May, 2013

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TABLE OF CONTENTS

S.No Title Page No.

1. Introduction 2

2. Project Location 2

3. Project Brief 2-3

4. Project Summary 4

5. Salient Features of the Project 5-6

6. Typical Dam Cross Section 7

7. Irrigation Plan 8

8. Contract Information 9

9. Mobilization Activities 10

10. Financial Status 11

11. Activity Wise Progress 12-13

12. Progress Chart 14

13. Project Remarks 15

14. Staff & Equipment 16-17

15. Weather Report 18

16. Laboratory Report 19

17. Visits and Meetings 20

18. Project Photographs 21

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1. INTRODUCTION
The Sheen Kach Small Dam project was conceived in recognition of the need for better
utilization of the water resources of a project area that experiences floods during rainy seasons
and drought during dry seasons. Recurring floods in the project area not only disrupt normal life
activities but also cause damage to adjoining asphalt roads. Likewise, droughts damage crops
and livestock, the only means of livelihood for the local population. After detailed studies,
construction of a small dam in the project area was envisaged as the most practical solution for
the problems being faced by residents of the project area, hence the Sheen Kach Small Dam
project. The dam has a cultivable command area of 260 acres.In addition to flood control and
providing water for irrigation purposes, the project is expected to offer several other
accompanying benefits that will contribute to improving the living standards of the local
population.

2. PROJECT LOCATION
The proposed Sheen Kach Dam is situated in Bhittani tribearea of F.R Tank and is located on
StharAlgad (SatrahTarikaiNala) with a catchment of 12.5 square miles (31.07 square km). The
dam site is located 12.5 km from the Frontier Constabulary Post (F.C. Post) of Tehsil Mullazaiin
District Tank, KPK. Tehsil Mullazai is situated 15 km north-west of Gul-e-Mam and Gul Imam
lies on Tank-Pezu road at a distance of 11km from Tank city. At nullah bed, the coordinates are
N 32° 27’30” latitude and E 70° 20’30” longitude.

3. PROJECT BRIEF
The Sheen Kachproject is located in FR Tank region which is a barani area. Land of the project
area can be classified as arid and semi-arid. The area is characterized by low run-off and low
water tables. Nullah (StharAlgad) and rainfall constitute the main water supply sources of the
area.

The area is in semi-arid zone with an average rainfall of 12.43 inches (316 mm). Most of the
rainfall is in the month of March-April and July-August. Annual and seasonal rainfall patterns
are, however, irregular and unpredictable. The climate of the area is cold and dry in winter and
hot and dry in summer. Mean monthly temperatures vary from a minimum of 15° C in January
to a maximum of 36˚ C in June. The summer temperature rises up to 43° C. Relative humidity
during the monsoon season (July-Sept) is seldom below 60%.

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Residents of the project area have low income levels and depend on agriculture & livestock for
livelihood. The cultivable area under the command of the dam is leveled, well developed and
capable of growing all types of crops, food grains and orchards.Farming is, however, almost
exclusively dependent on rainfall.

In view of increases in population, local water demand for both agricultural and domestic use is
progressively increasing. At the same time, there is a need for controlling excess run-off flows
during rainy season.

The area experiences flash floods during rainy season and droughts in dry seasons. This lack
of control over run-off water results in the following problems:

a. Damage to asphalt roads from flash floods

b. Gully erosion of cultivable land on both sides of the nullah
c. Disruption of normal life / access problems across the nullah
d. Damage to crops during droughts
e. Damage to livestock during droughts

The situation necessitated construction of a small dam for better control of water during periods
of excess and short supplies. In view of its potential benefits, the residents of Sheen Kach had
also been demanding the construction of a small dam in their area.

Feasibility Studies indicated that topography and geology of the area favoured the construction
of a small dam in the project area. The small dam is expected to offer the following benefits:

a. Control of flash floods

b. Protection of crops and cultivable land
c. Prevention of soil erosion
d. Protection of infrastructure
e. Provision of water for Irrigation purposes
f. Raising of ground water table
g. Better grazing opportunities for livestock
h. Opportunities for establishing fisheries
i. Efficient usage of rainwater which would otherwise be lost in flash floods

All of the aforementioned benefits will result in desirable socio-economic outcomes for the local
population.

