12/14/2018

My Profile
ATA Regional Office
 Age; Sep 12, 1977 G.C. in Feres Bet, Dega Damot District,
West Gojam

Operations Unit  Academics; MBA, BA and BSc

 Publication:
 https://www.amazon.com/Books-Animaw-
Yayeh/s?ie=UTF8&page=1&rh=n%3A283155%2Cp_27
Operation Manager Duties %3AAnimaw%20Yayeh
 The effect of Budget Participation on Employees Job
performance: Mediators on Budget participation and
Employees Performance
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My Profile … Regional Office Operations Unit

 Experience
 Audit Directorate (Finance Manager - March 3, 2018) –
Outline
Amhara Water Works Construction Enterprise Feb 12,  The Unit is responsible in Managing;
2014 to present-day.
1. Over All Administration Functions
 Audit Support process Coordinator – ANRS HIV/AIDS
Prevention Control and Coordination Office, Nov 6, 2007 2. Financial Activities,
– Feb 11, 2014 3. Procurement Activities,
 Audit Department Head – ANRS Food Security Disaster 4. IT Functionalities,
Prevention and Preparedness Commission, Jul 6, 2007 5. Logistic Facilities
– Nov 5, 2007 6. HR Functions and
 Senior Auditor – ANRS Office of the Auditor General 7. Others Functions
From Aug 25, 1999 – Jul 5, 2007
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1. Over All Administrative Administrative Functions …

Functions
 As an Operational manager who administer
the over all activities in the region; the basic
functions are:
 Planning for resources and activities.
 understand the how, when & whom of
the plan.
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 Managing -Manage & maintain the internal
systems of the operational effectiveness
 Controlling
 Establish & maintain good communication
with the HQ
 Carry out enactment appraisal for regional
operations staff
 Act as a liaison in the region to different
stakeholders

Administrative Functions … 2. Managing Financial Activities

 Ensure the proper application of financial
 Develop & manage annual budget for the
regional office policies and procedures
 Provide the overall direction and support to  Initiate the financial plan and Identify the
regional operation staffs need
 Secure the source of the fund for the Activity

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Financial Activities … 3. Procurement Functions

 Maintain an effective Accounting System  Buying goods and services; the focus areas are;
 Follow up the financial transactions (approval &  Identification of Requirement
checking)
 Authorization of Purchase Request
 Check the updated-ness of recordings,
 Discharge payments as per the schedule  Approval of Purchase Request
 Preparing & analyze the report (Receivables &  Procurement processes
Payables occurrence)
 Bidding (National/Local, short List Bidding/
 Provide the report to the needy
 Performa
 Prepare for auditing
 Direct Purchase
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Procurement Functions … In Procurement cons/ns …

 In the Procurement Process the immense
considerations are;
 Identification of Suppliers
 Inquiries Receipt of the Quotation
 Negotiation
 Selection of the Supplier (Right quality,
quantity, price and mode of delivery)
 Suppliers Acknowledgement & Contracting
with
 Advance Shipment Notice
 Goods Receipt (maintain quality,
specification, mode of delivery)
 Checking the Invoice Recording
 Payment to Supplier

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4. IT Functions IT Functions …
 The major activities to be considered are;
 Ensure the functionality of the ERP
 enabling users to carry out their roles
 Ensure the effective maintenance of the IT
efficiently in storing, managing and accessing
their data Equipment's
 Monitor their productive usage (as per the  Avail to meet changing levels of demand
ethics of the ATA)  Consult National IT Team if any
 Ensure users are secured in their own activity
 Maintain an ongoing support to users
through a helpdesk or self-service facilities on
the company’s intranet.
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5. Logistic Activities Logistic Activities …

 Some of the duties to be considered in
Logistics
 Availing office materials as per the
Planning
 Managing the Warehousing of materials
 Layout of the materials
 Security from theft, rain and sunlight
 Manage the Procurement of Goods &
Services
 Facilitate Transportation & accommodation
to the needy
 Facilitate effective Customer services are
ensured differently (who to ask what)
 design customers charter
 Using posters and directions

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6. The Human Resource Functions Human Resource Functions …

 In the HR the focus area are;
 ensure the Recruiting and the hiring of
employees are as per the Regulations of
ATA
 Give/facilitate training to new employees,
 Induction training
 Basic (Professional) training
 Maintaining employee relations
 Providing human development,
 Providing safety facilities,
 Ensuring healthy working environment and
 Availing the benefit packages on timely
 Handle dispute accordingly
 Firing employees based on rules
 Ensure employment laws are maintained.

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7. Other Functions Success Aspiration!

 Perform unplanned and immediate takes deemed
by Regional Senior Director and Operations Senior Using the good working knowledge,
Director at HQ
 Execute regional and national legal requirements if experience and using cultural sensitive
any communication systems attaining a goal is
 Provide basic information to the needy based on
ATA Policy
a must!

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Thank You!
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