admin: Admin & Senior Admin
Key Status Right If [Enabled] , Admin can be able to check status of Keys
Key Info Right If [Enabled] , Admin can be able to Check/Edit Key

Information
Record Right If [Enabled] , Admin can be able to access Records

(Transaction logs, Audit logs, and Backup)
User Right If [Enabled] , Admin can Add multiple User
Group Right If [Enabled] , Admin can Add multiple Group
Schedule Right If [Enabled] , Admin can Add Multiple Schedule
System Right If [Enabled] , Admin can be able to Upload/Download

Data to and from the system
Remote Release Right If [Enabled] , Admin can be able to Remotely

Release/Return the Key from the Key box
Step 3) Key in the Admin details (Tab. 4.1)

Step 4) Click on Submit (Fig. 4.3)
Step 4
Fig. 4.3
Step 5) Admin added success (Fig. 4.4)
Fig. 4.4
**
You should change your Default password to your own unique PIN after first Login.
Note: Default password is unsecured
Note: Field with * denoted compulsory field

4.2 EDIT ADMIN

**
Step 1
Fig. 4.6
Step 1) Click on the EDIT (Fig 4.6).
Step 2) Edit the necessary fields which need to be updated.
Step 3) Click on SUBMIT to proceed.

4.3 DELETE ADMIN
Step 1
Fig. 4.7
Step 1) Click on DELETE (Fig. 4.7) under Action column.
Fig. 4.8
Step 2) Click OK (Fig. 4.8) to DELETE the Admin(s).

Fig. 4.9
Step 3) Admin user(s) deleted success (Fig. 4.9).

5. SITE SETUP
Step 1
Step 3
Fig. 5.1
Step 1) Click on SITE SETUP (Fig. 5.1). Refer to the Table 5.1 for the function
details of the input box.
Table 5.1
Name Description
Site ID (SID) ID of the site
Site Name Name of the site
Site Description Description of the site
Site Password Password of the site
Confirm Site Re-enter the password again
Password
KeyBox Number of the keybox
Roll Call Enable/Disable notification feature to where the Admin(s) will
be given a report status for all the keys designated in the site.
Duress Alarm [Default: 9999] An alarm feature wherein the User can be able
to send out notification of forced access to the Keybox upon
entering User PIN (PIN + Duress alarm code: xxxx)
Door Expire Time Predefined door open duration

Site Alarm Group Enable/Disable to send out alarm message

Key Reminder Time Predefined reminder time
Key Expire Interval A predefine period of time between one alarm and the next
alarm of the key expires. It is available to set as 15mins,
30mins, 1 hour or 2 hours. This function is for the admin or
user (who selected under the alarm user group) to receive
the alarm message through Email/GSM and viewed under
“Record” (refer to section 13).
Key Expire No of times to send out the key expire alarm. It is available
Repetition to select 1, 2 or 3. This function is how many times the
admin or user (who selected under the alarm user group) to
receive the alarm message through Email/GSM and viewed
under “Record” (refer to section 13).
Screen Timeout (Default: 6 sec.) A predefined period of time from 6 sec. to
60 sec.
Change PIN Super Admin can be able to change PIN on a given specific
Frequency time interval (1 – 360 days). A zero “0” input will disable
this function.
**
Note: To make sure to send out the key expire alarm message through Email/SMS. The mobile number
& Email address must key in. Besides, it is required to select member under the Alarm User Group (refer
to section 14.3).
Define to send out the alarm message by Email or SMS. You could enable or disable the GMS/Email
under Alarm User Group (refer to section 14.3).

Step 2) Key in the details (Fig. 5.1) as per table (Table 5.1)
Step 3) Click SUBMIT & NEXT (Fig. 5.1)
Fig. 5.2
Step 4) Click OK (Fig. 5.2) to proceed to the next step.
Fig. 5.3
Step 5) Key in the details (Fig. 5.3) base on table (Table 5.2)

Table. 5.2
Name Name of the Key box

Description Description of the Key box
Key Amount Total key amount
Step 6) Click on SUBMIT (Fig. 5.3)
Step 7) Click on OK (Fig. 5.4)
Step 8) SITE SETUP edited successfully
Fig. 5.4
**
Note: Reset K-Master/Keybox system if you have editedSite Setup.
The system will be taken 30 seconds to load the new setting.
**
It is advised to use Postpaid Mobile Line to send alarm/reminder message for the Site
Alarm/Reminder. Site name to be displayed at theSMS notification will be the first 20 characters only.
Reminder will send notification to mobile phone & email.
**
The alarm notifications are Power Down, Force Open Door, Force Open Gate & Door Open Time Expire
through set up of the Alarm User Group (refer to section 14.3) & Critical User Group (refer to section
14.4) under User (refer to section 14).

6. TIME SETUP
Fig. 6.1
Key Master Time Keybox Time

Current Computer Computer Time
Time
Synchronization Synchronize both Keybox and Computer Time
Table 6.1
Step 1) Click on Time Setup (Fig 6.1 & Table 6.1)

Step 2) Click on Synchronization (Fig 6.1) to synchronize the time.
Fig. 6.2

Step 3) Click OK (fig 6.2).
Fig. 6.3
Step 4) Time Synchronization has been done (fig 6.3).

7 NETWORK
Step 1) Click on NETWORK (Fig. 7.1).
Fig. 7.1
7.1 Network Setup
Fig. 7.2

Step 1) Key in IP ADDRESS (Fig 7.2).

