Revision History: Learning Management System For The College of The Holy Spirit Manila

Learning Management System for the College of the Holy Spirit Manila
REVISION HISTORY
Version Date Point of Contact Description of Changes

Marianne Joseph Estremera /
1.0 04-23-2013 09164206159 Baseline Version
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TABLE OF CONTENTS
1. INTRODUCTION
2. OVERVIEW
2.1. SYSTEM/SITUATION DESCRIPTION
2.2. SYSTEM/SITUATION ORGANIZATION
3. ASSUMPTIONS/CONSTRAINTS/RISKS
3.1. ASSUMPTIONS
3.2. CONSTRAINTS
3.3. RISKS
4. IMPLEMENTATION OVERVIEW
4.1. IMPLEMENTATION DESCRIPTION
4.2. POINTS OF CONTACT
4.3. MAJOR TASKS
4.4. IMPLEMENTATION SCHEDULE
4.5. SECURITY & PRIVACY
5. IMPLEMENTATION SUPPORT
5.1. INFRASTRUCTURE & DATA SUPPORT
5.1.1. HARDWARE
5.1.2. SOFTWARE
5.1.3. DATA
5.1.4. FACILITIES
5.1.5. MATERIALS
5.2. PERSONNEL
5.2.1. PERSONNEL REQUIREMENTS AND STAFFING
5.2.2. TRAINING OF IMPLEMENTATION STAFF

