ORACLE HUMAN

data sheet RESOURCES 11i

Oracle® Human Resources (HR) is a powerful tool for optimizing the use of the human assets
of your business, whether you operate in the private or the public sector. It allows you to adopt
structured approaches to attracting, retaining, developing and using the critical skills and
knowledge needed to improve the capability of your business to meet new challenges. Oracle
HR is part of the Oracle E-Business Suite, an integrated set of applications that are
engineered to work together.

Oracle HR is a key component of the fully integrated Oracle HRMS suite of Applications, comprising of Oracle
HR, Oracle Payroll, Oracle HR: Self-service, Oracle Time and Labor, Oracle iRecruitment, Oracle HR
Intelligence, Oracle iLearning EBS, Oracle Advanced Benefits, and Oracle Labor Distribution. Oracle HR
also provides a foundation of workforce information leveraged across the E-business suite, to support
processes such as professional services automation, sales incentive management, asset allocation, financial
management, and approvals.

Oracle Human Resources includes local extensions for more than 19 countries contain legislative and cultural
functionality for each country.

Align your workforce to corporate objectives

With increasing demands to optimize the use of the workforce in a dynamic global business environment,
businesses are rapidly adopting new e-business practices to succeed in an increasingly competitive
environment. These practices enable companies to align the workforce to business objectives, and to
systematically grow and reward talent as strategic resources. Oracle provides this via collaborative, internet-
enabled capabilities. Together with Oracle HR: Self-service you can:

• Rapidly implement jobs, positions, grades and steps using tools designed to help setup your
organizational structure.

• Create and manage evolving business structures; quickly redirect the workforce to meet new goals via
mass changes to organization structures, compensation, and work terms.

• Manage flexible working arrangements using permanent, short-contract and contingent workers to
staff new projects quickly and at the appropriate level of cost and skill.

• Plan to meet business objectives by identifying current and future job capability requirements and
increasing staffing capability through job pathing and structured learning.

• Use automation to identify required skills and qualifications and help fit and deploy people to jobs or
projects.
 • Measure and monitor performance to personal goals and corporate objectives. Continually monitor
personal performance and use structured career development methods, such as on-line appraisals of
objectives and competencies, to ensure that employees continue to develop and utilize skills.

• Motivate the workforce and influence performance through targeted total compensation, including
adjustments to performance-based pay, bonuses, non-cash, and benefits.

Achieve efficiency gains while increasing workforce productivity

Oracle HR allows you to automate all aspects of workforce management to achieve drastic productivity gains
and cost savings throughout your workforce, while ensuring that confidential data is maintained electronically
and securely. You can streamline your business processes with self-service, workflow and policy automation,
speeding up transactions and reducing overheads and error. At the same time, Oracle HR: Self-service
dramatically reduces the cost of permitting access to all employees in the business, as well as the costs of HR
support and interventions. Consequently, HR services to employees and managers are improved, and
everyone has access to better real-time workforce intelligence from a single consolidated source. Oracle
HRMS enables you to:

• Automate basic policy rules, ranging from eligibility for compensation to rules about placing people
into funded positions, and security access.

• Use predefined policy rules and dynamic eligibility determination to manage a person’s career and
salary advancement through grades and/or steps.

• Seamlessly integrate with the rest of the Oracle E-Business Suite, including Financials for payroll and
Projects for project-based staffing and deployment.

• Route approvals automatically to shorten the time to complete workforce related changes.

• Ensure timely transactions with no errors, and eliminate many unnecessary process steps.

Use total compensation to attract and retain people

Increased global competition for scarce skilled resources mean that every business has to become
more innovative in offering total compensation packages that meet the many and varying needs of the people
it is trying to attract and retain. At the same time, organizations need to exert strong control over employment
costs. You can adopt the latest thinking based on benefits best practices as well as comply with governmental
regulations by using our full featured, rules-based compensation system. Oracle HR delivers a highly flexible,
configurable approach to designing compensation and benefits programs to meet any degree of complexity,
as well as wizards to make plan design implementation fast and error free. Use of Oracle Advanced Benefits
provides additional features to automate detection of critical events, to support flexible benefits schemes using
flexible benefit plan credits, and to allow the employee to make appropriate enrollment changes. Use Oracle
HR and Oracle HR: Self-service to:
 • Support employee enrollment and choice in benefits programs, guided by an Oracle HR: Self-service
interface, which exactly reflects the choices that they are eligible to make

• Reduce administrative costs and reduce errors through policy automation

• Reduce implementation time and chance of setup errors using the templates and process flows based
on commonly used plan types and benefits best practices

• Automate grade step progression process

• Allow managers to undertake specialized activities during compensation review cycles such as issue
budgets and allocate compensation using ‘wizards’ to calculate budgets or allocations based on
criteria such as performance or length of service, for example.

• Create and manage leave plans for different employee categories that are finely tuned to the needs of
the organization and of the individual.

