BIOLOGICAL ASSETS PROPERTY CARD

(BAPC)

INSTRUCTIONS

A. The BAPC shall be kept by the Accounting UnitBiological Asset/s Caretaker or Officer-
in-charge for each class or type of biological asset to record promptly the acquisition,
description, custody, transfer, disposal and other information about the property.

B. This form shall be accomplished as follows:

1. Entity Name – the name of the agency/entity

2. Fund Cluster - fund cluster name/code in accordance with UACS
3. Biological Asset – the type of the biological asset/s
4. Description – the brief description of the biological asset/s
5. Property Number – the property number assigned to the asset/s
6. Date – the date of recordingdate of acquisition/issue/transfer/disposal
7. Reference – the reference documents used as the bases in recording the transactions
8. Additions – the purchase, birth, any addition or increase of the biological asset/s shall
be reflected within these columns with their appropriate respective fair values
reflected in the ‘Fair Value’ columnprecedent column
9. Reductions – the quantity and the selling price of the biological asset/s sold, the
quantity of the assets transferred, died, or in any other means of disposal with
their respectiveappropriate fair values reflected in the ‘Fair Value’ column
10. Fair Value – the fair value of the biological asset/s at recording date
11. Balance – the running balance of the quantity and value of the biological asset/s
12. Remarks – comments about the condition/status of the biological asset/s

C. Transactions shall be posted from the source documents.

D. The BAPC shall be reconciled with the physical inventory of the biological asset/s and
the control accounts annually. and a Any discrepancies shall be immediately verified and
adjusted.
E.

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