LD - Oracle Labor Distribution Student Guide

LD - Oracle Labor
Distribution
Student Guide
Table of Contents
The Scheduling Hierarchy ..............................................................................................................................1-1

Scheduling Hierarchy ....................................................................................................................................1-2
Overview .......................................................................................................................................................1-3
Scheduling Hierarchy ....................................................................................................................................1-4
Summary........................................................................................................................................................1-7
Setting Up and Modifying Organization Default Labor Schedules.............................................................2-1
Setting Up and Modifying Organization Default Labor Schedules ...............................................................2-2
Overview .......................................................................................................................................................2-3
Organization Default Labor Schedule ...........................................................................................................2-4
Setting Up Organization Default Labor Schedules....................................................................................2-5
Modifying Organization Default Labor Schedules....................................................................................2-7
Summary........................................................................................................................................................2-9
Labor Scheduling.............................................................................................................................................3-1
Labor Scheduling...........................................................................................................................................3-2
Labor Schedules ............................................................................................................................................3-3
Important Notes .............................................................................................................................................3-4
Creating, Maintaining, and Deleting Labor Schedules ..............................................................................3-5
Finding an Employee in Oracle Labor Distribution...................................................................................3-6
Creating Labor Schedules..........................................................................................................................3-8
Adding Labor Schedules............................................................................................................................3-12
Modifying Existing Labor Schedules ............................................................................................................3-15
Copying and Deleting Labor Schedules ........................................................................................................3-16
Copying Labor Schedules..........................................................................................................................3-17
Deleting Labor Schedules..........................................................................................................................3-20
Modifying an Existing Labor Schedule .....................................................................................................3-23
Viewing Labor Schedule Summaries ............................................................................................................3-27
Viewing the Labor Schedule - Summary, Monthly, and Pay Period .........................................................3-28
Summary........................................................................................................................................................3-33
Defining Labor Distribution Adjustments.....................................................................................................4-1
Defining Labor Distribution Adjustments .....................................................................................................4-2
Overview .......................................................................................................................................................4-3
Important Notes .............................................................................................................................................4-4
Defining Distribution Adjustments............................................................................................................4-7
Defining Distribution Adjustments for PTAEO Credits............................................................................4-12
Summary........................................................................................................................................................4-16
Generating Standard Labor Distribution Reports in Oracle ......................................................................5-1
Generating Standard Labor Distribution Reports in Oracle...........................................................................5-2
Overview .......................................................................................................................................................5-3
Generating Standard Labor Distribution Reports in Oracle.......................................................................5-4
Summary........................................................................................................................................................5-9
Viewing Reports in Discoverer .......................................................................................................................6-1
Discoverer Reports ........................................................................................................................................6-2
Overview .......................................................................................................................................................6-3
Viewing Reports in Discoverer..................................................................................................................6-4
Summary........................................................................................................................................................6-7
User Responsibility Acknowledgement and Agreement...............................................................................7-1
User Responsibility Acknowledgement and Agreement ...............................................................................7-2
Copyright © 2004 University of Virginia and Oracle Corporation. All rights reserved.
LD - Oracle Labor Distribution Table of Contents

i
LD - Oracle Labor Distribution Table of Contents

ii
The Scheduling Hierarchy
Chapter 1

Chapter 1 - Page 1
Scheduling Hierarchy
Section Objectives
At the end of this section, you should be able to:
• Define the Labor Scheduling Hierarchy
• Identify the reasons PTAEOs are charged to the suspense account

Chapter 1 - Page 2
Overview
Labor Distribution Process Flow
Setup
Labor
Scheduling
Create Distribution Summarize
Lines Distribution Lines
and Transfer
Oracle
- Payroll Transactions Interface
IImport Payroll Transactions

From HRMS
Oracle Labor
Distribution
Distribution
Adjustments
Labor Reconciliation
Effort Reporting Reports and Control
Encumbrance
Oracle General General Ledger

Grants
Management
Ledger and Interface Interface
Oracle Grants
Management
A Labor Schedule can be defined as a collection of future charging instructions that specify how
a payment should be distributed for a given employee. Charging instructions are for General
Ledger accounts linked to PTAEO combinations in Oracle Grants Management. Schedules are
established for specific time periods and represent the percentage of the pay amount to be
charged to the specified PTAEO(s). Labor Schedules may be established for any period of time
in the future. Once payroll is run for the time period, a labor schedule cannot be changed.
Future charging instructions include a current pay period that has not yet been processed.
Oracle Labor Distribution does not determine whether or not an employee will be paid. The pay
type and frequency of pay is determined in HRMS; hours are posted in OTM as appropriate. The
Labor Distribution schedule is relevant only if there is pay to be distributed.

Chapter 1 - Page 3
Scheduling Hierarchy
Oracle Labor Distribution (LD) supports a hierarchical approach to determining the charging
instructions for incoming labor transactions. Transactions from the payroll process are imported
into LD immediately after the payroll is completed. These transactions record the employee,
assignment and earnings element for each amount the employee was paid.
LD begins searching for a labor schedule at the bottom of the hierarchy and moves upward until
finding a labor schedule for either the employee or for the organization.
Global Earnings Element labor schedule is at the lowest level of the schedule hierarchy. This
level is currently NOT being used at the University.
The first level being used at the University is the employee assignment level. When scheduling
labor for an individual employee in LD you will choose among three levels of the hierarchy
within the employee assignment level: the Earnings Element Level, the Element Group Level and
the Assignment Level. If no schedule is defined at one of these levels, LD will move upward to
the next level in the schedule hierarchy.
The Earnings Element Level Labor Schedule allows users to create labor schedules for
individual earnings elements. A labor schedule of this type is used to distribute all earnings
against a particular element for a specified employee assignment. Labor schedules defined