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5.3. PERFORMANCE MONITORING
5.4. CONFIGURATION MANAGEMENT
6. IMPLEMENTATION REQUIREMENTS/PROCEDURES BY SITE
6.1. SITE IDENTIFICATION
6.1.1. SITE REQUIREMENTS
6.1.2. SITE IMPLEMENTATION DETAILS
6.1.2.1. IMPLEMENTATION TEAM
6.1.2.2. IMPLEMENTATION SCHEDULE
6.1.2.3 IMPLEMENTATION PROCEDURES
6.1.2.4 DATABASE ENVIRONMENT
6.1.2.5 OPERATIONS PROCEDURES
6.1.3. SITE IMPLEMENTATION VERIFICATION
6.1.4. SITE ROLLBACK PLAN
7. GLOSSARY
8. ACRONYMS
9. APPENDICES
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LIST OF FIGURES
Figure 1: Referenced Documents................................................................................................. 29
LIST OF TABLES
Table 1: Referenced Documents................................................................................................. 1
Table 2: Implementation Points of Contact.................................................................................1111
Table 3: Implementation Schedule ............................................................................................. 114
Table 4: Implementation Personnel Requirements ..................................................................... 108
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1. INTRODUCTION
A Learning Management System is focused in creating an expert learning course and it
offers its users with complete sets of features. This Learning Management System is for College of
the Holy Spirit Manila for keeping track of the organization teachers or students. Anyone can use
the Online Learning Management System easily. A Learning Management System can be used to
discuss important matters and sharing documents through the internet that improve the quality of
communication. The most interesting features of a Learning Management System are mutual
delivery of data, documents, and special catalogues for students for their learned courses. One of
the main features of a Learning Management System is its functionality. There are many similar
programs but none are as effective as a professional LMS. Learning Management System is the
best way and tool to form an e-learning environment you have always dream of having. It works
without any problems for students, teachers and corporate executives as well as people that work in
large organizations. There are no security issues with LMS and it has become an integral part of
the learning environment. Learning Management System is a way by which you organize and
manage the training of the people and it can be introduce to different types of courses and even
send existing courses to your teachers or classmates.
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2. OVERVIEW
The Learning Management System is intentional for College of the Holy Spirit Manila in
recording and assesses the student performance, and monitor student participation. A Learning
Management System is a web-based application through which learning content is delivered and
managed. Typically, a Learning Management System provides an instructor with a way to create
and deliver content. An LMS may also provide students with the ability to use interactive features
such as threaded discussion and discussion forum. An LMS is tied on performance management
and it includes functionality for course catalogs, launching courses, tracking learner progress and
assessments. Also, LMS is a combination of a front-end of the learner with a back-end for the
teachers and administrators. This Learning Management System is a seamlessly displays, in a
browser interface, a real-time information that is drawn in a database. It also allows for a
competency-driven assessment and course associations. It integrates online quizzing and
automated reporting. The LMS is designed and develop to guide learners through a simple process
intended to achieve the goal of assessing and maintaining competencies and registering for
recommended courses.
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2.1. System/Situation Description
The Learning Management System has the following modules namely: Login
module, Importing/Exporting module, Creations of subject’s module, Online Assessment
module, Uploading files module, Announcement module, Message module, Notification
module, Grade book module and Audit Trail module including the use of database where all the
data will be stored. The system should be viewable online and all the modules must be
functioning and working properly with all the validations for every module. By its nature, an
LMS makes all types of training content, developmental content, and performance content
available to individuals 24/7 from any location with web access. Multiple users can access the
LMS at any given point in time.
The students of the College of the Holy Spirit Manila can view all the records of
results to determine success levels and actual time taken to complete each course and its
components.
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2.2. System/Situation Organization
College of the Holy Spirit Manila was started by first five sisters in 1913. Other
administrators continued the work they began. In line with the Congregation’s thrust to
empower more lay people to take on greater responsibilities as mission partners in its ministries,
CHSM introduced a new management team in 2011. Dr. Felina Co-Young, an alumna, was
appointed as First Lay President of the College.
Learning Management System are composed of all regular, irregular, transferees students
and regular, part-timer professors of the College of the Holy Spirit Manila. Learning
Management System is for administration, documentation, tracking, reporting and delivery of e-
learning education courses or training programs. Corporate training departments use LMSs to
deliver online training, as well as automate record-keeping and track the student performance.
Learning Management System is used by educational institutions to enhance and
