Proposal For Asset Tracking

Proposal for Combined Central Solution for RFID based Asset Tracking System, RFID based Theft Prevention
System & RFID

based Access Control System for Indian Institute of Technology Kanpur, Uttar Pradesh
Proposal
For
Combined Central Solution for RFID based
Asset Tracking System, RFID based Theft
Prevention System & RFID based Access
Control System
For
IIT Kanpur, Uttar Pradesh
Submitted By - EZee Connect Telecom Pvt. Ltd, New Delhi
Contact Person – Saurabh Bector
Phone - +91-9818003883
EZee Connect Telecom Pvt. Ltd.

F-344/1, Lado Sarai, New Delhi - 110030, INDIA
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Proposal for Combined Central Solution for RFID based Asset Tracking System, RFID based Theft Prevention System & RFID
EZEE CONNECT TELECOM PROFILE
Our Company
EZee Connect Telecom (ECT) positioned as one of the emerging product engineering company
in space of AIDC (Primarily RFID), Telecom, Security and Tracking Solutions.
The nerve center of the company lies in the development of various RFID, Smart Card for
Security, Telecom, Payment and Identification Applications. The Company also works on
enterprise business solutions using RFID technology for Pharmaceuticals, Retail, Asset, Logistics
and Supply Chain Management. We provide complete end-to-end RFID solutions automating
the entire business process and application area. Our products provide comprehensive security-
protecting the privacy and integrity of the data while increasing the productivity and the
efficiency of the processes.
ECT offers high caliber products with a bid to provide locally developed solutions, which are
pragmatic and user-friendly. We engineer and design reliable products and services to help
businesses and communities thrive, also helping in making things easier for people so they can
enjoy life better. We focus on creating value by understanding our customers, working side-by-
side to develop solutions that make our customers' experience technology which are simple
and manageable.
ECT is one of the India's leading RF & Telecom Device Engineering and software companies,
providing solutions to the world's largest and most successful businesses. The company is
focused on making technology and its benefits accessible to all. ECT has combined its ingenuity;
engineering prowess and customer focus to help people around the world apply technology in
meaningful ways to their businesses, communities and to their lives.
ECT also utilizes the power of innovative positioning technology to provide real business
benefits through real-time location (RTLS) and radio-frequency identification.
ECT fueled by its fresh thinking and unique ideas creates more valued experiences with
technology.

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Business Divisions
RFID, Smart Card, GSM, GPS & Custom Application
Telecom & Security
E-Governance
Location Presence
ECT has its corporate head office in New Delhi (India) with well equipped sales & support
centers in Bangalore (Southern Region), Bhubaneswar & Kolkata (Eastern Region). We are able
to provide service to our customers globally through our sales & support offices in Asia Pacific,
North America, Europe, Middle East and Africa etc.
Goals & Objectives

To be a world’s leading company that will participate in examining current Standards problem
areas and will explore interoperability concerns across industries.
Unique Ability of “Conception to Deployment”

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RFID Solution for IIT Kanpur
Overview
Radio Frequency Identification (RFID) is the technology in Asset Security and Management applications.
It is a form of identification that is contact-less and does not require line of sight. The technology has
been in use in other sectors for more than 20 years. The RFID tags are placed in books and generally
covered with a property sticker. Antennas of different sizes, based on application, are used to read the
tags and manage the various office functions.
The RFID Solution is a revolutionary application of automatic identification and data capture (AIDC)
technology. In an office environment, RFID technology resembles a traditional barcode system in that it
provides a means of assigning an ID to an item and reading that ID to perform circulation transactions or
to take inventory. But while RFID technology resembles a traditional barcode system in application, the
HCL RFID Solution is far superior in performance—plus it offers built-in security.
How the EZee Connect RFID Solution Works

ECT has partnered with THINGMAGIC, leading manufacturers of RFID hardware, to bring you the latest
in RFID technology. A standard RFID system consists of four main parts:
RFID Tags - Flexible, paper-thin smart labels that are applied directly
to library items. Each RFID tag contains a tiny chip, which is both
readable and writable and can store information to identify items in
your collection. In library applications, it also stores a security bit and
if needed, information to support sorting systems.
Passive (this is what mostly used now)
 Tags are inactive until the reader’s interrogation
signal “wakes” them up
 Cheap, but short range only
Semi-passive
 On-board battery, but cannot initiate communication
 Can serve as sensors, collect information from environment: for example,
“smart dust” for military applications

