F-51

Work Instruction

Transfer Posting with Clearing to Escheat Vendor (F-51)

Purpose

Use this procedure to transfer and clear an open invoice from one vendor to the Escheat Vendor.

Trigger

Perform this procedure when checks issued to vendors have not been cashed within two years of issue.
These checks are voided and the amount remitted to the State as "escheated" checks.

Prerequisites

 A check has been identified for escheatment and all the necessary paperwork has been
prepared
 Central Accounting has voided the check an reversed the payment document

Menu Path

Use the following menu path to begin this transaction:

N/A

Transaction Code

F-51

Helpful Hints

 R/O/C column in tables represents Required, Optional, or Conditional entry

 The vendor's check has been voided and the payment document cancelled. The invoice(s) is
now open
 Enter the SAP check number in the Reference field
 Have the document number(s) and transfer amount readily available
 Enter "U" in the Payment Block (Pmnt Block) field
 Use transaction FBL1N - Vendor line item display to view all open invoices, payments and
clearing documents
 First line item, posting key 31 is used to post an invoice to the Escheat Vendor. Enter the
actual vendor master record number for the Escheat Vendor in the Account field
 Open item selection, enter the vendor master record number of the vendor whose check is
being escheated in the Account field

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Work Instruction

Transfer Posting with Clearing to Escheat Vendor (F-51)

Procedure
1. Start the transaction using the menu path or transaction code. The Post with Clearing: Header Data
screen displays.

Post with Clearing: Header Data

2. As required, complete/review the following fields:

Field R/O/C Description
Document Date R
Appearing in the document header, it is used primarily as the
document input date.
Example:
061709

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Transfer Posting with Clearing to Escheat Vendor (F-51)

3. Click Reference field .

Enter the check number of the voided check.

4. As required, complete/review the following fields:

Field R/O/C Description
Reference R
Allows for further clarification of an entry by reference to
other sources of information, either internal or external to
SAP. Any SAP-posted document number can be used as a
"reference" when entering a new document.
 The reference number from the document to be
released. Number should start with the
contract number.
Example:
5100000921

Doc.Header Text R
Free text field used to provide additional information
regarding the document.
Example:
Transfer to escheatvendor

Clearing text R
Free text field used to provide additional information which
is then copied into all clearing entries which are created
within the current processing.
Example:
*TRANSFER INVOICE-UNCLAIMED PROPERTY TO
STATE

PstKy R
Two-digit numerical key that controls how line items are
posted.
Example:
31

5. Click Account field .

Enter the Escheat Vendor number 111175.

6. As required, complete/review the following fields:

Field R/O/C Description

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Work Instruction

Transfer Posting with Clearing to Escheat Vendor (F-51)

Field R/O/C Description

Account R
Vendor number associated with a vendor.
Example:
111175

Post with Clearing: Header Data

7. Click Choose open items button . The Post with Clearing Add Vendor item
screen displays.

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Transfer Posting with Clearing to Escheat Vendor (F-51)

Post with Clearing Add Vendor item

8. As required, complete/review the following fields:

Field R/O/C Description
Amount R
Figure within the pricing procedure that determines how the
system calculates a condition value.
Example:
39.84

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Transfer Posting with Clearing to Escheat Vendor (F-51)

Post with Clearing Add Vendor item

9. Click Pmnt Block field .

Apply Payment Block "U" - Unclaimed property. The payment block is only removed when it
is time to remit to the state.

10. As required, complete/review the following fields:

Field R/O/C Description
Pmnt Block R
Payment block. Indicator that allows you to block an
account or individual items for payment.
Example:
U

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Work Instruction

Transfer Posting with Clearing to Escheat Vendor (F-51)

Field R/O/C Description

Text R
Free text field used to provide additional information or an
item description with reference to the current activity.
Example:
TRANSFER INVOICE-UNCLAIMED PROPERTY TO
STATE

11. Click Choose open items button .The Post with Clearing Select open items
screen displays.

Post with Clearing Select open items

12. As required, complete/review the following fields:

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Transfer Posting with Clearing to Escheat Vendor (F-51)

Field R/O/C Description

Account R
Vendor number associated with a vendor.
Example:
106113

13. Click Process open items button . The Post with Clearing Process open
items screen displays.

Post with Clearing Process open items

14. Select 39.84- field .

The system displays the message, "XXXX items were selected".

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Transfer Posting with Clearing to Escheat Vendor (F-51)

15. Click Activate Items button .

16. Click Document option from the main menu.
Verify the entry before posting.

17. Select Document Simulate menu item . The Post with Clearing Display
Overview screen displays.

Post with Clearing Display Overview

18. Click Document option from the main menu.

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Post with Clearing Display Overview

19. Select Document Simulate General Ledger menu item . The

General Ledger Simulation screen displays.

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Transfer Posting with Clearing to Escheat Vendor (F-51)

General Ledger Simulation

20. Click Back button .

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Post with Clearing Display Overview

21. Click Save (Post) button . The Post with Clearing: Header Data screen displays.
The system displays the message, "Automatically created line items will be deleted".

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Transfer Posting with Clearing to Escheat Vendor (F-51)

Post with Clearing: Header Data

22. Click Document option from the main menu.

The system displays the message, "Document XXXX was posted in company code COP1".

23. Select Document Display menu item . The Display Document: Data Entry View
screen displays.

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Transfer Posting with Clearing to Escheat Vendor (F-51)

Display Document: Data Entry View

24. Click Services for Object button .

25. Select Create... Create Attachment menu item . The Import file
screen displays.

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Import file

26. Click ESCHEATED CHECK FORM V#106113.pdf list item

.
27. Click Open button .

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Display Document: Data Entry View

28. Click Exit button .

The system displays the message, "The attachment was successfully created".

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Transfer Posting with Clearing to Escheat Vendor (F-51)

Result

You have successfully transferred an open invoice to the Escheat Vendor.

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