FORM RA 002 (adapted for Student Media Productions)

Equipment booking

Name of hirer William Saull, Adam Hannen-powell, Fabian Viles

Facility / equipment required

Catalogue Description Hours/days Unit Cost
code cost
XA25 4
Tripod 4

Total

Date Time
Issue 6/12/18, 10/12/18, 1.15
13/12/18
Return 6/12/18, 10/12/18, 4.30
13/12/18

Please give as much notice as possible. Location filming requests MUST be submitted at least
48 hours in advance to ensure batteries can be charged etc.

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 FORM RA 002 (adapted for Student Media Productions)

Call sheet

Production title WOODS (working title)

Call sheet for (date) 10/12/18

Production team
Names Roles Contact details
Adam Hannan-Powell Camera
Fabian Viles Sound
William Saull Director
Actors
Becky Protagonist
Matthew Newcombe Victim
James Lumb Monster
Chippenham Hospital First aider

Base address and contact details:

35 East Yewstock cresent
Chippenham, Wiltshire
SN15 1QS

Location address:

Map attached:

Access info: N/A

Contact details:

Travel arrangements: Bus/Train/foot

Times
Meet time at base: 1.20 PM

On location: Wiltshire college Chippenham campus

Shoot time (s) and scene numbers:

Planned breaks and catering arrangements: bringing coffee, tea and hot chocolate

Projected wrap time: 3.45

Back at base time: 4.00

Weather report (if outside): UNKNOWN (26/11/18)

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 FORM RA 002 (adapted for Student Media Productions)

Special considerations with regard to location/weather/activities etc

THURS: TUES: THURS:
FRI: WEDENS: FRI:
SATUR: SATUR:
SUN: SUN:
MON:

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 FORM RA 002 (adapted for Student Media Productions)

RISK ASSESSMENT FOR LOCATION DATE OF

10-15th of december
ACTIVITY
FILMING
Filming the woods DATE
28th November 2018
ASSESSED

BRIEF DESCRIPTION: Reports of several people going missing in the woodland’s leads are protagonist going into
the woods in the hunt for more information.

See Risk Assessment Assistant (Page 3) for scoring.

RISK RATING
8
(likelihood × consequence = )
Include the risk ‘word’ (i.e. acceptable, adequate, tolerable, unacceptable).

PEOPLE NUMBER OF PEOPLE UNDERTAKING TASK 6

Adam Hannen-Powell

DURATION OF TASK 3 days in 3-hour bursts

William Saull

PERSONNEL INSTRUCTED PERSONNEL INSTRUCTED PERSONNEL INSTRUCTED

STAFF 0 TALENT 3 YOUNG PERSON 1

STUDENT 2 CONTRIBUTORS NONE VISITOR NONE

PERSONNEL
PUBLIC NONE NONE
WORKING ALONE

SPECIALIST
DISABLED 1 TRAINED 3
PERSONNEL

We will be carrying torches to counteract the darkness and to use as emergency lights, we will
request crew and actors to wear appropriate clothing (walking boots, coats and multiple layers
of clothing). We shall attempt to film away from the Avon Bridge for safety purposes. We shall
put up signs saying that we will be filming and to take anything we say or do as fiction unless
anything else is said. I will also take the courtesy of carrying a whistle as an audio indicator of
when we are filming or when we are in trouble. I will also prepare flasks of hot water with coffee
granules, tea bags along with sugar and a pint of milk to keep us warm; and to prevent
strangulation, I will demand that the crew would not wear scarves or lanyards for the sake of
safety. On the subject of vehicles, they mainly operate during the day so we are spared their
problem.