support classroom teaching and offering courses to a larger population of learners. The key to
understanding the difference between LMS and other computer education terms is to understand
the systematic nature of LMS. LMS is the infrastructure that delivers and manages instructional
content, identifies and assesses individual and organizational learning or training goals, tracks
the progress of the students, collects and presents all the data for supervising the learning
process of organization as a whole.
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3. ASSUMPTIONS/CONSTRAINTS/RISKS
3.1. Assumptions
As the project will be implemented to the client, there are issues that must be consider
such as various features that could cause accessibility problems for students and teachers with
disabilities if they are not designed with accessibility in mind. Depending on the features
enabled for a course, a student with a disability could find that participating independently and
effectively is nearly impossible. Upon the implementation of the system, there are software that
must be installed to the client’s computer in order to use the said system such as Internet
Explorer, Mozilla Firefox or Google Chrome as a web browser and some text editor.
Like many of the products we use every day, most Learning Management Systems
were not originally designed to work universally to work for all users, regardless of ability.
Though the situation is improving rapidly, there is still a considerable lack of understanding and
applying the concepts of universal design during the development process in product design.
Most often, developers make assumptions that include users can see the screen, the mouse is the
main tool for navigation, visual alerts can be used as signals, and that skimming the screen in a
random fashion will result in logical associations to facilitate easy, intuitive use of online
learning environments.
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3.2. Constraints
In view of the fact that the system is online, the unavailability of internet connection in a
workspace completely disables the user from accessing the system. The system is also restricted to
those users whose workspace have limited web browser, otherwise, they will not be able to access
the system. There are some concerns, in terms of the web browser compatibility. The system will
be best viewed in Mozilla Firefox and Google Chrome.
3.3. Risks
There is a lot of effort required to implement a Learning Management System (LMS),
such as analyzing requirements, engaging a vendor and getting the LMS online. The potential
for failure during the early stages of a LMS project is obvious. An often unrecognized risk to
LMS projects is the sustain phase of the LMS implementation.
Implementing a Learning Management System is a commitment for life. It requires
ongoing maintenance. It requires the LMS team to be business savvy and forward focused. It
requires the LMS administrators to do menial activities, such as regular monitoring, reporting
and testing platform updates. Be sure to leverage your LMS as an ongoing strategic driver of
organizational learning.
Due to the rapid progression of technology and web-based platforms, and the rapid
change of internal business and learning focus, the developers’ current view that LMS has a 3
year shelf life before it requires a significant upgrade or change to a different LMS.
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4. IMPLEMENTATION OVERVIEW
4.1. Implementation Description
The intended operation of the Learning Management System will be deployed online for
security and ease of access of the system. It will be managed by the administrator of the client
through training and also provided with user manuals.
4.2. Points of Contact
Table 2: Implementation Points of Contact
Contact Organization Phone Email Role Responsibility
<contact’s <contact’s <contact’s <contact’s <contact’s <description
name> organization phone email role of contact’s
identifier> number(s)> address> identifier> responsibility>
Dean Isagani College of the School Dean Proposal
Lacson Holy Spirit Approval
Dean
Estremera, System 09057963136 marianneestre Project Responsible
Marianne Developer mera@yahoo. Leader / for the system
Joseph com Developer
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de la Cruz, System Smdelacruz2 Project Responsible
Shareena Developer 09272039828 8@yahoo.co Analyst / for the system
m Developer
Tungol, System sharla_zavan Project Responsible
Sharla Developer 09278601680 nah18@yaho Manager / for the system
Zavannah o.com Developer
Abad, Aldren System abad_aldren Project Responsible
Developer 09064492909 @yahoo.com Analyst for the
documents
4.3. Major Tasks
The system is known as the Learning Management System for the College of the Holy
Spirit Manila (CHSM) it is a system where the end users such as the administrator, teacher and
the student can freely navigate the system based on their tasks. The proponents decided to
propose a system such as a learning management website because the client have their websites
like a student portal hence, they do not have their own learning management website which
makes file storage, communication between the students and the teachers, online exam,
submission of activities and etc. difficult for them.
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The following are the tasks required for the implementation of the system.
Clients’ Approval. The developers should request and talk to the client about the
system proposal and the features also of the system to be approved by the client. The developers
should conduct a meeting to the client to discuss the scope of the proposal.
Review / Develop Process Models. The requirements set by the developers should be
accomplish and analyze and apply the clients’ requirements and rules in the system.
Test and Validate. The system should be tested and validated through alpha and beta