Step 2) Key in SUBNET MASK ADDRESS (Fig 7.2).
Step 3) Key in GATEWAY ADDRESS (Fig 7.2).
Step 4) Manufacturer pre -set MAC ADDRESS (Fig 7.2) which does not
require to change upon manufacturer instruction.
Step 5) Click on SUBMIT
Fig. 7.3
Step 6) Click OK (Fig 7.3) to proceed.

Fig. 7.4
Step 7) Network setup successfully. Click OK to proceed (Fig 7.4).
7.2 EMAIL SETUP
Fig. 7.5

Table 7.1
SMTP Server IP address of the email server

Port Sever Port Number
Email Address Email Address
User Name Authentication User name from email service provider
Password Authentication password from email service provider
Step 1) Key in the POP3 Server, Port and Email Address (Fig 7.5 & Table 7.1).
Step 2) Key in the Authentication User Name & Password (Optional) which
provided by the service provider.
Step 3) Click on SUBMIT (Fig 7.5).

Step 4) Click OK to proceed (Fig 7.6).
Fig. 7.6

Step 5) Email setup successful (Fig 7.7).
Fig. 7.7
7.3 EPS/CMS SETUP (Optional)
Fig. 7.8
Table 7.2
EPS Host IP IP address of the Host server

EPS Host Port Host Port Number

**
Note: Reset K-Master/keybox system if you have editedNetwork.
**
Note: For user/admin who is using LAN network cable to connect to corporate network. It is require to have
fix IP that won’t have conflict to other device. It conflict on IP occurred; user/admin unable to access system
due to the IP was taken by other.
**
Note: The System will auto logout once any changes were made.

8. ACCESS MODE
Step 1
Step 2
Step 3
Fig. 8.1
Table 8.1
Group Key Return Key returned by group setting

Individual Key Return Key returned by individual
Step 1) Click on Access Mode (Fig. 8.1).
Step 2) Click to select KEY ACCESS MODE type (Fig. 8.1)
Step 3) Click SUBMIT (Fig 8.2)

Fig. 8.2
Step 4) Click OK (Fig 8.2) to proceed.
**
Note: Reset K-Master/Keybox system if you have edited Access Mode.

Admin

9. ADMIN LOGIN
Step 1) Start up Internet Explorer.
Step 2) Key in the IP Address. For default: http://192.168.3.177/
Step 3) Key in USER ID and PASSWORD. (Fig. 9.1)
Fig. 9.1
Step 4) Click on LOGIN (Fig. 9.1)

Step 5) LOGIN successful as shown in Fig. 9.2.
Step 6
Fig. 9.2
Step 6) Click on ADMIN LOGIN icon. (Fig. 9.2)
Fig. 9.3
Step 7) Login iKLASsuccessful as above shown (Fig. 9.3)

10. GENERAL INFORMATION ON ADMIN
① ② ③ ④ ⑤ ⑥ ⑦
Fig. 10.1 (Above) and Table 10.1 (Below)
No. Name Description
① Key Status View Key Status
② Key Info View and Edit Key Info
③ Record Show and Backup Records (Excel/PDF file

format)
④ User View/Add/Edit/Delete User
⑤ Group View/Add/Edit/Delete Group
⑥ Schedule View/Add/Edit/Delete Schedule
⑦ System Upload/Download data (Database file format)

11. KEY STATUS
① ③
① Keybox Info View key status per Keybox
② Key Number View the Key Information per Key Number
③ Key Status Legend Green (Normal) – Key In
Yellow (Drawn) – Key Out
Red (Alarm) – Key Expired / Lost Key
Grey (Not Install) – No Key Installed
Blue (Reserved) – Key Reserved
④ Release Admin can remotely release a Key from the Keybox
⑤ Refresh Click Refresh to Update Site

⑥ Auto Refresh [ON/OFF] Site will Auto update the key status when turned
ON
Step 1) Click on KEY STATUS (Fig. 11.1)
Step 2) Select the KEYBOX ( ) from the left navigation (Fig. 11.1)
Step 3) Click REFRESH to update the Key Status (Fig. 11.1)
Step 4) Click AUTO REFRESH to set the site to automatically update the Key Status every
time a transaction was made.
Step 5) Click OK to proceed.

11.1 VIEW KEY STATUS
Step 1) Click on the KEY NO to view the individual key status (Fig. 11.1item ② )
Fig. 11.2
Table 11.2
Item Description
Key No Key designated number
Key Name Name of the Key
Description Description of the Key
Key S/N Serial Number of the Key
Drawn By Name of the User who withdraw the key from Keybox
UID User ID

Contact Contact number of the User who withdraw the key
Drawn Date Date of the key withdrawn from Keybox
Drawn Time Time of the key withdrawn from Keybox
Expire Date Date of expiration
Expire Time Time of expiration
Alarm Alarm status
Date & Time Date and Time of the Alarm
Sub Key Name of the Sub Key
Description Description of the Sub Key
Step 2) Click BACK to go back to Key Status (Fig. 11.2)
12. KEY INFO
Fig. 12.1

Table 12.1
Search Tab Search Key by Serial Number or Key Type
Key View and Edit Sub Key Information
Name Name of the Key
Description Description of the Key
Key Type Type of Key
S/N Key Serial Number
Status Status of the Key
Critical Group Enable/Disable Critical Group
Key Duration Predefined period of time on how long User can use the Key
12.1 EDIT KEY INFO
Fig. 12.2

