“Management & Care of Intercepted Irregular Immigrants Project Phase 2”

Construction Coordination Meeting

Minutes of Meeting

Date& Location of Meeting: 18 March 2013/ IOM office at Batam

Agenda:
1. Progress Report (General Progress)
2. Review update of Last Meeting
3. Safety issue
4. Contractual issue
5. Field/ Construction issue
6. Other issue

Participants:

Contractor Consultant IOM

 Didik S ,Utomo ladju  B. Cahya Erwanto, BITA  Bobby Rihiri Dara ,
 Johannes P ,Utomo ladju  Zayadi, BITA IOM
 Tri Aji S ,Utomo ladju

General Progress

General Progress
Date : March 18, 2013
Actual : 1,450 %
Plan : 1.509 %
0,059 % delay
Summary of Meeting Agreements & Discussions
Review status of Last Meeting issues
I. Field / Construction Issues
1 Joint survey must be start on 6/03/13 On going, determine column
PT. Utomo Ladju
and finish on 7/03/13 coordinate.

2 Relayout the existing office became On going, not ready : AC, PT. Utomo Ladju
temporary office for PLN, Water supply, Toilet.
IOM,Consultant,Contractor start on
26/02/2013

3 Install the temporary fence and
retaining wall start on 26/02/13, and
was be submit material for temporary
fence to approval.
4 Steel reinforcement,sand,gravel,cement
and Concrete test and should be do on
independent instantion (such as like PU
On going, not ready : fence PT. Utomo Ladju
temporary door.
For retaining wall, on going
(soil exavation).
Before test, Contractor must PT. Utomo Ladju
be submit specification
material for approval (Tunas
 Profesional Engineering)
5 Clarify Schedule ATB and PLN by owner -ATB already installed meter IOM and BITA
and consultant water.
–Refer to discussion : IOM
will request increase power
to be 13KVA to PLN.
6 Mock-up for connection and bending Contractor will make 1 PT Utomo Ladju
reinforcement should be prepared by sample for testing.
contractor

7 ATB pipe inside of site area must be Request by Contractor IOM & BITA
moved to outside of site area.
8 Contractor must make report for in- Request by IOM Contractor
out existing material (wood & asbes)
9 Fell the big tree near back wall. Already felled, but clearing Contractor
area & clearing root on
going.
II. Safety Issue
1 Contractor will be submit HSE report For Daily HSE report will be
PT Utomo Ladju
and daily report as attachment. submit include Contractor
daily report.
2 Contractor must provide the rubbish Contractor will provide on Contractor
box in site area to keep site area to be 4th week.
clean condition.
III. Contractual Issue
1 Contractor must be submit weekly Contractor must revise PT Utomo Ladju
progress report (include S curve, daily weekly report then submit
report, and summary of test material on Wednesday 20/3/13 to
as attachment) Consultant.

2 Employment contract with the Requested by PT Utomo IOM

contractor must be resolved, after Ladju (On going status).
contract is completed,insurance
(Jamsostek) will be submitted by
contractor
3 Contractor will use the form from IOM Contractor already use the PT Utomo Ladju
for all job & administration. form

IV. Other Issues

1 Names, photos, specimen signatures, On going, must complete on PT BITA, and PT Utomo
email addresses, phones requested by 3rd week. Ladju
IOM to be submitted.
V. Next Meeting Agenda
Will be held on Monday BITA, PT Utomo Ladju
(March 25th, 2013)
at 10.00 am – finish
on IOM office, Sukajadi, Batam
Meeting Discussion
A. Field / Construction Issues
1 Plan mobilisation for mobile crane Contractor will provided on PT. Utomo Ladju
week 4
2 Test pile for coordinate 6B, 12G & 6F Contactor will do it on week PT. Utomo Ladju
4
3 Fire Extinghuiser already have Contractor will submit the PT. Utomo Ladju
brochure supporting certificate from
supplier.
4 Material sample of stone & sand for Contractor will submit the PT. Utomo Ladju
retaining wall will provide by sample on week 4 for
contractor. approval.
5 Progress for STP & Clean water will be IOM will inform when the IOM
forward to be beginning of April. tank come from supplier
B. Contractual Issue
1 Establish the drawing & approval for Contractor will provided on PT. Utomo Ladju
test pile, then make data which one week 4
pile that will be tested. And complete
with pile test summary.
2 For survey measurement & drawing Consultant will provide on BITA
approval of pile position must have week 4.
transmittal letter.
3 Contractor must used form from IOM Contractor already used IOM PT. Utomo Ladju
for all working & administration items form.
C. Others Issue
1 Plan to make 1 place/location for Contractor will make the PT. Utomo Ladju
workers have resting time. place for resting time.

Signed and agreed by

IOM – Employer PT.BITA Consultant PT. Utomo Ladju