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Oracle Apps Receivables Data Flow and Data Model | Oracle Functional Consultant
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Oracle Apps Receivables Data Flow and Data
Model
The Accounts Receivable function is responsible for managing outgoing
invoices to customers who purchased goods or services, and the collection
and application of all payments, including payments for invoices. The Oracle
Receivables module (a part of the Oracle EBS Financials Suite) helps the
Accounts Receivable departments to manage this function effectively and
efficiently.
This post describes a summary of the Oracle Receivables data model and
data flow. Some of these tables are source tables for the Oracle Business
Intelligence Applications – Financial Analytics module, specifically providing
information for the Payabales dashboard.
To be in the position where you need to handle and process a payment in
Receivables, you need to have a buyer/payer (most times this is a customer
but there are exceptions). Customer records are stored in the
HZ_CUST_ACCOUNTS and HZ_PARTIES tables. Each customer needs to
have a site (a location/address of business) for which information is stored in
HZ_CUST_ACCT_SITES_ALL and HZ_PARTY_SITES_ALL.
When a customer purchases goods or services from your company, an
invoice is generated for the customer. These invoice transactions are
recorded in RA_CUSTOMER_TRX_ALL (invoice headers) and
RA_CUSTOMER_TRX_LINES_ALL (invoice lines).
When the customer makes a payment, this generates new transactions.
These are recorded in AR_CASH_RECEIPTS_ALL and
AR_CASH_RECEIPT_HISTORY. If there is adjustment to an invoice, this is
recorded in AR_ADJUSTMENTS.
Sometimes payments are received in batches, where a single payment is for
multipleDynamic
invoices.
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The AR_PAYMENT_SCHEDULE table holds one record per payment.

Therefore, for payments that pay an invoice in full, there will only be one
record related to that invoice. However, if payments for an invoice are
broken up into a payment plan, or if a partial payment is received for an
invoice, additional records will be generated in this table for each payment.
I mentioned above that “most times payments are from customers, but there
are exceptions”. An example of an exception is “payment from a bank for
interest earned”. The payment is not from a customer and it’s not for
goods/services provided. These types of payments are recorded in
AR_MISC_CASH_DISTRIBUTIONS.
These transactions affect accounting which will eventually make their way to
the GL (when the Receivables Transfer to GL program is run). The
accounting transactions are generated in RA_CUST_TRX_LINE_GL_DIST
and AR_RECEIVABLE_APPLICATIONS.
1. What is TCA? Tables?
A) Trading Community Architecture. It is a centralized repository of business
entities such as Partners, Customers, and Organizations etc. It is a new
framework developed in Oracle 11i.
HZ_PARTIES: The HZ_PARTIES table stores basic information about parties
that can be shared with any relationship that the party might establish with
another party. Although a record in the HZ_PARTIES table represents a
unique party, multiple parties can have the same name. The parties can be
one of four types:
Organization for example, Oracle CorporationPerson for example, Jane
DoeGroup for example, World Wide Web ConsortiumRelationship for
example, Jane Doe at Oracle Corporation.
HZ_LOCATIONS: The HZ_LOCATIONS table stores information about a
delivery or postal address such as building number, street address, postal
code, and directions to a location. This table provides physical location
information about parties (organizations and people) and customer accounts.
HZ_PARTY_SITES: The HZ_PARTY_SITES table links a party (see
HZ_PARTIES) and a location (see HZ_LOCATIONS) and stores location-
specific party information. One party can optionally have one or more party
sites. One location can optionally be used by one or more parties. This party
site can then be used for multiple customer accounts within the same party.
HZ_CUST_ACCT_SITES_ALL
HZ_CUST_SITE_USES_ALL
HZ_CUST_CONTACT_POINTS etc.
2. What are Base Tables or Interface Tables for Customer Conversions,
Autolockbox, Auto Invoice?
