Gap Analysis Template GPF

Oraganogram
GENERAL MANAGER
MANAGER - HR & ADMN
Shift Incharge Shift Incharge Welfare Officer Doctor Maintenance Incharge

Sr.Executive - HR & Admn Sr.Executive - HR & Admn
Assistant - HR Assistant - HR Staff Nurse - 2 Technicians - 2

Heads Value
Capital Expenses 111800
Production Payroll 31197210
Recruitment Expenses 64350
Guest House 679920
Company Vehicles 740644
Staff Welfare 439346
Canteen 6520110
Water 441168
Transport 13402200
Uniforms 542940
Medical 306480
Visitor's Expense 12000
House Keeping 1256280
Staff Training 157500
Local Conveyance 6000
Legal & Professional Fees 2500
Security 944034
Technical Traning 106500
Books, Journals & Subcriptions 87300
Stationery 55741
Consumables - Canteen 68942
Xerox 2190
Total 57145155
HUMAN RESOURCES
CAPITAL EXPENSES
Value in Rupees
COURSE Purpose Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL
ID Cards (Per
Camera (polaroid) year approx
500 no's) 50000 50000
ID Cards (Per
Lamination Machine year approx
500 no's) 10000 10000
Visitors welcome chain 1000 1000
Public Announcement System 28000 28000
Color Mike / Cardless mike set 25000 20000
Chair one no. 2800 2800
111800
TOTAL
DEPT :HR
Recruitment Expenses (Staff, Executives, Managers)
Value in Rupees
PARTICUALRS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL
Consultants
We have filled up 13 positions in last year (4 exe & 9 staff) (6 thru consultants & 7 thru referals & Data Base)
(out of 13 / 9 new positions & 4 replacements)

Consultants fees approx. 8.33 % of annual fringe
Ave. salary of Staff = Rs.6500/- x 15 % hike = 7475/- x 12 = 89700/- x 8.33 % =7472 x 9 positions = 67248 X 45 % thru consultans = Rs.30260/- 30260
Ave. salary of exe. = Rs.12125/- x 15 % hike = 13,945/- x 12 = 167340 x 8.33 % = 13939 x 4 positions =55757 x 45 % thru consultans = Rs.25090 25090
Naukri.com
Registration of 5 Hot Jobs 9000
TOTAL 64350
HUMAN RESOURCES
GUEST HOUSE MAINTENANCE
Value in Rupees
PARTICULARS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL
Eldams 21300 21300 21300 21300 21300 21300 21300 21300 21300 21300 21300 21300 255600
RENT
EB 2500
Tele 2000
Caretaker 8000
Tax 3000
Water Tax 300
Flat Maintenance 2500
Food, Laundry etc 3000
West 11710 11710 11710 11710 11710 11710 11710 11710 11710 11710 11710 11710 140520
Rent 8000
EB 2000
Tele 1500
Cable 210
East 23650 23650 23650 23650 23650 23650 23650 23650 23650 23650 23650 23650 283800
Rent 10000
EB 4000
Tele 5000
Caretaker 3000
Watchman 1500
Cable 210
679920
TOTAL
HUMAN RESOURCES
Company Vehicles
Value in Rupees
No. of
vehicles
Tax only for qualis +

No. of Vehicles 4 Rs.18000/- x 3 per
year = 54,000/-
No. of qualises 3
No. of Lancers 1
Tax 54000 54000

