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1 Scope.................................................................... 2
2 Applicable Documents.......................................... 2
3 Acronyms and Definitions..................................... 4
4 Proponent Department Responsibilities............... 8
5 Proponent - Inspection Agency (IA)
Responsibilities............................................... 10
6 Inspection Agency (IA) Quality Reporting
Responsibilities............................................... 19
7 Inspection Support Dervices Division (ISSD)
Responsibilities............................................... 22
8 Vendor Inspection Division (VID)
Responsibilities............................................... 23
9 Operations Inspection Division (OID)
Responsibilities............................................... 27
10 Deviations to Company Requirements............... 28
1 Scope
1.1 This procedure defines the responsibilities and activities of the Proponent
Inspection Agency (IA) on all C1 projects managed by Proponent (Construction
Agency) except for Third Party projects as governed by SAEP-50 and SAEP-21.
1.2 This procedure covers only quality management activities during the project life
cycle.
2 Applicable Documents
The requirements contained in the following documents apply to the extent specified in
this procedure.
Page 2 of 32
Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
Page 3 of 32
Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
3.1 Acronyms
AOC-H : Aramco Overseas Company – The Hague
AAJ : Aramco Asia Japan
QAG : Quality Assessment Group / ID
ANDT : Advanced Non-Destructive Testing
ANDTU : Advanced Non-Destructive Testing Services Unit / ID
ASC : Aramco Services Company, Houston
BP&CTU : Batch Plants & Civil Testing Unit / ID
CAR : Corrective Action Request
CIU : Crane Inspection Unit
CNDT : Conventional Non-Destructive Testing
CNDTU : Conventional Non-Destructive Testing & Projects Support Unit/ID
EIS : Equipment Inspection Schedule
GIS : General Inspection Services
CA : Proponent - Construction Agency
ID-PID : Project Inspection Division of Inspection Department
IA : Proponent - Inspection Agency
IAI : Inspection Agencies Index
ID : Inspection Department
IK : In Kingdom
IL : Inspection Lot
ISO : International Organization for Standardization
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
3.2 Definitions
For the purpose of this procedure, the following definitions apply. Further quality
definitions can be located in ISO 9001:2015.
Batch Plants: Ready-Mix Concrete Batch Plants, Precast Plants and Asphalt
Batch Plants.
C1 Projects: Projects that are US$100 million or less and low complexity.
Category C-1 type projects are categorized by the assigned Integrated Project
Team (IPT) which are to be executed by Proponent organizations.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
Hold Point (H): An inspection point beyond by which an activity shall not
proceed without the attendance/approval of the relevant Saudi Aramco
inspection unit. Contractor's QC Inspector shall provide sufficient notification
time depending on location of the area to be inspected and the nearest inspection
office responsible for a specific project.
Inspection & Test Plan (ITP): An ITP is a document based on the detailed
manufacturing, fabrication and construction program which identifies each
process description, sets out the related sequence of activities to be inspected,
examined and tested and lists the relevant approved procedures for a particular
material, component, assembly, or, in some cases, type of work. It shall include
identification of requirements for documents, acceptance criteria to be used, who
is responsible for what, the inspection surveillance to be performed and the type
and level of inspection including hold, witness and review points of
Contractor/Sub-contractor and Saudi Aramco. This ITP refers to the Inspection
& Test Plans (ITPs) generated by vendors/manufacturers as part of VID and
Proponent IA requirement.
Proponent: The Saudi Aramco Department responsible for the final acceptance
and operation of the facilities being constructed.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
Quality Control (QC): The operational techniques and activities that are used
to fulfill requirements for quality.
Review Hold Point (RH): A review hold point is an inspection point by which
quality documents are required to be submitted for review and at which a work
activity cannot proceed without Saudi Aramco approval.
Saudi Aramco Typical Inspection Plans (SATIPs): Inspection and Test Plans
(ITPs) that are generated by Saudi Aramco Inspection Department customized
for use in Saudi Aramco-managed construction projects. SATIPs may, at the
option of a Contractor be used in lieu of their internal ITPs.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
4.3.1 ID-VID shall monitor & assess the QMS and Products/Facilities being
supplied by the Contractor/Vendor/Fabricator in accordance with
MSAERs Purchase Orders and/or Project Quality Requirements.