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 More expensive, longer range

Active
 On-board battery, can initiate communication
Readers – A
handheld or
EAS Gates
programmed to
capture radio
waves signals
omitted by the
RFID Tags. The
devices are responsible for the security and circulation of resources as programmed in the
server, it will alarm if the resource is taken out without proper process.
Database: all the information related to RFID tags and corresponding information about the
resource/books/member is stored in the database which is stored in a centralized location a
PC or a Server. The software installed in the server verifies the tag reading captured by the
Reader (Transceiver).

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Advantages of an RFID System over a Traditional Barcode

System
The ECT RFID Solution provides numerous advantages over traditional

barcode systems. Here are just a few of the benefits:
Features RFID Barcode

Read more than one item at a time
 ×
Read while item is moving
 ×
Programmable
 ×
Line of site read not required
 ×
Life guarantee (100,000 reads)
 ×
Sturdy in harsh environments Might want to consider use of
the term “environmentally hardened”, this term is becoming
 ×
more common place in USA electronics markets. (I am not
certain of global acceptance of this term)
Able to resist water damage
 ×
Built‐in security
 ×
Inventory tool without handling items
 ×
Able to locate specific items on shelves
 ×
Use with borrower self checks units
 
Use with automated sorting and handling systems
 ×
Particulars RFID Barcode
Physical Size Tags range in size from a postage Bar codes are larger than the smallest
stamp to a book. The aspect ratio of a tag and very sensitive to the aspect
Tag's length vs width is very flexible ratio for presentation to a scanner.
and not a significant factor for the The ratio of a bar code's length vs
Reader. width is critical to its operation.

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Lifespan Tags have no moving parts and are Bar Codes have unlimited shelf life
embedded in protective material for but are subject to degradation with
an indestructible case and multi-year handling.
lifespan.
Harsh Environments Tags may be placed in extreme

environments and perform to
specification. They are very robust to
handling, sensitive to environment,
and generally degrade once used,
stored or handled in a non-office
environment.
Product Codes Digital data is stored on the Tag
and provides for a significant
capability to encode: 1) Tag
originator 2) User data as needed
by the segment or application 3)
Serial number as needed by the
segment/application Major
vertical markets like Retail have
standards which are excellent at
coding product type and
manufacturer. Additional
information beyond these basic
parameters is not feasible
because the size of the Bar Code
becomes too large.
Counterfeiting Tags are produced with a unique Bar Codes may easily be duplicated
identity code (UIC) or serial number and attached to products and are,
from the manufacturer. This is therefore, easily counterfeited.
embedded digitally on the microchip
and may not be changed, therefore,
making them extremely resistant to
counterfeiting.
Dynamic Updates Tags may be written to and offer Once a Bar Code is printed it remains
on board memory to retain frozen. The Code and the process of
information. This feature may be attaching the BC is not supportive of
used to store a product calibration real time updates. It is a labor
intensive process to update any
history, preventive maintenance,
information on a BC once printed.
etc. Updates may be made within
the blink of an eye and
automatically without human
intervention. Once a Bar Code is

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printed it remains frozen. The

Code and
Traceable The combination of UIC (unique BC is limited to an entire class of
identification code), user data, products and unable to drill down to
serial number and on-board a unique item. It is not feasible to
memory makes it possible to recall, track or document a single
item.
track, recall, or document the life
span of a single item. For example,
with livestock this means that the
birthplace of the animal, its
vaccine history, feed lots,
slaughter house, processor, etc
may all be tracked. This kind of
information supports a complete
pedigree for an item attached to
the Tag.
Scanning RFID - Offers a range from inches to The Bar Code must be presented to
hundreds of feet and does not the scanner in an orientation and
require line of sight. This means that distance that is very limited.
individual Tags placed within a Individual reading requires that each
carton, packed in a box and stored on box on a pallet be opened and the
a pallet may be read. You do not have item pulled for presentation to the
to open each box and present the scanner.
individual item. BC - Offers a range
over inches and requires line of sight
to read the code.
Simultaneous RFID - Standards have algorithms Limited to one bar code at a time.
Scanning to support simultaneous reading Unable to support simultaneous
of Tags at one time. reads.
Cost High volume Tags are currently 25 This is a clear advantage for BC
cents each with the potential to unless you expand cost to be fully
continue to drop per the loaded.
experience curve. High volume
bar codes are less then a penny. In
this scenario the labor savings
from items like physical counts,
etc. give RFID greater feasibility.
Reusable Yes No

