INVOICING

Purpose:

To Ensure that All Invoices is paid on time based on the agreed contract term.

Application:

Finance Standard Operating Procedure for Billing of a project

Duties, Responsibilities and authority:

1. Finance Officer
2. Account Receivable Officer
3. Commercial Section
4. Repair Department
5. Director

1. Invoicing Procedure
a. Invoicing for New Building Project
1. For New Building Project, Commercial Team will inform to account receivable on the project
progress percentage has been achieved in accordance to the agreed contract term.
2. Account Receivable will prepare Invoices and related documents as on the agreed contract
between PT. Citra Shipyard and Ship Owner..
3. After the preparation has been completed, Account Receivable will present the invoice draft and
related documents for Finance Officer to Review.
4. Finance Officer will review the nominal, progress percentage, and required documents based on
contract.
5. After Finance Officer has reviewed the Draft Invoice, Related Documents and ensure everything
has complied, then Finance Officer will acknowledge the Invoice and present the Invoices to
Director for Review and Approval.
6. After the documents has been submitted to Director, documents will be reviewed by Director
and if it is comply, Director will approve and sign the invoice but if otherwise, the invoices will
be return to Account Receivable to be revised.
7. After the invoices are approved, Original Invoices will be scanned and filed in computer. Depend
on the agreement, for ship owner of Non-Government, Invoices will be scanned and sent by
email first but for majority of Government project usually Original Invoices are required before
PT. Citra Shipyard has the right for the Billing.
8. Setelah mendapatkan approval dari Director, Invoice asli akan di scan dan di file dalam
computer. Tergantung dalam kesepakatan, untuk proyek dengan bowheer Non-
BUMN/Pemerintah, Invoice akan discan dan dikirim melalui email terlebih dahulu.
9. Invoice asli akan dikirimkan kepada owner/bowheer melalui Pos ataupun dari tim Komersial
akan menyerahkan Invoice asli kepada Owner/Bowheer Kapal
2. Invoicing Project Repair
1. Terkait dengan penagihan Repair, Tim Repair Department menginfokan kepada Account
Receivable bahwa kapal akan undocking dari Shipyard
2. Tim Repair akan mengprepare syarat-syarat administrasi berupa Quotation, dll dan mengirimkan
kepada Account Receivable.
3. Account Receivable akan mengprepare Invoice Sesuai dengan quotation yang diberikan oleh
Repair Department
4. Untuk Repair yang bersifat Contract Based, Invoicing akan berupa partial mengikuti termin
pembayaran dari Kontrak yang disepakati.
5. Setelah preparation selesai, Account Receivable akan mempresentasikan draft invoice untuk
diparaf oleh Finance Officer.
6. Finance Officer akan mengecek terkait persentase progress dan nominal invoice.
7. Setelah Finance Officer Selesai Mengecek Draft Invoice dan apabila telah comply, maka Finance
Officer akan mengparaf Invoice tersebut.
8. Selanjutnya invoice akan diberikan kepada Director untuk dilakukan End-Approval.
9. Setelah mendapatkan approval dari Director, Invoice asli akan di scan dan di file dalam
computer. Tergantung dalam kesepakatan, untuk proyek dengan bowheer Non-
BUMN/Pemerintah, Invoice akan discan dan dikirim melalui email terlebih dahulu.
10. Invoice asli akan dikirimkan kepada owner/bowheer melalui Pos ataupun dari tim Komersial
akan menyerahkan Invoice asli kepada Owner/Bowheer Kapal
 New Building Department

Progress Report to Commercial Department

Commercial

Inform to A/R to Prepare Invoicing Documents

Account Receivable

Revision

Finance Officer

Approved
Director
Reject

Final Invoices Send to Customer

CUSTOMER