testing to test any flaws of the system. The developers should also conduct a User Acceptance
test (UAT) to test the system including the client for the approval of the system or any revisions
that the client wants. This also includes the Test Scripts in order to list all the features either
failed or pass, the results will be tested by the other developers or the users.
User Training. The developers must conduct a user training in the college of the holy
spirit manila which is the client of the system. The end users are the administrator, teachers and
students or faculty members in the school.
User Instructions or Procedures. The developers should provide a presentation for
the set of instructions provided by the step on how a user will manage his accounts and files and
to be guided on the flow of the system.
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Online Availability. The system should be available online with its own hosting and
a proper domain name for the site. It should be accessible by all users of the school provided an
account by the administrator.
Installation of the System. The system must be uploaded to the hosting where the
file manager is used and its own account to access the uploaded system online. The database of
the system is also uploaded in the system to further access the system without errors.
4.4. Implementation Schedule
Task Task Begin Date End Date Key Dependencies Milestone
# Description Person(s)
Responsible
Abad, Aldren
De la Cruz
Shareena,
Estremera
Marianne
Joseph,
Tungol, Sharla
1 Project Scope Zavannah 1 <Yes/No>
2 System Estremera 1
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Models Marianne
Joseph
De la Cruz
Shareena,
Estremera
Marianne
Joseph,
Revision of Tungol, Sharla
3 the system Zavannah 2
System De la Cruz
4 Requirements Shareena 1
Acquire
Domain or Tungol, Sharla
5 hosting site Zavannah 5
De la Cruz
Shareena,
Estremera
Marianne
Joseph,
Tungol, Sharla
6 User Manual Zavannah 6
7 User Abad, Aldren 7
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Acceptance
Test
Abad, Aldren
De la Cruz
Shareena,
Estremera
Client Marianne
Implementatio Joseph,
n Tungol, Sharla
8 Zavannah 8
Install System Estremera
in Owner’s Marianne
device Joseph
9 9
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4.5. Security & Privacy
The security of the system is ensured in terms of the rules used by the current
website portal of the college of the Holy Spirit manila. The Learning Management System
is a bridge for connecting students and professors for their communication for school
purposes, file storage management and submission of documents on a certain class. The
privacy of the system priors on the group or a class a student is enrolled upon. The data
used in this system is from the college of the Holy Spirit manila itself which was given by
the assistant of the dean as we requested the copy of a students’ certificate of registration
(COR). The data was confidential that is why the registrar didn’t gave us much data as
what we have needed but as the developers assure that the system is flexible and capable of
handling such data.
The password of the users are encrypted which is inserted in the database to avoid
conflicts and to provide security to every users. The system also provides its database
accounts to be able to manage the system by the user maintenance team. The domain
accounts and the database accounts will be given to the schools’ administrator who handles
their websites and maintenance. The developers will also provide an offline copy of the
system for in case of emergency purposes.
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5. IMPLEMENTATION SUPPORT
To support the system during the implementation process, the system only needs a
domain and hosting for the system to be accessible online and computers for the users so that
they can manipulate the features in the system. The personnel or users needed during the
implementation can be students and professors in the school to test the features of the
system. The link of the system will be included on their portal so that the students or the
professors can visit the system. Furthermore, the browser compatibility of the system is best
viewed on browsers like Mozilla Firefox, though it can be used on the other browsers but
some of the designs are not functioning or slow to the other browsers.
5.1. Infrastructure & Data Support
The systems is best viewed and requires to have a Mozilla Firefox for the users to
fully access or appreciate the systems’ design and features because some other browsers do
not supports programming languages or functions that the system produces. The only
hardware the developers will be using is the computers (desktop or personal computers).
The developers will conduct using training for the users of the system so that they can fully
understand the features of the system and to guide them how the system works functions or
operates. Furthermore, the proponents will also provide a users’ manual so that they can
access the system or to be guided by the manual on operating the system also the manual
can help them understand more about the system and its usage.
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5.1.1. Hardware
 Computer Monitor – is a device where it gives displays or outputs on the
screen
 Server - is a software program, or the computer on which the program runs, it
also
provides the system to function, operate and process the needs of the
websites.
5.1.2. Software
 Operating System – is the most important program that runs on a computer.
Every
general-purpose computer must have an operating system to run other
programs. It performs basic tasks, such as recognizing input from the
keyboard, sending output to display on the screen, keeping track of files and
directories on the disk, and controlling peripheral devices such as disk drives
and printers as defined in the
http://www.webopedia.com/TERM/O/operating_system.html.
 Xampp (Apache Web Server) - It is an open-source web server platform on