11500/- per vehicle
Insurance 34500 34500
x 3 vehicles
22000 22000
5000/- twice a
Maintenance 120000 120000
month for 4 vehicles
x 6 = 120000/-
Diesal 36512 36512 36512 36512 36512 36512 36512 36512 36512 36512 36512 36512 36512 438144
Tyres 18000 72000
Others
TOTAL 740644
18000/- for one
Present Rates qualis (4 tyres) x 3
Diesal 27.00 qualis + 1 lancer =
Petrol 41.50 72000/-
Expecting 12 % hike in the next year.
300 liters per vehicle per month x 3 vehicles = 900 litters pm x Rs.27/- = 24,300/- per month x 12 % hike = Rs.27216/- per month
200 liters per vehicle per month x 1 vehicle = Rs.41,50 = Rs.8,300/- pm x 12 % hike = Rs.9296/- per month
A11: Tax only for qualis + Rs.18000/- x 3 per year = 54,000/-
A12: 11500/- per vehicle x 3 vehicles
A14: 5000/- twice a month for 4 vehicles x 6 = 120000/-
A16: 32000/- current bill pm. Expected 12 % hike = 35840
A17: 18000/- for one qualis (4 tyres) x 3 qualis + 1 lancer = 72000/-

HUMAN RESOURCES
STAFF WELFARE
Value in Rupees
Ayudha Pooja - Gifts (Rs.75 x 1150) 86250

Ayudha Pooja Food expenses 21000
Ayudha Pooja - Sweets 64000
Diwali (or) New Year Sweets 64000
Entertainment Expenses 20000
Machine Coffee/Tea 14508 14508 14508 14508 14508 14508 14508 14508 14508 14508 14508 14508 174096
Locks for Locker (Rs.20 x 500 locks) 10000 10000
439346
TOTAL
Rs.20 x 500 locks per month Rs.40/- x 1000 emp 1050 meals X Rs.20/-.
consumption = 40 & Rs.80/- x 300
packs horliks, 20 others = 64,000/-
packs Bournvita, 12
packs coffee & 12
packs Tea.
per packet may have 85 units x 84 packs = 7140 units per month / 60 employees per day & 10 visitors per day x 2 x 26 = 3640 cups / 7140
units = 1.96 times per day / Rs.14508/- = Rs.3.98/- per cup.
A10: 1050 meals X Rs.20/-.
A11: Rs.40/- x 1000 emp & Rs.80/- x 300 others = 64,000/-
A14: per month consumption = 40 packs horliks, 20 packs Bournvita, 12 packs coffee & 12 packs Tea.
A15: Rs.20 x 500 locks

HUMAN RESOURCES
CANTEEN EXPENSES
Value in Rupees
CL Packing 4
CL Cutting 4
Head Count 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 1100 13200
No. of Days 24 24 27 23 25 26 27 25 26 21 25 26 299
Meals 26400 26400 29700 25300 27500 28600 29700 27500 28600 23100 27500 28600 328900 4275700
Tea / Coffee 52800 52800 59400 50600 55000 57200 59400 55000 57200 46200 55000 57200 657800 1282710
Biscuits 75600 75600 85050 72450 78750 81900 85050 78750 81900 66150 78750 81900 941850 941850
Cutlery ,Crockery, Jugs etc
Tea tumblers (Rs.30/- x 400 nos) 12000
Water Jugs (Rs.85/- x 50 nos) 4250
Water Tumblers (Rs.9/- x 400 nos) 3600
TOTAL 6520110
1100 emp x 26 days 1050 emp x 3

x Rs.13/- = 371800 1100 emp x 2 times x
biscuits x 24 days x
24 days x Rs. 1.95/- =
Rs.1/- = 75600/-
Rs.102960/-
(Holidays : jan-3, apr-3, May-1, Aug-1, Oct-5, Nov-1, Dec-1)
A12: 1100 emp x 26 days x Rs.13/- = 371800
A13:
1100 emp x 2 times x 24 days x Rs. 1.95/- = Rs.102960/-
A14: 1050 emp x 3 biscuits x 24 days x Rs.1/- = 75600/-

