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Management by Objectives was introduced just over 30 years meeting I attended: ‘Jim, is MB0 a good way to
ago by Peter Drucker. It has been one of the most widely manage?‘Jim replied: ‘Ken, there is no other way.’
written business topics but, in spite of this, there has been a
continuing controversy about the meaning of MB0 and
whether it has been of value. The author argues that most of the This is also a personal paper, reacting to my
problems have been due to the lack of a generally accepted frustrations. I have had the opportunity of introduc-
definition. A new and comprehensive definition, based on ing and leading the implementation of MB0 in
Peter Druckers original work on the subject, is presented. The dozens of countries around the world, and in
author believes that this definition will help organizations use
knowing personally hundreds of consultants and
MB0 to increase productivity, improve quality, lower costs,
make faster decisions and serve customers better. MB0 coordinators who have worked with MBO. I
have seen success and know from others that it has
been beneficial in all kinds of organizations in both
the private and public sectors and in all kinds of
cultures. But, then I read statements like these and
Management by Objectives (MBO) is just over 30 get angry:
years old. During this period it has been one of the
If I were asked to name the one modem management
most widely discussed management topics-more technique in common usage which has caused most harm to
than 122 different periodicals have had articles on the businesses involved, I would unhesitatingly answer
the subject! Why write another one? Management by Objectives.’
There are at least two reasons: In the light of what appear to be inherent conceptual
problems, MB0 has generally not succeeded; devoting
(1) As an anniversary review of what has happened more effort to it to make it better is probably a waste of
with this concept since its introduction in 1954. time.*
(2) To demonstrate that it is useful to modern
Why should I get upset over what people write? It’s
managers.
rather simple, at least to me; most businesses are
locked in a struggle for survival, if we are not
While we shall briefly look at the history of MBO,
successful in producing satisfaction for customers
the main focus of this paper will be on MB0 as a
then we shall lose the standard of living we have
system of managing that is not only useful, but
become accustomed to. Achieving the right pro-
necessary, in the 1980s and beyond.
duct, at the right quality, at the right price, at the
right time and with the right service is essentially a
Intelligent and intense competition, difficult econo-
matter of management.
mic times and political uncertainties make manag-
ing more difficult now than ever before. To meet
Everybody studies the Japanese inside and out,
these situations, superior managers with the most
looking for some hidden Oriental secret-there is
dynamic organizations are needed. I believe that
no secret, it’s simply that the Japanese analyze well,
MB0 must be part of this combination. Jim Hayes,
make the necessary plans, and carry them out with
the recently retired chairman of American Manage-
the proper attitude. In other words, they manage
ment Associations and Management Centre Eur-
well.
ope, was once asked by a MNC vice-president at a
So I see MB0 as the rational practical managing
Eugene J. Seyna is Director of International Management Consulting style that is needed to combat competition. We are
Services, Eastman Kodak Company, Rochester, New York. beginning to see stories about the need to ‘get back
MBO: The Fad That Changed Management 117
to the basics’, to quit trying all the latest fads and problems. Unrealistic expectations were raised and,
practice the core of the managing process very well. when they were not answered, MB0 was blamed.
Professor Edwards Deming, the spirit behind the These disappointments were widely circulated and
Japanese quality movement said: ‘The Japanese have contributed to the poor reputation which subse-
a constancy of purpose. We keep looking for new quently developed. From the very beginning there
things.’ MB0 gives us a constancy of purpose-it is were misunderstandings about the definition and
basic managing. purpose.
A practising manager, reading negative comments Among the earliest users of MB0 were functional
like the two above, would likely say: ‘Keep MB0 units which tended to take narrow views and saw it
away from me, it’s trouble.’ Unfortunately, many only for limited application in selected areas.
have done this and have passed up a tool that would Personnel people, for example, were among the first
have been helpful. Hopefully, this paper will who were attracted to MB0 but thought of it
convince the doubtful that the MB0 concept is primarily as a method for achieving completely
absolutely sound, but that a misunderstanding of non-subjective and accurate performance evalu-
what MB0 is and how it works has often prevented ations. It was never possible to fulfill these require-
successful implementation. ments and so more people were disappointed.
