2parent Manual

VK-PARENTS' HANDBOOK - MODIFICATIONS/REVISIONS FOR AY 2017-18
Sr Page
Heading Sub Heading
No No
1 6 School Fees Online Fees Payment Service
2 7 Communication VIBGYOR XMS
3 7 Communication Online Parent Grievance Portal
4 10 Code of Conduct Punctuality
5 18 Personalised Learning Centre PLC Intervention
6 22 Security Visitor Management Systems
7 23 Inter VIBGYOR Transfer (IVT) Inter VIBGYOR Transfer (IVT)
8 35 Correction Code Pre Primary Correction Code

INDEX
Sr. No. Particulars Pg. No.
1 Brief History 4
2 Mission 4
3 Unique Student ID 4
4 School Schedule 4
5 School Fees 5
5.1 Online Fees Payment Service 6
6 Communication 6
6.1 Teacher – Parent Communication 6
6.2 Relationship Desk (Help Desk) 7
6.3 VIBGYOR XMS 7
6.4 Online Parent Grievance Portal 7
7 Curriculum and Methodology 8
7.1 Assessment System 8
7.2 Homework Guidelines 8
7.3 Field Trips 9
7.4 Special Days 9
8 Code of Conduct 10
8.1 Punctuality 10
8.2 Attendance and Absenteeism 10
9 Uniform and Grooming 11
9.1 Uniform 11
9.2 Grooming 11
9.3 Behaviour and Ethics 12
VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |1

10 Essentials to be Carried Everyday to School 13
11 Things Not to be Carried to School 13
12 Discipline Policy 13
13 Birthday Celebration 14
14 Pets on campus 14
15 Lost and found 14
16 Emergency 15
16.1 Fire Drill 15
16.2 Emergency Dispersal during Floods / Civil Unrest 15
17 Parent Teacher Meet 16
17.1 Expected Code of Conduct for Parents 16
18 Library 16
18.1 Library Books 17
19 Sick Bay 17
19.1 Guidelines for Health 17
20 Personalised Learning Centre 18
20.1 Pre Primary Intervention 18
21 Canteen/Cafeteria 19
22 Bus Service 19
22.1 Routes 21
22.2 Pickup Points 21
22.3 Discipline in Bus 21
23 Security 21
23.1 CCTV 22
23.2 Visitor Management Systems 22

24 Temporary Guardianship 23
25 Updation of Information 23
26 Leaving Certificate Policy 23
27 Inter VIBGYOR Transfer 23
28 Selection of Board 25
29 Collection Point 25
Schedule - School Fees/Collection 25

30
Point/Relationship Desk
31 Centre Specific Information 26
32 Student Portal 27-34

33 Correction Code 35-37

1. BRIEF HISTORY
VIBGYOR Kids schools are the brain child of a team of professionals
sharing a common vision of providing holistic education, in a stress-free
environment with each child receiving individual attention. Our schools are
known to be ideal places for application based learning through experiential
fun activities which enhance skills and augment knowledge. Our aim is to be
considered among the finest educational institutions in the Nation. We
endeavour to achieve this by employing an exceptionally well trained and
dedicated teaching staff and offering state of the art school infrastructure
which meets international standards.
VIBGYOR Kids are not just schools, they are a vision to bring change in the
education system and empower the new generation with life skills to
confidently face the challenges of a dynamically changing world.
2. MISSION
Our mission is to provide highest quality of education in a safe, secure and
nurturing environment and to help our students to develop our students into
progressive thinkers and lifelong bearers of skills that will prepare them for the
challenges of a dynamically changing world.
3. UNIQUE STUDENT ID
Every student is given a unique Enrollment number. This number is to be
used in all communications, references, fee pay-in slips and other
matters relating to the school.
4. SCHOOL SCHEDULE
VIBGYOR Kids will normally have a Summer, Diwali / Dussehra and
Christmas break.
Precise dates for the above will be uploaded on the Student Portal.

5. SCHOOL FEES
The School Fees payable for the year is divided into four quarters, which are
defined as under:
Q-1 April – June
Q-2 July – September
Q-3 October – December

Q-4 January – March
• Advance payment of school fees for the entire year is accepted.

• The Cheque / DD should be crossed and drawn in favour of:
“VIBGYOR KIDS”________________________ (Centre Name)
• The fees for the first quarter i.e. 1st April to 30th June will be collected,
before 15th March, along with the Post Dated Cheques for the
remaining quarters. All such Post Dated Cheques should be dated as
the first day of the month of each quarter i.e. 1st July, 1st October and 1st
January.
• If the school fee is not paid/ honoured on or before 15th of the
beginning month of the quarter, late payment fees will be levied @ 3%
per month on the amount outstanding / overdue, after the due date. In
such cases, fees plus late payment fees should be tendered to the
school with a new Cheque/ Pay Order.
• Parents may be requested to produce the fee receipt to confirm
payment of fee, in case the same is required by the school.
• The name, enrollment number, grade and division of the student
needs to be written on the reverse of the cheque.
• In the event that the cheque gets dishonoured, a new cheque
including the cheque return charges of Rs.500/- needs to be issued.
• Fees once paid are not refundable.
• Tuition & Annual Fees include Term Fee, School Essentials, Special Days,
Library Fee, Day Field Trips (within the city) & Snacks.
• Tuition & Annual Fees exclude Uniforms & Shoes.