Step 1) Key in the Name, Description, Key Type, and Serial Number (S/N) of the key (Fig.
12.2)
Step 2) Check only keys that are CRITICAL and select CRITICAL GROUP (Fig. 12.2)
Fig. 12.3
Step 4) Click OK (Fig. 12.3) to successfully close the Key Information editing.
**
Note: RESET K-Master/Keybox system if you have edited CRITICAL KEY USER GROUP.
The system will take 30 seconds to load the new setting.
12.2 EDIT SUB KEY INFO
Fig. 12.4

Step 1) Click on Key No. (Fig.12.4) to EDIT Sub Key Info
Fig. 12.5
Step 2) Key in description of the Sub Key (Fig. 12.5)
Step 4) Click OK (Fig. 12.3) Key Info Setup successful
12.3 PRINT KEY DETAILS PAGE
Step 1) Click on Print (Fig 12.6) under the Key Info details page.

Fig. 12.6
Step 2) Click on PRINT to proceed (Fig. 12.7)
Fig. 12.7

13. RECORDS
Step 1) Click on RECORD tab (Fig 13.1)
Fig. 13.1
Step 2) Click on RECORD at the left navigation.
Search Records by:
Item Description
Date Specify the Time and Date (from and to) to access the Records
Event A list of specific events that occurred in the system
Username The name of the user
Department Name Name of the department
Key Search by Key Number
Table 13.1

13.1 SEARCH BY DATE RANGE
Fig. 13.2
Step 1) Select from TIME / DAY / MONTH / YEAR to TIME / DAY / MONTH / YEAR
to access all the records within those specified dates (Fig. 13.2)
13.2 SEARCH BY EVENTS
Fig. 13.3
Step 1) Click on the dropdown menu on the Event (Fig. 13.3)
Step 2) Select the Event from the Event List (see Table 13.2)

Table 13.2
Event Description
Key withdraw and return All recorded keys withdrawn and returned
Critical key withdraw and return All recorded critical keys withdrawn and returned
Multi access key withdraw and All Multi Access key withdrawn and returned
return
Key Withdrawn All keys withdrawn from the Keybox
Key Return All keys returned to the Keybox
Key Expired (User) All keys that have expired from the allowable time duration
Critical Key Withdrawn All critical keys withdrawn from the Keybox
Critical Key Return All critical keys returned to the Keybox
Multi Access Key Return All multi access key returned to the Keybox
Multi Access Key Withdrawn All multi access key withdrawn to the Keybox
Door Open Expire Keybox door has been opened beyond the allowed time
Force Open Door Unauthorized access of Keybox door
Force Open Door (Gate) Unauthorized access of Keybox door (gate)
Unlock Front Door Manually Front door was manually unlock
Enter Maintenance Mode System in maintenance mode
Power Down System Power interruption
Power Resume System Power restored
Key Slot Lost Allotted Key Slot not found
Unauth User Access Unauthorized User Access
Key Pos Fault Faulty Position of keys

Key Return Reminder Reminder sent to user for Key Return
Site Login Succeed User able to access site
Camera Error Faulty Camera
GSM Modem Error Faulty GSM Modem
SD Card Error Faulty SD Card
Change CID by keypad Card ID changed by keypad
Change PIN by keypad PIN changed by keypad
Change IP address by keypad Site IP Address change by keypad
Daily report generated Report generated on a daily basis
RFID Tag Wrong Slot The RFID tag was placed wrongly
Invalid RFID Tag RFID tag not valid (Unregistered)
Breathalyzer Test Failed Unsuccessful Testing of breath analyzer
Remote Login Succeeded A remote site login was successfully done
Remote Key Withdrawn Key withdrawn from Keybox through Remote Release
Remote Key Return Key returned from Keybox through Remote Release
Send SMS Failed No SMS was sent during Alarm notification
Send Email failed No Email was sent during Alarm notification
Key Reservation Reminder Reminder for Key Reservation
Unauthorized Key Withdrawal Key withdrawn by unauthorized user
Search Key Search Key
Expired Critical Key Return Critical Key returned after the allowed time period
Expire Key Return Key returned after the allowed time period

Time Out Time Out
Time In Time In
Site Login Failure Unsuccessful Site Login by User
Change SA PIN SA PIN changed
Check Record Records which are checked by user
Upload Record Records uploaded by user
Box Resume Keybox restart
Key Expired (Key) Key already exceeded allowable usage time
Draw Key Excess Excess of keys withdrawn by user
Duress Alarm Type of alarm condition
Box Lost Keybox not found
13.3 SEARCH RECORDS BY USERNAME / DEPARTMENT NAME / KEY
Step 1) Click on USERNAME to select User on dropdown list (Fig. 13.4)
Step 2) Click on DEPARTMENT to select the Department on dropdown list (Fig. 13.4)
Step 3) Click on KEY to select specific key on dropdown list
Step 4) Click on KEY STATUS to select All/Key In/Key Withdrawn/Key Expired. (Fig.13.4)
Fig 13.4