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4. PROJECT SUMMARY

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Name of Project CONSTRUCTION OF SHEEN KACH SMALL DAM, FR TANK

• Main Dam Body

• Spill way
• Outlet works
Summary of Works
• Irrigation system
• Inspection and operation hut
• Access Road

Dam Type Earth core rock filled dam (zoned)

Dam Length 203 m (666 feet)

Dam Height 21 m (69 feet)

District/Location FR Tank, KPK (Sheen Kach village)

Purpose Irrigation(Cultivable Command Area = 260 acres)

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Project Client FATA Development Authority

Address General Manager (Technical)) 1-2/A, Park Avenue, University Town, Peshawar

Joint venture of National Development Consultant ( Lahore) and Consulting

Design Consultant
Associates (Peshawar)

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Project Consultant JV - Civ-Tech Associates & EPAC Consultants, Peshawar

Project Contractor M/s Rustam Khan & Co

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PROGRESS PARAMETER PLANNED ACTUAL Lead (+) / Lag (-)

Total Progress Planned previous month (%) 26% 37% +11%

Total Progress planned up-to-date (%) 35% 55% +20%

Progress planned this month (%) 9% 18% +9%

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5. SALIENT FEATURES OF THE PROJECT

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HYDORLOGY
Catchment Area 12.50sq miles 31.07 sq.km

Mean Annual Runoff 1208 AF 1.49 MCm

Annual Sediment Yield 1.42 AF/sq.mile 675 Cm/sq.km

Peak Inflow Flood (1000 year return period 11863 cusecs 335 cumecs
RESERVOIR
Gross Storage Capacity 2416 AF 2.98 MCm
Live Storage Capacity 1525 AF 1.88 MCm
Dead Storage Capacity 891 AF 1.09 MCm
Surface Area at Full Reservoir Level 120 acres 49 hectares
EMBANKMENT
Width at Crest 20 feet 6.1m
Top Elevation of Embankment 1784.75 feet 544m
Height of Parapet Wall 3 feet 1m
Depth of Core Trench 18 feet 5.5m
Width of Core Trench at base 75 feet 22.86m
SPILLWAY
Type Ungated Ogee
Location Right Abutment
Crest Elevation 1772.00 feet 540.11m
Length at Crest 60 feet 18.3m
Design Flood (200 year Return Period) 4893 cusecs 139.6 cumecs
INLET/OUTLET WORKS
Type of Intake Vertical
Size of Intake 6’ x 8’ 1.83m x 2.44m
Dia. of Outlet Pipe 18 inches 45cm
Operation control Downstream
Invert Level 1753.50 feet 534.50m
Design Discharge 1.29 cusecs 0.04 cumecs
IRRIGATION SYSTEM
RCC Pipe of 30 cm diameter 5906 feet length 1800m
Open Channel 2165 feet length 660m
Total Length of Channel 8071 feet 2460m
Discharge Capacity 1.29 cusecs 0.04 cumecs
Type PCC Trapezoidal Section

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PARAMETER FOOT METER

Dam height above minimum Bed Level 69.00 21.00

Free Board above Normal Conservation Level 16.00 4.89

Crest Level of Main Dam 1784.75 544.00

Top Level of Parapet Wall 1788.04 545.00

Highest Flood Level 1779.72 542.46

Normal Conservation Level 1772.00 540.11

Dead Storage Level 1753.50 534.50

River Bed Level 1716.00 523.00

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6. TYPICAL DAM CROSS SECTION

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7. IRRIGATION PLAN

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8. CONTRACT INFORMATION

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Date of Letter of Acceptance 17th June,2012

Date of Contract Agreement 30th August, 2012

Date of Commencement Notice 10stSeptember,2012

548 calendar days from the date of receipt of Engineer’s
Time of Completion
Notice to Commence.
Access to site and Start of Construction Activities 5 January 2013