Early in its history, some people began looking These negative stories built an unfortunate image of
upon MB0 as a panacea for solving management’s MB0 which has continued and many present-day
1980 1954
Often Referred to As a MB0 Introduced as a
Management System 0 Management Philosophy
Considered by Some
As a Panacea
Recognition That
Applied Narrowly
Good Programs
in Limited Areas
Bring Benefits
Heavily Techn
Orientation
iqu<
1970
Low Point in Reputation
Figure 1. The evolution of MB0
118 Long Range Planning Vol. 19 December 1986
managers have had their opinions formed by this * Improved communications, accountability and
history. And, to be fair, the criticisms were not commitment
always untrue; MB0 had become associated with
zl Reduction of reflight rate-full salaries, other
strait-jacket management and blue-sky industrial
relations policies. It was often heard in the 1970s that * Cost savings of 848m in 1980
more MB0 programs failed than succeeded.
B Improved support to customers.’
By about the middle of the decade, however, success
stories were becoming common and more serious Illinois Health Care Associations7
attention was paid to MBO. A number of com- ‘Two years ago, the Association found itself in a
panies had seen the logic of it and, treating it as a spiral of declining membership, lower credibility on
style of managing, were achieving positive results. the part of its members and reduced revenues . . .
By 1980 MB0 had progressed far enough so that it our board of directors was having difficulty reach-
was often referred to as a system of managing. It had ing agreement on policies relating to the serious
taken 25 years for people to come all the way regulatory and economic problems facing our
around to Drucker’s starting point! As George members. We took steps to remedy the situation. . .
Odiorne wrote at the time: ‘Management by we instituted MBO. It worked.’
Objectives is a contemporary technique with a long
and complex history. Despite its occasional detrac- Diebold, Inc.*
tors, MB0 remains alive and well, and its future ‘MB0 is working for the Installation and Technical
looks promising.‘4 Services Group of Diebold. Since the introduction
to our division in 1972, performance on all levels has
measurably improved, local management is now
Results With MB0 using the input of the productive work force in
establishing objectives, and field managers report
There are hundreds of success stories about MB0 in
that the participative approach to management has
a variety of organizations, large and small, and in
assisted them in dealing with their responsibilities.’
both private and public sectors. However, many
detractors have said that case histories are imperfect
Kodak Australasia Pty. Ltd.’
measures because they are not scientific. Undoubt-
‘A four-year study of an MB0 introduction and
edly, case histories tend to be biased according to the
implementation in an entire company. Some of the
views of the writer, but the tremendous number of
results for that period:
them surely proves that something good must have
happened. Following are just a few examples of * Sales +80%
positive MB0 results, chosen to demonstrate the
* Net earnings + 250%
variety of organizations that have made it work:
* Employment - 24%
Paul Revere Lijz Insurance Company5
* Major department productivity +37%
‘While we can’t attribute the following results
totally to our PRIDE (MBO) effort, we’re con- * Major department labor turnover -53%
vinced that it has made a significant contribution:
$7 Major department payroll staff -11%
* Home-office employees decreased from 1200 to
72 One marketing division turned five successive
950
years of loss into profit
* Six record-sales years in poor economic times
B Regional Vice-President: “They have improved
* Turnover down from 50.2 to 16 per cent communications, morale, strategic planning and
productivity. This wouldn’t have happened
* More promotions from within which saved
without MBO.”