Step 1) Click on User Name to select the User and view transaction records. (Fig. 13.4)
Step 2) Click on Department Name to select Department and its transaction records. (Fig.
13.4)
Step 3) Click on Key to select the Key and its transaction history. (Fig. 13.4)
**
Without selecting date range, Event, Username, Department, and Key, the system will show the
records of the current day with all the transactions done on the site.
***
Display Records by 10, 20, or 50 records per page
Step 5) Successfully searched records. (Fig. 13.5)
Fig 13.5

13.4 SEARCH BY KEY STATUS
Fig 13.6
Step 1) Click on KEY STATUS dropdown list. (Fig. 13.6)
Step 2) Select KEYBOX. (Fig. 13.6)
Step 3) Search successful. (Fig. 13.7)Refer to (Table 13.3) for details of Key Status page.
Fig 13.7

Table 13.3
Item Description
No Index
Keybox Keybox Number
Key No Key Number
UID/ACC User who have withdrawn the key
Name Name of the User
Tel Telephone number of the user
Drawn Out Time Date and Time of the withdrawn key
Display as: YYYY-MM-DD HH:MM:SS
(Year/Month/Date – Hour/Minute/Second)
Returned Time Date and Time of the returned key
Display as: YYYY-MM-DD HH:MM:SS
(Year/Month/Date – Hour/Minute/Second)
Back Loads back to previous page
13.5 RECORDS WITH CAMERA INSTALLED (OPTIONAL)
Step 1) Select Record by Date/Event/Username/Department/Key/Key Status.
Step 2) Click on SELECTED DAY. (Fig. 13.8)

Fig 13.8
Step 3) Click on Image. (Fig. 13.7). The User image will be shown (Fig. 13.10)
Fig 13.9
Fig 13.10 (Actual sample Image taken from Camera)

**
The System Database will store the last 10,000 transactions. First In First Out (FIFO) methodology will apply.
***
The Images will be stored in the SD Card inserted in the SD Card slot within the Main Control Unit (MCU).
13.6 AUDIT LOG
Fig 13.11
Step 1) Click on AUDIT LOG on the left navigation. (Fig. 13.11)
Step 2) Select DATE RANGE/EVENT/USERNAME/DEPARTMENT (Fig. 13.11).
Clicking Selected Day without specifying other information will provide you current day log.
Step 3) Successful search of Audit Log. (Fig. 13.12)

Fig 13.12
Step 4) Click on the Action Box to see the changes applied to the system by user.
(Fig.13.13 below)

13.7 BACK UP RECORD/AUDIT LOG/DATA
Step 1) Click on BACKUP (Fig.13.14) from the Left Navigation
Fig 13.14

Table 13.4
Item Description
Record Backup A support system wherein user can be able to save all of
specific Transaction Logs made on the site.
Audit Log Backup A support system wherein user can be able to save all or
specific Change Log made on the site
Data Backup A support system where the user can save all data submitted in
the system (User/Key/Key group/Multi Key
group/Schedule/Department/Designation)
13.7.1 BACKUP RECORD AND AUDIT LOG
Step 1
Step 2
Fig 13.12
Step 1) Select the DATE RANGE (Fig. 13.12) and export the file in EXCEL or PDF file
format
Step 2) Click on BACKUP. (Fig.13.12)
**
The Export File in EXCEL Format will automatically download to your download folder unless otherwise spec
ified.
***
The Export File in PDF will need to be save manually by the user.

13.7.1A BACKUP FILE AS PDF
Step 4
Step 5
Step 3
Fig 13.13
Step 3) Click on the SAVE icon (Fig. 13.13)
Step 4) Assign File name for the Audit Log in PDF format. (Fig 13.13)
Step 5) Click on SAVE. (Fig. 13.13)
13.7.1B BACKUP FILE AS EXCEL
Step 6) Select [EXCEL] on the Export File Format. Click BACKUP. (Fig. 13.12)
Step 7) Click SAVE file. (Fig. 13.14)
The EXCEL file will be saved to the directory (Downloads Folder)

Step 7
Fig 13.14
Step 8
Step 8) Click on Open to check/verify file. (Fig. 13.15)
Step 9) Upon Opening/Verifying the File, Click [Save As] to save file to your assigned folder.
Fig 13.15

13.7.2 BACKUP DATA
Step 1
Fig 13.16
Step 1) Select which DATA to backup (Refer to Table 13.5)
Table 13.5
Item Description
User All the User details
Key All the Key details
Key Group Key Group Information.
Multi Key Group All Multiple Key Group Information
Schedule All the Schedules added and submitted in the system
Department All the Departments added and submitted in the system
Designation All the Designation added and submitted in the system
Step 2) Files will automatically be in EXCEL format. SAVE the file to your preferences
folder.

14. USER
Fig 14.1 (Above) & Table 14.1 (Below)
Item Description
User All the User(s) of the Keybox
Department & Designation Add/Edit/Delete Department and Designation
Alarm User Group Group of Admin/User that are set to receive Alarm notification
Critical Key User Group Group of Admin/User that are set to receive Alarm notification on
all critical keys
Multi Access User A 2/3 way access to the Keybox wherein a Normal user along with
have the Key control user should enter both CID/UID to be
able to access the keys.
User Group To create a Normal group composed of Normal Users and a Key
Control Group composed of Key Control Users.
UID User Identification
Name Name of User
Contact Contact information of the user

Department Assigned department of the user
Level Can set the user to [Disable/User/Key Maintenance Staff/Backup