A) Customer Conversion:
Interface Tables : RA_CUSTOMERS_INTERFACE_ALL,
RA_CUSTOMER_PROFILES_INT_ALL,
RA_CONTACT_PHONES_INT_ALL,
RA_CUSTOMER_BANKS_INT_ALL,
RA_CUST_PAY_METHOD_INT_ALL
Base Tables : RA_CUSTOMERS, RA_ADDRESSES, RA_SITE_USES_ALL,
RA_CUSTOMER_PROFILES_ALL, RA_PHONES etc
B) Auto Invoice:
Interface Tables : RA_INTERFACE_LINES_ALL,
RA_INTERFACE_DISTRIBUTIONS_ALL
RA_INTERFACE_SALESCREDITS_ALL, RA_INTERFACE_ERRORS_ALL
Base Tables : RA_CUSTOMER_TRX_ALL,
RA_CUSTOMER_TRX_LINES_ALL,
RA_CUST_TRX_LINE_GL_DIST_ALL,
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RA_CUST_TRX_LINE_SALESREPS_ALL, RA_CUST_TRX_TYPES_ALL
C) AutoLockBox:
Interface Tables : AR_PAYMENTS_INTERFACE_ALL (POPULATED BY
IMPORT PROCESS)
Interim tables : AR_INTERIM_CASH_RECEIPTS_ALL (All Populated by
Submit Validation)
: AR_INTERIM_CASH_RCPT_LINES_ALL,
AR_INTERIM_POSTING
Base Tables : AR_CASH_RECEIPTS_ALL,
AR_RECEIVABLE_APPLICATIONS_ALL,
AR_PAYMENT_SCHEDULES_ALL ( All Populated by post quick cash)
3. What are the tables in which Invoices/transactions information is stored?
A) RA_CUSTOMER_TRX_ALL, The RA_CUSTOMER_TRX_ALL table
stores invoice, debit memo, commitment, bills receivable, and credit memo
header information. Each row in this table includes general invoice
information such as customer, transaction type, and printing instructions.
RA_CUSTOMER_TRX_LINES_ALL, The
RA_CUSTOMER_TRX_LINES_ALL table stores information about invoice,
debit memo, credit memo, bills receivable, and commitment lines (LINE,
FREIGHT and TAX).
RA_CUST_TRX_LINE_SALESREPS_ALL, The
RA_CUST_TRX_LINE_SALESREPS_ALL table stores sales credit
assignments for invoice lines. If Receivables bases your invoice distributions
on sales credits, a mapping exists between the sales credit assignments in
this table with the RA_CUST_TRX_LINE_GL_DIST_ALL table.
The RA_CUST_TRX_LINE_GL_DIST_ALL table stores the accounting
records for revenue, unearned revenue, and unbilled receivables for each
invoice or credit memo line. Oracle Receivables creates one row for each
accounting distribution, and at least one accounting distribution must exist
for each invoice or credit memo line. Each row in this table includes the
General Ledger account and the amount of the accounting entry.
The RA_CUST_TRX_LINE_SALESREPS_ALL table stores sales credit
assignments for invoice lines. If Receivables bases your invoice distributions
on sales credits, a mapping exists between the sales credit assignments in
this table with the RA_CUST_TRX_LINE_GL_DIST_ALL table.
4. What are the tables In which Receipt information is stored?
A) AR_PAYMENT_SCHEDULES_ALL, The
AR_PAYMENT_SCHEDULES_ALL table stores all transactions except
adjustments and miscellaneous cash receipts. Oracle Receivables updates
this table when activity occurs against an invoice, debit memo, chargeback,
credit memo, on-account credit, or receipt.
Transaction classes determine if a transaction relates to either the
RA_CUSTOMER_TRX_ALL table or the AR_CASH_RECEIPTS_ALL table.
Using the CUSTOMER_TRX_ID foreign key column, the
AR_PAYMENT_SCHEDULES_ALL table joins to the
RA_CUSTOMER_TRX_ALL table for non-payment transaction entries, such
as the creation of credit memos, debit memos, invoices, chargebacks, or
deposits. Using the CASH_RECEIPT_ID foreign key column, the
AR_PAYMENT_SCHEDULES_ALL table joins to the
AR_CASH_RECEIPTS_ALL table for invoice-related payment transactions.
AR_CASH_RECEIPTS_ALL, The AR_CASH_RECEIPTS_ALL table stores
one record for each receipt that you enter. Oracle Receivables concurrently
creates records in the AR_CASH_RECEIPT_HISTORY_ALL,
AR_PAYMENT_SCHEDULES_ALL, and
AR_RECEIVABLE_APPLICATIONS_ALL
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For receipts that are not related to invoices, such as miscellaneous receipts,
Receivables creates records in the AR_MISC_CASH_DISTRIBUTIONS_ALL
table instead of the AR_RECEIVABLE_APPLICATIONS_ALL table.
AR_RECEIVABLE_APPLICATIONS_ALL, The AR_CASH_RECEIPTS_ALL
table stores one record for each receipt that you enter. Oracle Receivables
concurrently creates records in the AR_CASH_RECEIPT_HISTORY_ALL,
AR_PAYMENT_SCHEDULES_ALL, and
AR_RECEIVABLE_APPLICATIONS_ALL tables for invoice-related receipts.