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RFID System Components and Applications
RFID Tags
An RFID tag is the most important link in any RFID system. It
has the ability to store information relating to the specific
item to which they are attached, rewrite again without any
requirement for contact or line of sight. Data within a tag may
provide identification for an item, proof of ownership, original
storage location, loan status and history.
RFID Tag consists of an integrated circuit and an antenna

combined to form a transponder. RFID tags collect the energy to operate from a Radio Frequency (RF)
field emitted by a reader device; therefore they do not need a battery. When energized by a radio signal
from a fixed position reader or handheld scanner, the tag returns the stored information in order that
the item to which it is attached can be easily located.
The chip also has a "multi-read" function, which means that several tags can be read at once.
RFID tags have been specifically designed to be affixed into different like media, including books, CDs,
DVDs and tapes. In asset management as there are different types of items need to be monitor, we
would suggest different kinds of tags for different items for example a tag for PC / Laptop will be
different from the tags which are used for furniture items, and tags used for individual tracking will be
different from used for the folder/documents/paper tracking.
It is thin, flexible and thus can be laminated between paper and plastic. With special method to attach
to books, patron is totally unaware that the tag is there.
KEY BENEFITS:
1. No line of sight needed
2. Allows to check-out and check-in several items simultaneously
3. Information directly attached to product
4. Performing both identification and antitheft in one single operation

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5. Different shape and sizes available

6. Able to tag almost anything
7. Accelerate scanning and identifying
Handheld RFID Reader

Handheld Reader can be used to manage the inventory and trace the lost
/ missing inventory item. RFID handheld reader will be able to search by
reading the RFID tag pasted on the different asset.
Phase Target:
 Quick inventory
 Look up the misplace material
 Search for certain material
KEY BENEFITS:
1. Changes inventory process:
2. No more book handling: just take the reader inside the room to perform an instant inventory.
3. Accuracy: asset identification numbers are registered in the Shelf-Management Reader. The
data is then downloaded to the central database.
4. The fastest inventory you have ever made: 20 items per second.
5. User friendly:
6. Light weight
7. Wand allows easy reading of high and low areas
8. Saves time and resources:
9. Implementers indicate a 75% reduction in human resources required for inventory management
activities.
RFID Reader and Antenna
RFID Reader and antenna will be installed at different location within the office or
outside the office as per requirement. RFID Antenna along with the ERP solution
will help us to track the item available. RFID Reader and Antenna will be installed
at strategic location in such a way that the reading range of the antenna will cover
complete location. Number of RFID reader and antenna will depend on the
size of the room, etc.
1. Tracking of RFID tags in it’s reading range.

2. Reports can be generated with the help of ERP.
a. Number of items available in a particular room based on the
RFID Reader installed in the room.
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b. To track any movement of item from room to another

3. Also help in tracking/finding the exact location of the individual in the office
4. Check the movement of files/document from sensitive areas and raise “alarm” if required.
EAS Gates
RFID EAS Gate is the anti-theft part of the RFID Asset Management System using the same RFID tags
embedded in the office items. Each lane is able to track
items of 1 meter or more and would trigger the alarm
system when an un-borrowed item passed through them.
The alarm will sound and lights on the gate will flash as
patron staff through with the office material.
The EAS Anti-Theft Gate is used to detect RFID tag that is

equipped with EAS (Electronic Article Surveillance). It can
detect the RFID tags within 1 meter range without interference of magnetic items, upon detecting of
Armed RFID tags, the alarm will sound on the gate. It has option to trigger a Camera to record patrons
who trigger the alarm to the Surveillance Station.
Theft detection is an integral feature of the chip within the tag. It is a stand-alone technology, which
operates independently of the library database.
FEATURES:
1. Detect EAS Armed RFID tags
2. Multi-item detection
3. Able to integrate camera with the gate (Option)
4. Gale to integrate with Surveillance Station (Option)
KEY BENEFITS:
1. Single technology is required for both inventory and theft management of the office.
2. Office staff is alerted immediately when un-borrowed items passes through the theft detection
gates.
3. Would-be thieves are deterred by the physical presence of the gates.
4. Number of patrons passing through the gantry is captured by a counter on the gates Alarm
volume can be easily controlled.