• The school fees do not include Bus transport except in case of
Kolhapur centre.
• Those who wish to apply for a School Leaving Certificate will need to
apply before the beginning of the next quarter (i.e. before 31st March),
failing which the parent will be required to pay the applicable fees of
the current quarter.
Note: In the event that the school fees are not paid beyond one month of the
due date, the management reserves the right to strike off the name of the
student from the school records.
5.1 Online Fees Payment System

• Through the Online Fees Payment system parents can pay the
miscellaneous fees like Bus fees and other payments.
• This option is available for all types of miscellaneous fees excluding
the Admission, Annual and Tuition fees.
• Parents could choose to visit the Fee Counter at the school and pay
through cheque or Online Payment can be made through Credit/Debit
Card or Net Banking with nominal convenience charges by logging in
to our website.
6. COMMUNICATION
6.1 Teacher - Parent Communication
• The Student Handbook which has a section allocated for specific
teacher/parent communication is the recommended form of
communication. Parents are requested not to send communication on
chits of paper as these can be misplaced and not communicated to the
teacher.
• It is absolutely mandatory for the parent to read and acknowledge the
student’s handbook everyday and also to check for any notes / suggestions
or remarks sent by the school authorities.
• Parents should also read and update themselves on the circulars and
notices uploaded on the Student’s Portal.
6.2 Relationship Cell (Help Desk)
VIBGYOR has a Relationship Cell (Help Desk) to help you with any queries,
problems or suggestions. The school website has the contact details (email id,
telephone numbers and address) for communicating with the Relationship Cell.
Note:
• In the event a meeting is necessary with the Principal, Coordinator
or Counselors the Relationship Cell will arrange for the meeting at a
convenient time.
• Appointments will be at the discretion of the Relationship Cell based on
the time schedule and the nature of the query or problem.
• Appointments will be on a one to one basis to address the individual’s
issues.
• Representations by proxy or for other than one’s own ward will not
be entertained. Appointments cannot be combined.
• In the event that there is a change in the regular procedure of fetching your
child, a written application needs to be made at least 2 working days in
advance. No phone calls will be entertained.
6.3 VIBGYOR XMS

• VIBGYOR XMS is a Mobile Messaging Application specifically designed for
students’ attendance.
• It provides real-time Student Attendance notifications to parents without
any delays.
6.4 Online Parent Grievance Portal

• We strongly believe that the only way we can constantly improve and
better ourselves is by listening to parents. To encourage feedback from
parents we have introduced an online feedback module.
• Parents having genuine grievance can submit his/her Grievance using
“Online Parent Grievance” module in Parent Portal.

• Parents will need to choose the predefined Category / Sub Category to
submit a Grievance.
• Based on the Sub Category the respective internal team will act and revert
on the Grievance in predefined turnaround time.
7. CURRICULUM AND METHODOLOGY

The Preschool curriculum at VIBGYOR is unique among early childhood
programmes. It is a comprehensive curriculum that addresses all aspects of
early childhood development identifying specific skills and knowledge that are
critical to a young child's development in terms of "readiness to learn". It
embellishes the skills and knowledge possessed by the children and facilitates
their progress from the very basic to the more challenging levels. It represents
shared knowledge. Only by explicitly identifying and specifying the level of
competence that can be achieved by preschool children and the knowledge
that they can be equipped with, can we ensure access to an excellent and fair
education for all. The Preschool curriculum allows children to experience and
develop skills that will establish a consolidated foundation which will impact
positively on all future learning.
7.1 Assessment System

The Preschool Assessment programme is based on continuous class
observation and evaluation of the child. Progress Report cards can be viewed
on Student Portal at the end of the four Terms, after the Skill Observations.
7.2 Homework Guidelines

Homework will be assigned to students on Fridays only. Parents are
expected to refer to the student’s handbook and homework books regularly
and ensure that homework is completed and submitted by Tuesday.
Parents may assist the child with their homework; however the homework is
to be done by the children with least amount of assistance from adults.
Parents should encourage their child do the homework independently.