User/Report User]. Set to Disable means User have no
access rights
Action Edit or Delete user
Group Search options
Go/Search Search user function
Add User Add user Function
14.1 USER SETUP
14.1.1 ADD USER
Step 1) Click on ADD USER. (Fig. 14.2)
Fig 14.2

Step 2) Key in User information (Fig. 14.3)

Fig 14.3
Table 14.1
Item Description
UID User Identification
CID User Card Identification
NRIC User National Registration Identity Card
Password User’s Password (must contain at least 6 digits)

Confirm Re-enter password

Password
User Expiry Date [YYYY-MM-DD] Pre-defined time where the user can use his Access Rights
Name Name of the user
Designation User designation
Department User department
Contact User’s contact information
E-mail Address User’s email address
Level Select User level:
Disabled: User will not have access rights
Maintenance Staff: User can check the info details and do a key/s search only
Backup User: User have less access rights compared to main user.
Report User: User can check and generate report only
Key User Select User as:
Normal User: Can access keys as per normal operation and will be included in
the Normal User group.
Key Control User: Can access key as per normal operation and will be
included in the Key Control User Group
Box Access Mode Select the Type of Access Mode:
Disable Disable Admin/User Access Right
CID Access Keybox through Card ID
CID + PIN Access Keybox with User’s Card ID and PIN
UID + PIN (Default) Access Keybox with User’s UID and PIN

Max Key per Box Maximum number of key(s) that a User can take out from the Keybox
Duration Allowed Time duration for the User to access the key(s) from the Keybox
Withdraw Mode Select the type of key withdraw mode for user:
Standard (Default) - User can access key(s) as per normal operation
Withdraw/Return - User will have to choose to either Withdraw or Return Key
Select Key - User will have to enter the key number he want to access
Key Group ( ) User can be set to have a maximum of 5 groups
Key Group Assign User Key group
Schedule Assign User Schedule
Step 3) Click on SUBMIT. (Fig 14.3)
**
By default, the drop down menu is not available or disabled.
User should do the section on Add New Designation, Add New Department to add new Designations and
Department.
**
Level, Box Access Mode, Duration, Max Key, Schedule, and Key Group needsto be selected in order to access
the Keybox except for the user(s)/admin who have assigned for multi access user.
Without setting it, the screen will show unauthorized user.
**
CID needs to be filled up if the user is going to be assigned as a Multi Access User (Refer to Sec. 14.5).
Multi Access User are only allowed to flash card to access.

14.1.2 EDIT USER
Fig 14.3
Step 1) Click on EDIT (Fig. 14.4)
Fig 14.4
Step 2) Edit the necessary field for update (Fig. 14.2). You cannot edit UID.
Step 3) For change of password, key in the new password and confirm the new password

Step 4) Click SUBMIT.
**
It is not advised to re-use the UID when the existing user in no longer tight with it. It will have an effect with the
records. It is advisable to delete the UID and create a new UID.
14.1.3 DELETE USER
Fig 14.5
Step 1) Click DELETE (Fig. 14.5) to delete the User(s).
14.2 DEPARTMENT AND DESIGNATION
14.2.1 ADD DEPARTMENT
Step 1) Click on DEPARTMENT & DESIGNATION on the left navigation. (Fig. 14.6)
Step 2) Click on ADD DEPARTMENT. (Fig. 14.6)

Fig 14.6
Step 3) Key in the Name of the Department to be added (Fig. 14.7)

Step 4) Click SUBMIT (Fig. 14.7)

Fig 14.7
Fig 14.8
Step 5) Department added successful (Fig. 14.8)
14.2.2 ADD DESIGNATION
Step 1) Click on DEPARTMENT & DESIGNATION from left navigation (Fig. 14.6)
Step 2) Click on ADD DESIGNATION (Fig 14.9)
Fig 14.9
Step 3) Key in designation title (Fig. 14.10)
Step 4) Click on SUBMIT. (Fig. 14.10)
Fig 14.10

Step 5) Designation added successfully (Fig. 14.11)
Fig 14.11
14.2.3 EDIT DEPARTMENT/DESIGNATION
Step 1) Click on EDIT (Fig. 14.6)
Step 2) Edit the necessary field for update (Fig. 14.7)
Step 4) Department/Designation successfully edited.
14.2.4 DELETE DEPARTMENT/DESIGNATION
Step 1) Click on DELETE (Fig. 14.6) under action.
Fig 14.12
Step 2) Click OK (Fig. 14.12) to proceed.

14.3 ALARM USER GROUP
Fig 14.13
Tab 14.2
Item Description
Name Name of the group
Description Group description
Alarm User Group ( ) Admin to receive Alarm notifications
GSM Send notification through SMS
Email Send notification through email
Step 1) Click on ALARM USER GROUP (Fig. 14.13) on the left navigation.

Step 2) Edit ALARM USER GROUP (Refer to Section 14.3.1)
14.3.1 EDIT ALARM USER GROUP
Fig 14.14
Step 1) Edit/Select the necessary field to be updated.
Step 2) Click on SUBMIT (Fig 14.14)
**
Reminder message only functions if Super Admin has enabled the Site Alarm Group under the SITE SETUP.
Advise to use prepaid mobile line to send out reminder messages to user(s).
**
By default, the drop down menu of the group member is not available or disabled if Super Admin/Admin did not
add any Admin/User.