which
we can create programs which supports many programming languages.
 MySQL (My Sequel) - is the world's most widely used open source relational
database management system that runs as a server providing multi-user
access to a number of databases as defined in the
http://en.wikipedia.org/wiki/MySQL.
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5.1.3. Data
The gathered data in the system from the College of the Holy Spirit are needed
specifically the Student’s Id number and the Teacher’s Id number for the identification of
each user log on in the system. Also, the data from the schools subjects and sections for the
features of the system and the format of the user’s name.
The data that are needed in the system are the following:
 Users Personal Information - the system needs the personal information of the
user which is provided once all the users information is imported in the system
by the administrator.
 Username – The administrator will set the username as their student number for
the students number and the teachers identification number for the teachers to
avoid bogus accounts.
 Password – The administrator will set a default password that the users may
change once they have logged on in the system.
 Subjects – the list of the subjects is needed to provide or to create class groups
in the system
 Sections / Class – it is required to have these data so that it is easier to process
all files in the sections they belong to. The students cannot join any class with
the same subject once they have joined already. All classes or sections are
assigned by the administrator to the professors.
 Exams – which is needed on the processing or assessment of students' in each
class.
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 Activities – is needed for the graded tasks of each students.
 Lessons – is also needed in the system for file storage and reading
comprehension of students and also guide for the teachers during class hours or
teaching hours.
 Announcements – is a specified day of a month where the administrator and
teachers can post announcements on the specific groups which they belong to.
The administrator announce details generally on the first page of the website
which is the index.
 Events - – is a specified day of a month where the teacher and the administrator
can post current events in the system.
5.1.4. Facilities
In the implementation conducted in the College of the Holy Spirit Manila, the
proponents used the office of the College Dean to conduct the presentation as well as the
demonstration of the system. The implementation was conducted 2-3 hours with the
assistant of the Dean, Sir Michael.
5.1.5. Materials
The materials needed in the implementation are the computers (laptop, desktop), flash
drives, CD-ROMs, cartridge media, and disk packs.
5.2 Personnel
System Administrator – they are the one who monitors, maintain and operate the system.
They are commonly an IT or Electronics and Computer Engineers. The System Admins are
usually in charged in supporting and maintaining the system and servers to plan and solved
existing problems.
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Administrator, for this system, are regarded as a personnel who give class keys, assign
professor in their respective class, post general announcements, news and events, send
private messages and oversees the whole system.
Network administrator – they are the responsible people who are to develop efficient
networking solutions that will benefit best on the system. The network admins are incharge
in monitoring the best bandwidth required for the system that will be implemented and use
by hundreds of users in the university.
Client – they are the one who test and resolve the system, the upgrade and other issues of
the system.
5.2.1 Personnel Requirements and Staffing
Table 4: Implementation Personnel Requirements
Skill Type Skill Level # Assigned Length Role
Personnel Staff of Time
Needed
System Professional 2 Employee School Administrator
Administrator System selected Hours
Administrator by our
client
Network Knowledgeable 2 Employee School Administrator
Administrator of details on selected Hours
windows by our
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server and client
functionality.
Testing Familiar in 3-10 Student, School Client/ Users
online systems Teachers Hours
applications
5.2.2 Training of Implementation Staff
For the implementation of the system, administrators should be knowledgeable and
are able to support and monitor the system efficiently. They must know how to supervise
the frustrated users and must know how to answer their different technical questions.
Since our client has already a team and department that are capable to support the users,
such as student and teachers, the training that will be provided is for the Content
management, which is also handled by the system administrator. The training is as follows:
 System hardware/software installation
The system will be place in an installation CD or flash drive. First of all, the
administrator should bear in mind that the system will not run if there is no XAMPP
program installed on the server. This program is one of the application requirement
needed for the implementation of the system.
In the installation process, instructions and other requirement are situated on
the installation box. After it was installed, the system will go on the Local Drive C.
Only the administrators and IT personnel are allowed to access the local host. The
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network administrator then will take care of the online uploading of the system on
the own domain of the client.
 System Support
Support, by the definition, is to keep from weakening or failing. As a
developer, offer their full support to the client to ensure the continuous operation of
the system.
5.3 Performance Monitoring
Since we will be conducting Alpha and Beta testing, we will monitor the
