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S/4HANA Sourcing and Procurement 1709

Invoice and Payables Management

September, 2017
Objectives Slide

At the end of this lesson, you will be able to:


• Get to know the innovations SAP S/4HANA Sourcing and Procurement 1709 -
Invoice and Payables Management

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Agenda

End-to-End Solutions and related Solution Capabilities


• SAP S/4HANA – Invoice and Payables Management

Innovations with S/4HANA 1709

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End-to-End Solutions and
related Capabilities
SAP S/4HANA Sourcing and Procurement
Invoice and Payables Management

Invoice and
Payables Invoice Processing Accounts Payable Invoice collaboration
Management

With Supplier Invoice List and Create Supplier Invoice apps, S/4HANA offers business users
the possibility to create supplier invoices with or w/o reference to a purchase order, view and
directly correct inaccurate supplier invoices. Integration capabilities between the apps and
object pages accelerate the completion of processing supplier invoices. A standard integration
into SAP Ariba Network and SAP Fieldglass is provided natively in S/4HANA.

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SAP S/4HANA Sourcing and Procurement
Invoice and Payables Management – Invoice Processing
Key Message
• With Supplier Invoice List and Create Supplier Invoice apps, S/4HANA offers business users the possibility to view and direct ly correct
inaccurate supplier invoices. Integration capabilities between the apps and object pages accelerate the completion of process ing supplier
invoices.

Unique Value of S/4HANA

• Instead of administrator,
the business user can view
draft invoices coming from
Ariba Network and can
create the supplier invoice
directly with using the
available data
• Reverse and Release
action in already created
Supplier Invoices
• Flexible and dynamic
search capabilities in
Supplier Invoice List
• Integration to object pages

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SAP S/4HANA Sourcing and Procurement
Invoice and Payables Management – Invoice Processing
Classic S/4

Selection Confusing Dynamic search in Supplier Invoice list and navigation to Supplier Invoice
screen to visualization of Navigation to Supplier
Invoice Several actions in Supplier Invoice to display, reverse, release or create invoice
provide items, hard to
search detect issues
criteria

With Traditional System: With SAP S/4HANA:


• Inflexible search functionalities force the user to • Flexible and dynamic search capabilities on
go back and forth to change search parameters top of the supplier invoices allows user to stay
in the same window
• Confusing visualization of supplier invoices Traditional With SAP S/4HANA
hinders business user to detect issues quickly Process Excellence • Detect issue in once glance and launch
supplier invoice app in create mode
• Administrator has to resolve business issues in
case of inaccurate supplier invoice • Directly resolve issue and finish the process
with a few clicks

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Innovations with S/4HANA 1709
SAP S/4HANA Sourcing and Procurement 1709 On Premise
Release Highlights

Operational Purchasing Supplier Management


• Business workflow for purchase requisitions, purchase order and invoices • Reminder for evaluation responses and activity management
• SAP Fiori 2.0 UX – notifications for purchase requisition approvals • Define Supplier evaluation weighting and scoring in general and based on purchasing
categories
• Enhanced Document Flow for Requisitions
• Adjust Supplier Evaluation Scoring
• Type-Ahead for Free-Texts in Self-Service Requisition
• New Fiori Apps for Monitoring and Mass Change of purchasing documents
• Central Requisitioning in S/4HANA allows for Purchase Order Creation in satellite Invoice and Payables Management
ERP system ***
• Invoice integration to SAP Fieldglass
• Procurement of Unplanned Services
• Invoice posting with reference to asset

Sourcing and Contract Management • Upload Supplier Invoices

• Request for Quotation and Quote Comparison in SAP S/4HANA


• Integration of S/4HANA and Ariba Network and Ariba Sourcing to conduct sourcing Purchasing Analytics
events and create or update follow-on documents in SAP S/4HANA
• Predict purchase-order spend based on open purchase requisitions and delivery
• Approval for Supplier Quotation Awarding schedules
• Fiori Apps for Scheduling Agreement • Supplier performance monitoring for hard and soft facts in the Procurement Overview
• Legal Content Management *** Page
• Predictive analytics for contract consumption
• Multi-dimensional report for purchasing spend
• Analytical monitoring of request for quotation items and contract items