Also, Company's Supplier Qualification, Material & Equipment
acquisition and manufacturing.
Page 8 of 32
Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
Proponent Department Head will assign a PQL during project proposal who will
be supported by additional IA/ID personnel at construction sites as per below
matrix:
Inspection Representation
Design &
Project Const- Pre-
Contractor Bid Technical Procure- Procure- Const-
Proposal Design ruction Commis-
Pre- Explanation Bid ment ment ruction
Develop- Phase Kick-off sioning
Qualification Meeting Evaluation Kick-Off Phase Phase
ment Meeting Phase
Meeting
IA X X(2) X(2) X(5) X(3) X X X
Proponent (5) (5)
PQL X X X X X X X X X X
VID X(1) X(2) X(5) X(6) X X
ID OID X(5) X(4) X(4)
PIESU X(3) X(3) X(5) X(5) X(2) X(5)
X(5) X(3) X(3) X(5)
X(5) X(6) X(5) X(5)
Notes:
1. Attachment VI of Contract requirements, Novated POs, and Project Quality Plan
2. Presentation of quality requirements (CA/PID/PIESU/VID as required)
3. Reviews design packages
4. OID review/approve NDT procedures and technician certifications
5. On request basis
6. Including review of Contractor key QA/QC Personnel
4.5.1 The PQL, who reports to IA head, shall be responsible for planning,
executing and controlling all quality management activities on the
project.
4.5.3 The PQL assigned to Projects shall be familiar with ISO 9001:2015,
latest edition.
4.5.5 Compile and report the monthly Project Quality Indices (PQI) for all C1
projects.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
4.6.1 The PQP in this section refers to the Master PQP that organizes the
Saudi Aramco Construction Agency and IA relationship.
4.6.2 During project proposal, a detailed Master Project Quality Plan will be
prepared by the Proponent PQL (refer to the latest version of the PQP
template which is available on the Inspection Department website).
4.6.3 The PQP will, among other deliverables, outline the Saudi Aramco
Inspection Team manning levels and mobilization schedule. It will
define the relationship between the CA and IA. The PQP will also
define project quality objectives and responsibilities, outline authorities
and channels of communication.
5.1 IA is responsible for quality implementation and monitoring for all stages of the
project cycle from design review up to approval of Final MCC to ensure
compliance with applicable MSAERs and project specifications.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
5.2.3 The use and issuance of RFIs or issuance of RFIs through QMIS
5.2.4 The submittal of special process procedures and key quality deliverables
according to Project Quality Requirements.
5.2.5 The contractor's plan for third party testing laboratories (TPTLs), Weld
Test Centers, RV Calibrators, NDT testing agencies and Batch Plants
(ready mix concrete/asphalt/pre-casts)
5.2.7 The need for conducting surveys of Batch Plants or TPTLs that are not
included in the Saudi Aramco approved list.
Note: Survey forms are available from ID - Batch Plants and Civil Testing
Unit.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
RFIs shall be processed through the QMIS except in rare situations where QMIS
is not available. RFI shall be received through the available updated forms.
IA shall receive RFIs for all Hold and Witness Points as identified in SATIPs or
the Contractor's approved ITPs. Immediately upon receipt, the IA representative
shall sign and date the RFI and return the signed copies to the Contractor and
CA. For specific project situations where QMIS is not available, handling of
RFIs by use of hard copy shall have prior approval by the IA Head.
The RFI form is used to notify IA that the facility is ready for IA’s
inspection. An inspection point shall be initially inspected and
accepted by the contractor's QC personnel and is verified by CA prior
to IA’s inspection.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
If Contractor and CA fail to reach an ACD, IA shall escalate the NCR per
Appendix B.
At the beginning of each new project where NDT is required, IA will provide
OID with the name and the date of mobilization for the NDT Sub-Contractor/s.
Additionally, IA in support of CA will liaise with the ANDTU and CNDTU to
ensure that all sub-contracted NDT personnel and their procedures have received
approval before starting any work on the project.