Chapter 1 - Page 4
at the Earnings Element level take precedence over labor schedules defined at the Element
Group, Assignment, and Organization Default Labor Schedule levels.
Example: Regular Salary, Regular Wages, Time and a Half Overtime. This means
that LD can distribute an employee's time and a half overtime to a different PTAEO(s)
than the employee's regular salary.
Element Groups are used to group earnings elements. The Element Group Level Labor
Schedule allows users to create one labor schedule that applies to all earnings elements in a
specified element group. The earnings elements within the specified element group are
scheduled and distributed based on the specified PTAEO(s) for an employee/assignment.
For example, an element group has been established to group all earnings elements that
capture overtime. The user could enter a labor schedule to distribute overtime to a different
account than regular salary. Labor schedules defined at the Element Group Level take
precedence over labor schedules defined at the Assignment and Organization Default Labor
Schedule levels.
Example: Premium Pay, Regular Pay.
The Assignment Level Labor Schedule allows users to create one labor schedule that
applies to all earnings elements that may be paid to an employee assignment.
When a labor schedule is entered at the Earnings Element level and/or the Element Group level,
any remaining pay which is not scheduled at the Assignment, Element Group or Earnings
Element level, is charged to the Organization Default Labor Schedule Account.
Example: A labor schedule is entered at the Earnings Element level for time and a
half overtime pay. All other pay, if not scheduled at another level with the schedule
hierarchy, will be charged to the Organization Default Labor Schedule account.
There are three levels included within the organization level: the Organization Level Default
Labor Schedule, the Organization Default Account and the Organization Suspense Account.
The Organization Level Default Labor Schedule allows users to create labor schedule
lines for each organization. Users can create one labor schedule set for that unique
organization that applies to all assignment and the earnings elements associated with
employees belonging to that organization.
Example: A single labor schedule is created for the Budget Office. All employee
assignments with an organization of Budget Office and labor schedule set at the
Organization Level Default Labor Schedule use the labor schedule defined for the
organization of Budget Office. The user does not have to individually create a labor
schedule for each employee assignment that is attached to the Budget Office.
The Organization Level Default Account is currently NOT being used at the University
The Organization Level Suspense Account has been designated to identify a unique
PTAEO for each organization to collect costs from labor distribution if charging instructions
at all lower levels of the schedule hierarchy, including the Organization Level Default Labor

Chapter 1 - Page 5
Schedule, are missing or if charging instructions at any level of the scheduling hierarchy are
incorrect. Charges in this account must be regularly reviewed and moved to the correct
PTAEO(s). All labor charges to the Organization Level Suspense Account are burdened at
the highest rate. The correct burden rate will be automatically applied when the charge is
moved to the correct PTAEO.
Each organization has designated one project number that is unique for labor suspense
charges only.
For employees without a defined assignment, element group or element type labor schedule, LD
will identify the organization on the employee assignment (the appointment hiring department)
and use the organization default labor schedule recorded for that organization.
Finally, if no schedules are identified at the Organization Level Default Labor Schedule level of
the hierarchy, the amount will be charged against the Organization Suspense Account. LD
insures that all amounts paid to employees are accounted for in the university’s financial records.

Chapter 1 - Page 6
Summary
You should now be able to:
• Define the labor scheduling hierarchy
• Identify the reasons PTAEOs are charged to the suspense account

Chapter 1 - Page 7

Chapter 1 - Page 8
Setting Up and Modifying
Organization Default Labor
Schedules
Chapter 2
Setting Up and Modifying Organization Default Labor Schedules

Chapter 2 - Page 1
Section Objectives
• Setup an Organization Level Default Labor Schedule
• Modify an Organization Level Default Labor Schedule

Chapter 2 - Page 2
Overview
Labor Distribution Process Flow
Setup
Labor
Scheduling
Create Distribution Summarize
Lines Distribution Lines
and Transfer
Oracle
- Payroll Transactions Interface
LImport Payroll Transactions

from HRMS
Oracle Labor
Distribution
Distribution
Adjustments
Labor Reconciliation
Effort Reporting Reports and Control
Encumbrance
Oracle General General Ledger

Grants
Management
Ledger and Interface Interface
Oracle Grants
Management
Oracle Labor Distribution allows the user to record organization default labor schedules to
facilitate the process of setting up schedules for employee assignments. If an employee
assignment should be distributed to the organization default labor schedule, a labor schedule
does not need to be entered for the employee. LD will automatically select the organization
default labor schedule for the employee assignment organization.
Organization level hierarchy values can be established for each child organization. LD compares
the organization on the employee assignment with the organization level hierarchies defined to
select a value. It works upward, starting with the employee labor schedule, moving to the
organization default labor schedule and ending with the organization suspense account. Once the
process finds a hierarchy level labor schedule, LD will use that labor schedule for any pay
amounts it needs to distribute. Thus, users should carefully evaluate the overall labor charging
instructions for the organization to identify the best hierarchy level to define. You may define
multiple levels of the hierarchy for an employee, but only the first appropriate active level will
be used during a distribution.

Chapter 2 - Page 3
Organization Default Labor Schedule
Users can create a set of labor schedule lines and percentages for each organization. The sum of
the percentages for all schedule lines must equal 100% for the organization default labor
schedule. If a labor schedule does not exist at the employee level in the hierarchy, the
organization default labor schedule will be used for all assignments and earnings elements in the
organization. Thus, the user does not have to set up individual labor schedules for employees in
their organizations who would use the organization default labor schedule.
For example: A single organization default labor schedule is created for the Budget Office. All
assignments with an organization of Budget Office and without an employee level labor schedule
will use the organization default labor schedule defined for the organization of the Budget
Office. The user does not have to individually create a labor schedule for each employee
assignment that is attached to the Budget Office.

Chapter 2 - Page 4
Setting Up Organization Default Labor Schedules
Oracle Labor Distribution
N → Setup → Org. Default Labor Schedules
The General Ledger Account field must never be used for the Organization Default Labor
Schedule at UVA.
1. Click on the [Flashlight] icon on the toolbar to find any existing schedules.
• If a schedule exists, follow the instructions to Modify Existing Organization Default

Labor Schedule prior to setting up a new schedule. Do not continue with the following
steps in these instructions.
• If there is no current schedule, click on [Cancel] for the Organization Names list of
values, and continue with these instructions.
2. Complete the following fields:

Chapter 2 - Page 5
− Organization: Choose the Organization from the list of values, and click on the
[OK] button, or manually enter the appropriate organization number and press the
[Tab] key on your keyboard. (The Organization name will automatically populate.)
− Begin Date: Enter a begin date for the schedule.
− End Date: Enter an end date for the schedule. (Optional)
− GL Account: Always leave blank.
3. Enter data using the List of Values (LOV) in the following fields:
− Project Number
− Task Number
− Award Number
− Exp Org
− Exp Type
4. In the % field, enter the percentage of the labor cost to be charged to the PTAEO you have
designated.
If the percentage total is less than 100%, the remaining amount will be automatically
charged to the Organization Suspense Account.
5. Repeat steps 3-4 if the percentage you entered is less than 100%.
6. Save your work.

Chapter 2 - Page 6
Modifying Organization Default Labor Schedules
N → Setup → Org. Default Labor Schedules
The General Ledger Account field must never be used for the Organization Default Labor
Schedule at UVA.
1. Click on the [Flashlight] icon to find the current Default Labor Schedule for your
organization. Select the appropriate Organization that displays an active schedule from the
list of values and click on the [OK] button.