7.3 Field Trips
Field trips are an extension of concepts explored in the classroom. Children
learn better when they are provided with ‘hands on experience’. Field
trips are carefully planned, reviewed and monitored by our staff to ensure the
safety of the children. During an academic year there will be 2 Field Trips
per Term. The details of the field trips will be intimated to parents through the
Handbook or a circular. Most of the Field Trips for the Preschool Section
(afternoon and evening) will commence in the first half of the day. In such
cases the parents are expected to drop and collect their wards from the
school. In situations where the field trip extends beyond school hours,
parents will be expected to collect their wards from the school.
Note: The School takes adequate safety measures, precaution and also necessary
care during transit. However, the School or its Management or its Bus Contractor
shall not be held liable for any injury, accident or damage.
The children need to come in school uniform and must wear their ID cards
during the Field Trip.
7.4 Special Days

Special days are an important part of the academic programme of the
children. On such days parents are invited to be a part of the special day
activities. The Special days and Events for the month will be communicated
through the ‘Info to parents’ which will be uploaded on the Student Portal.
Special days are organised for children to demonstrate their skills and
abilities. Parents are invited to view the work done by their children.
VIBGYOR VIVA is the most prestigious Interschool Cultural and Sports
Fest. It is a PAN India extravaganza in which students participate in the
spirit of competition and hone their talents to the maximum. We strongly
recommend that parents encourage the children by being proactive and
attending these special days and activities.

8. CODE OF CONDUCT
8.1 Punctuality
• The children need to come to school on time. The children are expected to
be in school 5 minutes before the school time.
• A late entry is marked for those who come within 15 minutes from the
bell timing. Any student who comes within 15 minutes of the bell more
than three times will receive a written warning (note) in the Student
Handbook.
• Any student who comes after 15 minutes of the bell timing, will directly
receive a written warning (note) in the Student Handbook.
• Post the first written warning (note), if the student is late again, a second
written warning will be given.
• Parents of students’, who receive 3 such written warnings, will be called
by the Coordinator to discuss and resolve the problem.
8.2 Attendance and Absenteeism

• It is important for students to have a minimum of 80% attendance for the
entire academic year.
• It is mandatory for students to attend the first and the last day of school
(i.e. before and after every vacation). If due to some unavoidable reasons
they are unable to do so, a written permission needs to be obtained from
the Principal before the child can attend the academic session.
• For any other day of absence the parents should submit a written
explanation in the handbook.
• If sick leave is being mentioned and it is for more than 3 days, the
parent should submit a doctor’s certificate at the Relationship Cell or to
the Grade Coordinator once the child resumes school.
• No half days or early leave for students will be permitted.
• When a long term absence is anticipated, parents/guardians should
obtain written permission from the Principal.
• No leave will be granted for family vacations, festivities, ceremonies,
overseas trips, etc.
VK/ACD:M/PT/01 Rev - 03 1.05.2017 P a g e | 10

• No assessments will be rescheduled or re-conducted to accommodate a
student’s absence.
9. UNIFORM AND GROOMING

9.1 Uniform
• The students of Playschool and Nursery classes are expected to
wear their school uniform including VIBGYOR Kids socks and school
shoes on Mondays and Thursdays only.
• The students of Jr. KG and Sr. KG are expected to come to school in
complete uniform every day, including VIBGYOR Kids socks and school
shoes, except on the days when informed otherwise.
• During the rainy season the students will be required to come in black
floaters.
They should avoid wearing shoes with laces. During winter, students are
expected to come in their school winter wear (track pants and pullover).
• The students of Preprimary are expected to wear their ID Cards at all
times.
• On the last Friday of every month, students of Pre Primary can wear
casual dresses. However, parents need to ensure that the clothes are
decent and appropriate. In case of any field trip planned on that Friday,
students will be required to come in school uniforms only.
9.2 Grooming
General
A student’s personal appearance is the responsibility of the student and
the parents, but is of vital concern for VIBGYOR Kids, especially
when the appearance or personal grooming habits are disruptive to the
functioning of the school. Administrators reserve the right to make
decisions concerning appropriate dress.
• Students should present themselves neatly and be well-groomed.
• Students should maintain high levels of personal hygiene.
• Any extra attire beyond uniforms—including jewellery, sunglasses,
hats, scarves, bandanas, and stocking/skull caps, sweat/sports bands,
long earrings, chains, pendants, rings or bracelets, fancy / expensive
watches, bangles etc., will not be permitted.
Girls
• Girls may wear simple studs or small thin round earrings.
• Ribbons/hair bands must be black.
• Hair should be worn neatly and plaited or worn in two ponytails if
below shoulder length.
• Nail polish or long nails or mehndi application on hands will not be allowed.
• Colouring of hair will not be permitted.
Boys
• Boys are not permitted to wear earrings or ear studs.
• The hair should be cut short and should not fall over the collar or over
the forehead.
• No fancy hairstyles will be allowed.
• Colouring of hair will not be permitted.
Note: If on any religious grounds any of the above cannot be followed, written
permission from the Principal of the school will have to be obtained.
9.3 Behaviour and Ethics