performance of the system by having user training and user acceptance. User training was
conducted with a monitoring sheet that will provide all the flaws and poor performance the
client will see in the system. He may record bugs and other error that he may encounter
when they are already trying the whole system. All users will be monitored: Administrator,
Teacher, Students.
In addition, the developers will actually monitor the adding and joining of class for
teacher and student entity because they are the majority users of the system. They will be
focusing on the area where the system might experience difficulty in handling modules
because of the number of users that might use the system simultaneously. This will include
the module in joining the class, posting announcements and passing of activities in the
class of the student entity. In the same way, the role of the administrator must not be set
aside, for the administrator handles all the privileges that other users might not experience.
The administrator is the one who will supervise the arrangements of every user that will
use the system. On all the users, the administrator has a very wide range of authorization in
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the system because it has a content management system that provides special option to
manage all the users. In some aspects, administrator is the one who is in-charge to take care
of the system when the turn-over is done.
System bugs that will be notice, must immediately be replace or fix by the
developers. Every suggestions or negative reactions are greatly appreciated by the
developers, not to weaken the team’s will, but to better improve the system that they have
work so hard.
5.4 Configuration Management
For the configuration management, the administrator was the one entitled for configuring all
necessary updates of the system. She/he has the access to the control panel, where he/she can
modify any specific configuration that must be change in the system.
Other users, like student and teachers, must report on the administrator if there are
certain areas to improve and to configure. Changing of passwords, forgotten of passwords,
class lists and other common changes are also included in the control panel module of the
administrator.
6. IMPLEMENTATION REQUIREMENTS/PROCEDURES BY SITE
6.1. Site Identification
6.1.1. Site Requirements
The developers are not responsible for any hardware or software problems
resulting from the installation of third party tools, including Web browsers, plug-
ins, or materials and software required.
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Since the LMS is primarily based online, the installation process is only being
taken by the administrator, to upload it online, and be used by the end users.
To meet the expected output of the system, the system must acquire the following:
Hardware:
Server
Computers
Software:
Xampp
Browser Settings Required
"Cookies" and "JavaScript" must be enabling on all browsers. These features
are usually on by default but can be modified in your browser’s security and
privacy settings. If set to disable, the system will not provide the expected output,
for the reason that the most of the functions in the system is created using jQuery
and Javascript.
6.1.2 Site Implementation Details
The address of the Learning Management System will be separated by the
official website of the client. The domain address for the system is www.elearning-
chsm.com. The client wants to separate the system due to the bandwidth problems of
their own system. They want us to link the LMS to their website for locating the
system efficiently.
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The server address is located to where our client resides, [number of room fot the IT
dept] 163 E. Mendiola, Manila Philippines 1004.
6.1.2. Site Implementation Details
6.1.2.1 Implementation Team
Tasks ABAD DE LA CRUZ ESTREMERA TUNGOL
Designer P P P P
Programmer S P P S
Tester P S S P
Document
Introduction P S S S
Purpose and S S S P
Description
Project S P S S
Context
Objectives S S P S
Scope and P P P P
Limitations
Literature Review P P P P
Methodology
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Requirements S S P S
Specification
Analysis S S S P
Design S P S S
Development P S S S
and Testing
Bibliography S S P S
Appendices: P P P P
Story Board
6.1.2.2 Implementation Schedule
TASKS HOURS
1. Design the Interface 4
1. Code the Login Module 3
2. Develop the student profile 6
3. Develop the teacher profile 6
4. Develop the administrator 6
Control Panel(Home Page)
5. Create Account Settings 3
6. Create a module for the 5
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importing of users account.
7. Create a module for the 4
addition of users, editing and
removing specific users.
8. Create a module for the
addition of subjects, editing and 4
removing a specific subject for
the teachers.
9. Code the downloading of 6
files
10. Code the uploading of files 6
11. Develop a module for the 6
Lessons
12. Develop a module for 10
importing of Lessons
exporting of Lessons
14. Develop a module for the 5
comments of the students on
their lessons
1. Develop a feature for the 6
progress of the students that will
track their standing of their
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lessons
assessment
importing of Exams
exporting of Exams
5. Develop an announcement 5
module
6. Develop a class record 6
7. Develop a grade book 10
8. Develop a forum discussion 6
9. Develop a calendar module 4
10. Create a message module 6
6.1.2.3 Implementation Procedures
For the implementation procedure for the hardware:
1. Turn on the computer.
2. When the computer has been turned on, open the browser like Google
Chrome, Internet Explorer, or Mozilla Firefox, etc.
For the implementation procedure for the software:
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1. When a particular browser has been opened, just type the link of the
system in the address bar.