Chapter 2 - Page 7
2. Enter an end date for the schedule in the End Date field.
If the schedule has a future end date, it can be modified as the last end date for the last
payroll that was run.
Once any payroll has run using the labor schedule, the only modification that can be made is
to either extend the end date to a future date or end the schedule with the last day of the last
payroll that has run.
3. Save your work.
4. Close the form.
5. If you wish to set up a new Organization Default Labor Schedule, follow the instructions,
Setting Up Organization Default Labor Schedules.

Chapter 2 - Page 8
Summary
• Setup an Organization Level Default Labor Schedule
• Modify an Organization Level Default Labor Schedule

Chapter 2 - Page 9

Chapter 2 - Page 10
Labor Scheduling
Chapter 3
Labor Scheduling
Chapter 3 - Page 1
Labor Scheduling
Section Objectives
• Find an employee in LD
• Define the labor schedule hierarchy at the employee level
• Define schedule lines
• Create and add labor schedules
• Modify labor schedules
• Copy labor schedules
• Delete labor schedules
• View the labor schedule:

Summary
Monthly
By Payroll Period
Labor Scheduling
Chapter 3 - Page 2
Labor Schedules
Creating Labor Schedules
A labor schedule specifies how an employee’s pay is to be distributed to PTAEO(s) in Oracle
Grants Management. Each payroll is distributed according to the schedule lines in effect for the
payroll period. An employee can have an unlimited number of schedule lines.
The sum of the percentage for all schedule lines for a given period cannot exceed 100%.
Percentages may be less than 100% for future periods, but must equal 100% for the current
period or the organization suspense account will be charged for the remainder.
If no labor schedule is entered for a period of time, the organization default labor schedule will
be used if defined at the organization; otherwise, the organization suspense account will be used.
This feature allows the user to enter schedule information, as it becomes known, instead of
retaining the information off-line until the current period.
Adding Labor Schedules

Employees can have separately defined labor schedules for the same assignment at different
levels in the hierarchy. For example, an employee may have a separate labor schedule defined at
both the element group and assignment level. In this case regular salary may be scheduled from
a separate PTAEO combination while all other element groups for this employee are paid from
another PTAEO combination defined at the assignment level.
Labor Scheduling
Chapter 3 - Page 3
Important Notes
You will never enter a new employee in Oracle LD. You will always [Find] the employee.
When pay is imported into Oracle Labor Distribution the total amount is spread evenly over the
payroll time period. Therefore, for wage employees the pay amount may not necessarily reflect
the total hours worked on specified days but will be evenly distributed throughout the payroll
period in which the employee worked.
If an employee is demoted, promoted or transferred within UVa, the employee’s current

department should end the schedule line for the last day worked, and the new department should
set up the schedule for the first day worked (if different from the Organization Default Labor
Schedule).
If an employee is terminated from UVa, do not end the labor schedule with the last day worked
unless it is the last day of the pay period. Do not end the labor schedule if the employee will
receive leave payouts.
If a grant ends prior to the last day of a pay period, and no other schedule is set up, the remaining
days in the pay period will be charged to the suspense account.
You can delete a labor schedule if no payroll has run on the schedule.
You can change or add an end date to a labor schedule using the last day of the last payroll that
has been processed.
Select [Refresh Display] to insure that the labor schedule is 100%.
Always be sure that you set up the labor schedule for the correct assignment. Refer to the
Discoverer Employee Assignments Report, or view the assignments in Oracle HRMS.
Labor schedules for Temp employees can be changed in Oracle LD. The initiator should send an
e-mail notification to Temp Services indicating the revised PTAEO combination along with the
effective date(s).
Labor Scheduling
Chapter 3 - Page 4
Creating, Maintaining, and Deleting Labor Schedules
Creating, Maintaining, and Deleting Labor Schedules
Start
LD Scheduler
Receive request to
enter a new or modify an
existing Labor
Schedule. (1)
Find your employee. (2)
> Labor Scheduling
LD Scheduler
Create Labor Schedule
for your employee. (3)
> Labor Scheduling
LD Scheduler
Add, Copy, Delete, or
Modify Labor Schedules
as necessary. (4)
End
Labor Scheduling
Chapter 3 - Page 5
Finding an Employee in Oracle Labor Distribution
N → Labor Schedules
Labor Scheduling
1. Click on the Flashlight icon on the toolbar.
2. Enter the last name of the employee in the Full Name field, or the employee number in the
Employee No. field, and click on the [Find] button.
• Select the employee from the reduced list and click on the [OK] button.
Labor Scheduling
Chapter 3 - Page 6
The Labor Scheduling window form is displayed with the associated employee and
assignment information.
Labor Scheduling
Chapter 3 - Page 7
Creating Labor Schedules
Labor Scheduling
Labor Scheduling
Chapter 3 - Page 8
3. Select the appropriate assignment, by clicking in the box to the left of the Assignment No.
field.
4. Click on the [Schedule Lines] button.
This decision box will appear if a schedule does not already exist for this assignment.
5. Click on the [Yes] button. The Schedule Lines window will appear displaying employee
information for that assignment.
Labor Scheduling
Chapter 3 - Page 9
6. In the Schedule Hierarchy region, select the appropriate hierarchy level for the labor
schedule you are creating.
• Assignment Level: Click on Assignment Level radio button; or
• Element Group: Click on the Element Group radio button and select the Element
Group from the list of values; or
• Element Type: Click on the Element Type radio button and select the Element Type
from the list of values.
If you are entering schedules (only) at the element group or element type level, you should
enter a schedule for each element level; one for Regular Pay and one for Premium Pay,
unless the Organizational Default Labor Schedule has been identified as the source for one
of these element groups. If you do not have an active Organizational Default Labor
Schedule, the suspense account will be used for labor costs that are not defined in a
schedule.
If you are entering a labor schedule at the assignment level, all labor costs not defined in an
element group or element type schedule will be applied to the assignment level schedule.
7. When you have selected the hierarchy level, save your work.
You must save your work to continue.
8. Enter the appropriate PTAEO combination using the list of values for each field. Always
leave the GL Account field blank.
Press the Tab key on your keyboard to move to the next field.
Labor Scheduling
Chapter 3 - Page 10
9. Enter the Start Date for the Schedule.
The Start Date of the schedule line cannot be before the End Date of the last processed
payroll associated with the employee.
10. You may enter the date the schedule will end, but it is not required.
11. Enter the percent of the labor costs associated with the assignment.
Do not enter a % sign. Do not use decimal points unless you are entering fractional
percentages. The total should equal 100%.
12. Repeat steps 8-11 if additional lines are required.
13. Click on the Refresh Display button.
14. Review the schedule.
15. Save your work.
Labor Scheduling
Chapter 3 - Page 11
Adding Labor Schedules
Labor Scheduling
Labor Scheduling
Chapter 3 - Page 12
field.
4. Click on the [Schedule Lines] button. The Schedule Lines window is displayed.
5. Enter the new PTAEO in the first blank available record.
You can add a blank record by selecting any schedule line, and clicking on the icon on
the toolbar. A blank record will be inserted below the record you selected.
Labor Scheduling
Chapter 3 - Page 13
If the prior schedule(s) are being replaced, and are not end-dated (or are end-dated for a
future date), end-date the schedule line using the last day of the last payroll period that has
processed.
6. Continue entering PTAEO information until you have accounted for 100% of the schedule.
7. Click on the [Refresh Display] button to review.
8. Save your work.
Labor Scheduling
Chapter 3 - Page 14
Modifying Existing Labor Schedules
Once a labor schedule has been entered for an employee at the assignment level, element group
level or element type level, it can, in some instances, be modified.
• The end date for a schedule can be modified with a date no earlier than the last day
of the last payroll that has been processed
• The end date for a schedule can be extended to any future date, provided the
schedule has not expired
• The PTAEOs cannot be modified if any payroll has been processed on the schedule
• The percentages cannot be modified if any payroll has been processed on the
schedule
Labor Scheduling
Chapter 3 - Page 15
Copying and Deleting Labor Schedules
Schedules can be copied to another element group or element type for the same employee
assignment or to different assignments for the same employee, or to other employees.
If a schedule is copied, review the copied schedule to insure that it is correct.
A schedule can be deleted if the schedule is in the current or a future payroll period. If a labor
schedule is deleted, save the deletion.
The Merge to Existing Schedules function, available on the Scheduling Lines form, is currently
NOT being used by the University.
Labor Scheduling
Chapter 3 - Page 16
Copying Labor Schedules
Labor Scheduling
• Find the employee's record you want to copy from.
Labor Scheduling
Chapter 3 - Page 17
field.
4. Click on the [Schedule Lines] button. The Schedule Lines form is displayed.
5. Click on the [Copy To] button. The Copy To form is displayed.
Labor Scheduling
Chapter 3 - Page 18
6. Select the employee that you wish to copy to using the List of Values (LOV) in the
Employee field.
This is the employee to which the labor schedule information will be copied.
7. Select the employee assignment using the List of Values (LOV) in the Assignment Number
field.
8. Click on the [Copy to New Schedules] button.
9. If Copying an Assignment level Labor Schedule, check the Assignment box.
10. Double-click on the appropriate item(s) in the Element Groups or Element Types region to
select.
To select all items in the region, click on the [Select All] button.
To deselect an item in the region, click the [Deselect] button.
11. Click on the [Done] button.
12. Save your work.
Labor Scheduling
Chapter 3 - Page 19
Deleting Labor Schedules
Labor Scheduling
Labor Scheduling
Chapter 3 - Page 20
field.
5. Select the level of the labor schedule you are deleting in the Schedule Hierarchy region.
Labor Scheduling
Chapter 3 - Page 21
Use the arrow keys on the keyboard to find the labor schedule you want to delete.
6. Click on the schedule line you want to delete.
7. Select Edit → Delete Record from the form menu or click on the icon on the toolbar.
You cannot delete the record by individually removing the information in each field. This
clears the information but the record remains. You will not be able to save your work.
You cannot delete the record if a payroll has been processed against the labor schedule.
8. Click on the Refresh Display button.
9. Repeat steps 6 and 7, for each record you want to delete.
10. Save your work.
Labor Scheduling
Chapter 3 - Page 22
Modifying an Existing Labor Schedule
Labor Scheduling
Labor Scheduling
Chapter 3 - Page 23
field.
Labor Scheduling
Chapter 3 - Page 24
5. Select the appropriate hierarchy level for the labor schedule you are modifying in the
Schedule Hierarchy region.
Modifying a Single Field in a Line