HUMAN RESOURCES
Water Expenses
Value in Rupees
Drinking Water 36764 36764 36764 36764 36764 36764 36764 36764 36764 36764 36764 36764 441168
441168
TOTAL
HUMAN RESOURCES
TRANSPORT
Value in Rupees
No. of
vehicles
No. of Vehicles 44
No. of Buses 6 351720 351720 351720 351720 351720 351720 351720 351720 351720 351720 351720 351720 4220640
No. of Vans 38 765130 765130 765130 765130 765130 765130 765130 765130 765130 765130 765130 765130 9181560
Rate / van 20135
Rate / Bus 58620
Vans
Buses
Others
TOTAL 13402200
Fuel
Expecting 12 % hike in the next year.
16,639/- + 12 % = 18635.68 + 1500 = 20,135/- X 38 vans (17 emp. Per Van) = 648 employees
49661 + 12 % = 55620.32 + 3000 = 58,620/- x 6 buses (60 emp. Per bus) = 360 employees = 1008 employees.
HUMAN RESOURCES
UNIFORM EXPENSES
Value in Rupees
PARTICULARS No.of Men Rate Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL
Uniform 2 sets with chappals 1050
Uniform - Cloths 374990

Uniform - Stiching Charges 110900
Chappels 930 x Rs.35 32550 32550
Shoes 70 x Rs.350 24500 24500
542940
TOTAL
Cloths
Aprons - 930 emplooyees x 3.25 meters per set x 2 sets = 6.50 meters = 6045 meters x Rs.56/- = Rs.3,38,520/-
Coats - 40 employees x 2.75 meters per set x 2 sets = 5.5 meters = 220 meters x Rs.95/- = Rs.20,900/-
Pants - 30 employees x 1.30 meters per set x 2 sets = 2.6 meters = 78 meters x Rs.115/- = Rs.8970/-
Shirts - 30 employees x 2 meters x 2 sets = 4 meters = 120 meters x Rs.55/- = Rs.6600/-
Stiching Charges
Aprons - 1860 nos x Rs.50/- = 93000/-
Coats - 80 nos x Rs.100/- = 8000/-
Pants - 60 nos x Rs.110/- = 6600/-
Shirts - 60 nos x Rs.55/- = 3300/-
HUMAN RESOURCES
MEDICAL EXPENSES
Value in Rupees
Medical Expenses 20000 20000 20000 20000 20000 20000 20000 20000 20000 20000 20000 20000 240000
Medicine 12000
Doctor 6000
Bethestha & JJ Xray 2000
Disposable covers 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 3000 36000
Liquod detol dispensor 100 100 100 100 100 100 100 100 100 100 100 100 1200
Note Books: Doctor Pads 300 300 300 300 300 300 300 300 300 300 300 300 3600 10 pads per month X
Rs.30 = 300/- pm.
Small containers 600 600 600 600 600 600 600 600 600 600 600 600 7200
Ruled Note 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 96.25 1155 Rs.19.25 x 5 note
books per month
Rooms Spray 95 95 95 95 95 95 95 95 95 95 95 95 1140
Laundry 400 400 400 400 400 400 400 400 400 400 400 400 4800
Spot light 1260
Infra Red Lamp 500
Ambu Bag 275
I V Stant SS Roling Type 2 nos 2600
Oxygen Cylinder with Mask 6750
Rs.2 x 1500 covers Rs.50 x 2 300 containers pm x

containers per Rs.2 = 600 pm
per month
month= 100/- 306480
TOTAL
A12: Rs.2 x 1500 covers per month
A13: Rs.50 x 2 containers per month= 100/-
A14: 10 pads per month X Rs.30 = 300/- pm.
A15: 300 containers pm x Rs.2 = 600 pm
A16: Rs.19.25 x 5 note books per month
A17: Rs.95/- x 1 pm
HUMAN RESOURCES
VISITOR'S EXPENSES
Value in Rupees
Visitors (Buyers & Auditors etc) 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 12000
EXCLUDING LUNCH AND GIFT
12000
TOTAL
HUMAN RESOURCES
House Keeping
Value in Rupees
House Keepers 17 104690 104690 104690 104690 104690 104690 104690 104690 104690 104690 104690 104690 1256280
for 7+ 1 Hkeepers we have paid 45,000/-