Flexible program definition

Manage Globally, act Locally to meet corporate compliance guidelines

To function efficiently, companies need to consolidate global business information real-time. However, it is
usually inappropriate to conduct transactions in a single manner, because legal requirements, language, and
cultures demand variation. With Oracle, companies benefit from global features such as multi-lingual, multi-
currency capabilities, all operating on a single global instance. This enables business to be conducted globally
within the same database (consolidating common information), yet still allows users to conduct transactions in
a style and language natural to them, which is compliant with local regulations. Additionally, the consolidation
of information makes it possible to deliver truly global daily business intelligence. Oracle HRMS’ global and
local capabilities allow you to:

• Manage recruitment, hiring and deployment on a global basis to ensure that you can hire the right
talent no matter where they are located.

• Hold information in the correct format with full validation of addresses, currency, and data formats,
banking details, payment methods, and office locations for any country.

• Record home and host country compensation in any currency as well as perform euro conversions.

• Use pre-delivered menus and forms for many countries as extensions to the global application. Each
delivered country has extra information, new functionality and reports needed to meet legislative
reporting requirements or cultural needs.

• Meet corporate compliance obligations through local legislative reporting and analysis of workforce
statistics

• Use 'global' menus and forms that can be configured to meet the needs of additional countries.

• Supervise, analyze and perform transactions and approvals on a workforce dispersed across the world
within a global security environment. By logging on to Oracle HR: Self-service, a manager can see all
of their global reporting lines at a glance, and can perform appropriate legislation specific transactions
for each person.

• Consolidate information across countries or lines of business using reports such as global
headcount/FTE reporting or global HRMS business intelligence. Oracle HR streamlines many global
functions such as international transfers by ensuring that information about an employee that applies
worldwide, such as competency profiles, is held only once.

Improve workforce capability and develop leadership through structured talent management

Oracle HR offers you a complete framework for developing the skills and knowledge of your workforce, and a
systematic method for assessing and rewarding their use in meeting business objectives. Combined with
Oracle HR: Self-service, you can

• Define or upload a library of competency definitions together with appropriate measurement scales,
and apply these to job requirements, to people, and to training.

• Use on-line appraisals to measure objectives, assess competencies, test strengths and weaknesses,
and conduct competency gap analysis for recruiting, employee development and planning of learning
 • Link directly to learning plans, and then to on-line learning delivery

• Link performance directly to pay through compensation workbench

Control workforce costs and overheads

In order to meet increasing commitments within tight budgetary constraints, you need to manage workforce
costs tightly. Use Oracle HR to:

• Budget different components of the cost of each post, and track expenditure against committed
activities.

• Use our automated approach to controlling spending means to require approvals prior to the creation
of new posts,

• Control the hiring of new people to existing posts outside budget limits, according to your policies.

• Cascade the allocation of budget and spend through the management chain, and retain control by
reviewing how budgets and expenditure are taking place throughout the organization.

• Monitor utilization, absence headcount and costs on a global basis.

Control your workforce costs on a real-time basis

Flexible to Adjust to new business processes and structures

Oracle HR is flexible to change with your business practices as your business evolves into an e-business.
Oracle’s pre-defined HR business processes, whether workflow approvals or the flow of activities, are
designed to be configurable so that they can change over time. Use Oracle HR to:

• Manage ‘mass’ change processes for rapid reactions to changes. A change to reporting
structures, or a business acquisition, can all be incorporated quickly into your business processes.

• Use rapid data upload facilities combined with mass change processes to implement changes to
high volumes of information, such as employee job data, security, new departments, or new work
relationships.

• Expand to meet your changing needs for managing information, and grow with your business
using standard, upgradeable configuration capabilities

Connect People, Content, and Community

The amount of corporate and external information is often overwhelming. Therefore to ensure productivity,
timely information must be organized via job relevancy and accessible anytime, anywhere. Using Oracle
HRMS you can:

• Use role-based portals for secure access to reports, analysis, and transactions relating to specific
job functions; e.g., a line manager may view or approve salary transactions, but only for his or her
direct reports.

• Define what are 'newsworthy' metrics or events that require action, and to whom these events
should be notified.

• Leverage partner links that deliver specialist advice embedded in relevant transactions; e.g., use
of GeoAccess™ data to deliver information on HMO providers at the time of benefits elections.

• Enable multi-channel (phone, PC, etc.) access to multiple content sources (voicemail, e-mail,
web, calendar, etc.).

Integrate daily business intelligence with human resource management

Oracle HRMS Daily Business Intelligence is part of Oracle Daily Business Intelligence, a suite of business
intelligence tools for the Oracle E-Business Suite. It is fully integrated with Oracle HR. This integration allows
you to deliver business metrics and reports to the appropriate decision makers in your business as and when
the system detects that your measures need review.

Oracle E-Business Suite—The Complete Solution

Oracle E-Business Suite enables companies to efficiently manage customer processes, manufacture products,
ship orders, collect payments, and more—all from applications that are built on a unified information
architecture. This information architecture provides a single definition of your customers, suppliers,
employees, and products—all aspects of your business. Whether you implement one module or the entire
Suite, Oracle E-Business Suite enables you to share unified information across the enterprise so you can
make smarter decisions with better information.