• All students are responsible to the school authorities for their behaviour
both in and outside the school. Any indiscipline on the part of the student
shall render him/her liable for disciplinary actions.
• Fighting, bullying, creating disturbances, denying use of facilities to
others, and/ or acting in such a manner as to risk injury to others, will
not be permitted.
• Students must respect the property of others, including keeping all
books, facilities, equipment and other materials used in the school in
good condition and refrain from damaging school property and/ or the
property of others. No student should scratch or spoil the desks or chairs,
school furniture or fixtures, curtains, etc.; write or draw anything on the
walls or in any way damage things belonging to others.
• Care should be taken to keep the school clean at all times. Litter
must be disposed off in the dustbins provided.
10. ESSENTIALS TO BE CARRIED EVERYDAY TO SCHOOL
• Student ID Card
• Labeled School Bag
• School Handbook
• Extra set of clothes and inner wear
• Napkin
• Labeled water bottle
• Bus ID Card (if applicable)
11. THINGS NOT TO BE CARRIED TO SCHOOL

• Expensive and flashy items like fancy watches, jewellery, pens, etc.
• Electronic items like IPods, Cell phones, Discman/ Walkman, PSP, Game
boy, CDs, CD Players, Hand held video games, etc.
• Toys, balls, and sporting equipment.
• Inappropriate books, magazines, cassettes, etc. with racist, communal or
obscene literature or images.
In the event that these items are found with the children, they will be
confiscated and not returned under any circumstances. Disciplinary action will
be taken as deemed fit by the school authorities.
12. DISCIPLINE POLICY

All students are held responsible for their own behaviour. When a student
of VIBGYOR Kids is found to be misbehaving repeatedly, parents may be
called in by the Coordinator to discuss the problem. If the student continues to
misbehave and show aggressive behaviour which can disrupt the working of
the class, the parent may be asked to withdraw the child from the school.

13. BIRTHDAY CELEBRATION
• While we understand that a birthday is a special day in a child’s life,
parents are encouraged to keep the celebration and expenses to a bare
minimum.
• The child celebrating birthday can come to school in party wear. While
parents are permitted to send a cake for the child to cut in the class, the
birthday cake is not compulsory.
• The cake needs to be eggless with no icing or cream on it.
• Distribution of chocolates & sweets is not permitted.
• No return gifts or gifts for teachers should be distributed or accepted.
• If parents wish to invite the class students for a birthday party, they
are encouraged to invite all the children.
• Distribution of birthday invitation in the school will only be permitted if all
children of the class are invited.
14. PETS ON CAMPUS

Dogs, cats or any pets are not permitted on campus unless specifically
requested of a parent, for any curriculum related matter by the school
authorities.
15. LOST AND FOUND

The school is not responsible for the loss / misplacement of items. In the event
that any item is lost, parents are required to contact the Help Desk personally
within 2 working days of the loss. If the item is not traced, it will be considered
lost. The school will not be liable for the lost item.

16. EMERGENCY
16.1 Fire Drill
An emergency fire drill will be conducted twice in an academic year.
• At the sound of the fire alarm, teachers will take their students to
the designated safety area i.e. Assembly Point, and assemble in class lines.
• Once lined up, teachers take attendance and fill the attendance sheet.
• This sheet is sent to the Principal.
• The all clear signal will be given through an announcement for re entry in the
premises.
Closure of school during emergencies –

In the event of:
• Curfew in the area or on the roads approaching the school.
• Serious warning from the city authorities on floods / earthquakes / riots, etc.
The school authorities may take the decision to keep the school closed
at their discretion, keeping in mind the safety of the students.
Note: During monsoons, the school will remain open on all working days. On
the days of heavy rainfall, parents’ may use their discretion to send their
children to school.
16.2 Emergency Dispersal of Students during Floods / Civil Unrest

• The school buses will not ply during such emergencies.
• The parents will be notified by the school authorities to fetch their
children from school.
• The children will be handed over to the parents or guardians only
on presentation of bearer cards/authority letter and/ or if the
parent/guardian is identified by the teacher and student.
• In an event, when the children cannot move out of the school premises and
it is required to take shelter in the school building, necessary basic
arrangements will be provided for the students by the school.

17. PARENT TEACHER MEET – PTM
Parent Teacher Meets are scheduled 4 times in a year. The parents can
to go through the class work sheets, assessment sheets and other work done
by the child in school. All aspects, academic and non academic related to the
child can be discussed during this meet.
PTM dates will be communicated to the parents through handbook / circulars.
Parents will be allotted a time slot to meet the teachers. It is compulsory for
parents to attend the PTM.
17.1 Expected Code of Conduct for Parents

• Parents are expected to adhere to their allotted times to avoid causing any
kind of inconvenience to themselves and other parents.
• Parents are requested to keep their mobile phones on silent mode inside
the school premises.
• It is expected that the parents communicate with the teachers in a
courteous manner.
• It is extremely important for the parents to maintain a positive attitude
towards the feedback pertaining to their ward. Parents must have a
constructive approach regarding the disciplinary measures that may be
levied against their ward. It will contribute to the progressive emergence of
our children as responsible human beings.
18. LIBRARY
Students at VIBGYOR have access to a library with an enviable collection
of books. They support the school curriculum, promote appreciation of
literature, and teach literacy skills.
While it is a veritable paradise for the avid reader, there is something for
every student, even the most diffident, reluctant reader.
Through a specially formulated programme for each section, students are
guided to enrich their vocabulary.
The purpose of having a Library programme is to encourage reading and
develop language skills in children.