Time Left to completion 404 days (73%)

Date of Completion (Revised) Nil

Tender Amount (Original) Rs.162.021 Million

Bid Amount (@ 12% Below) Rs.140.971 Million

Contract/Bid Amount (Revised) Rs.197.635 Million

Variation % Rs. 21.98 %

MOBILIZATION ADVANCE

Mobilization Advance to be Paid (10 % of Bid price) Rs.14,100,000

Mobilization Advance Paid Rs.14,100,000

Mobilization Advance Recovered to Date Rs.4,228,800

Balance Mobilization advance to be recovered Rs.9,871,200

STATUS OF PAYMENTS

Net Amount of the Certified IPCs ( 3 ) Claimed Rs.19,408,178

Accumulative Amount Released to date Rs. 38,417,594

Accumulative Money Retained to date Rs. 5,078,512

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ITEM REQUIREMENTS

Amount of Performance security 10% of the Contract price

Time of completion 548 calendar days

Amount of Liquidated damages Rs.100000/day to a maximum of 10% of Contract Price

Amount of Bonus Rs.50,000/day to a maximum of 5% of the Contract Price.

Defects Liability Period 1 year from the effective date of T.O.C

Percentage of Retention Money 10% of the amount of each IPC.

Limit of Retention Money 5% of the Contract Price

Minimum amount of IPC Rs.1.5 Million

Mobilization Advance 10% of Contract Price in two equal installments.

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9. MOBILIZATION ACTIVITIES

A. Mobilization:
The contractor has mobilized to the site in the first week of January, 2013 and an authorized
representative of the contractor is present on the site. The site office has been established in
Sheen Kach village whereas the camp has been established at the dam site.

B. Office of the Resident Engineer:

The Resident Engineer’s Office has been established in the first week of February 2013 in a
rented house. It is located in Mullazai Tehsil near Mullazai bazaar. The Office could not be
established at the dam site due to threat from militants and non-availability of electricity in
Sheen Kach village.

C. Staff Residence:
Staff residence and office of the Resident Engineer have been established in the same rented
house inMullazai. The staff was not willing to stay in Sheen Kach village due to threat from
militants and non- availability of electricity.

D. Project Laboratory:
The contractor has made arrangements for the establishment of the Project laboratory in a
rented house of Sheen Kach village.

The contractor has been directed to furnish the laboratory in accordance with the provisions
of the contract document at the earliest. The contractor has also been directed for early
procurement and installation of diesel generators to ensure smooth functioning of the project
laboratory.

E. Contractor’s Office & Site Camp:

The contractor has established his office and site camp in a rented house in Sheen Kach
village. Labor camp has been established at the dam site along the Nullah.

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10. FINANCIAL STATUS

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Submitted Forwarded Forwarded Payable

Total Amount of
IPC # by By R.E to By P.M to Amount Remarks
Work Done (Rs.)
Contractor P.M P.D (Rs.)

1 02-02-2013 02-02-2013 05-02-2013 19,679,891 15,121,509 Paid

2 01-03-2013 05-03-2013 06-03-2013 11,915,475 8,599,399 Paid

3 12-4-2013 13-4-2013 17-4-2013 19,408,178 14,893,270 Paid

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Submitted Forwarded Forwarded Payable
Total Amount of
IPC # by By R.E to By P.M to Amount Remarks
Work Done (Rs.)
Contractor P.M P.D (Rs.)

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11. ACTIVITY WISE PROGRESS

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Total Work as per

Completed Work Completed Work
ACTIVITY Revised BOQ
(Amount in Rs.) (as % of Total Work)
(Amount in Rs).
Excavation 4,881,175 4,253,039 87%
Embankment (Dam Body) 138,706,290 88,956,068 64%
Foundation Treatment 6,670,000 6,289,876 94%
Parapets Walls 359,900 0 0
Instrumentation 17003 0
Water Handling during construction 1,000,000 277775 28%
Cost Effect 151,991,089 99,776,757 66%

Clay core achieved level is 530.3m.D/s slope protection is completed From 120 to 170 RDs.Total
slope ht is 21m.The tope level is 530m.E2 top layer level is 530.5m,T1 level is 530.3,E1-Zone
achieved level is 531.5m,T2 D/s level is 530.5,T2 U/s level is 531.30. The Clay is now spread upto
Rd:200.i.e from RD:70 to 200.The weather now became dry.The source material is workable.Work on
remaining portion of E2-Zone at left abutment side is in progress.