$100,000
* Corporate effectiveness up 94 from 65 per cent In a 20th anniversary appraisal of MBO, Dale
McConkey wrote: ‘Evidence to date indicates that
* Absenteeism down 3.3 days per employee from
the effect of MB0 has been most dramatic, both on
11 days
the overall approach of managing and on the many
* Measurable increase in morale.’ parts of the management process . . . probably its
single benefit has been its insistence on improving
organizational effectiveness through improving the
Air Force Contract Management Division6
effectiveness of the individual manager.“’
‘Observed benefits with MBO:
Q Identification of long-term directions At this 30th anniversary, I believe we can say that
MB0 is more widely used than ever before. The
d Structure to follow through and implement
focus, however, has changed; from one based on the
goals
individual manager, to one on the operations of the
* Coordinated/integrated command-wide efforts total organization. MB0 is now used to improve
MBO: The Fad That Changed Management 119
the major steps in the process that carry out the management .. it is not a technique but a way of
work. managing . .‘12
*However, an interesting thing has happened; for a Heinz Weihrich: ‘Management by Objectives, which
focuses on results, is one of the most successful approaches to
quarter of a century people wrote and argued about
management . . . a system of management.‘13
MB0 but, now, all of a sudden, in only the last few
years, it has become a subject that creates little
Unfortunately, not everyone has seen MB0 this
interest.
way. There have been dozens of so-called ‘defini-
tions,’ causing no end of trouble to those managers
Does this mean that people have given up on MBO?
who were searching for help in introducing the
On the contrary, the reason is simply that MB0
philosophy.
basic principles are now in common practice and
debate is no longer needed. As a company president
said to me about his MB0 project: ‘When you stop
talking about MB0 that means you’re doing it.’ Some Definitions
Following is just a partial selection of the MB0
Do you know of an organization that, in 1986, has
descriptions you can find in magazines and books:
not at least considered what its mission should be?
Can you think of a company or public agency that * ‘... it is really industrial engineering with a new
does not make plans based on some consideration of name . . .‘14
its environment? Can you name any successful
* ‘. . . for management development . . .‘I5
organization that does not expect its managers and
professionals to develop and achieve objectives? I * ‘... some use it for planning while others focus
suspect you wili agree, all ‘good’ organizations now on its value in controlling-that is, as an appraisal
do these things as a matter of course. Reflect back tool.“6
30 years, before MBO; if I had asked these questions
* ‘... an OD program . . .“’
then would the answers be different? Certainly they
would, most of these subjects were rarely considered * ‘... a diagnostic tool . . .‘I*
at that time.
* ‘. . . focusing only on individual employee’s
performance and training . . .‘19
It is no accident that these activities have become
common practice, they are the direct result of the * ‘...one of the many parts of the organization’s
attention given to MB0 during the last three management systems.‘20
decades; they are the core of MBO. Peter Drucker
* ‘... a staff program . . .‘2’
you have succeeded! Management by Objectives is
very much a way of management life. a ‘... a manipulative process . . .‘21
* ‘... a mechanical system . . .‘21
You might think that our story is over: we have
traced the history of MBO; listened to critics; and * ‘... a bottoms-up system . . .‘22
then refuted their criticisms by reviewing success
* ‘... a social process between two or more
stories. But, there is more to the tale. While the basic
human beings . . .‘=
principles are being put to use, many managers do
not recognize that these principles should form a * ‘... a popular training technique . . .‘24
total system of managing. Consequently, the major
~2 ‘...this evaluation and motivational
benefits have not been received.
