Beruflich Dokumente
Kultur Dokumente
MG-CIMS-G-020
Table of Contents
1. Introduction
2. Scope
4. Responsibility
6. Feedback Parameters/Scores
6.1 Does the supplier instrumentally use events to request changes in price or scope?
6.2 Compliance by supplier with the Company's needs during the contract management stage
6.3 Availability regarding requests against framework contracts
6.4 Compliance of delivery times set in the contract or subsequently agreed
6.5 Conformity during inspection of supplies and/or conformity of services
6.6 Conformity at worksites
6.7 Conformity during engineering
6.8 Conformity in the use of resources (Engineers/work-site assistants)
6.9 Inspection of Works – Quality
6.10 Inspection of works – Absence of variations during the works attributable to the
contractor
6.11 Inspection of works – Observation of Contract provisions
6.12 Observance of safety laws
6.13 Compliance with contract specifications
6.14 Compliance with contract safety specifications
6.15 Is the absence of long interruptions in the work ordered by the authorities for which the
supplier is responsible confirmed?
6.16 Compliance with sub-contracting practices
6.17 Is the absence of request for payment from sub-contractors confirmed?
6.18 Is the absence of administrative fines and/or criminal convictions
6.19 Conformity in the construction of the Goods
6.20 Suitability of documents provided during the contract management stage
7. Records
8. Referenced Documents
9. Attachment
1. Introduction
2. Scope
Mellitah Gas B.V Libyan Branch with its Head Quarters at Dat EL-Imad
Company Complex, Wafa Desert Plant, Mellitah Complex, Cross Country Pipe
Lines, Sabratha Platform and Sub-Sea Clusters.
End Users Are the Mellitah Gas BV Respective departments
CIMS Company Integrated Management System
QA/QC Quality Assurance / Quality Control
HSEQ Health, Safety, Environment, Quality & Security
QMS Quality Management System
MC Management Committee
NCR Non-Conformance Report
Non- A situation where the system, product or material does not meet the
Conformance applicable Codes, Specifications, Standards, ITP, Drawings, Project
Requirements or QMS
4. Responsibility
They are also responsible for the approval and disqualifying of the
Contractors/Suppliers/Vendors based on the evaluations and recommendations from the
Prequalification committee and HSEQ department.
He also responsible for forwarding the final decisions which made by the
prequalification committee to the MC for approval.
The MG-CIMS-F-001 to 003 will be distributed by the Material and Legal department
to End Users to be filled every six months for each specific
contractors/vendors/suppliers and also at the end of each contract/service taking into
consideration that the contract/service provided is valid for more than six months. The
department managers will fill or assign his personnel to complete the required forms.
Every six months the end user will fill the required form for each
contractors/vendors/suppliers; however, some contractors/vendors/suppliers require
filling two or three forms. These forms will be, approved by the End User
Manager and sent back to the custodian (Legal or Material). The custodian
department will send the forms to HSEQ after approving them.
· Behaviour
· Timeliness
· Quality
S Parameter weights
The global performance of Contractor/Vendor/Supplier Capability Profile (SCP) is
then calculated by applying the following formula:
The below table shall be used as comparisons for the index value the reference
values; however, if the index value is below the Reference Value, this indicates a
discrepancy in Contractor/Vendor/Supplier performance, which requires a
recommendations to be submitted by HSEQ to the Prequalification Committee for
further evaluation.
Referenc
Index
e Value
Behaviour 49
Timelines
49
s
Quality 59
SCP 59
The audit team shall be formed form the custodian department (Legal and
Material, HSEQ, Prequalification committers and the End user. This team
will be led by the HSEQ department.
6. Feedback Parameters/Scores
The three forms (MG-CIMS-F-001 to 003) consist of 20 questions and some of them
associated with sub questions. Each form has a different set of questions but the below
subsections provide a guidance on how to score on all questions regardless the type of the
form (Goods/Services/Work).
6.1 Does the supplier instrumentally use events to request changes in price or scope?
5 – No;
4 – rarely;
3 – sometimes;
2 - often;
1 - Systematically.
6.2 Compliance by supplier with the Company's needs during the contract management
stage
5 – The supplier is always able to provide the goods/services/work requested with high level
of quality, demonstrating excellent planning and control capacity of the
goods/services/work; no monitoring by the Company is required;
4 – The supplier is always able to provide the goods/services/work requested in a
satisfactory way; no monitoring by the Company is required;
3 – The supplier is always able to provide the goods/services/work requested in an
adequate way; a minor intervention by the Company is required;
2 – The supplier is very occasionally unable to provide the goods/service/work requested by
the Company as indicated in the framework contract in the times and/or at the cost
established; there are sometimes additional costs;
1 – The supplier is seriously in breach of the indications in the framework contract for the
supply of goods/services/works.