18.1 Library Books
The students will be issued library books every Friday by the class
teacher. These books are to be read over the weekend and then returned
on Monday/Tuesday in the library bag.
In case of late submission of the book; the same book will be re-issued to the
student for the following week. No late fines will be charged.
In case of loss/damage of books, the necessary charges will be borne by the
parent. Fines charged will be intimated to parents through ‘Circular’ on Student
Portal.
19. SICK BAY

• The school is equipped with a sick bay and a trained nurse. The school
has a doctor on call, who will visit the school as and when required.
• While every precaution is taken by the school to provide a safe and
secure environment for the students, in an unfortunate eventuality of an
accident or student falling ill, the child will be taken to the sick bay.
• If the incident is minor, the nurse will administer the treatment. However, in
case of any major incident the school may need to call the doctor on call.
Parents will be informed of the incident by the nurse immediately. Parents
may be requested to collect their children from school.
19.1 Guidelines for Health

• The health of all students is of vital concern to us.
• Parents need to update the medical details and health records of their ward
in the Admission Form which needs to be filled and submitted at the
beginning of each academic year.
• In case of any major change in the information given regarding your
child’s health, parents are required to inform the school in writing.
• Do not send children to school if they have bad cold, cough, fever or
are suffering from a contagious or infectious disease.
• Medication can be administered at the school (with written instruction from
the parents). Under such circumstances, medicines sent to school should

be accompanied with a copy of the doctor’s prescription and submitted at the
Help Desk.
20. PERSONALISED LEARNING CENTRE (PLC)

• VIBGYOR High School recognises that each child has his/her unique
learning potential as well as differing developmental needs. Thus, it is
imperative that every effort must be made to optimise their learning in
positive and inclusive ways.
• Personalised Learning Centre (PLC) is committed to providing
flexible, inclusive and child-centred support to all students facing
difficulties. It provides both learning support and counselling services.
The Team not only enables students to accept and understand their
difficulties but also equips them with skills and strategies to cope in
effective ways.
• Parents play an important role by discussing their child’s specific
situations with the team and providing support at home, so that their
child can make optimum progress in his/her studies and
development.
20.1 Pre-Primary Intervention

• The PLC has a clear referral process in place for students to be
referred by the teachers/parents.
• Student is observed by the PLC Team Member during structured and
unstructured settings.
• Parents and teachers are guided to deal with academic, behavioral,
social, emotional, developmental needs of the student. Therefore, it is
essential for both parents and teachers to follow-up with the team on
a regular basis as this will help the student to progress faster.
Note:
• Parents may be asked to arrange for a Personalised Learning Educator/
Visiting Professional, exclusively for their child, who will work under the
supervision and guidance of the school PLC.

• Parent’s participation is an important aspect of special support. Parent
may need to come to school more often in such cases.
• Children who do not show improvement may be guided towards
institutions which are more competent and efficient in handling such
cases in the best interest of the child.
• In all cases the school authorities’ decision will be considered as final.
Parents are required to adhere to the decisions of the school authorities.
21. CANTEEN / CAFETERIA

• Delicious and nutritious snacks/meals are provided to all the Preschool
students.
• A monthly cyclic menu is designed for snacks/meals.
• The details of the same will be available on the Student Portal.
Note: Parents are requested not to send junk food, especially packets of chips
and aerated drinks to school.
22. BUS SERVICE

• We ensure that our school buses are well maintained and safe for
students.
• Every bus is monitored by CCTV, has a first aid kit and a female
attendant who accompanies students on all routes.
• We also ensure that students are not handed over to the parent/guardian
without valid identification.
• Bus facilities on most routes are available for students.
• Parents are encouraged to avail of the bus facility for convenience and
safety of their wards as well as to avoid traffic congestion during arrival
and departure.
• The school is not directly responsible for transport and will appoint a school
bus operator under contract. Parents interested in availing of the same
for their children are requested to fill the Transport Request Form available
at the Help Desk. (Refer to ‘Forms Download’ Section on Student
Portal)
• Bus enrollments post commencement of school for the new academic year
will require 10 days for administrative processing, before the child can avail
the school transport facility.
• The bus facility shall be extended to students depending upon the feasibility
of the bus route and availability of a seat in the specific bus.
• The school will not be responsible for any delay or cancellation of bus
service.
• Non-payment of bus fees may lead to cancellation of the bus facility for the
student. The school retains the right to deny the facility to anyone without
assigning any reason whatsoever.
• Transportation fees needs to be paid term wise at the Fee Desk.
• For parents who prefer to drop their children by private transport, the school
is not responsible for their vehicle parking or traffic congestion. Parents
are requested to drop their children and leave the school premises
immediately.
Note: All transportation related queries should be directed to the Help Desk.
The various features of our bus services are RFID and GPS.
Student Bus Attendance System enables you to know the following:-
 Track Daily attendance of students.
 Board In and Board Out time of student from the bus.
 Tracking locations of the route the bus has travelled.
Every student travelling by school bus will be provided with an intelligent IDENTITY
CARD. Every student entering or exiting the bus is required to tap his / her card on
the reader installed in the school bus. This will mark them present in the bus and
send real time information through a notification on an app (to be downloaded on
android smart phones) or through an SMS to registered parent mobile number (in
case of non-availability of android smart phone). If a student does not tap his card or
is not carrying his card; no notification/SMS will be sent to the parent. The same
process is followed on the return journey as well.