**
If you have hundreds of users created to the system, it will take longer time to show the members list from the
drop down menu.
**
The Alarm notifications are Power Down, Force Open Door, Force Open Gate, and Door Open Time Expire
through setup of the Alarm User Group (Section 14.3) and Critical User Group (Section 14.4) and User (Section
14).
14.4 CRITICAL KEY USER GROUP
Fig 14.15
Tab 14.3
Item Description
No Number of Critical Key User Group
Name Name of the Critical Key User Group
Description Description of the Critical Key User Group

Group Member Admins/Users included in the group
Action Edit or Delete the Group
Add Group Add new Critical Key User Group
14.4.1 ADD CRITICAL KEY USER GROUP
Step 1) Click on USER (Fig. 14.15)
Step 2) Click on CRITICAL KEY USER GROUP (Fig 14.15) at the left navigation
Step 3) Click on ADD GROUP (Fig. 14.15)
Fig 14.16

Step 4) Key in the NAME and DESCRIPTION
Step 5) Select the GROUP MEMBER (01-05) from the drop down list
Step 6) Click on SUBMIT
**
By default, the drop down menu of the group members is not available or disabled if Super Admin did not add any
Admin/User to the system..
**
If there are hundreds of users created to the system, it will take longer time to view the members list in the drop
down menu.
14.4.2 EDIT CRITICAL KEY USER GROUP
Step 1) Click on EDIT under the Action column. (Fig. 14.17)
Fig 14.17
Step 2) Edit the necessary fields for update.

14.14.3 DELETE CRITICAL KEY USER GROUP
Step 1) Click on DELETE (Fig. 14.18) under the Action column.
Fig 14.18
Fig 14.19
Step 2) Click OK to delete the selected Critical Key User Group. (Fig. 14.19)
**
The alarm notifications are Power Down, Force Open Door, Force Open Gate, and Door Open Time Expire
through email or SMS to a mobile phone.

14.5 MULTI ACCESS USER
Fig 14.20
**
Multi Access User can access the system by flashing his Card ID (CID)
Table 14.4
Item Description
User Add new User
Department & Designation Add New Department & Designation
Alarm User Group Alarm user group setup
Critical Key User Group Critical key user group setup
Multi Access User Multi access user setup
No Number of multi access user
Name Name of the multi access user

Description Description of the multi access user
Group Member Group member of the multi access user
Action Edit/Delete the multi access user
14.5.1 ADD MULTI ACCESS USER
Fig. 14.21
Step 1) Click on USER (Fig. 14.21)
Step 2) Click on MULTI ACCESS USER (Fig. 14.21) at the left navigation
Step 3) Click on ADD MULTI USER (Fig. 14.21)

Fig. 14.22
Table 14.5
Item Description
Name Name of Multi Access User
Description Description of Multi Access User
Multiple Group Select Multiple pre-assigned Multi Group
Number of User Select number of Users (2 ~ 3) with 2 as minimum required
Key Control User Group Select pre-assigned Key Control User group
Normal User Group Select pre-assigned Normal User group
Step 4) Key in the Name and Description (Fig. 14.22)

Step 5) Select MULTIPLE GROUP (Fig. 14.22).
Step 6) Select NUMBER OF USER (Fig. 14.22). You can set at least 2 users and maximum
of 3 users
Step 7) Select KEY CONTROL USER GROUP (Fig. 14.22).
Step 8) Select NORMAL USER GROUP (Fig. 14.22).
**
If Admin have not set multi group in the GROUP tab, the drop downmenu for this feature will be disabled (see
Section 15 for the ADD MULTI ACCESS KEY GROUP).
**
If Admin have not set Key Control group in the User Group, the drop down menu for this feature will be disabled
(see Section 14.6 for the ADD KEY CONTROL GROUP).
**
If Admin have not set Normal group in the User Group, the drop down menu for this feature will be disabled (see
Section 14.6 for the ADD NORMAL GROUP).
**
If you have hundreds of users created to the system, it will take longer time to showhet member list from drop down
menu.

14.5.2 EDIT MULTI ACCESS USER
Fig. 14.23
Step 1) Click on EDIT (Fig. 14.22) under action.
Step 2) Edit the necessary field for update.
Step 3) Click on SUBMIT.

14.5.3 DELETE MULTI ACCESS USER
Fig. 14.24
Step 1) Click on DELETE (Fig. 14.24) under action.
Step 2) Click OK to delete the multi user(s) selected.

14. 6 USER GROUP
Fig. 14.25
Table 14.6
Item Description
User Group Admin to set Normal User and Key Control User
Add Normal Group Normal User can either be a User or an Admin.
They operate as Normal users but cannot acquire key without the Key
Control Group Access
Add Key Control Group Key Control group can either be a User or an Admin.
They set the restrictions of the Normal User group.
Step 1) Click on USER GROUP (Fig. 14.25) at the left navigation.

14.6.1 ADD NORMAL GROUP
Step 2) Select ADD NORMAL GROUP (Fig. 14.25)
Fig. 14.26
Step 3) Key in NAME and DESCRIPTION (Fig. 14.26).
Step 4) Select GROUP MEMBERS (Fig. 14.26).
**
The Admin group will automatically set toNO if the group is under NORMAL GROUP. It will automatically set to
YES for the KEY CONTROL GROUP.