(45,000/8 x 15+2 = 95000 + tax = 104690)
1E+06
TOTAL
HUMAN RESOURCES
STAFF TRAINING
Value in Rupees
COURSE PARTICIPANTS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL
Managers &
Management Development Programmes Exe. 100000
Staff
Soft Skills Development Programmes 57500
Rs.1250/- per person x 46 employees = Rs.57,500/-
157500
TOTAL
DEPT :
Local Conveyance expenses
Value in Rupees
Local Conveyance 500 500 500 500 500 500 500 500 500 500 500 500 6000
TOTAL 6000
DEPT :HR
Legal & Professional Fee
Value in Rupees
Legal fee 2500 2500
TOTAL 2500
HUMAN RESOURCES
SECURITY AGENCY FEES
Value in Rupees
Security Guard 14 4540 63560 63560 63560 63560 63560 63560 63560 63560 63560 63560 63560 63560 762720
Lady Guard 2 3025 6050 6050 6050 6050 6050 6050 6050 6050 6050 6050 6050 6050 72600
Asst.Security Officer 2 6600 13200 13200 13200 13200 13200 13200 13200 13200 13200 13200 13200 13200 158400
Sec.Points
Security Office - ASO 1 X2
SG (Roming & canteen) 1 X2
Main Entrance-LG 1 X2
II Floor Lift/Ramp area-SG 2 X2
Switch Room-SG 1 X2
III floor-SG 2 X2
New Area 1 X2
993720
TOTAL 49686 5 % discount
Old rate Rs.2750/- x
10 % hike =
944034 total
old rate Rs.6000/- x old rate Rs.4125/- x
Rs.3025/- per
10 % hike = 6600/- 10 % hike =
person
pm per person. Rs.4540/- per person
II FLOOR III FLOOR

5 % discount
C7: old rate Rs.4125/- x 10 % hike = Rs.4540/- per person
C8: Old rate Rs.2750/- x 10 % hike = Rs.3025/- per person
C9: old rate Rs.6000/- x 10 % hike = 6600/- pm per person.

HUMAN RESOURCES
TECHNICAL TRAINING
Value in Rupees
COURSE PARTICIPANTS Jan'04 Feb'04 Mar'04 Apr'04 May'04 Jun'04 Jul'04 Aug'04 Sep'04 Oct'04 Nov'04 Dec'04 TOTAL
Supervisors
Leadership dev. Programmes 22500
2 prog @ 250/- x 45 sup = 22500/-
Operators
Quality Training Programmes
1050 x 15 % + =160 SMO's * 325 per head= 52,000/-
52000
First Aid for 30 employees All Employees 6000
Fire Fighting - for 120 employees 26000
106500
TOTAL
DEPT :HR
Books, Journals & Periodicals
Value in Rupees
Daily, Weekly & Monthlie 350 350 350 350 350 350 350 350 350 350 350 350 4200
EFSI Annual Fees 3800
MEPZMA Annual Fees 2500
Creche Annual Fees 1800
MMA Annual Fees 15000
Factory Licence Fee 60000
Above 500 Horse Power &

less than 2000 man power
TOTAL 87300
DEPT :HR
STATIONERY
Annual
require
ment
PARTICUALRS UOM Rate 2005 amount