22.1 Routes
The suitability of a route to school will be assessed by the bus operator. The
suitability of the route will depend on the distance, load factors and road
conditions.
22.2 Pickup Points

Students will be collected as near to their residence as possible although they
may have to walk a ‘reasonable’ distance to meet the transport. The pickup point will
be determined by the bus contractor.
The responsibility for ensuring a child’s safety in getting to and from the
pickup/drop off point rests with the parent.
Under no circumstances shall students or their parents / guardians compel the bus
employee to divert any route or change any pick-up or drop-off point allotted at the
beginning of the year.
22.3 Discipline in Bus

Students who show aggressive behaviour, creating disturbances and / or acting in
such a manner as to risk injury to themselves and others in the bus will be
permanently excluded from the transport facility.
Any damage done to the property of the school including but not limited to school
bus, furniture, fixtures etc shall be recovered from the parent of the concerned
student which shall be communicated post occurrence.
23. SECURITY
• Our aim is to provide a safe and secure environment for our students, staff
and visitors. We request parents and other visitors to co-operate with the
security personnel at all levels.
• All visitors are expected to come to security cabin at the main gate, get
registered on the Visitor Management System by showing a valid Identity
proof, wear the visitor’s badge and report to the Help Desk.
• All parents who take an appointment to meet with a member of staff must
follow the same procedure as above.

• The staff has the right to challenge visitors who are not wearing a visitor’s
badge.
• Students should not come to school unescorted.
• In order to ensure safety and security of the students, parents are
requested not to dress their wards in elaborate costumes for various
Special Days and Events, which would otherwise require a change of
dress during school hours. A simple attire along with props related to the
character/event is recommended.
• During emergencies the Emergency Protocol will be followed.
• For grades up to 4, a Bearer Card is mandatory to fetch the student from
the school. In case of loss of card / change of bearer (drivers / maids) a
new Bearer Card should be requested to the school authority, which will
be provided at a nominal charge.
• In the event of a temporary change in house staff (drivers / maids) who
are fetching the child, the Class Teacher / Coordinator should be informed
through an Authority Letter with a photograph of the house staff.
23.1 CCTV
Every classroom, corridor and all public areas (except washrooms) will be
covered by electronic surveillance systems to ensure complete safety of
students and aid in our mission of providing a safe and secure environment for
students to learn and grow.
23.2 VISITOR MANAGEMENT SYSTEMS

Electronic Visitor Management Systems are deployed at entry points to verify
and record the credentials of each visitor to the school to make the school
absolutely safe for your ward. This automated system of monitoring the entry
and exit of parents and visitors which offers enhanced security surveillance.

24. TEMPORARY GUARDIANSHIP
At times during the school year, parents may have to leave the city, but they
may wish to keep their children in school. VIBGYOR Kids requires the parents
to intimate the school about this development by filling in the Change of
Guardianship Request Form (Refer to ‘Forms Download’ Section on
Student Portal) and send it to the office. Parents may also ask for the form
from the school office during the school office hours.
25. UPDATION OF INFORMATION

• As a part of re-enrolling the students for the new Academic Year, parents of
existing students have to update the school with all the important and
relevant information related to their child/ward. School will intimate such
process via uploading circular on ERP.
• This process will be carried out every year.
• This process is not applicable for the new admissions.
26. LEAVING CERTIFICATE POLICY

• Parents who wish to apply for the Leaving Certificate for their child is
supposed to fill the application form for the same.
• Completed application form to be submitted to the school's Relationship
Staff.
• For all the applications for withdrawal of admission received after 31st of
March, only Post Dated Cheques (Pdc’s) for balance quarters will be
returned. (Refer to ‘Forms Download’ Section on Student Portal)
27. INTER VIBGYOR TRANSFER (IVT)

• Parents who wish to apply for IVT (Inter VIBGYOR Transfer) have to fill the
IVT Request Form and submit the same to Relationship Cell at the School’s
Helpdesk. (Refer to ‘Forms Download’ Section on Student Portal)
• For such students, preference can be given, subject to availability of seat at
the new school. There is no guarantee of admission at the new school.

