Aileron Project Solutions Pvt. Ltd.

Regd Office: Gamlin Building, 1st Floor,ziro Point Tinali, Itanagar

Arunachal Pradesh-791111

Tel:0360-2217235
email:aileronprojects@g
mail.com

Minutes of Meeting
(Board of Directors Meeting)
Meeting No. :01/10
Date :17th September 2010
Venue : Office of the Financial Consultant

Present:
1. Tage Yassing, Director
2. Kiren Rijuju, Director
3. Pasang Dorjee Sona, Director
4. Moji Riba, Director
5. Swati Roy, MD
6. Ramesh Chandra Roy, Financial Consultant (Special Invitee)

Opening:
A meeting of the Board of Directors of the Aileron Project Solutions Pvt. Ltd was
called to order at 3 p.m. on 17 Sep. 10 in the office of the Financial Consultant,
by MD who was in the Chair.

A. Introduction of Agenda
The Chairperson welcomed all the Directors present in the meeting and
explained the need to have the first meeting of the Board of Directors following
the registration of the company and receipt of all formal documents. It was
shared that with the company having achieved a legal entity, the meeting will
pave the way for the actual functioning of the company. She also outlined the
agenda as below:

i) Information about company registration;

ii) Location of office premises;
iii) Logo and stationery design, approval of the same, Commissioning of
website;
iv) Appointment of Office Staff and endorsement of appointment of Financial
Consultant;
v) Bank Account operations;
vi) Directors’ involvement and interest in business generation;
vii) Finalisation of sitting fees for the Directors meetings.

B. Open Issues
In the course of the discussions, the Board approved the following decisions and
resolved that:

1. “The information regarding the registration and receipt of legal

documents was shared with all directors present. The Directors
appreciated the efforts of the Financial Consultant in getting the
formalities cleared in such a short period.”
 Aileron Project Solutions Pvt. Ltd.
Regd Office: Gamlin Building, 1st Floor,ziro Point Tinali, Itanagar
Arunachal Pradesh-791111

Tel:0360-2217235
email:aileronprojects@g
mail.com

2. It was informed to the Board that the PAN and TAN for the company is
being applied for.
3. “Regarding the location of the office premises, it was decided that while
the registered office of the Company will continue to be at Gamlin
Building, ‘0’ Point Tinali, Itanagar, the Operational Office of the company
will be situated at 1st Floor, Takar Complex, Naharlagun. A signboard to
this effect will be put up at the new site and advertisements placed in the
local newspapers announcing the company’s operations.”
4. “ Logo & Stationery: The Board viewed the various choices of the logo of
the company and approved the Aileron with wing as the final logo of the
company. It was also approved that the required stationery be printed and
the website commissioned at the earliest. It was approved that 100 Nos.
of visiting cards for each Director would be printed along with 100 Nos. for
the company staff as also letterheads and envelopes. It was also felt and
agreed upon that various works already executed by various stakeholders
of the company, even in their individual capacity, needs to be reflected in
the website to increase credibility. Each Director was requested to submit
a list of project works executed by them at the earliest.”
5. “Regarding the appointment of staff, the Directors firstly endorsed the
earlier appointment of Mr. Ramesh Chandra Roy, CA as the Financial
Consultant of the Company. Thereafter, it was discussed and decided that
Mr. Ronit Rai would be appointed as Accountant on probation for 3 months
with a consolidated honorarium of Rs. 2000 per month to look after the
accounting requirements. In addition, 2 Research Executives would also
be appointed on a consolidated honorarium of Rs. 3000.00 each. They
would look after the Commercial Projects Division and the Grant-In-Aid
Division of the company respectively. However, it was also agreed that in
the event of an increase in volume of work, the MD may, in consultation
with the Board appoint Research Executives on a need-based short term
arrangement.”
6. “Further, it was proposed that the Financial Consultant, MD and Directors
would need to sit at a meeting to finalise the company’s R&R policies at
the earliest possible.”
7. “In the matter of the operation of bank accounts, it was decided that the
company’s main account will be opened in a nationalised bank and would
be operated by the MD. Another account, to be known as the Imprest
Account would also be opened which will be operated by one of the
Directors, Moji Riba. “
8. “It was also requested to all the Directors that they would contribute by
generating business for the company by networking with various
institutions and individuals.”
9. “It was also decided that for the initial period, the sitting fees for Directors
would be fixed at Rs. 1000.00 per meeting. This may be revised at a later
date.”
 Aileron Project Solutions Pvt. Ltd.
Regd Office: Gamlin Building, 1st Floor,ziro Point Tinali, Itanagar
Arunachal Pradesh-791111

Tel:0360-2217235
email:aileronprojects@g
mail.com

C. New Business
Subsequently, other items not on the agenda were discussed with the
permission of the Chair and resolved that:

1. “The company should explore the possibilities of getting an approval from

the Department of Tourism as Approved Tour Operator, in pursuance of its
charter to expand the business of tourism.”
2. “In continuation of this, it was also decided that a commercial vehicle may
be procured with a loan from any financial institution so that the income
generation in this area is accelerated. The vehicle is to be used
exclusively for the purpose of the Company’s tourism initiatives.”

D. Agenda for Next Meeting

Since all the issues raised by the Board were addressed, it was decided to have
another sitting of the when the work defined in the current meeting was
executed and a review required.

E. Vote of thanks:
Director Mr. Moji Riba gave vote of thanks to the Directors present and
concluded the meeting with the permission of the Chair.

Sd/
Swati Roy
Managing Director