IA shall ensure that all permanent lifting equipment installed is inspected by the
Crane Inspection Unit of OID in accordance with GI-0007.030, “Inspection and
Testing for Elevating/Lifting Equipment”.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
5.10.2.1 Schedule
5.10.2.2 Checklists
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
5.11 Short Form Contracts (SFC) and Mid Form Contracts (MFC) Covered by IA
IA representatives will ensure that Contractors working under short form and
mid form contracts possess and comply with a quality control/quality assurance
program. At his discretion, the PQL may approve QCPs/ITPs for the work
activity to be performed in lieu of a quality plan. Contractor QC personnel shall
be sufficiently experienced and qualified to perform inspection of the work
performed.
5.12 Materials/Equipment
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
5.13 Batch Plants (BPs) and Third Party Testing Laboratories (TPTLs)
5.13.1 The Batch and Civil Testing Unit (BP&CTU) of ID is responsible for
the evaluation, approval and assessments of Batch Plants (BPs) and
Third Party Testing Laboratories (TPTLs). PQL is responsible to
engage The Batch and Civil Testing Unit (BP&CTU) if needed.
5.13.2 BP&CTU shall ensure that Initial Contractor QC’s Survey Report
(Vendor/ survey) is prepared and submitted by the Contractor
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
5.13.4 Each IA Batch Plants and Civil Testing inspector shall submit a
monthly monitoring report for each batch and third party laboratory to
BP&CTU. If concerns are detected affecting a specific project, CA
shall be informed to request Contractor to make the necessary
corrective actions.
5.13.5 Each IA Batch Plants and Civil Testing inspector is also responsible to
conduct monthly focused assessments of One Time Basis Approved
Batch Plants and TPTLs.
5.13.6 Each IA shall ensure that test results produced by the TPTLs are
received at the same time as they are received by the construction
Contractor. This is to ensure timely avoidance of using materials,
products or work that failed in tests performed.
5.13.7 Each IA All Marine Concrete Mix Design shall be reviewed and
approved by CSD per SAES-Q-001 before placement of concrete.
Several projects, it is becoming after the fact to get CSD approval for
marine concrete.
Commentary Note:
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
5.15 Records
IA shall ensure that production of the construction quality records of the project
are maintained and are available at the work site.
5.16.1 General
In cases where there are deviations from MSAERs, an approved waiver per
SAEP-302 shall be obtained. Non-compliance shall be reported in accordance
with Appendices B and C.
5.18 Deviation from Project Specifications and IFC Drawings (not covered by
MSAERs)
In cases where there are deviations from Project Specifications or IFC drawings,
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
6.4.4 If any part of the Project Specifications (not Saudi Aramco mandatory
standards) has been violated, and concurrence for the deviation has not
been obtained from the Proponent, a quality notification shall be issued
per Appendices B and C.
6.7.1 Except for Short Form Contracts (SFC) and Mid Form Contracts
(MFC), the PQL or his representative(s) shall calculate a monthly PQI
jointly with CA, assigned SAIR and Contractor representatives. PQI is
not required for midform and short form contracts. Contractor Project
Quality Index target is determined and agreed upon by CA & IA.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
6.7.3 Projects with Project Quality Index (PQI) of 80% or less shall have a
minimum monthly surveillance rate of 10% of the number of the
attended RFIs for that project, performed by IA during the month
following the PQI evaluation period.
6.7.4 Projects with Project Quality Index (PQI) greater than 80% shall have
a minimum monthly surveillance rate of 5% of the number of the
attended RFIs for the relevant project performed by IA.
7.1.1 PIESU Head shall be the single point of contact from Inspection
Department.
7.1.4 Provide project support for incidents, lessons learned, and Enterprise
Project Management (EPM).
7.1.8 Provide the applicable SATIP's, SAIC's & SATR's per the approved
contract cut-off date/s.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
7.1.9 Coordinate the e-review within ID for applicable Project Proposal and
Detail Design packages.
7.2.1 QAG will perform the quality assessments upon receiving a request
from PQL.
Upon receiving the request from PQL, C&JVSU will process the (GIS)
Contract. Monitoring and administration of the contract is IA responsibility.
8.1 VID provides quality monitoring and inspection support for projects during the
proposal, design and procurement phases to ensure compliance with Project
Quality Requirements, Saudi Aramco Standards and Specifications. VID shall
conduct quality monitoring and participate in surveys and assessments of
vendors with the contractors as needed to assist Construction Agency during
design and procurement activities.