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How the RFID Security System will work for Client Name, Location
After tags have be programmed with unique ID number and related information is updated in the ERP
system, tags will be pasted or tied, accordingly to the type of asset.
Fig: Tagging of Items

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RFID Reader with Antenna will be installed at strategic location in the office, once the same is done
whole RFID operation will be activated for testing.
Fig: Integration of RFID and ERP

Once the system is operated RFID tags according to their type will omit signals if active tags are used,
RFID Antenna / Reader will omit signal to catch the signal from passive tags.
Figure: Communication between RFID Tags and Reader

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Security of Asset will be handling by the EAS Gates installed at the strategic doors in the campus. With
the help of the ERP solution asset/items can be defined as “Free to move item” “Restricted items” so
that when ever any unauthorized person is taking out any “Restricted item” the gates will raise the
alarm and video will record all the movement. Whereas in “Free to move items” items it will not give
any “alarm” and record the details of the person and send the same to the ERP solution (integration
required).
Fig: Security Gate Function
The Security will raise “Alarm” if anybody is taking any asset which is not authorized to be taken out of
the location or by the person. The camera installed will record the person either authorized or
unauthorized according to the configuration / integration with ERP. There will be continuous flow of
RFID signal on the gate.

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Fig: Online Asset Tacking System
Reader and Antenna will continuously send the reading of the tags to the ERP solution, so that concern
person and note / track/generate report on the movement / availability /location of the item with in the
campus. The same can be used to track any item, user have to enter the unique id of the RFID tag pasted
on the item and send command to the Central EPR solution, ERP solution will revert back with the
information on the location/ availability of the item (integration required)
Integration
Integration with ERP solution will be done according to the requirement of the client, different reports,
and security aspects.
Deliverables*
RFID Tags
RFID Member Card
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Handheld Reader
EAS Gate
Reader and Antenna
Integration
* The Quantity and integration will depend on the requirement of the client. On the basis of requirement the
commercial will generate.

Page 16 of 16

Proposal For Asset Tracking

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Proposal for Combined Central Solution for RFID based Asset Tracking System, RFID based Theft Prevention

System & RFID

EZee Connect Telecom Pvt. Ltd.

EZEE CONNECT TELECOM PROFILE

EZee Connect Telecom Pvt. Ltd.

Goals & Objectives

Unique Ability of “Conception to Deployment”

EZee Connect Telecom Pvt. Ltd.

RFID Solution for IIT Kanpur

How the EZee Connect RFID Solution Works

EZee Connect Telecom Pvt. Ltd.

 More expensive, longer range

EZee Connect Telecom Pvt. Ltd.

Advantages of an RFID System over a Traditional Barcode

The ECT RFID Solution provides numerous advantages over traditional

Features RFID Barcode

EZee Connect Telecom Pvt. Ltd.

Harsh Environments Tags may be placed in extreme

EZee Connect Telecom Pvt. Ltd.

printed it remains frozen. The

EZee Connect Telecom Pvt. Ltd.

RFID System Components and Applications

RFID Tag consists of an integrated circuit and an antenna

EZee Connect Telecom Pvt. Ltd.

5. Different shape and sizes available

Handheld RFID Reader

RFID Reader and Antenna

1. Tracking of RFID tags in it’s reading range.

b. To track any movement of item from room to another

The EAS Anti-Theft Gate is used to detect RFID tag that is

EZee Connect Telecom Pvt. Ltd.

Fig: Tagging of Items

EZee Connect Telecom Pvt. Ltd.

Fig: Integration of RFID and ERP

Figure: Communication between RFID Tags and Reader

EZee Connect Telecom Pvt. Ltd.

Fig: Security Gate Function

EZee Connect Telecom Pvt. Ltd.

Fig: Online Asset Tacking System

EZee Connect Telecom Pvt. Ltd.

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