RELATED PRODUCTS AND SERVICES

For more information on related HRMS Applications, please see product announcements and data sheets on
the following:

• Oracle Payroll
• Oracle Training Administration
• Oracle HR: Self-service
• Oracle Advanced Benefits
• Oracle Time and Labor
• Oracle iRecruitment
• Oracle iLearning
• Oracle HRMS Business Intelligence
• Oracle Project Accounting
• Oracle Federal Human Resources (US)
• Oracle Labor Distribution

In addition, product announcements and data sheets are available which detail country-specific extensions for
Oracle HR and Oracle Payroll.
KEY FEATURES
Flexibility to Support Your Business
! Design custom views of data for each user or
workgroup
! Security profile options to meet your
organization’s needs
! Drag and Drop User Configurable Folders
! Configure to meet your needs
! Rapid implementation tools to support set up of
organizations, jobs, positions, grades and steps
! Display dates and times in user’s time zone
! Descriptive and Key Flexfields
! User task 'flows'
! Menus
! Use of 'people manager' configurable templates
for rapid data entry
! Configurable mass update processes
! Open interfaces
Highly Automated People Management
Processes
! Management of multiple worker types including
employees as well as contingent workers
! Rules based budgetary control
! Highly configurable rapid data entry templates
for managing people
! Deployment to multiple roles
! Termination
! Absence administration
! Competency profiling
! Suitability matching of jobs/positions to workers
as well as workers to jobs/positions
! Qualifications tracking and links to
competencies
! Collective agreement maintenance
Highly Automated Compensation Processes
! Keep information on any type of cash or non-
cash compensation
! Define whether compensation is paid via payroll
! Define start and stop rules ahead of time
! Compensation can be in any currency
! Euro-ready
! Define eligibility rules
! Grant bonuses or allowances automatically or
via manager discretion
! Change amounts for groups of employees easily
by changing a single default value
# Easy to use batch entry interface
# Set limits for warnings and errors
# Use Oracle Fastformula to provide guidance to
end users for complex rules
# Specialized salary planning mass update
processes
# Automatic progression between grades/steps and
optional automatic salary updates
# Rules-based leave management processes
Attracting Key People
# Create and monitor job requisitions
# Track recruitment costs
# Track rates and supplier information for
contingent workers
# Advertise openings and allow nominations via
Oracle HR: Self-service
# Track progress of internal and external applicants
# Mass update applicant information
# Generate recruitment letters
# Track applicant history
# Use HR: Self-service for offer generation and
approvals
# Easily convert applicant to employee when hired
# Use single repository of applicant and workforce
data for business questions
# Integration with Oracle iRecruitment
Workforce Planning
# Create multiple, dated, organization and position
hierarchies using graphical diagrammers
# Define different hierarchies for different business
needs
# Include external organizations to track supplier
chains
# HR budgeting facility reconciles actual workforce
against planned targets and enforces cost control
as and when you need it
Comprehensive Benefits Management
# Program-based enrollment for fixed and core-
plus-options arrangements
# Dependent and beneficiary designations
# User-defined plan eligibility definition, augmented
with rules-based plan eligibility
# Administrative notices to participants
! Third party administrator data export and import
facilities
! Premium reconciliation reporting
! Special record keeping for US customers,
involving continuing benefits payments (COBRA),
 spousal consents, family support orders, and ! Full history of all deployment information, such as
qualified domestic relations orders (QDRO) organization, grade and job changes
! Integration with Oracle Advanced Benefits • Ability to make future-dated changes for up-to-
! Plan Design Wizard and copy process enabling date information
quick and easy implementation with fewer setup
errors Integration with Oracle HR: Self-Service
! Employee Direct Access allows update of
Extensive Reporting Capability personal, background, dependent, career and
! Operational Reports are supplied to assist work-related data, as well as on-line job and
decision making and compliance including training applications
Discoverer End User Layer ! Line Manager Direct Access allows managers to
! Legislative compliance reports for many undertake day to day deployment, salary, career
countries, such as EEO-1, EEO-4, 5 reports on and termination decisions, either directly or
individuals, such as personal details, and subject to approval
assignment details reports on groups of ! Line Manager Compensation Workbench allows
employees managers to distribute budgets and
• Integration with Oracle HRMS Business compensation allocations for groups of
Intelligence employees and submit for approval

People Information for all your Needs
! Global information on all current and potential
workforce members, including applicants,
employees and contingent workers
! Information on everyone covered by, eligible
for, or receiving, benefits
! Includes personal and background data such as
qualifications, school attendance, bank details,
communication data, benefits eligibility data
! Includes deployment data such as work choices
and restrictions, competency profiles
! Individual Compensation distribution allows
managers to make compensation changes for
individuals.
$ On-line views of information, such as
employment, application and absence histories
$ On-line talent management using appraisals and
suitability matching
$ Self-service and manager self-service access for
contingent workers
$ Employee directory accessibility

April 2004. This document includes functionality up to and including 11i10

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