Stationery Battery :Wallclock battery nos 7.00 144 1008.00
Stationery Board pins-plastic (50 nos pack) pkt 21.00 2 42.00
Stationery Brown Laminated sheets rolls 25.00 12 300.00
Calculator - CT 500 NOS 312.30 1 312.30
Stationery Cards: Leave Card - HR nos 1.50 1300 1950.00
Cartridge -1200 lazerjet # c7115a nos 3150.00 2 6300.00
Stationery CD-RW (rewritable) -sony nos 72.00 3 216.00
Stationery Clips - Identity card clips (100 nos/pkt ) packs 225.00 5 1125.00
Stationery Clips- Binder 15 mm BOX 19.30 2 38.60
Stationery Clips- Jem Clips (Steel) pkts 3.55 5 17.75
Stationery Covers : cloth cover A3 size (16 X 12) NOS 4.25 50 212.50
Stationery Covers : cloth cover A4 size (12 x10) nos 3.50 25 87.50
Stationery Covers -Salary Covers nos 1.00 12600 12600.00
Cutter- Small Size (J-100) NOS 9.50 4 38.00
Stationery Duster - Magnetic NOS 81.25 2 162.50
Stationery Envelopes - White plain envelopes (size 10.5 x 4.5) nos 0.60 100 60.00
Stationery Eraser- Small (Faber Castell) NOS 1.30 4 5.20
Stationery File- Box Type "AJS 1435" NOS 50.40 48 2419.20
Stationery File Divider- Small NOS 0.35 100 35.00
Stationery File tag pkts 10.00 1 10.00
Stationery Folder- Stick Type - Milk White NOS 4.70 70 329.00
Stationery Folder- Plastic "L" Type NOS 5.25 24 126.00
Printing Note Book: English & Maths Test Ppaer (pattern 1 -5) nos 50.00 10 500.00
Printing Note Book: ESI Form nos 80.00 5 400.00
Printing Note Book: Interview Assessment Report nos 50.00 10 500.00
Printing Company Application nos 50.00 5 250.00
Printing Note Books: EPF Form Nos 80.00 10 800.00
Printing Note Books: Linea Small Pads Nos 9.00 12 108.00
Printing Note Books: Motor Log Book - HR Nos 50.00 20 1000.00
Printing Note Books: Pre Employment Medical Examination - HR Nos 50.00 5 250.00
Printing NSSN Forms Nos 50.00 5 250.00
Printing Note Books: Tamil Appointment Letter - HR Nos 50.00 5 250.00
Printing II Shift approval Nos 50.00 20 1000.00
Printing Note Books: Visitor Pass - HR Nos 15.00 10 150.00
Printing Note Books: Out Pass Nos 15.00 15 225.00
Printing Note Books: Non Swipe Form Nos 15.00 5 75.00
Stationery Note- Long Size Ruled (192 Pages) NOS 19.25 84 1617.00
Stationery Note- Small Size Ruled (192 Pages) NOS 8.35 100 835.00
Stationery Pad -Letter heads pads 150.00 10 1500.00
Stationery Paper- 80 Gsm A4 Size PKT 110.25 80 8820.00
Stationery Pen- Board Marker Black/Red/Green- Temporary NOS 20.60 12 247.20
Stationery Pen- Highlighter - "Faber Castle"(Or/Y/G) NOS 14.90 6 89.40
Stationery Pen -Permanent marker nos 12.50 2 25.00
Pen sketch (single clr ) black nos 1.50 62 93.00 (Blue, Violet, Brown & Red)
Stationery Refill- 040 Blue/Black/Red "Reynolds" NOS 3.40 110 374.00
Stationery Sharpener- Plastic " Nataraj" NOS 2.10 4 8.40
Stationery Sheet Protector- A4 size NOS 1.20 100 120.00
Stamp pad -Blue clr (157 mm x 96 mm) nos 33.00 3 99.00
Stationery Stick- Glue Type (15Gms) NOS 25.65 12 307.80
Stationery Tapes : Brown tape-3" nos 33.00 1 33.00
Stationery Tapes : Cello tape - ½ " nos 5.75 1 5.75
Stationery Tapes : Cello tape - 1" nos 11.75 1 11.75
Stationery Tapes : Double side gum tape -(foam) -1" nos 40.00 1 40.00
Stationery Visiting Cards nos 1.00 600 600.00
Stationery Whitener -Erax-ex Fluid Btl 19.00 6 114.00
Stationery Rubber Stamp (Self ink) nos 200.00 3 600.00
Stationery Box File Stickers (5S colour code) nos 1.16 250 290.00
Stationery Flat File Stickers (5S colour code) nos 0.87 50 43.50
Stationery Date of removal stickers nos 0.35 100 35.00
Stationery ID card pouch packs 225.00 5 1125.00
Stationery Viva Colour Polaroid packs 410.00 13 5330.00
Stationery Ordinary Pencil nos 1.65 12 19.80
TOTAL ###
DEPT :HR
Canteen - Consumables
Annual
require
ment