14.6.2 ADD KEY CONTROL GROUP
Fig. 14.27
Step 6) Click ADD KEY CONTROL GROUP (Fig. 14.25)
Step 7) Key in NAME and DESCRIPTION of group (Fig. 14.27)
Step 8) Select GROUP MEMBERS (Fig. 14.27)

14.6.3 EDIT USER GROUP
Fig. 14.28
Step 2) Edit the necessary fields for update.
Step 3) Click on SUBMIT (Fig. 14.27).
14.6.4 DELETE USER GROUP
Step 1) Click DELETE (Fig. 14.28) under action.
Step 2) Click OK.

15. GROUP
Fig. 15.1
Table 15.1
Item Description
Group Assign key(s) in groups
Multi Access Key Assign key(s) in groups which can only be accessed by multi access user(s)
Group
Add Group Add new key group
No The number of key group
Name Name of the key group
Description Description of the key group
Action [Edit / Delete] the selected key group
Delete All Delete all key group

15.1 GROUP SETUP
15.1.1 ADD NEW GROUP
Fig. 15.2
Step 1) Click on GROUP (Fig. 15.1)
Step 2) Click on ADD GROUP (Fig. 15.1)
Step 3) Key in the NAME and DESCRIPTION of the group (Fig. 15.2).
Step 4) Select [Enable/Disable] of INTERLOCKING feature (Fig. 15.2)

Step 5) Select the KEYS (Fig. 15.2) that will allow the group to draw out from the Keybox.
**
If Admin ENABLE the INTERLOCKINGfeature, groups cannot access the same keys. Setting a group wilhALL
KEYS will automatically disable this feature.
15.1.2 EDIT GROUP
Fig. 15.3
Step 2) Key in necessary fields to update. SELECT/DESELECT the keys which need to be
changed.
Step 3) Click on SUBMIT.

15.1.3 DELETE GROUP
Step 1) Click on DELETE (Fig. 15.3) under action
15.2 MULTI ACCESS KEY GROUP
15.2.1 ADD MULTI GROUP
Fig. 15.4
Step 1) Click on ADD MULTI GROUP (Fig. 15.4)

Step 2) Key in groups NAME and DESCRIPTION (Fig. 15.5)
Fig. 15.5
Step 3) Select the KEYS (Fig. 15.5) to be set for Multi Access User.
**
Only those keys that have not been selected / assigned in a Group can be selected in MULTI
a USER GROUP.

15.2.2 EDIT MULTI ACCESS KEY GROUP
Fig. 15.6
Step 2) Edit all necessary fields. Select/Deselect the keys which needs to be changed. (Fig.
15.5)
15.2.3 DELETE MULTI ACCESS KEY GROUP
Step 4) Click on DELETE (Fig. 15.6) under action or DELETE ALL to delete all groups.
Step 5) Click OK and proceed.

16. SCHEDULE
16.1 NORMAL SCHEDULE
Fig. 16.1 (Above) & Table 16.1 (Below)
Item Description
Add Normal Create new normal schedule
No Number of schedule
Name Name of the schedule
Description Description of the schedule
Action Edit/Delete a schedule
Delete All Delete all schedule created

16.1.1 ADD NORMAL SCHEDULE
Fig. 16.2
Step 1) Click on ADD NORMAL (Fig. 16.1)
Step 2) Key in the schedule NAME and DESCRIPTION (Fig. 16.2)
Step 3) Select TIME START and TIME END under segment 1, 2, and 3 (Table 16.2).

Table 16.2
Item Description
Name Name of the Schedule
Description Description of the schedule
Day Schedule day (Monday – Sunday)
Start Start Time
End End Time
Segment 1 / 2 / 3 Periods in a day
16.1.2 EDIT NORMAL SCHEDULE
Fig. 16.3

Step 2) Edit the necessary fields for update (Fig. 16.3)
Step 3) Click on SUBMIT (Fig. 16.3) to database.
16.1.3 DELETE NORMAL SCHEDULE
Step 4) Click on DELETE (Fig. 16.3) under action column or DELETE ALL to delete all
submitted schedules (Fig. 16.3)

17. SYSTEMS
17.1 UPLOAD DATA TO PC
Item Description
Upload Data to PC Transfer data from the Keybox MCU to the PC
Download Data from PC Transfer data from PC to the Keybox MCU
Upload Data to VMS Transfer data to VMS (Visitor Management System)
Upload Data through CSV Transfer data through .csv file format
Step 1) Click on SYSTEM (Fig. 17.1)
Step 2) Click UPLOAD DATA TO PC (Fig. 17.1) from the left navigation
Step 3) Click UPLOAD to transfer data from the Keybox to your PC.

Fig. 17.2
Step 4) Click OK (Fig. 17.2) to proceed.
Fig. 17.3
Step 5) Click on SAVE (Fig. 17.3).
Step 6) Save the file to your preference folder in your PC.
17.2 DOWNLOAD DATA FROM PC
Fig. 17.4
Step 1) Click on DOWNLOAD DATA FROM PC (Fig. 17.4) from the left navigation.
Step 2) Click on Browse (Fig. 17.4)

Step 3) Select the .db file (Fig. 17.5) in your PC directory and click OPEN (Fig. 17.5)
Fig. 17.5
Step 4) Click on DOWNLOAD (Fig. 17.6)
Step 5) Click OK as the .db file has been downloaded successfully.
17.3 UPLOAD DATA TO VMS Fig. 17.6

Step 1) Click on the UPLOAD DATA TO VMS (Fig. 17.6)
Step 2) Key in the VMS IP Address (Fig. 17.6)
Fig. 17.7
Step 3) Select on UPLOAD USER DATA / UPLOAD KEY LIST to VMS (Fig. 17.7)
17.4 UPLOAD DATA THROUGH CSV
Fig. 17.8
Step 1) Click on UPLOAD DATA THROUGH CSV (Fig. 17.8) on the left navigation.