2. After that, you`ll be directed to the home page of the Learning
Management System of College of the Holy Spirit Manila.
3. The administrator will give a default username and password for you
to be able to log in.
4. When you are already at home page, just type your username and
password to access the system.
5. When you`re already logged in, you`ll be given a privilege as a
student or teacher.
6.1.2.4 Database Environment
For the database environment of the system, we created databases for the
administrator entity, student entity, and for the teacher entity as the storage of
data and information of every user. Database is a structured collection of records
or data that is stored in a computer system. There are different types of database
but the most popular is the relational database that stores data in tables where
each row in the table holds the same sort of information. In database terms,
a table is responsible for storing data in the database. Database tables consist
of rows and columns. For storing the data, we created the some tables for the
administrator, students, and teacher entity. And because of the database, we can
easily manage the data and information of every user and it will be more
organize.
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6.1.2.5 Operations Procedures
The operations procedures for the implementation to be successful are the
following:
1. Must have equipment like the internet and server.
2. Access on the Learning Management System for the College of the Holy
Spirit Manila.
3. The deployment of the system.
4. Demonstration of the Learning Management System for the College of
the Holy Spirit to the administrator.
5. User training for the personnel’s who will be using the system.
6. Testing of the system for the users.
6.1.3. Site Implementation Verification
During the implementation of the Learning Management System for the
College of the Holy Spirit Manila, we need to ensure to our client that all the
requirements and objectives of the system are successfully working and it
functions properly. During the user testing and the training of the system to the
personnel, all the necessary procedures needed was met because of their
cooperation. The system was successfully worked properly during the user
testing and training of the system. Aside from that, all the objectives and
requirements were successfully met too, especially the proposed system.
If there were any technical problems and discrepancies, we taught the
administrator on how to solve a particular problem or issue regarding the system.
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If a particular problem can`t be solved by the administrator, he can contact or
email us so that we can assist and we can teach them on how to solve the
problem itself.
6.1.4 Site Rollback Plan
In restoring the system to its original condition upon some technical
problems the administrator must do these following steps:
1. The administrator will uninstall the system.
2. Upon uninstalling the system, the administrator must install the
system with the CD that was given to her.
3. After the installation, the system will go back to normal.
If the problem was not solved on these steps you may contact anyone of us to
solve the current situation of the system.
7. GLOSSARY
Beta Version – A beta version is basically a test version of a software program. The
program has been written and the author(s) think that it is probably bugged free, but they
aren’t 100% sure. So they release a test version. Sometimes the test version is open to the
public, sometimes just to a select group.
Fishbone Diagram – also called a cause and effect diagram or Ishikawa diagram, is a
visualization tool for categorizing the potential causes of a problem in order to identify its
root causes.
Flowchart - is a means of visually presenting the flow of data through an information
processing systems, the operations performed within the system and the sequence in which
they are performed.
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Java Script - A scripting language developed by Netscape to enable Web authors to design
interactive sites.
Learning Management System - is a software application for the administration,
documentation, tracking, reporting and delivery of education courses or training programs.
Methodology – A system of broad principles or rules from which specific methods or
procedures may be derived to interpret or solve different problems within the scope of a
particular discipline.
Mitigate - to lessen in force or intensity, as wrath, grief, harshness, or pain; moderate.
Moodle - Is a free source e-learning software platform, also known as a Learning
Management System, or Virtual Learning Environment (VLE)
Test Script - is a set of instructions that will be performed on the system under test to test
that the system functions as expected.
VERITAS ET CARITATE - Truth and Love
VERITAS IN CARITATE - Truth in Love
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8. ACRONYMS
CHSM – College of the Holy Spirit Manila
CMS - Course Management Systems
CSS – Cascading Style Sheets
DFD – Data Flow Diagram
E – LMIS - E-learning Management Integrated System
GMP CMS - Good Manufacturing Practice Course Management Systems
HGC – Holy Ghost College
HTML - Hypertext Markup Language
ID – Identification Data
LCMS – Learning Content Management System
LMS – Learning Management System
MB – Mega Byte
MOODLE – Modular Object-Oriented Dynamic Learning Environment
MySQL – My Standard Query Language
OS – Operating System
OS-LMS – Open Source – Learning Management System
PDF – Portable Document Format
PHP - Hypertext Preprocessor
RS - Recommendation System
SEEU - South East European University
USB – Universal Serial Bus
VLE - Virtual Learning Environment
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XAMPP - Cross-platform, Apache, MySQL, PHP, Perl
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Learning Management System for the College of the Holy Spirit Manila