6. To modify a single field, click in the field, highlight the information, and replace with the
new information.
All of the fields may be edited if the schedule has not been processed.
If a payroll has processed on the schedule, the only modification that can be made is to
either extend the end date or shorten the date to no earlier than the last end date of the last
payroll that has been processed.
If the payroll has been processed for the end date entered, no modifications can be made to
the schedule.
Modifying a Schedule Line

7. To edit all the fields in a line, select the appropriate schedule line, and delete the information
by clicking on the on the toolbar, or selecting Edit, Delete from the menu.
A record cannot be deleted unless no payrolls have run against the schedule.
8. Enter the new information.
Labor Scheduling
Chapter 3 - Page 25
9. Click on the [Refresh Display] button at the bottom of the window when all schedule lines
have been entered or modified.
10. Save your work.
Labor Scheduling
Chapter 3 - Page 26
Viewing Labor Schedule Summaries
After completing and saving the schedule lines, the user can view a summary display of how
each earnings element and associated earnings group of the assignment is scheduled in the
Schedule Summary window. This display allows the user to view how the entire assignment is
scheduled.
The scheduling hierarchy that is displayed identifies the levels at which the assignment is
scheduled. The highest level of the displayed hierarchy is the organization default and earnings
element is at the lowest level.
In the Monthly Schedule Summary window, the user enters the display begin dates and end
dates, and Labor Distribution displays a monthly summary of the schedule lines. This summary
is for the first day of the month to the end of the month and does not correspond to UVA’s pay
periods.
In the Payroll Period Schedule Summary window, the user enters the display begin dates and end
dates, and Labor Distribution displays the schedule lines and percentages by payroll periods.
Labor Scheduling
Chapter 3 - Page 27
Viewing the Labor Schedule - Summary, Monthly, and Pay Period
Labor Scheduling
Labor Scheduling
Chapter 3 - Page 28
field.
5. Click on the [Schedule Summary], [Monthly Summary], or [Payroll Period] button,

depending on what summary you want to view.
Labor Scheduling
Chapter 3 - Page 29
Schedule Summary
6. Enter the Display Begin and End dates by selecting from the list of values.
7. Click on the [Display] button.
8. Review the schedule summary data, using the down arrow on your keyboard.
Labor Scheduling
Chapter 3 - Page 30
Monthly Summary
10. Click on the [Refresh Display] button.
11. Review the Monthly Schedule Summary data.
Labor Scheduling
Chapter 3 - Page 31
Payroll Period Summary
13. Click on the [Refresh Display] button.
14. Review the Payroll Period Schedule Summary data.