Step 2) Click on Browse… (Fig. 17.8) to select data from PC.
Fig. 17.9
Step 3) Select the .csv file from the PC directory and click Open to upload file. (Fig. 17.9)
Fig. 17.10
Step 4) Click UPLOAD (Fig. 17.10) under the action column.

Tags Registration

18. RFID TAGS REGISTRATION
18.1 RF TAGS REGISTRATION LOGIN
Step 1) Enter USER ID and PASSWORD (Fig. 18.1)
Fig. 18.1
Step 2) Enter the SITE PASSWORD (Fig. 18.2)
Fig. 18.2

Step 3) Click on REGISTRATION SETUP (Fig. 18.3).
Fig. 18.3
Step 4) Click on the Key box ( ) number to select which Keybox to register the RF Tags.
Step 5) Enter the RF Tag ID into the field (Fig. 18.3)
**
By default, the Tag ID registration column will have 0000000001 value. Delete and Enter the new RF Tag ID.
Step 6) Select SUBMIT upon accomplishing the RF tag ID (Fig. 18.4)
Fig. 18.4

Step 7) RF Tag ID registration SUCCESSFUL (Fig. 18.5)
Fig. 18.5
Step 8) Click LOGOUT to exit (Fig. 18.3)

NOTICE TO USERS
The iKLAS development team will constantly upgrade/improved our iKLAS system to maintain
High Security Standards. We welcome feedbacks from our customers on any improvements that
can be made to our system. Therefore changes will be made to the manual as we continue to
improve our IKLAS system to better serve our customers and maint ain High Security Standards.
The IKLAS development team will inform our highly valued customers of any changes to our
manual.

- END –

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IntelligentKey Lock ApplicationSystem

RFID Embedded Web User Manual

1 SET UP STATIC IP ADDRESS 07

2 SUPER ADMIN LOGIN 10

3 GENERAL INFORMATION OF SUPER ADMIN 14

4.1 ADD ADMIN 15

4.2 EDIT ADMIN 19

4.3 DELETE ADMIN 20

7.1 NETWORK SETUP 28

7.2 EMAIL SETUP 30

7.3 EPS SETUP 32

10 GENERAL INFORMATION OF ADMIN 39

11.1 VIEW KEY STATUS 42

12.1 EDIT KEY INFO 44

12.2 EDIT SUB KEY INFO 45

12.3 PRINT KEY DETAILS PAGE 46

13.1 SEARCH BY DATE RANGE 49

Copyright @ überGARD Page | 3

13.2 SEARCH BY EVENT 49

13.3 SEARCH BY USERNAME/DEPT/KEY 52

13.4 SEARCH BY KEY STATUS 54

13.5 SEARCH RECORDS WITH CAMERA INSTALLED (OPTIONAL) 55

13.6 AUDIT LOG 57

13.7 BACKUP RECORD/AUDIT LOG/DATA 59

13.7.1 BACKUP RECORD AND AUDIT LOG 60

13.7.1A BACKUP FILE AS PDF 61

14.1 USER SETUP 65

14.1.1 ADD USER 65

14.1.2 EDIT USER 69

14.1.3 DELETE USER 70

14.2 DEPARTMENT & DESIGNATION 70

14.2.1 ADD DEPARTMENT 70

14.2.2 ADD DESIGNATION 72

14.2.3 EDIT DEPARTMENT/DESIGNATION 73

14.2.4 DELETE DEPARTMENT/DESIGNATION 73

14.3 ALARM USER GROUP 74

14.3.1 EDIT ALARM USER GROUP 75

14.4 CRITICAL KEY USER GROUP 76

14.4.1 ADD CRITICAL KEY USER GROUP 77

14.4.2 EDIT CRITICAL KEY USER GROUP 78

14.4.3 DELETE CRITICAL KEY USER GROUP 79

Copyright @ überGARD Page | 4

14.5 MULTI ACCESS USER 80

14.5.1 ADD MULTI ACCESS USER 81

14.5.2 EDIT MULTI ACCESS USER 82

14.5.3 DELETE MULTI ACCESS USER 84

14.6 USER GROUP 86

14.6.1 ADD NORMAL GROUP 87

14.6.2 ADD KEY CONTROL GROUP 88

14.6.3 EDIT USER GROUP 89

14.6.4 DELETE USER GROUP 89

15.1 GROUP SETUP 91

15.1.1 ADD NEW GROUP 91

15.1.2 EDIT GROUP 92

15.1.3 DELETE GROUP 93

15.2 MULTI ACCESS KEY GROUP 93

15.2.1 ADD MULTI ACCESS KEY GROUP 93

15.2.2 EDIT MULTI ACCESS KEY GROUP 95

15.2.3 DELETE MULTI ACCESS KEY GROUP 95

16.1 NORMAL SCHEDULE 95

16.1.1 ADD NEW NORMAL SCHEDULE 97

16.1.2 EDIT NORMAL SCHEDULE DETAIL 98

16.1.3 DELETE NORMAL SCHEDULE 99

17.1 UPLOAD DATA TO PC 100