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 FORM RA 002 (adapted for Student Media Productions)
TO BE COMPLETED BY STAFF ASSESSOR(S) (Ctrl+Tab to add tab stops between columns)

EXTRA ACTIONS REQUIRED TO CONTROL SIGINIFICANT RISKS ACTIONED BY DATE

STUDENT ASSESSOR(S)

STAFF ASSESSOR(S)

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 FORM RA 001
Filming
HAZARD IDENTIFICATION
HAZARD TYPE PRESENT HAZARD TYPE PRESENT
COMMENTS COMMENTS
1. Mechanical / Physical Hazards YES NO 4. Production Hazards YES NO

Mud and rocks embedded in the

1.1 Slips / Trips / Falls V 4.1 Stressful Postures
road

1.2 Vehicles V Occasional 4.2 Lifting / Handling

1.3 Camera Grip Equipment V 4.3 Inadequate Breaks

1.4 Falling Equipment V 4.4 Restricted Visibility (viewfinder)

1.x Other Mechanical Hazards V 4.5 Camera Tracking/Crabbing

2. Electrical Hazards YES NO COMMENTS 4.6 Working at Height V

2.1 Direct Contact V 4.x Other Workplace Hazards V

2.2 Indirect Contact V 5. Hazardous Substances YES NO COMMENTS

2.3 Short Circuit / Overload V 5.1 Explosive / Biological / Chemical V

2.4 Source of Ignition V 5.2 Substances in set construction V

2.5 Proximity to Water V The river Avon 5.x Other Hazardous Substances V

3. Production Activities YES NO 6. Environmental Hazards YES NO COMMENTS

3.1 Extreme Sports V 6.1 Localised Hot / Cold Surfaces V

3.2 Animals (working with or proximity to) V 6.2 High / Low Ambient Temp. V Filming in the winter

3.3 Fight sequences V 6.3 Poor Lighting V Filming at night

3.4 Potential Intervention from Public V Public cycle lane 6.4 Confined spaces V

3.5 Potential for Assault V Filming at night 6.5 Poor Weather V Possible rain or snow

3.6 Noise pollution V 6.6 Uneven/Slippery Surfaces V Mud

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 FORM RA 001
3.7 Smoking V 6.7 Unsafe structures V

3.8 Alcohol V 6.8 Sharps & breakages V

3.x Other Production Activity Hazards V 6.x Other Environmental Hazards V

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 FORM RA 001

RISK ASSESSMENT ASSISTANT

These are the basic terms that apply to a Risk Assessment:

A hazard is anything that has the potential to cause harm. This could be something as specialised as a piece of
complicated machinery, or as commonplace as a cup of coffee. If it could be harmful in any way, then it’s a
hazard.

A hazardous event takes place when someone or something interacts with the hazard and allows it to cause
harm. Take a hole in the ground for example. The hole (the hazard), by itself isn’t causing any harm, but if
someone tripped over it (the hazardous event) then it would become harmful. Every hazardous event has a
likelihood and a consequence.

Likelihood is a measure of the chance that the hazardous event will occur. If the hole is in a busy area, such as
a shop entrance, it’s more likely someone will trip over it. However if it’s in an area that doesn’t get a lot of traffic,
such as a back yard, tripping over it would be less likely.

The consequence is the outcome of the hazardous event. If you tripped over a hole, there could be several
possible outcomes; you might land on your feet with no damage at all, you might drop whatever you are carrying,
or perhaps you could end up with a sprained ankle or even a fracture.

Risk is the combination of the likelihood of a hazardous event occurring and the consequence of the event.

Risk = likelihood x consequence

Below is a table to help you work out the score for the likelihood and consequence. Once you have
done this, multiply the two numbers to get the Risk Rating.

Risk
Likelihood Consequence
Score
Very unlikely – might happen once in 5 years 1 No injury

Unlikely – would not happen in 2-3 years 2 Minor - minor injury requiring first aid

Fairly Likely – would expect to happen once a year 3 Moderate - up to three days’ absence

Likely – could occur 2-3 times a year 4 Major – more than three days’ absence

Very Likely – likely to happen 2-3 times a week 5 Catastrophic – Death or multiple deaths

Risk Matrix – this is used for estimating and evaluating the risk it is a commonly used tool. Usually the higher the
risk level, the more serious the risk and the more likely you’ll need to take action.

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UNACCEPTABLE – Stop the activity and make

5 10 15immediate
20 improvements
25
17-25
 CONSEQUENCE 

4 8 12 16 20

3 6 9 TOLERABLE
12 15– look to improve within a specified
timescale 10-16
2 4 6 8 10

1 2 3 4 5
ADEQUATE – Look to improve at next review
 LIKELIHOOD 
5-9

1-5

If you are still not sure or just have a question, please do not hesitate in contacting the Health & Safety
Department – We are here to help!

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