• Parents who wish to apply for IVT (Inter VIBGYOR Transfer) have to fill the
IVT Request Form and submit the same to Relationship Cell at the School’s
Helpdesk. (Refer to ‘Forms Download’ Section on Student Portal)
• For such students, preference can be given, subject to availability of seat at
the new school. There is no guarantee of admission at the new school.
• There will be no refund of Admission Fees by the school.
• All fees related information (Annual Fees, Tuition fees, Transport, Cafeteria)
will be shared by the Relationship Desk in the school.
• Security deposit is to be paid as applicable in few schools.
• There will be no refund for the difference in the Tuition fees between the 2
schools if the transfer takes place mid quarter.
• In case of any fees paid for PSA, no refund or adjustment transfer of the
same will be done by the home school. However, if the destination school
has the same PSA activity for which the fees have been paid, the same
activity can be granted to the student and the difference will be charged on
pro-rata basis. This is only applicable in cases where the PSA activity is
conducted by the same vendor.
• Parents would need to carry certain school essentials and curriculum
material to the destination school as per the details provided by the home
school.
• The other school essentials and curriculum material kept at the home school
will be transferred to the destination school.
Temporary Inter VIBGYOR Transfer
Temporary IVT is applicable for:
• Existing VIBGYOR students till Grade 7

• Only for inter-city transfer
• Within the same academic year
• Same board
Duration of Transfer Period:
• Minimum: 1 month
• Maximum: 6 months
Details for Temporary IVT will be shared by the Relationship Desk.

28. SELECTION OF BOARD
Board options offered at VIBGYOR High are CICSE, CBSE and CIE. The
parent of a child graduating from Sr.K.G. can select any of the above mentioned
boards (as applicable to the Centre). The Admission Form needs to be filled
and submitted at the Help Desk before the new academic session begins.
29. COLLECTION POINT

Items available -
1. ID Cards and Lanyard with ID card holders.
2. Schools Note Books and School Handbook
3. School Shoes & Socks
4. Uniforms (not applicable to Mumbai: Goregaon Malad and Borivali IC
Colony Centres)
5. Winter uniforms (pullovers, track pants)
6. Cafeteria Coupons (Lunch and snacks)
7. Cafeteria Term Passes
Note: All items will be available only on order.
30. SCHEDULE - SCHOOL FEES/ COLLECTION POINT/

RELATIONSHIP DESK
Days and Timings for Parents
Period Days Timings

Throughout the Year All Days (Except 2nd, & 4th Saturdays, 9.00 am to
Sundays and Bank Holidays) 4.00 pm.

31. CENTRE SPECIFIC INFORMATION
The centre specific information pertaining to the details listed in the table below
is available for parents’ reference on the school’s website i.e.
www.vibgyorkids.com.
Sr. No. Centre Specific Details on School’s Website

1 Levels offered in the Pre-Primary Sections
2 School Timings
3 Facilities Offered
4 Contact Details
5 Post School Activities
6 KIDS Club Details

Section - 32
STUDENT
PORTAL

The Parents Login module (Student Portal) provides parents with complete
information related to the child’s academic activities. The i-Campus buddy, our new
user friendly browser, is a cross- browser and cross-platform compatible portal which
can be accessed on all devices and smartphones. The information is directly taken
from the VIBGYOR Infomatics Systems deployed by the school. It tracks various
aspects of a child’s activities like the attendance, academic progress, information
regarding events and holidays, reference manuals, syllabus details, etc. This guide
provides an overview to access the various information modules.
To login to the Parents Module visit the website http://www.vibgyorhigh.com /

http://www.vibgyorkids.com
On the top right section of the main page you can see the link for Parents Login.

When you click on the above link you will reach the Login Page.
Please fill in the User Name & Password
given to parents at the time of
admission, to proceed further.
On successful validation of the credentials you will be able to access the Parents
Module-Student Portal as shown below:
This module has various details as listed below:

1. Profile Update
2. My Attendance
3. My Mark sheet
4. Notices
5. Personal Circulars
6. Parents Manual
7. Forms Download
8. Syllabus
9. Password Change
10. My Discipline Slips
11. Holiday List

The top of the screen displays a Notification of the Notice board
updates and the Logout button.
1. My Attendance
This Section provides the Student’s Attendance
details summary in the format given.

2. My Marksheet
This Section provides the student’s mark sheet. Based on the school year
selection the available mark sheets are displayed. On clicking the desired Term
the Marksheet opens in a new window in PDF format.
3. Circulars
This Section will provide the student with

General circulars and his / her Specific
Circulars. An intimation of the same will be
informed to the parents through SMS.

4. Parents Manual
Here the parents can access the Parents Handbook. This will open in a new
window in PDF format.
5. Forms Download
Forms required by the parents to fill in are available in this section for parents to
download fill and submit to the School whenever required.
6. Syllabus
Students’ Board and Grade specific Syllabus details are available for download
in this section. This will open in a new window in PDF format.