Version Date Point of Contact Description of Changes

2.1. SYSTEM/SITUATION DESCRIPTION

2.2. SYSTEM/SITUATION ORGANIZATION

4.1. IMPLEMENTATION DESCRIPTION

4.2. POINTS OF CONTACT

4.3. MAJOR TASKS

4.4. IMPLEMENTATION SCHEDULE

4.5. SECURITY & PRIVACY

5.1. INFRASTRUCTURE & DATA SUPPORT

5.2.1. PERSONNEL REQUIREMENTS AND STAFFING

5.2.2. TRAINING OF IMPLEMENTATION STAFF

5.3. PERFORMANCE MONITORING

5.4. CONFIGURATION MANAGEMENT

6. IMPLEMENTATION REQUIREMENTS/PROCEDURES BY SITE

6.1. SITE IDENTIFICATION

6.1.1. SITE REQUIREMENTS

6.1.2. SITE IMPLEMENTATION DETAILS

6.1.2.1. IMPLEMENTATION TEAM

6.1.2.2. IMPLEMENTATION SCHEDULE

6.1.2.3 IMPLEMENTATION PROCEDURES

6.1.2.4 DATABASE ENVIRONMENT

6.1.2.5 OPERATIONS PROCEDURES

6.1.3. SITE IMPLEMENTATION VERIFICATION

6.1.4. SITE ROLLBACK PLAN

Figure 1: Referenced Documents................................................................................................. 29

Table 1: Referenced Documents................................................................................................. 1

Table 2: Implementation Points of Contact.................................................................................1111

Table 3: Implementation Schedule ............................................................................................. 114

Table 4: Implementation Personnel Requirements ..................................................................... 108

A Learning Management System is focused in creating an expert learning course and it

send existing courses to your teachers or classmates.

teachers and administrators. This Learning Management System is a seamlessly displays, in a

competency-driven assessment and course associations. It integrates online quizzing and

2.1. System/Situation Description

module, Importing/Exporting module, Creations of subject’s module, Online Assessment

module, Uploading files module, Announcement module, Message module, Notification

LMS at any given point in time.

2.2. System/Situation Organization

appointed as First Lay President of the College.

Management System is for administration, documentation, tracking, reporting and delivery of e-

Learning Management System is used by educational institutions to enhance and

process of organization as a whole.

be best viewed in Mozilla Firefox and Google Chrome.

There is a lot of effort required to implement a Learning Management System (LMS),

LMS projects is the sustain phase of the LMS implementation.

Implementing a Learning Management System is a commitment for life. It requires

4.1. Implementation Description

through training and also provided with user manuals.

4.2. Points of Contact

Table 2: Implementation Points of Contact

Contact Organization Phone Email Role Responsibility

<contact’s <contact’s <contact’s <contact’s <contact’s <description

name> organization phone email role of contact’s

identifier> number(s)> address> identifier> responsibility>

Dean Isagani College of the School Dean Proposal

Lacson Holy Spirit Approval

Estremera, System 09057963136 marianneestre Project Responsible

Marianne Developer mera@yahoo. Leader / for the system

Joseph com Developer

de la Cruz, System Smdelacruz2 Project Responsible

Shareena Developer 09272039828 8@yahoo.co Analyst / for the system

Tungol, System sharla_zavan Project Responsible