8.2.3 The assigned SAIR will conduct his duties at desired location as
applicable.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
8.2.6 All formal communications with the Contractor shall be through the
Company Representative (Construction Agency).
In coordination with the PQL, VID may attend project bid explanation
meetings. They shall focus the Contractor's attention on the Project
Quality Requirements for design and procurement. If required, they will
also present all items of concern from IA, OID and PIESU. A list of
items or a presentation of project quality requirements should be
developed and reviewed with Construction Agency prior to the meeting.
The PQL will coordinate with the Quality Assessment Group (QAG) in
developing a schedule of assessments to be performed on the
Contractor’s Quality Systems during the design and procurement phase
of the project. A VID representative shall participate in these
assessments and attend the opening and closing meetings as an
observer and provide assistance as required. VID should follow-up on
Corrective Action Requests (CARs) generated by these assessments.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
In coordination with the PQL, VID shall ensure that Contractor's and
sub-Contractor's procurement Quality plans and inspection procedures
are prepared in accordance with the Project Quality Requirements.
Comments shall be forwarded to Construction Agency for resolution
with the Contractor. If the SAIR is located at an OOK Contractor
office, he shall assist to ensure that construction related quality plans,
inspection procedures, and inspection checklists developed and
submitted by Contractor(s) are forwarded to the PQL for review and
comment.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
VID or one of their designated inspection offices shall attend the PIMs
if required. The meeting shall address all quality related requirements
of the purchase order and not the commercial issues. During the PIM,
the detailed inspection and test plan (ITP), which includes inspection
hold, witness, and review points, shall be reviewed and finalized.
The contractor/manufacturer has to follow-up the complete (not
partial) contents of approved SA specifications as determined in 8.3.8.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
9.2 CNDT & PSU (Conventional NDT and Projects Support Unit)
9.2.4 Conduct NDT assessments, e.g. RTFI, AUT, etc., as per applicable
standards/codes and project specifications.
9.2.8 Review and approve the IK NDT Contractor's Radiation Safety Plan
for compliance to SAEP-1141 and GI-0150.003.
9.2.9 Ensure NDT contractor compliance with radiation work and safety
requirements and regulations as per SAEP-1141, SAEP-1143 and
GI-0150.003.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
Aramco projects, for compliance with Saudi Aramco Safety Standards and
relevant GIs.
OID shall follow their internal procedures for the inspection of elevating and
lifting equipment owned and operated by Saudi Aramco or by Contractors and
used on Saudi Aramco projects for compliance with Saudi Aramco Safety
Standards and relevant GIs. Elevating and Lifting Equipment that conform to
these standards will have an inspection sticker affixed.
10.1.1 Each project contract shall denote applicable document precedence and
Standard cut-off date to be used to determine inspection criteria.
10.2.5 All waivers shall obtained and maintained prior to the start of all work
phases of the project and must indicate the status of the waiver, a brief
description and details of the applicable Saudi Aramco Engineering
Standards.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
Any conflict between this standard and other applicable Mandatory Saudi
Aramco Engineering Requirements (MSAERs) shall be resolved in writing
through the Manager, Inspection Department of Saudi Aramco, Dhahran.
Revision Summary
29 November 2015 New Saudi Aramco Engineering Procedure was developed as per ATP Capital Efficiency
initiative and directive from the Implementation Consortium (IC) to roll out the Enhanced
Quality Management System to be used on C1 projects. • This procedure will allow SA
organizations to provide cost-effective inspection activities for low complexity projects that
are aligned with ISO 9001:2015.
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
1 April 04, 2015 May 04, 2015 Civil April 20, 2015 The contractor was instructed
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
Initiator / Recipient /
Approver Interested/Copied Parties
Issuer Addressed To
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Document Responsibility: Project Quality Standards Committee SAEP-68
Issue Date: 29 November 2015
Next Planned Update: 29 November 2018 Inspection Coverage on C1 Projects
Inspection Notification
Non Conformance Report (NCR) Worksheet
FOR ACTION BY Status: Initiated/Approved
(QA-QC Manager)
Contractor:
BI No. Project Title NCR No.
DEFICIENCY/ VIOLATION
Description of Deficiency:
COMMENTS/RECOMMENDATION
General Actions Required
Inspector Name Date Tel. No. Signature
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