Labor Scheduling
Chapter 3 - Page 32
Summary
• Find an employee in LD
• Define the labor schedule hierarchy at the employee level
• Define schedule lines
• Create and add labor schedules
• Modify labor schedules
• Copy labor schedules
• Delete labor schedules
• View the schedule:

Summary
Monthly
By Payroll Period
Labor Scheduling
Chapter 3 - Page 33
Labor Scheduling
Chapter 3 - Page 34
Defining Labor Distribution
Adjustments
Chapter 4
Revised: 5/26/04 Copyright © 2004 University of Virginia and Oracle Corporation. All rights reserved. Effective: 5/3/04
Defining Labor Distribution Adjustments

Chapter 4 - Page 1
Section Objectives
• Define Distribution Adjustments for:
• Current Employees
• Ex-Employees
• Ex-Employees and Applicants
• View Distribution Adjustments that have been processed.

Chapter 4 - Page 2
Overview
Distribution Adjustment Process
Distribution Adjustments is a separate process that allows you to view, modify, and transfer
payroll distributions to Grants Management. Distribution Adjustments are nightly posted to
Grants Management.
The Distribution Adjustments process allows you to adjust payroll distributions that have been
processed, and posts the revised distributions to Grants Management. The process does not
allow you to change total distribution amounts or the original pay period dates. This process
does not allow you to change the distribution from one assignment to another.

Chapter 4 - Page 3
Important Notes
Distribution Adjustments over 60 days old
A pre-populated comment is generated for all distribution adjustments. For any Distribution
Adjustment over 60 days old the Comments field must be populated with an appropriate
justification for the adjustment. The Office of Sponsored Programs and Payroll review the
distribution adjustments comments for valid justifications for the transfer.
Distribution Adjustments over 90 days old – Sponsored Research

Awards
Distribution adjustments over 90 days old for sponsored research awards (all awards beginning
with "G") must be pre-approved by the Office of Sponsored Programs. Refer to Policy
[http://www.virginia.edu/finance/polproc/proc/8-22.html]. Refer to the Retro Request Template
http://www.virginia.edu/sponsoredprograms to submit the request.
The OSP Approval Number must be inserted at the beginning of the pre-populated Comment
field.
Phase I "go-live" dates:
• Bi-Weekly 13-Jun-2001
• Semi-Monthly 10-Jun-2001
• Monthly 25-May-2001
Phase II “go-live” dates:
• Bi-Weekly 18-Sep-2002
• Semi-monthly 25-Sep-2002
• Monthly 25-Sep-2002
Distribution Adjustments with a Phase I start date and a Phase II end

date
If you need to initiate an LD adjustment that has a start date prior to Phase II, and an end date
after Phase II, you are expected to manually select the expenditure type. You will need to ignore
the auto pop message that will appear when you tab to the expenditure type field.
If the labor distribution adjustment dates are in Phase II, the element type list of values will
indicate each element paid during that period. (OTM tracks time according to the hours
entered for each employee pay period.)

Chapter 4 - Page 4
Important Notes
Ex-Employees (All terminated employees – Phase I & Phase II)
Distribution Adjustments for a terminated employee must use the same end date as the date of
termination if the adjustment includes the final pay distribution. If the Distribution Adjustment
end date used is later than the termination date, the Distribution Adjustment will fail and the
transaction will be reversed. Therefore, when an employee is terminated, the termination date
should be used instead of the current payroll end date.
Ex-Employees (Terminated prior to HR Phase II)

If the employee was terminated prior to HR Phase II, contact the Integrated System Customer
Support Center (243-7550) to request a reverse termination so that a distribution adjustment can
be initiated.
Ex-Employee (Terminated during HR Phase II)

If the employee was terminated after HR Phase II go live, a reverse termination does not need to
be initiated.
Distribution Adjustments for a terminated employee must use the same end date as the date of
termination if the adjustment includes the final pay distribution. If the Distribution Adjustment
end date used is later than the termination date, the Distribution Adjustment will fail and the
transaction will be reversed. Therefore, when an employee is terminated, the termination date
should be used instead of the current payroll end date.
Ex-Employee and Applicant

If the ex-employee shows in HRMS as an Ex-employee and Applicant, it is necessary to contact
Payroll Central and request that they perform the labor distribution adjustment.
Transferring and Validating Distributions

During the transfer of distributions to Grants Management, all the validations performed during
labor scheduling are applied. A previously certified effort report will need to be re-certified after
the distribution adjustment has been approved.
A nightly process will transfer the distribution adjustment to Grants Management to summarize
and post the transfer.

Chapter 4 - Page 5
Important Notes
When you are initiating an adjustment, the choices in the "Adjust by" box refer to the type of pay
(Regular or Premium) and expenditure types that were distributed for the dates identified for the
adjustment. If only one expenditure type was distributed, the Assignment level may be used. If
only one group - Regular or Premium pay was distributed, then Element Group may be used.
However, if the employee was paid any combination of expenditure types you must select
Element in the "Adjust by" box. This is the only way the auto pop rules will work.
A labor distribution adjustment does not change the employee’s schedule lines.
When a labor distribution adjustment is defined, the charges that have been processed in Oracle
Grants Management are shown on the left side of the screen in the Actual Distributions region.
If a grant has an end date that is prior to the end of the processed payroll period, it is necessary to
contact OSP and request that the adjustment be initiated at the Central level.
Refer to url: http://www.virginia.edu/finance/polproc/proc/8-22.html
Send the e-mail request to the following address: (osp-retro-request@virginia.edu)

Chapter 4 - Page 6
Defining Distribution Adjustments
N → Distribution Adjustments
Find Distributions
1. Find the Distributions for an employee by completing the following fields:
• Employee Name: Enter the last name of the employee and press the Tab key on the
keyboard. Select the employee using the list of values.
• Assignment Number: The Assignment field is automatically populated if the employee

has only one assignment. If the employee has more than one assignment, make a
selection for the List of Values (LOV).
• Begin Date: Select a begin date using the list of values.
• End Date: Select an end date from the list of values.
Important note regarding end dates:
If you are adjusting the final pay period for an employee who has terminated, you must
use the same end date as the date of termination. If the Distribution Adjustment end
date used is after the termination date, the Distribution Adjustment will fail and the
transaction will be reversed. Therefore, when an employee is terminated, the

Chapter 4 - Page 7
termination date should be used instead of the current payroll end date. To verify the
employee’s termination date, review the employee in the HR module.
• Currency: USD will default.
2. In the Adjust by box, click on the radio button that identifies the Hierarchy Level you wish
to use to perform the adjustment.
Important note regarding the "Adjust by" Box:
The choices in the "Adjust by" box refer to the type of pay (Regular or Premium) and
expenditure types that were distributed for the dates identified for the adjustment. If only
one expenditure type was distributed, the Assignment level may be used. If only one group
- Regular or Premium pay was distributed, then Element Group may be used. However, if
the employee was paid any combination of expenditure types you must select Element in the
"Adjust by" box. This is the only way the auto pop rules will work.
Line items that are distributed by the same name element and the same expenditure type
may be transferred at the same time. If you select line items that are not from the same
element, you will get an error message.
3. Click on the [Find] button. The Distribution Adjustments window is displayed.
4. Click on the [View Details] button to view the details of the Distribution Adjustments.
If you would like to view the information at a different level in the Adjust by box, click in
either the Full Name field or the Employee number field. Click on the flashlight icon
on the toolbar. This will take you back to the Define Distributions window. Make a
different selection in the Adjust by box, and click on the [Find] button. You may toggle
between the Adjust by choices.