system . . .‘25
MB0 has been plagued by a problem since the Q ‘... an administrative tool for evaluating pro-
beginning; there has never been a widely accepted gram results . . .‘26
definition. This has caused considerable misunder- * ‘... a managerial tactic, not a management
standing, confusion and misapplications. MB0 as a system.‘27
total managing system is not often used and the parts
that are adopted are imperfectly employed. Take your choice! Whatever your inclinations, you
can find a definition to please, then introduce
This is really a strange situation since good defini- techniques according to this definition, and say: ‘We
tions have been written and often referred to. The are using MBO.’ This is what has happened; there
major leaders of MB0 have clearly described MB0 are about as many variations of ‘MBO’ as there are
as being comprehensive. writers. H. K. Baker described the situation so very
well :
George Odiome: ‘. . . in 1965 . . . I proposed a new
interpretation-that it was a system of management .. Few management concepts have received more attention
indeed it has evolved into such a system.‘” and caused as much confusion as management by objectives
. . . the adoption of MB0 has varied from resounding
John Humble: ‘I would define MB0 as a system of success to dismal failure. Why? One of the reasons for this
120 Long Range Planning Vol. 19 December 1986
diversity involves some confusion surrounding the meaning objectives; there can be no misunderstanding, he equates
of MB0 . a veritable jungle of terminology, modifica- managing with managing by objectives. He describes the
tions and variations has become associated with the modern planning process which starts with strategic
concept.*’ thinking and ends with human action:
the objectives for his or her job, with good system, and see only an aside reference to results.
communications : Drucker, on the other hand, mentions ‘attaining
company objectives’, ‘results’, ‘contributions to
work will become easier, more effective, more productive,
success’ or similar phrases throughout the book.
the more we plan before we do . . . there must be at least a
trace of doing in one’s job. Otherwise, one dreams rather
More specifically he talks about action:
than performs. One cannot, above all, do only; without a objectives should always reflect the objectives of the
trace of planning in his job, the worker does not have the business, should always be focused ultimately on business
control he needs even for the most mechanical and repetitive performance and business results. . Finally any solution has
routine chore . . . a job must contain planning as well as to be made effective in action . . for the solution to become
doing. a decision, action is needed.
the organization are chosen and objectives prepared plans and the appropriate people participate in the
for each area: development of these plans:
1
2. Priority Areas Are Chosen
1
3. The Total Environment is Analyzed
1
4. Integrated Plans are Produced
1
7. Individual Objectives are Prepared
1
8. All Participants are Motivated
1
9. Action is Taken to Achieve Results
1
10. Progress of Plans is Continuously Reviewed
1
11. Appropriate Rewards are Made for Performance
expected results in the agreed-upon time. Managers (2) C. H. Ford, MBO: an idea whose time has gone?, Business
at all levels assist by providing resources, informa- Horizons. December, pp. 48-55 (1979).
tion, encouragement and counseling: (3) P. F. Drucker, The Practice of Management, Harper and Row,
New York (1954).
(9) Action is Taken to Achieve Results (4) G. S. Odiorne, MBO: a backward glance, Business Horizons.
October (1978).
Progress is monitored so that objectives can be
changed if conditions change and so that final results (5) G. R. Lea, An MB0 program for all levels: one company’s
success story, Advanced Management Journal, Spring,
can be compared with expectations. The knowledge pp. 24-31 (1977).
gained about these plans and the methods used is
D. McGinty, Management by objectives/results. Air Force
incorporated into future plans: (6)
Contract Management Division. August (1981).
(10) Progress ofPlans is Continuotlsly Reviewed (7) F. L. May, How we got our association out of a slump,
Association Management, September, pp. 83-87 (1979).
The success of the individual in writing his or her
R. E. Calhoun, Results: five years with MBO, Training and
action plans and then achieving promised results is (8)
Development Journal, October, pp. 8-l 0 (1977).
evaluated. Performance should bear directly on the
E. J. Seyna, Organizational Change in a Complex Organization:
reward system: (9)
A Case Study in MBO, Ann Arbor, University Microfilms
International (1982).
(11) Appropriate Rewards are Made&r Performance D. D. McConkey, MBO-Twenty years later, where do we
(10)
These eleven steps above outline MB0 and describe stand?, Business Horizons, August (1973).
the major areas in which an organization must do G. S. Odiorne, MB0 I/, Fearon Pitman Publishers, Belmont
(11)
well if it is to be successful and, perhaps, even (1974).
survive. A simple, one-sentence summary of all this J. W. Humble, from a personal letter to the author, dated 25
(12)
might be: February (1981).