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Total Work as per

Completed Work Completed Work
ACTIVITY Revised BOQ
(Amount in Rs.) (as % of Total Work)
(Amount in Rs).
Excavation 8,710,173 8,274,664 95%
PCC Work 588,170 0 0
RCC Work 16,610,635 0 0
Rip Rap 1,386,518 0 0
Drainage System 1,849,277 0 0
Cost Effect 27,758,255 8,274,664 30%

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Total Work as per

Completed Work Completed Work
ACTIVITY Revised BOQ
(Amount in Rs.) (as % of Total Work)
(Amount in Rs).
Intake Tower 1,496,224 64,333 4.3%
Access Bridge 1,836,540 0 0
Outlet Pipe 784,896 57,129 7.28%
Energy Dissipater 239,564 0 0
Cost Effect 4,357,224 88,270 2%

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Total Work as per

Completed Work Completed Work
ACTIVITY Revised BOQ
(Amount in Rs.) (as % of Total Work)
(Amount in Rs).
Outlet Pipe 4,971,561 0 0
Irrigation channel 2,893,384 0 0
Cost Effect 7,864,945 0 0

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Total Work as per

Completed Work Completed Work
ACTIVITY Revised BOQ
(Amount in Rs.) (as % of Total Work)
(Amount in Rs).
Civil Works 1,924,131 20,700 1%
Electrification 96,105 0 0
Sewage,Plumbing,Sanitory 234,278 0 0
Cost Effect 2,254,515 20,700 0.92%

This far, only excavation of foundations has been completed. The contractor plans to sublet
the Inspection Hut to a local contractor.

Total Work as per

Completed Work Completed Work
ACTIVITY Revised BOQ
(Amount in Rs.) (as % of Total Work)
(Amount in Rs).
Earth Work 2,792,980 0 0
Pipe Culvert 199,000 0 0
Dry Masonry Works 409,820 0 0
Cost Effect 3,401,800 0 0

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26 7 230%

*%+# ! $ , %- .- %/ *0+ *0 01 . 23 45 2 *%+# ' $ , %- .- %/ *0+

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Project Remarks

In the month of May there was no rainfall and the weather was fairly dry, favourable for dam
construciton activities.The contractor was advised to increase its resources (machinery) and take the
advantage of dry weather and increase the working hours during the day.So that the dam could be
plugged well in time before the moonsoon period.At dam site most of the rainfall is in the month of
March-April and July-August.As the progress was badly affected in the month of March-April due to
frequent rainfall and at irregular intervals so it was planned to work maximum in dry days.

The cotractor increased its resources (dumpers,excavators,etc) and worked for 11-12 hrs daily in
May.To take the maximum advantage of dry weather contractor engaged Twenty one (21) Nos of
dumpers for earthworks.

In this way progress boosted up and at the end the achieved progress is 18% against the targeted
progress of 9% for the month of May.The completed work was double.The contractor achieved the
progress of two months in one month (May,2013).

In the coming month it is hoped that the main dam body will be completely plugged and reserviour
will start storing water.The spillway will be completely excavated upto design levels and Lean
concreted. The wrok on conduit pipe will be carried out.Earthwork for access road will be started.

There is no critical problem from locals side and the minutes conflicts during the month of May
created by locals has been resolved at site by conducting local jirgas.

The project is now running smoothly and hope for early completion.