Chapter 4 - Page 8
5. In the Actual Distributions region, check the Transfer checkbox to select the first PTAEO to
be adjusted.
IMPORTANT: DO NOT select multiple PTAEOs (do not check more than one Transfer
checkbox), unless the expenditure type and elements are exactly the same.
6. Click on the [Done] button.
The selected line appears in the Adjusted Distributions region as a negative amount. DO
NOT make any entries in the credit PTAEO that was transferred to the Adjusted
Distributions region.
7. Click on either the Amount or Percent radio button as the method of adjustment (in the
Adjust By region in the lower right corner).
8. Using the first available blank record, (under the transferred credit PTAEO), enter the
appropriate PTAEO combination to specify new charging instructions in the following
fields:
− Project
− Task
− Award
− Organization
− Expenditure Type
The Expenditure Type will populate automatically according to Auto Population rules.
However, if the adjustment has a start date prior to Phase II, and an end date after Phase II,
you are expected to manually select the expenditure type.
9. Enter the Amount or Percent of the distribution you are adjusting.
If you select [Amount], do not enter a plus (+) sign in front of the value.
10. Press the Tab key.
11. Click on the [Freeze Set] button.
Once the record is frozen, changes cannot be made. You must freeze the record before
selecting a different PTAEO from the Actual Distributions region or before you submit the
action.
12. Repeat steps 5-10 to for each PTAEO you want to adjust.
13. Continue entering PTAEOs until you have compensated for 100% of each credit PTAEO.
You will get an error message if the distribution amount is not equal to 100%.
If you are adjusting less than 100% of the original distribution line to another PTAEO, you
must re-charge the remaining amount to the existing PTAEO.

Chapter 4 - Page 9
Refer to the Labor Schedule Hierarchy for Oracle Labor Distribution.
14. Click on the [Submit] button.
15. Enter a batch name in the Batch Name field.
This must be a unique name and must not exceed 30 character spaces.
UVA uses the following naming convention for batch names:
School/department prefix - last name of employee you are entering the distribution
adjustment for, first name or initial - date entered (free form; not required).
For Example: FI- Henry, Barbara - 05-MAR-2004
The school prefix is displayed on all project, award and organization names.
16. Enter additional information in the Comments field, as appropriate.
The comments in the Comments field default, but you may add additional information.
If the adjustment requires OSP approval, insert the OSP approval number at the beginning of
the Comment field.
Submitting the Adjustment

17. Click on the [OK] button.
The Distribution Adjustments form is cleared, and a blank Distribution Adjustment window
appears. If no further adjustments are to be initiated, close the window.

Chapter 4 - Page 10
Canceling the Adjustment
18. To cancel the adjustment from the Batch window, enter one alpha character in the Batch
Name field and click on the [Cancel] button. You will be returned to the Distribution
Adjustments window.
You may cancel all of the adjustments sets by clicking on the [Yes] button. The [No] button
is not available at UVA.

Chapter 4 - Page 11
Defining Distribution Adjustments for PTAEO Credits
N → Distribution Adjustments
Find Distributions
1. Find the Distributions for an employee by completing the following fields:
• Employee Name: Enter the last name of the employee and press the Tab key, or select
the employee using the list of values.
• Assignment Number: The Assignment field is automatically populated if the employee

has only one assignment. If the employee has more than one assignment, make a
selection for the List of Values (LOV).
• Begin Date: Select a begin date using the list of values.
• End Date*: Select an end date from the list of values.
Important note regarding end dates:
If you are adjusting the final pay period for an employee who has terminated, you must use
the same end date as the date of termination. If the Distribution Adjustment end date used is
after the termination date, the Distribution Adjustment will fail and the transaction will be

Chapter 4 - Page 12
reversed. Therefore, when an employee is terminated, the termination date should be used
instead of the current payroll end date. To verify the employee’s termination date, review
the employee in the HR module.
2. In the Adjust by region click on the radio button that identifies the Hierarchy Level you wish
to use to perform the adjustment.
Important note regarding the "Adjust by" Box:
The choices in the "Adjust by" box refer to the type of pay (Regular or Premium) and
expenditure types that were distributed for the dates identified for the adjustment. If only
one expenditure type was distributed, the Assignment level may be used. If only one group
- Regular or Premium pay was distributed, then Element Group may be used. However, if
the employee was paid any combination of expenditure types you must select Element in the
"Adjust by" box. This is the only way the auto pop rules will work.
Line items that are distributed by the same name element and the same expenditure type
may be transferred at the same time.
3. Click on the [Find] button. The Distribution Adjustments window is displayed.
The Actual Distributions region shows the credit as a minus.
4. Click on the [View Details] button to view the details of the adjustment.
If you would like to view the information at a different level in the Adjust by box, click in
either the Full Name field or the Employee number field. Click on the flashlight icon
on the toolbar. This will take you back to the Define Distributions window. Make a
different selection in the Adjust by box, and click on the [Find] button. You may toggle
between the Adjust by choices.

Chapter 4 - Page 13
5. In the Actual Distributions region, check the Transfer checkbox to select the credit PTAEO
to be adjusted.
6. Click on the [Done] button after one distribution line has been selected.
The credit record appears in the Adjusted Distributions region as a charge.
7. Click on the Percent radio button as the method of adjustment in the Adjust By region. Do
not select Amount.
The adjustment will fail if you select Amount.
8. Enter the appropriate PTAEO combination to specify new charging instructions in the
following fields:
 Project
 Task
 Award
 Organization
 Expenditure Type.
9. Enter the Percent of the distribution you are adjusting.
Do not enter a minus sign when you enter the percentage.
You will get an error message if the distribution amount is not equal to 100% of the
adjustment amount.
10. Click on the [Freeze Set] button.
Once the record is frozen, changes cannot be made. You must freeze the record before
selecting a different PTAEO from the Actual Distributions region or before you submit the
action.
Refer to Labor Schedule Hierarchy for Oracle Labor Distribution.
11. Click the [Submit] button.
12. Enter a batch name in the Batch Name field.
This must be a unique name and must not exceed 30 character spaces.
The following Naming Convention will be utilized by UVA.
School/department prefix - last name of employee you are entering the distribution
adjustment for, first name or initial - date entered
For Example: FI- Henry, Barbara - 05 - MAR - 2004
The school prefix is displayed on all project, award and organization names.

