QODBC

Version 4 White Paper

Import and Export QuickBooks data from any application

Using a standard ODBC driver
Purpose of Document

Ø What is QODBC?
Ø How does QODBC work?
Ø Identify the target markets
Ø System Requirements
Ø Why should I use QODBC?
Ø What data is exposed
Ø Pricing information

Additional Resources

Ø QODBC User Manual. UserGuide.pdf is located in the QODBC subfolder on the CD or

can be directly downloaded from http://www.qodbc.com/docs
Ø Online Information. available at http://www.qodbc.com/

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TABLE OF CONTENTS

What is QODBC?......................................................................................................................4
How does QODBC work? .........................................................................................................4
Target Markets..........................................................................................................................5
System Requirements................................................................................................................5
Minimum: .......................................................................................................................5
Recommended:................................................................................................................6
Why should I use QODBC?......................................................................................................6
General:...........................................................................................................................6
Data Sources..............................................................................................................................6
List Tables:......................................................................................................................6
Transaction Tables: .........................................................................................................7
Reports:...........................................................................................................................8
Pricing Information ................................................................................................................10
Contact Information ...............................................................................................................10

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What is QODBC?
QODBC is a fully functional ODBC driver for reading and writing QuickBooks data files. It is
based upon the latest SDK from Intuit (Ver 3.0) for 100% data validation, yet requires no
knowledge of the SDK to extract from, or import to, QuickBooks.

There are hundreds of applications such as Excel or Word that are out of the box capable of
using QODBC to extract QuickBooks data; and other programming applications such as Visual
Basic, .NET, Java, or Delphi that are inherently capable of using QODBC to write data back to
QuickBooks from any software application or hardware device.

How does QODBC work?

QODBC acts as a wrapper around the Intuit SDK and qbXML details so that a user can extract
or import data using common structured query language (SQL). QODBC operates at a level
between Windows and other software applications and is transparent to the end user.

_ Excel
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Excel
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Microsoft Word
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Microsoft Word

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QUICKBOOKS QUICKBOOKS
Microsoft Access Microsoft
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_ __ _Access
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____ __ __ ___ _
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_ ____
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_____
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_

QODBC Microsoft IIS Microsoft IIS

QODBC

Windows Windows

EXPORT From QuickBooks IMPORT to QuickBooks

Figure 1

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Target Markets
QODBC is generally a horizontal solution that can also be used as part of a vertical solution.
Examples of probable QODBC users:

• Pro Advisors, Accountants, and End Users who have specific data reporting needs that
are not presently available in QuickBooks
• Pro Advisors, Accountants, and End Users who have identified the need to eliminate the
re-keying of data, by taking existing data from an application (i.e. Excel) and writing it
directly to QuickBooks
• Accountants, Pro Advisors and End Users who have specific reporting requirements and
wish to eliminate moving, cutting, and pasting operations.
• Users who have basic knowledge of Structured Query Language (SQL)
• Users who have access to ODBC compliant software applications that require no
knowledge of Structured Query Language (SQL).
• Developers who build complete vertical applications for QuickBooks, i.e. Manufacturing,
Point of Sale, Web, or Remote Site Invoicing Solutions, etc. without having to learn
intricate details of the Intuit SDK.
• In-House Developers who wish to create company applications quickly and efficiently.

Pro-Advisors, Accountants, and End Users can take advantage of off-the-shelf tools like
Microsoft Query, or Crystal Reports to create spreadsheets, reports, and real-time data
repositories; or avail themselves of third party tools for Excel (i.e. QTable Grabber) which
requires no knowledge of SQL whatsoever.

Developers and In-House Programmers can use Visual Basic, .NET, C++, Delphi, etc. to write
data back to QuickBooks, For example, a client may have a specialized database that keeps track
of contractor orders and estimates, and would like them transferred into QuickBooks at the end
of the day.

Developers can also configure real-time web based QuickBooks data on a company intranet or
secure web site using any web development tools from Microsoft, Macromedia, or Adobe.

The possibilities are only limited by what the Intuit SDK allows.