Blue Dustbin nos 400.00 16 6400.00
Poly Bags (Big) nos 7.00 4800 33600.00
Poly Bags (Small) nos 3.00 4992 14976.00
Dust Bins (Admin Block) nos 90.00 50 4500.00
Surf Powder kgs 90.00 12 1080.00
Tissue Paper (Toilet Roll) nos 28.00 180 5040.00
Liqsol soap oil liter 64.40 24 1545.60
Towels nos 60.00 24 1440.00
Rin soap nos 15.00 24 360.00
TOTAL 68941.60
DEPT :
Xerox
Value in Rupees
Xerox 0
Form 6A 0 100 100
Form 3A 0
Form 6 400 1300 400 2100

Annual Returns 50 50 100
II Shift Approval 4000 4000
Miscellaneous 1000 1000
7300
2190
TOTAL 2190
7300 copies per

annuam
approximately
x .30 paise
M16: 7300 copies per annuam approximately
x .30 paise

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Oraganogram

MANAGER - HR & ADMN

Shift Incharge Shift Incharge Welfare Officer Doctor Maintenance Incharge

Assistant - HR Assistant - HR Staff Nurse - 2 Technicians - 2

(out of 13 / 9 new positions & 4 replacements)

Registration of 5 Hot Jobs 9000

Tax only for qualis +

Tax 54000 54000

Tyres 18000 72000

A12: 11500/- per vehicle x 3 vehicles

A14: 5000/- twice a month for 4 vehicles x 6 = 120000/-

A16: 32000/- current bill pm. Expected 12 % hike = 35840

A17: 18000/- for one qualis (4 tyres) x 3 qualis + 1 lancer = 72000/-

Ayudha Pooja - Gifts (Rs.75 x 1150) 86250

A11: Rs.40/- x 1000 emp & Rs.80/- x 300 others = 64,000/-

A15: Rs.20 x 500 locks

No. of Days 24 24 27 23 25 26 27 25 26 21 25 26 299

Cutlery ,Crockery, Jugs etc

Tea tumblers (Rs.30/- x 400 nos) 12000

Water Jugs (Rs.85/- x 50 nos) 4250

Water Tumblers (Rs.9/- x 400 nos) 3600

1100 emp x 26 days 1050 emp x 3

A14: 1050 emp x 3 biscuits x 24 days x Rs.1/- = 75600/-

Rate / van 20135

Rate / Bus 58620

Uniform - Cloths 374990

Rs.2 x 1500 covers Rs.50 x 2 300 containers pm x

A13: Rs.50 x 2 containers per month= 100/-

A14: 10 pads per month X Rs.30 = 300/- pm.

A15: 300 containers pm x Rs.2 = 600 pm

A16: Rs.19.25 x 5 note books per month

for 7+ 1 Hkeepers we have paid 45,000/-

Legal fee 2500 2500

II FLOOR III FLOOR

C8: Old rate Rs.2750/- x 10 % hike = Rs.3025/- per person

C9: old rate Rs.6000/- x 10 % hike = 6600/- pm per person.

EFSI Annual Fees 3800

MEPZMA Annual Fees 2500

Creche Annual Fees 1800

MMA Annual Fees 15000

Factory Licence Fee 60000

Above 500 Horse Power &

PARTICUALRS UOM Rate 2005 amount

PARTICUALRS UOM Rate 2005 amount

Form 6A 0 100 100

Form 6 400 1300 400 2100

II Shift Approval 4000 4000

Miscellaneous 1000 1000

7300 copies per

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