Chapter 4 - Page 14
13. In the comments field, enter your reason for the transfer.
The comments in the Comments field default, but you may add additional information.
If the adjustment requires OSP approval, insert the OSP approval number at the beginning of
the Comment field.
The Distribution Adjustments form is cleared, and a blank Distribution Adjustment window
appears. If you are not initiating further adjustments, close the window.

Chapter 4 - Page 15
Summary
• Define Distribution Adjustments for:
• Current Employees
• Ex- Employees
• Ex-Employees and Applicants
• View Distribution Adjustments that have been processed

Chapter 4 - Page 16
Generating Standard Labor
Distribution Reports in
Oracle
Chapter 5
Generating Standard Labor Distribution Reports in Oracle

Chapter 5 - Page 1
Section Objectives
At the end of this section you should be able to:
• Generate standard labor distribution reports in Oracle
• View the output of the reports

Chapter 5 - Page 2
Overview
Generating Reports
You can generate reports from the Navigator window. The instructions for generating the report
are the same, regardless of the report. Each report, however, has its own parameters or search
criteria.
Printing Reports
Reports may be viewed online or printed using your Oracle printer or your web browser.
Printing using an Oracle printer is the preferred printing method; the reports were designed for
Oracle printers. If you choose to print from the web browser, the report may not fit on the page
properly, and you may need to change the page orientation from portrait to landscape.
Labor Scheduling Reports

Employee Labor Schedule Report (Regular) shows the labor schedules that were created in
LD for employees in an Organization based on the date parameters. This report also identifies
all employees who do not have a schedule in LD.
Employee Labor Schedule Report (Exception) identifies all employees who do not have a
schedule in LD, or those who have labor schedules less than 100%.
Organization Default Labor Schedule Report

Organization Default Labor Schedule Report (Regular) shows the Organization Default Labor
Schedule that is (was) active based on the date parameters.

Chapter 5 - Page 3
N → Scheduling Reports
Select the Report
1. Select the Report you want to run.
The following example is for the Org Default Labor Schedule Report.

Chapter 5 - Page 4
Select the Organization
2. Enter the Period From and To dates using the list of values.
3. Click on the [Show Organizations] button.
4. Select your Organization(s) and click on the [> (B)] button to move them individually to the
right side of the window.
5. To select an Oracle printer, click on the [Printing Options...] button.
You are not required to set up printing options for the reports to run.

Chapter 5 - Page 5
6. Select the Oracle printer using the list of values for the Printer field, and change the number
of copies in the Copies field.
8. Close the Printing Options window.
9. Click on either the [Regular Report] or the [Exception Report] button.
10. Note the request ID number and click on the [OK] button.
11. Close the Input Parameters window.
12. Choose View → Requests from the Menu.

Chapter 5 - Page 6
13. The radio button for All My Requests defaults. Click on the [Find] button, or click on the
radio button for Specific Requests, and enter the request ID in the Request ID field.
14. Click on the [Find] button.

Chapter 5 - Page 7
15. When the report is finished running, the Phase will say "Completed" and the Status will say
"Normal". If the status of your report does not say "Completed", click on the [Refresh Data]
button occasionally to see the current status on the screen.
16. Click on the [View Output] button.
The report will open in a web browser window.
17. To print use the browser's print function, unless you selected printing options in Oracle.
18. Close the browser window and the Requests window to return to the Navigator.

Chapter 5 - Page 8
Summary
• Generate standard labor distribution reports in Oracle
• View the output of the reports

Chapter 5 - Page 9

Chapter 5 - Page 10
Viewing Reports in
Discoverer
Chapter 6
Viewing Reports in Discoverer

Chapter 6 - Page 1
Discoverer Reports
Section Objectives
At the end of this section you should be able to:
• View payroll distribution reports
• View charges to the Organization Suspense PTAEO
• View the Assignments Report
• View Labor Suspense PTAEOs for Organizations

Chapter 6 - Page 2
Overview
Oracle Discoverer is a powerful ad hoc query and analysis-reporting tool that allows the end-user
to query data in the Oracle database. Discoverer allows the end-user to run pre-defined reports
that have been created by the ISDS Developers, as well as modify those reports. Data can be
viewed and analyzed from many different perspectives. Reports can also be created from
scratch.
The Labor Distribution Discoverer reports are a set of pre-defined reports that have been created
by the ISDS Developers and saved in the ODS Database system. These reports allow the end-
user to view an array of information related to an employee’s labor schedules and adjustments to
the labor schedules.
Viewing Employee Pay Distribution Reports

The Labor Pay and Distribution Adjustment History report allows the end-user to view an
employee’s pay distribution for a period of time. This report includes the PTAEO, the pay
period dates and the dollars paid from each PTAEO. Charges to the suspense PTAEO (suspense
project number) can easily be viewed in this report.
Viewing the Employee Assignments Report

The Employee Assignments report allows the end-user to view the active assignments for an
employee. This report is especially of value to the end-user who does not have the HRMS
responsibility to view the employee’s assignment records.
Viewing the Labor Distribution Adjustment Post-Audit Report

This report allows the end-user to view adjustments that have successfully processed in grants.
If the adjustment is not shown in this report, the adjustment has failed
Viewing Labor Suspense PTAEOs

This report allows the end user to identify the labor suspense PTAEO that has been established
for each Organization.

Chapter 6 - Page 3
1. Start Oracle Discoverer 4.1.
2. Enter your Oracle username (email ID) followed by a colon and "UVA ODS Specialist".
3. Enter your Oracle password in the password field.
4. Enter "iods" in the Connect field.
5. Click on the [Connect] button.

Chapter 6 - Page 4
6. Select your ODS responsibility from the list of values, and click on the [OK] button.
All of your responsibilities will be presented, but only your ODS responsibility will allow
you access to the database.
After you have logged into Discoverer one time, your login information will be saved, and
when you click on [Connect], your ODS responsibility will be highlighted.

Chapter 6 - Page 5
7. Click on the icon to Open an existing workbook
8. Click on the Database icon. The Open Workbook from Database form is displayed.
9. Select the Report you want to see and Click on the [Open] button.