System Requirements
Minimum:
• Pentium II 450 MHz
• 64 Meg RAM
• Windows 98
• QuickBooks Pro, Premiere, Enterprise 2002 or greater

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Recommended:
• Pentium IV or equivalent
• 256 Meg RAM
• Windows 2000 SP3, XP SP1
• QuickBooks Pro, Premiere, Enterprise 2002 or greater

Why should I use QODBC?

General:
• Data is real-time
• Data is validated 100% by the Intuit SDK
• QODBC adheres to Open DataBase Connectivity (ODBC) standards which have been
part of the database technology landscape for the past 20 years.
• QODBC is compatible with hundreds of off-the-shelf applications.
• Import and Export QuickBooks Data using Structured Query Language (SQL)
• Import and Export QuickBooks Data using off the shelf tools which require no
knowledge of SQL.
• Create/Export reports and spreadsheets not available in QuickBooks without exporting,
cutting and pasting
• Embellish or create new views of existing QuickBooks Data and Reports.
• Import information directly into QuickBooks without re-keying.
• Create utilities, tools, or complete applications using off the shelf programming software
without having to learn the Intuit SDK and qbXML
• Develop real-time QuickBooks data web applications using ADO, .NET, ASP

Data Sources
List Tables:
ACCOUNT ITEM - ASSEMBLY PAYMENT METHOD

CLASS ITEM NON INVENTORY PAYROLL ITEM

CUSTOMER ITEM OTHER CHARGE SALES REP

CUSTOMER MSG ITEM - PAYMENT SALES TAX CODE

CUSTOMER TYPE ITEM SALES TAX SHIPPING METHOD

DATE DRIVEN TERMS ITEM SALES TAX GROUP STANDARD TERMS

EMPLOYEE ITEM - SERVICE VENDOR

ITEM - DISCOUNT ITEM - SUBTOTAL CURRENCY (BASIC)

ITEM - GROUPS JOB TYPE LIST DELETED

ITEM - INVENTORY OTHER NAME TEMPLATE (BASIC)

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Transaction Tables:
BILLS CREDIT MEMO RECEIVE PAYMENT

