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Project proposal presentation of hotel reservation system

Outline for System Proposal of Hotel Reservation and Information System

Preparing by
Md. Amanul Islam

Submitted to: Consultant of IDB-BISEW Project.

Proposal for Hotel reservation using PHP, MYSQL, JAVASCRIPT,HTML,CSS

APCL, Asia pacific Dhanmondi-15,Dhaka

Date: June 2014

Dear Consultant,

According to the design of the course, I have to make a real life project. In this
respect, I have chosen to make a project on “Hotel Reservation & Management
system”. Now I am going to prepare a project proposal about project. The proposal
sets forth a description of the objectives and scope of the assignment, along with a
detailed description of the methodology to be employed, an estimate of the time

Additionally, for your conveniences I have enclosed a copy of the confirmation

letter detailing this proposal. If the proposal meets your acceptance please sign and
accept my proposal. If you have any questions regarding the contents of the
proposal, please feel free to ask. I look forward to working that I will carefully
finish this project on this assignment.



 The Hotel Reservation system will provide service to on-line customer, employee, and an
administration. Online customers can make searches, reservations and cancel an existing
reservation on the hotel reservation’s web site. Administrator can add/update the hotel and
the room information approve/disapprove a new employee account application and generate
a monthly occupants rate report for each hotel.

1. Table of Contents
 Background
 Overview of Hotel Reservation System
 Features of the HRIS
 Phases for Project Development
i) Problem Analysis
ii) Feasibility Study
iii) Project Analysis
iv) Project Design
v) Project Coding
vi) Testing Code

Special requirements Limitations what are the requirements that we need?

2. Background
Bangladesh is a growing tourist destination, there has been a good rise in the number of
hotels and resorts in Bangladesh and the tourist sector is broadening thus I have chosen this
sector to do my project and I am making Hotel Reservation System. The rapid development
and commercialization of Information and Communication Technologies (ICTs) for the
travel and tourism industry has prompted hotels and other enterprises in this sector to
increasingly adopt these technologies. The ICT based products and processes help the hotels
to enhance the operating efficiency, improve the service experience as well as provide a
means to access markets on a global basis. ICTs were used in the hotel industry from the late
seventies in the form of Computerized Reservation systems and Global distribution systems.

3. Overview of Hotel Reservation System

Hotel Reservation System has all the dynamic versatile features required to run hotels, motels
and guest house business. Hotel Reservation System offers an operational integration
between reservations, guest history, reception/ front desk, Sales Ledger, Accounting and
Reporting modules. Software has facility to generate report for analyzes your booking,
checking and checkout status.

Hotel Reservation System is the best suit for managing you resource in very simple but
effective manner with minimal efforts or time so that it increases your revenue. Hotel
Reservation System helps you to manage small to medium size boutique, hotels, Inns,
cottages, Bed, campgrounds and cabins and Breakfasts. Hotel management or booking
system is design to help you manage your booking and use the gathered data in reports to
help analyze your marketing and financial results. Hotel Booking software is a complete
software suite consisting of integrated modules for various aspects of hotel management.

4. Main Features:
• Save the client’s information into the database prior to Booking or Check in.
• Customize the type of Hotel rooms with prices.
• Booking for the customer for specific date with advance payment.
• Check in into the hotel for the duration.
• Checkout from the hotel after payment operation.
• Each time make a reservation, room status is updated and the customer details are added to
your hotel database.
• Better option for expensive CRM.
• This system can be used by all of the hotels.
• This project is web-based and is using PHP and Mysql with other web technology.

5. Following sites are providing the online hotel booking system.

6. Phases for Project Development

Problem Analysis:
In Bangladesh there are more than 10000 hotels which are gaining their international
customers but online booking system is implemented by some renowned hotels only so the
hotel reservation system is one of the projects that will be required in the Bangladeshi tourist
sector so I have chosen it:
Google Maps are also not in use and I am implementing it which will help the customer to
find out the location of hotel.
Customer Relationship Management is also established and I am maintaining it which will
help to find out customer repository.
Feasibility Study:
There are many problems with the existing hotel reservation system in Bangladesh and the
problems are stated in the problem analysis. It is economically feasible as I am making this
for the partial fulfillment of the BCIS program and is operationally feasible as I am making
this system by removing the threats and weaknesses of existing systems as well as it is
technologically feasible as I am using open source coding with the use of PHP and MySql.
Project Analysis:
In Project Analysis we collect data from different documents, manual and sites for the
collection of the data we have interviewed different online booking uses as well as the
owners of the hotel.

Project Design
Account Manager
- Administrators – Administrator can add / edit and manage administrator accounts.
Hotels Manager
- Hotels – Administrator can manage hotels that will appear on the site with the hotel name,
description, address, phone and fax.
- Room Types – Administrator can define the type of rooms in the hotels, rooms’ prices and
upload an image for each room.
- Hotel Rooms – For each hotel the administrator can define the rooms available, room’s
number, max occupants and remarks on the specific room.
Bookings Manager
- Bookings – All bookings and reservations maid on the site are displayed with all booking
details: arrival date, departure date, hotel name, room type, number of passengers, price…
- Available Rooms – Administrator can also search for room availability from the
administrator’s panel and does not have to go on the site in order to look for hotels.
- Bookings History – Administrators can view all bookings ever made on the site.
- Bookings Statistics – Administrator can view statistics of booking on bar charts that show
the difference in bookings according to months.
- Languages – Define the languages that will be viewed on the site with the language code.
- Constants – For each language the administrator can define the wording.

7. General
- Panel Settings – Here the administrator can define the basic site name and header.
- Menu Manager – Here the site administrator can rearrange the menu bar with the sub pages
of the administrator panel.
- Site Settings – Here the administrator can define if to use pay pal on the site and if yes then
what will be the pay-pal email address used, the administrator can also define the
administrator email address where all reservation emails will be sent to.
- Static Pages – Here the administrator can edit the content of the static pages on the site for
each language: Area Information Page, Rooms Page…
8. Project Coding
With the use of programming languages the system design is implemented to make the HRIS
Project Testing
The code that we will use will be tested and errors are debugged
9. June July August
Phases 1 week 2 week 3 week 4 week 1 week 2 week 3 week 4 week 1-4 weeks
Problem Analysis
Feasibility study
Project Analysis
Project Design
Project Coding
Project Testing
Project Implementation
GANTT chart representing time spans for project
10. Special requirements
Tools and techniques Name
HTML editor Macromedia Dreamweaver
Flash Dreamweaver Flash
Programming languages PHP, Mysql, Javascript, Paypal Code, Jquery, Ajax, Smarty
tempalting, HTML, XML, DHML, Style Sheets (CSS)
Guidance Hotel reservation system of other sites
Web Server Apache
11. Limitations
• Periodically Changing the Hotel E-business Strategies
• Hardware and Software errors may occur
• Hacking and cracking may occurs
• Credit card scams may occur
12. What are the requirements that I need?
• Reservation system.
• Basic knowledge about Search Engine Optimization and other marketing strategies.
• How PayPal Transactions works or the implementation of sandbox.
• Knowledge about the JavaScript, Ajax, Jquery and flash.
• Embedded code generation.
• Knowledge about the other reservation system and tourism sector