*** require additional products

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Invoice and Payables
Management
SAP S/4HANA Sourcing and Procurement
Highlight innovation Invoice and Payables Management
Invoice integration with Fieldglass***
Receiving electronically supplier invoices from SAP Fieldglass applications.
Search in Supplier Invoices List for Fieldglass invoices by status:
• Posted from SAP Fieldglass
• Reversed (Received from SAP Fieldglass)
• Draft (Received from SAP Fieldglass)

**** Not part of SAP S/4HANA shipment; requires additional products.

© 2017 SAP SE or an SAP affiliate company. All rights reserved. Early Knowledge Transfer Customer 11
SAP S/4HANA Sourcing and Procurement
Highlight innovation Invoice and Payables Management
Upload Supplier Invoices
Receiving electronically supplier invoices is the objectives of an efficient
procurement and finance organization. However, not all suppliers have yet the
ability to send their invoices electronically. In those cases, paper-based invoices
are sent, which needs to be uploaded to the system to be processed.
Value Proposition
• Have the ability to include also paper based invoices in S/4HANA system
• Automatically create a draft invoice in S/4HANA to continue the invoicing
process

Capabilities
• Upload of one or multiple invoice files from a local directory to SAP S/4HANA
Cloud with the SAP Fiori app Upload Supplier Invoices

• Creation of at least an invoice draft for each file with the file attached or system
enrichment of the draft in case the supplier invoice management by Open Text
functionality is active, plus automatic posting of the invoice, if possible

© 2017 SAP SE or an SAP affiliate company. All rights reserved. Early Knowledge Transfer Customer 12
SAP S/4HANA Sourcing and Procurement
Highlight Innovation Invoice and Payables Management
Invoice posting with reference to asset

When procuring goods that have to be accounted against an asset, you are now able to create a supplier invoice directly against
an asset. This can be achieved both from a purchase order reference and directly against an asset in case no purchase order
exists
Value Proposition
• Support posting against assets allows integration of
supplier invoice into asset management scenarios

Capabilities
• Business users enabled to create supplier invoices
against assets with or without purchase order
references
• Transactional apps: Create Supplier Invoices -
advanced

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SAP S/4HANA Sourcing and Procurement
Highlight Innovation Invoice and Payables Management
Flexible workflow for supplier invoices
The Supplier Invoice can now use the new Scenario Based Workflow.
The setup function of flexible approval strategies can be accessed with the role ‘PURCHASER’ in a Fiori UI

Value Proposition

• Setup dynamic and flexible approval rules


without programming skills
• Separated n-step approval workflows for
different org. units / commodities with dynamic
Start Conditions and dynamic approver
determination

Capabilities

• Define a set of preconditions and validity dates


per workflow definition.

• Choose how many steps are executed by


which recipients

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SAP S/4HANA Sourcing and Procurement
Highlight innovation Invoice and Payables Management
Simplified vendor management through integration with OpenText***
For paper-based invoices, the integration with Open Text Imaging
provide OCR (Optical character recognition) capabilities. After
uploading the invoice file, the OpenText OCR scanning webservice
used to scan the invoice and create a supplier invoice document in
S/4HANA with OCR-recognized data plus the scanned invoice as
attachment
Value Proposition
• Scan paper based invoices and recognize relevant fields for
creating the supplier invoice in the system
• Reduce manual effort for creating paper based supplier invoices
manually in the system
Capabilities
• Users enabled to open, scan, and upload paper invoices through
the Upload Supplier Invoices app and use Open Text Imaging for
OCR recognition so that all or most of the relevant data for
supplier invoice processing is created directly
• Process triggered upon creation of an invoice that can be
successfully booked, enabling a fully automated process, and
immediate initiation of the follow-up actions (such as supplier
invoice approval or triggering of payment based on supplier
invoices) without manual intervention
**** Not part of SAP S/4HANA shipment; requires additional products.

© 2017 SAP SE or an SAP affiliate company. All rights reserved. Early Knowledge Transfer Customer 15
Lesson Summary

You should now be able to


• Understand the solution capabilities of SAP S/4HANA Sourcing and
Procurement 1709
• Get to know the innovations SAP S/4HANA Sourcing and Procurement 1709 -
Invoice and Payables Management

© 2017 SAP SE or an SAP affiliate company. All rights reserved. Early Knowledge Transfer Customer 16
© 2017 SAP SE or an SAP affiliate company. All rights reserved.

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