Chapter 6 - Page 6
Summary
• View payroll distribution reports
• View charges to the Organization Suspense PTAEO
• View the Assignments Report
• View Labor Suspense PTAEOs for Organizations

Chapter 6 - Page 7

Chapter 6 - Page 8
User Responsibility
Acknowledgement and
Agreement
Chapter 7
User Responsibility Acknowledgement and Agreement

Chapter 7 - Page 1
Section Objectives
• Demonstrate an understanding of the User Responsibility Acknowledgement and

Agreement.

Chapter 7 - Page 2
User Responsibility Policy
It is the policy of the University of Virginia to protect the confidentiality of information that
resides in its information systems to include data on employees, students and other
business/financial data. Based upon your job duties and responsibilities, you have been
designated to have access to a portion of the University’s Integrated System. Your access and
use of the Integrated System and any other institutional systems interfaced to the Integrated
System is subject to the terms and conditions of the Integrated System User Responsibility
Acknowledgement and Agreement.
Each user of the University's Integrated System is required to sign and submit a copy of the
Integrated System User Responsibility Acknowledgement and Agreement prior to being granted
access to the system. Your access will not be granted until the form is received.
The forms will be distributed and collected by University Human Resources (UHR) via mail.
For questions about the form, contact the UHR Employee Relations Division.
Submit your signed copy of the form to:

University Human Resources
Attn: Division of HR Management Systems (Records)
914 Emmet Street
(Michie South Building)
A copy of the form is attached for your review. This copy is intended for review purposes only.
A paper copy will be mailed to you by UHR.

Chapter 7 - Page 3
University of Virginia
Integrated System User Responsibility Acknowledgement and Agreement
It is the policy of the University of Virginia to protect the confidentiality of information that
resides in its information systems to include data on employees, students and other
business/financial data. Based upon your job duties and responsibilities, you have been
designated to have access to a portion of the University’s Integrated System (“Oracle”) or
referred to as “system.” Your access and use of the Integrated System and any other institutional
systems interfaced to the Integrated System is subject to the following terms and conditions.
1. I will use the system and the administrative data it contains to conduct University
business only. Access or use of the system and the administrative data it contains for
my own personal gain or profit, for the personal gain or profit of others, or to satisfy
personal curiosity is strictly forbidden.
2. I will respect the confidentiality of individuals whose records I have been given
access. I will observe any ethical restrictions and will abide by applicable laws and
policies with respect to access, use, or disclosure of administrative data and information.
3. I will not give data to persons not authorized to have access to it. I understand that
the University expressly forbids the disclosure of unpublished administrative data or the
distribution of such data in any medium, except as required by my job duties and
responsibilities and which have been approved in advance.
4. I will follow control procedures and take reasonable measures to protect the
administrative data to which I have been granted access.
5. I will not disclose my access code and/or password to other individuals. I will not
use another person’s access code or password. If I have reason to believe that my access
code or password, or that of another individual has been compromised or is being used
by a person other than the individual to whom it was issued, I will report it to a
supervisor or the System Administrator.
6. I understand that I will be held responsible for the consequences of any misuse
occurring under my user id and password due to any neglect on my part.
7. I will be responsible for the accurate presentation of administrative data, and will
be responsible for the consequences of any intentional misrepresentation of that
data on my part.
8. I understand that the transactions processed through the Oracle system will be
audited. The University will take appropriate action when improper uses are
detected.
9. I agree to follow the policies and procedures established by the University for the
use of the Oracle system. Failure to do so may result in the revocation of my system
privileges and/or disciplinary actions, including termination of my employment.

Chapter 7 - Page 4
My Signature indicates that I have read, understand, and agree to abide by these terms and
conditions of this agreement (Required before a personal access code and password is
assigned within the Integrated System.)
_____________________________ ________________________________
Employee’s Name (Printed) Employee’s Signature
____________ _______________________________ ____________________

Date Department Social Security Number

Chapter 7 - Page 5

Chapter 7 - Page 6

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LD - Oracle Labor

The Scheduling Hierarchy ..............................................................................................................................1-1

LD - Oracle Labor Distribution Table of Contents

LD - Oracle Labor Distribution Table of Contents

The Scheduling Hierarchy

• Define the Labor Scheduling Hierarchy

• Identify the reasons PTAEOs are charged to the suspense account

The Scheduling Hierarchy

Labor Distribution Process Flow

IImport Payroll Transactions

Oracle General General Ledger

The Scheduling Hierarchy

The Scheduling Hierarchy

Example: Premium Pay, Regular Pay.

The Scheduling Hierarchy

The Scheduling Hierarchy

• Define the labor scheduling hierarchy

• Identify the reasons PTAEOs are charged to the suspense account

The Scheduling Hierarchy

The Scheduling Hierarchy

Setting Up and Modifying Organization Default Labor Schedules

• Setup an Organization Level Default Labor Schedule

• Modify an Organization Level Default Labor Schedule

Setting Up and Modifying Organization Default Labor Schedules

Labor Distribution Process Flow

LImport Payroll Transactions

Oracle General General Ledger

Setting Up and Modifying Organization Default Labor Schedules

Setting Up and Modifying Organization Default Labor Schedules

• If a schedule exists, follow the instructions to Modify Existing Organization Default

2. Complete the following fields:

Setting Up and Modifying Organization Default Labor Schedules

6. Save your work.

Setting Up and Modifying Organization Default Labor Schedules

Setting Up and Modifying Organization Default Labor Schedules

3. Save your work.

4. Close the form.

Setting Up and Modifying Organization Default Labor Schedules

• Setup an Organization Level Default Labor Schedule

• Modify an Organization Level Default Labor Schedule

Setting Up and Modifying Organization Default Labor Schedules

Setting Up and Modifying Organization Default Labor Schedules

• Define the labor schedule hierarchy at the employee level

• Define schedule lines

• Create and add labor schedules

• Modify labor schedules

• Copy labor schedules

• Delete labor schedules

• View the labor schedule:

Adding Labor Schedules

If an employee is demoted, promoted or transferred within UVa, the employee’s current

Select [Refresh Display] to insure that the labor schedule is 100%.

1. Click on the Flashlight icon on the toolbar.

1. Click on the Flashlight icon on the toolbar.

4. Click on the [Schedule Lines] button.

• Assignment Level: Click on Assignment Level radio button; or

You must save your work to continue.

12. Repeat steps 8-11 if additional lines are required.

13. Click on the Refresh Display button.

14. Review the schedule.

15. Save your work.

1. Click on the Flashlight icon on the toolbar.

5. Enter the new PTAEO in the first blank available record.

7. Click on the [Refresh Display] button to review.