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12. STAFF& EQUIPMENT – May,2013

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S. No NAME DESIGNATION REMARKS

1. Muhammad Iqbal Resident Engineer Employed

2. Muhammad Zohaib Site Inspector Employed

3. Muhammad Taufeeq Laboratory Technician Employed

5. Nil Cook Nil

6. Nil Chowkidar/Helper Nil

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S.NO JOB TITLE NO’S

1 Project Manager 01

2 Deputy Project Manager 01

3 Site In charge 02

4 Surveyor 01

5 Lab Technician 01

6 Accountant 02

7 Cad Operator 01

8 Supervisor 02

9 Foremen 02

10 Time Keeper 01

11 Survey Helper 03

12 Lab-helper 01

13 Security Guard 04

14 Cook 03

15 Office Boy 05

16 Labors unskilled 12

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S. No DESCRIPTION ON-SITE Nos. OFF-SITE Nos. MODEL / GRADE

Excavator Chain+jack
1 03+1 - Hitachi EX-200 Model 95
hammer
2 Excavator Tyre 04 - Hitachi EX-270 Model 95

3 Roller - Plain 01 - Dynapack-Model- CA 511

4 Roller - Sheep Foot 01 - Caterpillar 966 F Model 91

5 Loader 0 -

6 Dozer 02 - D-85 (Caterpillar) Model-95

7 Dumper 21 - Mercedes Model 92

8 Tractor trolleys 06 - Fiat Model 90

9 Water Tanker 02 - 4000 letter

10 Dewatering Pump 03 - -

11 Pneumatic Drill Machine 01 - -

12 Grout Machine 01 - -

13 Staff Vehicle 04 - -

14 Generator 01 - -

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13. WEATHER REPORT – May, 2013

DATE TYPE OF WEATHER REMARKS

01-05-2013 Sunny
02-05-2013 Sunny

03-05-2013 Sunny

04-05-2013 Sunny

05-05-2013 Sunny

06-05-2013 Sunny

07-05-2013 Sunny

08-05-2013 Sunny
09-05-2013 Sunny

10-05-2013 Sunny

11-05-2013 Sunny

12-05-2013 Cloudy
13-05-2013 Sunny

14-05-2013 Sunny

15-05-2013 Sunny
16-05-2013 Cloudy
17-05-2013 Sunny
18-05-2013 Sunny
19-05-2013 Sunny
20-05-2013 Sunny
21-05-2013 Sunny
22-05-2013 Sunny
23-05-2013 Cloudy
24-05-2013 Sunny

25-05-2013 Sunny

26-05-2013 Sunny
27-05-2013 Sunny

28-05-2013 Sunny

29-05-2013 Cloudy
30-05-2013 Cloudy

31-05-2013 Sunny

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14. LABORATORY REPORTS – May, 2013

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S.No Type of Material Pass Fail Total

1 C-Zone (Clay core Material 21 07 28

2 Zone – T1 25 02 27

3 E1-Zone 07 01 08

4 E2-Zone 17 04 21

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S.No Type of Material Test Total Number of Tests

1 1" down crush Gradation / Sieve Analysis 02

2 sand Gradation / Sieve Analysis 01

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15. VISITS AND MEETINGS

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16. PROJECT PHOTOGRAPHS

A Top view Main Dam Body on 28-4-2013

Top view of Main Dam Body from spillway side (29-5-2013)

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 A closer view Main Dam Body on 29-5-2013

Closer view of compacted E1 and T2 zone U/s side (29-5-2013)

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Dumping of material for E2 and T2 zone D/s side (29-5-2013) view from left abutment.

Spill way cutting view from left abutment side (29-5-2013)

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Work in progress on Spillway cutting (29-5-2013)

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Jack hammer cutting rock bed of Spillway (29-5-2013)

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Spillway cutting another view (29-5-2013)

Cut debris from excavation for Spillway (29-5-2013)

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Spill way cutting a view from D/s side (29-5-2013)

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Down stream slope protection in progress (29-5-2013)

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Down stream slope protection another view (29-5-2013)

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Toe drain D/s slope protection(26-5-2013)

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Down stream Slope protection (26-5-2013)

Down stream Slope protection (26-5-2013)

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Front view , Slope Protection on (26-5-2013)

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Conduit pipes brought to site ,checked and approved by consultant LT (28-4-2013)

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