7. Password Change
This Section enables the access password to be changed for enhanced security
and prevention of misuse. Enter the current OLD password & then the desired NEW
password and click on UPDATE.
8. My Discipline Slips
This Section provides the student with his / her specific Discipline Slip details.
Click on the Individual entry to get additional details.
9. Event Calendar
This Section provides the list of Events scheduled for the Class / Grade /
School.
10. Holiday Lists
This Section provides the Holiday Lists for the School.

11. Re-enrollment
This Section provides the student and parent details where changes can be
done by parent.

Section - 33
CORRECTION
CODE

CORRECTION CODE FOR PRE – PRIMARY
S.No Code Error indicated Example
Incorrect Letter
formation
Instead of
Teacher to mark the incorrect letter with two

slanting lines and write the correct letter beside
it.
Not written on the
correct lines
Teacher to mark the error with two slanting

lines and write the correct formation next to it.
An incorrect If for letter K, the child has drawn a picture of a
object is drawn for car. Mark the error with two slanting lines, and
the picture draw the correct picture next to it. If required,
the teacher can also mention in the diary why
the picture is incorrect.
1.
Apple
Spelling error I ate an aple.

lines as shown and write the correct spelling
above it
Capitalization of a M
word. We live in mumbai.

lines as shown and write the correct answer
above it.
S
Need to use lower She has Six pencils.

case
lines as shown and write the correct answer
above it.
Incorrect number If numbers are mirror images.
formation Teacher to mark the error with two slanting
lines and write the correct number formation
above/beside it.
Incorrect For ascending and descending order if the
sequencing of numbers are sequenced incorrectly.
numbers Teachers to mark the error with two slanting
lines and write the correct answer
above/beside it.
Calculation error/ For addition, subtraction, multiplication or
counting error division if the child has written the wrong
answer.
lines, and write the correct answer
above/beside it.
Incorrect number In case the child has drawn more or less
of objects drawn number of objects than the number specified
eg. For number 4, the child has drawn 3 or 5
objects.
2. / Teacher to draw more objects in case objects
drawn are less or to mark the error with a slant
line as shown on the objects that are
additional.
3. Add a full stop I have a ball
Insert Space I/eat apples. I eat apples.
4. / Teacher to mark the error as shown, and write

the correct answer above/beside it.

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VK-PARENTS' HANDBOOK - MODIFICATIONS/REVISIONS FOR AY 2017-18

7 23 Inter VIBGYOR Transfer (IVT) Inter VIBGYOR Transfer (IVT)

8 35 Correction Code Pre Primary Correction Code

5.1 Online Fees Payment Service 6

6.1 Teacher – Parent Communication 6

6.2 Relationship Desk (Help Desk) 7

6.3 VIBGYOR XMS 7

6.4 Online Parent Grievance Portal 7

7 Curriculum and Methodology 8

7.1 Assessment System 8

7.2 Homework Guidelines 8

7.3 Field Trips 9

7.4 Special Days 9

8.2 Attendance and Absenteeism 10

9 Uniform and Grooming 11

9.3 Behaviour and Ethics 12

VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |1

11 Things Not to be Carried to School 13

15 Lost and found 14

16.1 Fire Drill 15

16.2 Emergency Dispersal during Floods / Civil Unrest 15

17 Parent Teacher Meet 16

17.1 Expected Code of Conduct for Parents 16

18.1 Library Books 17

19.1 Guidelines for Health 17

20 Personalised Learning Centre 18

20.1 Pre Primary Intervention 18

22.2 Pickup Points 21

22.3 Discipline in Bus 21

23.2 Visitor Management Systems 22

VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |2

26 Leaving Certificate Policy 23

27 Inter VIBGYOR Transfer 23

Schedule - School Fees/Collection 25

31 Centre Specific Information 26

32 Student Portal 27-34

VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |3

VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |4

Q-3 October – December

• Advance payment of school fees for the entire year is accepted.

VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |5

5.1 Online Fees Payment System

6.3 VIBGYOR XMS

6.4 Online Parent Grievance Portal

VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |7

7. CURRICULUM AND METHODOLOGY

7.1 Assessment System

7.2 Homework Guidelines

VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |8

7.4 Special Days

VK/ACD:M/PT/01 Rev - 03 1.05.2017 Page |9

8.2 Attendance and Absenteeism

VK/ACD:M/PT/01 Rev - 03 1.05.2017 P a g e | 10

9. UNIFORM AND GROOMING

9.3 Behaviour and Ethics

11. THINGS NOT TO BE CARRIED TO SCHOOL

12. DISCIPLINE POLICY

VK/ACD:M/PT/01 Rev - 03 1.05.2017 P a g e | 13

14. PETS ON CAMPUS

15. LOST AND FOUND

VK/ACD:M/PT/01 Rev - 03 1.05.2017 P a g e | 14

Closure of school during emergencies –

16.2 Emergency Dispersal of Students during Floods / Civil Unrest

VK/ACD:M/PT/01 Rev - 03 1.05.2017 P a g e | 15