5 – Complete conformity, the functional parameters and specific requests are easily
achieved;
4– The functional parameters and specific requests are achieved with a minor intervention by
the Company’s technical office;
3– Functionalities achieved as requested, all important requisites (musts) are fulfilled, some
small but acceptable deviations from the standard requested;
2– Functionalities achieved with major modifications or repetition of the work or with the
acceptance of forced modifications;
1– Complete non-conformity during inspection with the requirements of the Company’s
technical specifications.
If you want to assign a score of 3, 4 or 5 to the question, DO NOT fill in the sub-questions;
if the score to assign is less than 3, sub-questions a) b) c) must be answered by placing a
cross (x) where a non-conformity has been reported; this will result in the automatic
calculation of score 2 or 1. Values in numbers MUST NOT be used for the sub-questions.
If you want to assign a score of 3, 4 or 5 to the question, DO NOT fill in the sub-questions;
if the score to assign is less than 3, sub-questions a) b) c) must be answered by placing a
cross (x) where a non-conformity has been reported; this will result in the automatic
calculation of score 2 or 1. Values in numbers MUST NOT be used for the sub-questions.
5 – Highly specialised personnel with cutting edge tools, the supplier is able to develop the
project in a fully autonomous way and/or propose improvements;
4 – Autonomous personnel in the development of the project; the supplier is able to solve
problems;
3 – Adequate engineering systems and staff; needs Client supervisions.
If you want to assign a score of 3, 4 or 5 to the question, DO NOT fill in the sub-questions;
if the score to assign is less than 3, sub-questions a) b) c) must be answered by placing a
cross (x) where a non-conformity has been reported; this will result in the automatic
calculation of score 2 or 1. Values in numbers MUST NOT be used for the sub-questions.
6.10 Inspection of works – Absence of variations during the works attributable to the
contractor
b) Control of sub-suppliers/contractors
5 – Proactive and continuous involvement with sub-suppliers/contractors in the control with
positive outcome of the effect that their actions could have on health and safety;
4 – Effective involvement with sub-suppliers/contractors to minimise the effect that their
actions could have on health and safety;
3 – Adequate control of the actions of sub-suppliers/contractors with a potentially high
impact on health and safety;
2 – Limited control of the effects on health and safety caused by the activities of sub-
suppliers/contractors;
1 – Minimum or no control of the effects on health and safety caused by the activities of
sub-suppliers/contractors.
5 – The supplier proposes new initiatives to improve working conditions and reduce times
and/or costs;
4 – The suppliers autonomously comply with the specifications in the contract;
3 – The supplier complies with the specifications in the contract but occasional reminders are
needed by the Company;
2 – The supplier appears reluctant or autonomously unable to comply with the specifications
in the contract and must be continuously monitored;
1 – Serious non-fulfilment of contract specifications.
5 –The supplier proposes new initiatives to improve HSE conditions; has an updating
programme for his personnel;
4 – The supplier autonomously complies with the HSE standards specified in the contract;
3 –The supplier complies with the HSE standards specified in the contract but occasional
reminders are needed by the Company;
2 – Some minimum breaches of HSE contractual standards for which continuous intervention
of the Company is necessary;
1 – Serious non-fulfilment of HSE contract specifications.
6.15 Is the absence of long interruptions in the work ordered by the authorities for which
the supplier is responsible confirmed?
YES – There have been no interruptions of work ordered by the authorities for which the
supplier is responsible;
No – There have been interruptions of work ordered by the authorities for which the supplier is
responsible.
If you want to assign a score of 3, 4 or 5 to the question, DO NOT fill in the sub-questions; if
the score to assign is less than 3 sub-questions a) b) c) must be answered by placing a
cross (x) where non-conformity has been reported; this will result in the automatic calculation
of score 2 or 1. Values in numbers MUST NOT be used for the sub-questions.
5 – Dedicated high level resources in terms of people and means, high level Quality Control
system which tends to eliminate risks of non-conformity;
4 – The goods comply with specific conditions, at times with the Company’s intervention;
3 – Small deviations from the technical specifications required for the goods to be accepted.
7. Records
All records will be kept in the Prequalification committee; however, the QMS
requires that each department is required to have its own records for future audits. It
is recommended that a database using computer application should be utilized in
order to monitor and follow-up the process.
8. Referenced Documents