BILL EXPENSE LINES CREDIT MEMO LINE INFO RECEIVE PAYMENT - LINE

BILL ITEM LINES CREDIT MEMO LINKED TXN RECEIVE PAYMENT TO DEPOSIT

BILL LINKED TXN DEPOSIT SALES ORDER

BILL PAYMENT CHECK DEPOSIT - LINE SALES ORDER - LINE

BILL PAYMENT CHECK LINE EMPLOYEE EARNINGS SALES ORDER LINKED TXN

BILL PAYMENT CREDIT CARD ESTIMATE SALES

BILLS TO PAY ESTIMATE - LINE SALES RECEIPT

BILL PAYMENT CC LINE INVENTORY ADJUSTMENT SALES RECEIPT LINE

CHARGES INV ADJUSTMENT - LINE SALES TAX PYMNT CHECK

CHARGES LINKED TXN INVOICE SALES TAX CHECK - LINE

CHECKS (Write Checks) INVOICE - LINE TIME TRACKING

CHECK EXPENSE LINES INVOICE LINKED TXN TO DO

CHECK ITEM LINES JOURNAL ENTRY TXN DELETED

CREDIT CARD CHARGES JOURNAL ENTRY CREDIT LINES VENDOR CREDIT

CC CHARGE EXPENSE LINE JOURNAL ENTRY DEBIT LINES VENDOR CREDIT EXP LINE

CC CHARGE ITEM LINE PURCHASE ORDER VENDOR CREDIT ITEM LINE

CREDIT CARD CREDITS PURCHASE ORDER - LINE VENDOR CREDIT LINKED TXN

CC CREDITS EXPENSE LINE

CC CREDITS ITEM LINE

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Reports:
QB REPORT NAME
Audit Trail
General Ledger
Income Tax Detail
Income Tax Summary
Journal
Trial Balance
Txn Detail By Account
Txn List By Date
Check Detail
Deposit Detail
Missing Checks
Balance Sheet Budget Overview
Balance Sheet Budget Vs Actual
Profit & Loss Budget Overview
Profit & Loss Budget Performance
Profit & Loss Budget Vs Actual
Balance Sheet Detail
Balance Sheet Prev Year Comparison
Balance Sheet Standard
Balance Sheet Summary
Expense By Vendor Detail
Expense By Vendor Summary
Income By Customer Detail
Income By Customer Summary
Profit And Loss By Class
Profit And Loss By Job
Profit And Loss Detail
Profit And Loss Prev Year Comp
Profit And Loss Standard
Profit And Loss YTD Comp
Custom Summary
Custom Txn Detail
A/R Aging Summary
A/R Aging Detail
Collections Report
Customer Balance Detail
Customer Balance Summary
Open Invoices
Txn List By Customer
Unbilled Costs By Job
Employees State Taxes Detail
Payroll Item Detail
Payroll Review Detail
QB CATEGORY
ACCOUNTANT & TAXES
ACCOUNTANT & TAXES
ACCOUNTANT & TAXES
ACCOUNTANT & TAXES
ACCOUNTANT & TAXES
ACCOUNTANT & TAXES
ACCOUNTANT & TAXES
ACCOUNTANT & TAXES
BANKING
BANKING
BANKING
BUDGETS & FORECASTS
BUDGETS & FORECASTS
BUDGETS & FORECASTS
BUDGETS & FORECASTS
BUDGETS & FORECASTS
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
COMPANY & FINANCIAL
CUSTOM/TRANSACTION
CUSTOM/TRANSACTION
CUSTOMERS & RECEIVABLES
CUSTOMERS & RECEIVABLES
CUSTOMERS & RECEIVABLES
CUSTOMERS & RECEIVABLES
CUSTOMERS & RECEIVABLES
CUSTOMERS & RECEIVABLES
CUSTOMERS & RECEIVABLES
CUSTOMERS & RECEIVABLES
EMPLOYEES & PAYROLL
EMPLOYEES & PAYROLL
EMPLOYEES & PAYROLL
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 QB REPORT NAME QB CATEGORY

Payroll Transaction Detail EMPLOYEES & PAYROLL

Payroll Transaction By Payee EMPLOYEES & PAYROLL
Employee Earnings Summary EMPLOYEES & PAYROLL
Payroll Liability Balances EMPLOYEES & PAYROLL
Payroll Summary EMPLOYEES & PAYROLL
Inventory Stock Status By Item INVENTORY
Inventory Stock Status By Vendor INVENTORY
Inventory Valuation Detail INVENTORY
Inventory Valuation Summary INVENTORY
Physical Inventory Worksheet INVENTORY
Estimates By Job JOBS & TIME
Item Estimates Vs Actuals JOBS & TIME
Item Profitability JOBS & TIME
Job Estimates Vs Actuals Detail JOBS & TIME
Job Estimates Vs Actuals Summary JOBS & TIME
Job Profitability Detail JOBS & TIME
Job Profitability Summary JOBS & TIME
Job Progress Invoices Vs Estimates JOBS & TIME
Open POs By Job JOBS & TIME
Profit And Loss By Job JOBS & TIME
Time By Item JOBS & TIME
Time By Job Detail JOBS & TIME
Time By Job Summary JOBS & TIME
Time By Name JOBS & TIME
Open POs PURCHASES
Open POs By Job PURCHASES
Purchase By Item Detail PURCHASES
Purchase By Item Summary PURCHASES
Purchase By Vendor Detail PURCHASES
Purchase By Vendor Summary PURCHASES
Pending Sales SALES
Sales By Customer Detail SALES
Sales By Customer Summary SALES
Sales By Item Detail SALES
Sales By Item Summary SALES
Sales By Rep Detail SALES
Sales By Rep Summary SALES
A/P Aging Detail VENDORS & PAYABLES
A/P Aging Summary VENDORS & PAYABLES
Detail 1099 VENDORS & PAYABLES
Sales Tax Liability VENDORS & PAYABLES
Sales Tax Revenue Summary VENDORS & PAYABLES
Txn List By Vendor VENDORS & PAYABLES
Unpaid Bills Detail VENDORS & PAYABLES
Vendor Balance Detail VENDORS & PAYABLES
Vendor Balance Summary VENDORS & PAYABLES

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Pricing Information

Product MSRP

QODBC Pro (Read Only) 149.00

QODBC Pro (Read/Write) 199.00
QODBC Web Version 499.00

Contact Information
Feedback about this whitepaper and information about QODBC can be commented on at
mailto:support@flexquarters-solutions.com

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