For receipts that are not related to invoices, such as miscellaneous receipts,
Receivables creates records in the AR_MISC_CASH_DISTRIBUTIONS_ALL
table instead of the AR_RECEIVABLE_APPLICATIONS_ALL table. Cash
receipts proceed through the confirmation, remittance, and clearance steps.
Each step creates rows in the AR_CASH_RECEIPT_HISTORY table.
5. What are the tables in which Accounts information is stored?
RA_CUST_TRX_LINE_GL_DIST_ALL
6. What are the different statuses for Receipts?
A) Unidentified – Lack of Customer Information
Unapplied – Lack of Transaction/Invoice specific information (Ex- Invoice
Number)
Applied – When all the required information is provided.
On-Account, Non-Sufficient Funds, Stop Payment, and Reversed receipt.
8. What is Autolockbox?
A) Auto lockbox is a service that commercial banks offer corporate
customers to enable them to out source their account receivable payment
processing. Auto lockbox can also be used to transfer receivables from
previous accounting systems into current receivables. It eliminates manual
data entry by automatically processing receipts that are sent directly to
banks. It involves three steps
1 Import (Formats data from bank file and populates the Interface Table),
2 Validation(Validates the data and then Populates data into Interim Tables),
3 Post Quick Cash(Applies Receipts and updates Balances in BaseTables).
9. What is Transmission Format?
A) Transmission Format specifies how data in the lockbox bank file should
be organized such that it can be successfully imported into receivables
interface tables. Example, Default, Convert, Cross Currency, Zengen are
some of the standard formats provided by oracle.
10. What is Auto Invoice?
A) Autoinvoice is a tool used to import and validate transaction data from
other financial systems and create invoices, debit-memos, credit memos,
and on account credits in Oracle receivables. Using Custom Feeder
programs transaction data is imported into the autoinvoice interface tables.
Autoinvoice interface program then selects data from interface tables and
creates transactions in receivables (Populates receivable base tables) .
Transactions with invalid information are rejected by receivables and are
stored in RA_INTERFACE_ERRORS_ALL interface table.
11. What are the Mandatory Interface Tables in Auto Invoice?
RA_INTERFACE_LINES_ALL, RA_INTERFACE_DISTRIBUTIONS_ALL
RA_INTERFACE_SALESCREDITS_ALL.
12. What are the Set up required for Custom Conversion, Autolockbox and
Auto Invoice?
A) Autoinvoice program Needs AutoAccounting to be defined prior to its
execution.
13. What is AutoAccounting?A) By defining AutoAccounting we specify how
the receivables should determine the general ledger accounts for
transactions manually
Dynamic entered
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10/2/2018 Oracle Apps Receivables Data Flow and Data Model | Oracle Functional Consultant

automatically creates default accounts(Accounting Flex field values) for

revenue, tax, freight, financial charge, unbilled receivable, and unearned
revenue accounts using the AutoAccounting information.
14. What are Autocash rules?A) Autocash rules are used to determine how
to apply the receipts to the customers outstanding debit items. Autocash
Rule Sets are used to determine the sequence of Autocash rules that Post
Quickcash uses to update the customers account balances.
15. What are Grouping Rules? (Used by Autoinvoice)
A) Grouping rules specify the attributes that must be identical for lines to
appear on the same transaction. After the grouping rules are defined
autoinvoice uses them to group revenues and credit transactions into
invoices debit memos, and credit memos.
16. What are Line Ordering Rules? (Used by Autoinvoice)A) Line ordering
rules are used to order transaction lines when grouping the transactions into
invoices, debit memos and credit memos by autoinvoice program. For
instance if transactions are being imported from oracle order management ,
and an invoice line ordering rule for sales_order _line is created then the
invoice lists the lines in the same order of lines in sales order.
17. In which table you can see the amount due of a customer?
A) AR_PAYMENT_SCHEDULES_ALL
18. How do you tie Credit Memo to the Invoice?
At table level, In RA_CUSTOMER_TRX_ALL, If you entered a credit memo,
the PREVIOUS_CUSTOMER_TRX_ID column stores the customer
transaction ID of the invoice that you credited. In the case of on-account
credits, which are not related to any invoice when the credits are created, the
PREVIOUS_CUSTOMER_TRX_ID column is null.
19. What are the available Key Flex Fields in Oracle Receivables?A) Sales
Tax Location Flex field, It’s used for sales tax calculations.
Territory Flex field is used for capturing address information.
20. What are Transaction types? Types of Transactions in AR?
A) Transaction types are used to define accounting for different transactions
such as Debit Memo, Credit Memo, On-Account Credits, Charge Backs,
Commitments and invoices.
Posted 18th August 2016 by Dudala Chitti Babu

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