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5S Levels of Excellence

   

SORTING

 

SIMPLIFYING

SWEEPING

STANDARDIZING

 

SUSTAINING

 

Employees are

 

A

dependable,

Area employees have devised a dependable, documented method of preventive cleaning and maintenance.

Everyone is continually seeking the elimination of waste with changes documented and information shared.

There is a general appearance

LEVEL

continually seeking

documented method has been developed to

of

a confident understanding

improvement

 

of, and adherence to, the 5S

 

5

opportunities.

provide continual evaluation, and a process is in place to implement improvements.

principles.

Focus on

   

Prevention

 
 

A

dependable,

A

dependable,

5S agreements are understood and practiced continually.

Substantial process documentation is available and followed.

Follow-through with 5S agreements and safety practices is evident.

 

LEVEL

documented method has been

 

documented method has been established to

4

established to keep the work area free

recognize in a visual sweep if items are out of

     

Focus on

of

unnecessary

place or exceed quantity

Consistency

items.

 

limits.

             

LEVEL

Unnecessary items have been removed from the

Designated locations are marked to make Organization more

Work/break areas and machinery are

cleaned on a daily basis. Visual controls have been established and

Working environment changes are being documented. Visual control agreements for labeling and quantity levels established.

5S agreements and safety practices have been developed and are utilized.

 

3

workplace.

 

visible.

   

Make it visual

   
       

marked.

         
 

Necessary and

 

A

designated location

Work/breaks areas are cleaned on a regular scheduled basis. Key Items to check have been identified.

 

Methods are being improved but changes haven' been documented.

A

recognizable effort has been

LEVEL

unnecessary items

has been established for

made to improve the condition

are separated.

 

items.

 

of

the workplace.

2

       

Focus on

Basics

                   
 

Needed and not needed items are mixed throughout

 

Items are randomly located throughout the work place.

 

Work place areas are dirty, disorganized and key items not marked or identified.

Work place methods are not consistently followed and are undocumented.

 

Work place checks are

 

LEVEL

randomly performed and there

is

no visual measurement of 5S

1

the work place.

   

performance.

 

Just

     

Beginning

                   

Performed by:

Area:

Date:

   

Scoring Criteria

Item

 

#

Description

Rating Scale: 0-5 (poor = 0, excellent = 5)

Score

Notes for next level improvement

 

General

Office has a well organized, clean, neat professional look. Items

     

1

Appearance

not required for performing work are removed from the workplace. Personal items are stored in one drawer.

 

Cleaning

All cleaning equipment is stored in a neat manner; handy & easily available when needed. (Papertowels, duster, Lysol, glass cleaner)

     

2

Equipment

3

Floor Cleaning

All floors are clean & free of debris & dirt.

     
   

No outdated, torn, or soiled announcements are displayed.

     

4

Bulletin Boards

Bulletin Boards are arranged in a straight, neat manner, & properly mounted.

 

Emergency

     

5

Access &

Emergency evacuation plans are in place & where located

 

personnel knows

.

Evacuation Plan

 

6

Storage on Floor

Large items such as storage boxes are not routinely stored on the floor. Extension cords are properly organized and stored.

     
 

Desk/Computer

Nothing is stored under desk. Computer files (e-mail deleted & recycle bin) are kept neat, cleaned out, and organized.

     

7

Storage

8

Coat Racks

Coat racks are available and coats are stored there, not on the backs of chairs.

     

9

Labeling

Drawers & file folders are clearly labeled preferably typed.

     
 

Equipment

All machines & equipment are kept clean (free of extra paper) by

     

10

(Computers,

routine daily care. Computer screens & key boards are clean, windows & desktops are clean - no dust bunnies.

printers, faxes)

11

Binders

All binders are labeled and clearly identified.

     

12

Badges

Badges are worn by all employees.

     

13

Equipment -

Nothing is stored on top of computers, cabinets, or equipment; nothing leans against the walls or columns.

     

Storage

 

Documents -

Only documents necessary to the work are stored at desks; such documents & binders are stored in a neat & orderly manner & a

     

14

Storage/Control

visual management system for these items are in place. No unlabeled binders/documents are present. Obsolete or unused documents are removed.

15

Filing

Filing system is visible and easy to understand.

     
 

Desktop Work

Detailed instructions put together with the intent to make sure if a

     

16

Instructions/

person is absent from their job, a person could step in & find their way around the work area, important for critical operations.

Binder Available

 

Shelves, File

       

17

Cabinets, & Desks - Arrangement & Maintenance

Shelves, file cabinets & desks are arranged, divided & clearly

labeled to make it obvious where things are stored. They are kept free of unused objects. Items are returned to proper location after each use.

 

5S Control & Maintenance

There is a disciplined system of control & maintenance to assure that each of the above items is maintained at the highest possible

     

18

level. It is the responsibility of the team to maintain this system. The 5S poster is displayed in a prominent place, & everyone understands it.

     

Total Score:

 

Divided by 18 = Avg. Score: