Beruflich Dokumente
Kultur Dokumente
PARENTS-TEACHERS ASSOCIATION
PREAMBLE
We, the parents and teachers of the DIADI REGION High School (DRHS), invoking the aid and guidance of God, the Almighty, have organized ourselves into an association with
the principle of volunteerism in order to attain our common goals, promote the general welfare and secure unto ourselves at all times efficient and honest participation,
support and cooperation in socio-educational affairs, subscribing and upholding the constitution of the Republic of the Philippines, all its laws and its duly constituted
authorities, do hereby ordain and promulgate this constitution and by-laws.
ARTICLE I
Section 1. NAME The organization shall be known as Diadi Region High School Parents-Teachers Association herein
referred as DRHS PTA.
Section 2. DOMICILE The principal office of the association shall be at Diadi Region High School (CRSHS), Villamarzo, Cordon, Isabela
Section 3. SEAL The seal of the association shall be in such form and design as the Board of Directors may prescribed.
ARTICLE II
Declaration of Principles
Section 1. We believe that DRHS PTA is the coordinating body of the parents and teachers of Diadi Region High School.
Section 2. We believe that the growth, progress and welfare of our children/students of this educational institution depend upon the
unity, cooperation and active participation and harmonious relationship of the parents, teachers and school administration.
Section 3. The organization shall promote volunteerism and altruism in all its functions and affairs.
Article iii
Jurisdiction
Section 1. The DRHS PTA shall have jurisdiction to undertake high school related activities in and outside the campus and as agreed
upon with the school administration.
Article iV
OBJECTIVES
Section 1. To promote and work for the interest and welfare of the students who are enrolled in the Diadi Region High
School including the educational, social and physical well-being of all.
Section 2. To provide venue whereby parents and teachers could air their grievances and opinions.
Section 3. To promote harmonious relationship with the school administration and the community.
Section 4. To bring to the attention of the school administration every perceived violation of school rules and regulations that may be
committed by the students or teachers for appropriate disciplinary action.
Section 5. The DRHS PTA may assist in the promotion and supervision of the activities that the school may undertake.
SECTION 6. To provide a forum for the discussion of issues and their solutions related to the total school program and to ensure the
full cooperation of parents in the efficient implementation of such program.
SECTION 7. To provide mechanisms to ensure proper coordination with the members of the community.
SECTION 8. Shall adhere to all existing policies and implementing guidelines issued or hereinafter may be issued by the department of
education.
SECTION 9. To serve as a support group and as a significant partner of the school whose relationship shall be defined by cooperative
and open dialogue to promote the welfare of the students.
Article v
SECTION 1. Membership in DRHS-PTA is limited to parents, or in their absence the guardian of duly enrolled students, and teachers.
A. An individual authorized by the biological parent/s to whom the care and custody of the student has been entrusted;
B. A relative of the student within the fourth degree of consanguinity or affinity provided that said relative has the care
and custody over the child;
D. In case of an orphan, the individual/institution who has the care and custody of the student.
SECTION 3. A member-teacher refers to homeroom advisers, subject teachers, and non-teaching personnel.
Section 4. Rights and privileges of members. Every member shall have the following rights and privileges:
1. To exercise the right to vote on all matters relating to the affairs of the organization.
2. Be periodically informed of the financial status of the organization, including relevant information affecting the
members thereof.
3. To be eligible to any elective and appointive position of the organization, provided not to extend the term limit, if
ever.
1. To obey and comply with the constitution and by-laws of the organization, and other rules and regulations as may be
promulgated by the board of directors.
2. To extend assistance and full cooperation in all undertakings and activities of the school, especially the Brigada
Eskwela or school maintenance week which is scheduled every month of May. All parents are required to support said
program by way of sharing skills / expertise, in kind donations, thereby making the school ready for the opening of
classes.
4. To attend all meetings that may be called for by the executive board.
Article VI
Section 1. Within fifteen (15) days from the start of the school year the homeroom adviser and the parents/guardians shall
organize the homeroom PTA with the approval of the School Head.
SECTION 2. The homeroom adviser shall have direct supervision over the conduct of election of the homeroom PTA officers,
which election shall be by viva voce.
SECTION 3. The homeroom PTA officers, namely: president, vice president, secretary, treasurer and auditor, business manager,
PIO and two (2) peace officers shall be elected from among the parent-members by a majority of those present during
the election.
SECTION 4. In case of a tie among two (2) or more candidates, a run-off election shall be immediately held only among the
candidates involved in the tie until the tie is resolved. If the tie can not be resolved through a run-off election, the
same shall be done by drawing of lots.
SECTION 5. The homeroom PTA officers shall cause the turn-over of any project they have completed to the School
Administrator.
SECTION 6. The homeroom PTA officers shall furnish a list of proposed and completed projects to the Board of Directors for
confirmation.
ARTICLE VII
SECTION 1. The election of the members of the Board of Directors (BOD) of the school PTA from among the elected homeroom
presidents and homeroom advisers shall be held within thirty (30) days from the start of the school year.
SECTION 2. The election of the executive officers of the school PTA from among the BOD members shall be on the same day of
their election to the BOD.
SECTION 3. The Board Of Directors (BOD) shall be composed of fifteen (15) members who shall elect from among themselves the
association’s executive officers; namely: president, vice-president, secretary, treasurer, auditor, business manager,
PIO and two (2) peace officers, who shall oversee the day-to-day activities of the association.
SECTION 4. Parent-members shall comprise two-thirds (2/3) and teacher-members one-third (1/3) of the Board of Directors.
SECTION 5. A teacher-member cannot hold any position in the PTA except as a member of the Board of Directors or as secretary.
SECTION 6. The School Head shall not serve as a member of the Board of Directors but as adviser to the PTA.
SECTION 7. The term of office of the Board Of Directors and its officers shall be one (1) year from the date of election or until a
new set of BOD has been elected and qualified.
SECTION 8. In case of vacancy in the Board Of Directors as a result of expulsion, resignation or death, the vacancy shall be filled,
for the unexpired term of the office, by a majority vote of the Board of Directors from among the presidents of
homeroom PTA’s in a special meeting called for such purpose.
SECTION 9. The immediate past president shall automatically become an ex-officio member, provided he /she has a child
enrolled during the school year at CRSHS.
SECTION10. Powers and duties of the Board of Directors. The Board of Directors shall have the following duties and powers:
a. They shall have the general charge in the formulation and implementation of policies, rules and guidelines of the
organization.
b. They shall create committees as exigency arises.
c. They shall formulate, promulgate and approved plans, programs and adopt resolution toward the attainment of the
principles and objectives of the organization.
d. They shall acquire, receive, hold and administer properties in the name of the DIADI REGION High School.
e. To coordinate with school officials in all DRHS-PTA activities.
f. The BOD shall turn-over any completed project initiated by the general PTA to the School Administrator.
SECTION 11. The president. The president shall have the following duties and powers:
a. Shall coordinate with school officials in all DRHS PTA activities.
b. Shall exercise general supervision and control in the management of the affairs of the organization.
c. Shall preside at all meetings of the officers, Board Of Directors and general assembly.
d. Shall be primarily responsible for the implementation of the policies, plans and programs adopted by the Board Of
Directors.
e. Shall be the official spokesman and representative of the DRHS-PTA on matters requiring coordination with school
officials.
f. Shall sign contracts, documents, and other papers as may be authorized by the Board Of Directors.
g. Shall represent the organization in all its official functions and activities.
h. Shall exercise such powers and performs such duties inherent to his position as may be delegated by the board.
SECTION 12. The Vice President. The Vice President shall have the following duties and powers.
a. Shall automatically succeed in case of permanent vacancy in the office of the president.
b. Shall take the place of the president in case of temporary absence and performs the powers and duties inherent to
the office of the president.
c. Shall exercise such powers and performs such duties inherent to his position as may be delegated by the president
and/or the Board of Directors.
SECTION 13. The Secretary. The Secretary shall have the following duties and responsibilities:
a. Shall coordinate all activities of the organization with officers.
b. Shall give or cause to be given all notices and announcements required to update the members of all activities of
the organization
c. Shall act as the official keeper of all documents, minutes and other records.
d. Shall sign/countersign contracts, documents and other papers as may be authorized by the board and affix seal to
any instrument requiring the same.
e. Shall maintain the member’s register and in-charge of the bulletin board at the principal office of the organization.
f. Shall perform such other duties and responsibilities as may be assigned by the president of the board.
SECTION 14. The Treasurer. The Treasurer shall have the following duties and responsibilities.
a. Shall collect, receive and issue receipts for all money, contributions and donations to the organization.
b. Shall be the custodian of all properties, funds and accounts of the organization and keep records pertaining
thereto.
c. Shall be at all times have a true, correct and detailed statement of his / her receipts and expenditures and of the
assets of the organization.
d. Shall control and handle all funds of the organization, and shall deposit same in a reputable bank designated by the
board.
e. Shall make disbursements only in amounts and in cases duly appropriated and provided for by the board, which shall
always bear the approval of the president.
f. Shall submit to the president and the board of directors quarterly reports of the properties, funds, accounts and
financial standing of the organization duly certified by the auditor, or such time as may be required by the president
or the board.
g. Shall cause the turn-over of all financial records, inventories, official receipts and other pertinent documents
during the transition of officers.
h. Shall perform such other duties and responsibilities as may be assigned by the president or the board.
SECTION 15. The Auditor. The Auditor shall have the following duties and responsibilities:
a. Shall make a detailed and periodic audit of all the properties, funds and accounts of the organization and at the
same time make appropriate suggestions and recommendations to the board.
b. Shall submit audit report to the board after the examination and validation of the treasurer’s report.
c. Shall perform such other duties and responsibilities as may be assigned by the president or the board.
SECTION 16. The Public Information Officer. The Public Information Officer shall have the following duties and responsibilities:
a. Shall take charge in disseminating information concerning plans, programs and activities of the organization.
b. Shall be responsible for the preparation of press releases.
c. Shall be responsible in fostering good relationship with the school administration.
d. Shall perform such other duties and responsibilities as may be assigned by the president of the board.
SECTION 17. The Business Manager. The Business Manager shall have the following duties and responsibilities:
a. Shall discharge the function of transacting business for the DRHS-PTA.
b. Shall make canvass on purchases for the DRHS-PTA.
c. Shall perform such other duties and responsibilities as may be assigned by the president or the board.
SECTION18. The Peace Officer. The Peace Officer shall have the following duties and responsibilities:
a. Shall secure peaceful and orderly deliberations during meetings and conferences of the officers and members of the
organization.
b. Shall moderate peaceful negotiations on conflicts from among the officers and members of the organization.
c. Shall conduct investigation and submit report on any matters involving the security, immorality and misconduct of
the officer/s and member/s of the organization as directed by the president or by the board.
ARTICLE VIII
STANDING COMMITTEES
SECTION 1. To ensure smooth inter-fraternal relationship and efficiency in handling specific project activities of the organization
and in order to realize the objective of the constitution, the following seven (7) standing committees are hereby
created. Each committee shall be composed of least three (3) members – the chairman and two (2) members to
discharge its function effectively. The chairman of the board has the power to appoint the chairman and members of
each committee. these committees are the following:
A. Committee on Finance - responsible to the sourcing out fund needed for the implementation of approved
project/s and program/s.Shall monitor allocations / disbursement of funds within budget limits.
B. Committee on Programs and Projects - responsible for the adoption and implementation of programs, projects and
activities that will promote and protect the general welfare of the members.
c. Audit Committee - shall be responsible for the monitoring and supervision of implemented projects in accordance
to its approved plans and specifications and with-in the time frame.
e. Grievance Committee - shall investigate internal association disputes.It shall assist in the presentation and
settlements of the organization’s grievance with school administration subject to pertinent provisions of existing
civil service laws.
f. Ways And Means Committee – to source-out solutions, resources and logistics in any project as called for.
g. Committee On External And Community Affairs – shall be responsible in coordinating with LGU’s, NGO’s and other
institutions for the benefit of the school.
SECTION 2. The heads of the committees shall preferably come from the Board Of Directors, homeroom presidents and
homeroom advisers.
ARTICLE IX
SECTION 1. The general assembly shall be composed of all parents of enrolled students, Board of Directors and officers of the
PTA, school head, homeroom advisers, subject-teachers, and non-teaching personnel of the Diadi Region High School
High School.
SECTION 2. The general assembly shall be convened by the PTA Board of Directors immediately after the PTA has been organized.
SECTION 3. The general assembly shall be convened as may be necessary but in no case less than twice a year. The board shall
coordinate with the school head as to time, venue and other details of the general assembly.
SECTION 4. The general assembly may invite or consult with other members of the community such as local government officials
and civic organizations to solicit their support or active participation in the school activities.
SECTION 5. The General Assembly Meeting shall be held annually on the 4th Saturday after the opening of classes;
SECTION 6. Special General Assembly Meeting shall be called upon resolution passed by the Board of Directors or upon written
request signed by at least three (3) members of the Board of Directors or by Majority of the parents;
SECTION 7. The CRSHS PTA officers and Board of Directors shall have a regular monthly meeting every last Sunday of the month;
ARTICLE X
ELECTION COMMITTEE
SECTION 1. At the start of every school year, the school head shall immediately create and convene a six (6) Member Election
Committee (ELECOM) for the homeroom and school PTA’s by designating the following:
A. Two (2) teachers one of whom shall be the chairperson and the latter shall vote only in case of a tie; and
B. Four (4) parent-members
SECTION 2. The ELECOM shall have over-all supervision over the conduct of the elections of the homeroom PTA’s and direct
supervision over the conduct of elections of the BOD of the school PTA and officers.
SECTION 3. The ELECOM may promulgate and issue additional guidelines relative to the conduct of elections that are not
inconsistent with this and other existing guidelines or which may hereafter be issued.
Article XI
Finances
SECTION 1. Cognizant of the need of the organization for adequate funds to sustain its operations, the PTA may collect voluntary
financial contributions from members and outside sources to enable it to fund and sustain its operation and the
implementation of its programs and projects exclusively for the benefit of the students and the school. The PTA’s
programs and projects shall be in line with the School Improvement Plan (SIP).
SECTION 2. The collections of funds by the PTA shall be subject to the following conditions:
A. The contributions should be reasonable amount as may be determined by the Board Of Directors.
B. Non-payment of contributions by the parent-member shall not be a basis for non-admission or non-issuance of
clearance(s) to the child / student.
C. The contributions shall be collected by the PTA treasurer on a per parent-member basis regardless of the number of
their children in school.
D. No collection of PTA contributions shall be done during the enrollment period, and
E. No teacher or any school personnel shall be involved in such collection activities.
SECTION 3. All collections of contributions or proceeds of fund raising activities shall be deposited in a refutable banking
institution as determined by the Board Of Directors.
SECTION 4. The PTA treasurer or a duly authorized representative shall undertake the collection and shall issue
receipts/acknowledgement receipts.
SECTION 5. In no case shall any school official or personnel be entrusted with the safekeeping and disbursement of collections
made by the PTA.
SECTION 6. All disbursements of funds shall be in accordance with generally accepted accounting and auditing rules and
regulations.
SECTION 7. All disbursements shall be accompanied by appropriate resolutions indicating thereof the purposes for which such
disbursements are made.
SECTION 8. No cash advances shall be allowed without valid liquidation of previous cash advances.
SECTION 9. The books of accounts and other financial records of the PTA shall be made available for inspection by the school
head and / or the division PTA affairs committee at any time.
SECTION10. An annual financial statement signed jointly by the PTA president, treasurer and auditor shall be submitted to the
school head not later than thirty (30) days after the last day of classes. Such financial statement shall be audited by an
external and independent auditor, posted in the PTA bulletin board, and presented to the general assembly during the
next school year.
SECTION 11. The pta shall submit to the school head not later than November 30, a mid-school year financial statement report
ending October 30 duly audited and signed by the members of the PTA’s audit committee.
ARTICLE XII
IMPEACHMENT
Section 1. Any official of the CRSHSPTA and Board Of Directors may be impeached by a vote of 2/3 of the general assembly called
for such purpose by the president or majority of the board on the following grounds, to wit:
2. Malicious attacks against the organization and its officers and members.
5. Willful violation of this constitution and by-laws or rules, regulations, measures, resolutions and decisions of the
organization.
1. Impeachment proceedings shall be initiated by a formal petition or resolution signed by at least 5% of all bonafide
members of the organization addressed to the president. a confirmation of impeachment shall require a majority vote
of all members. in all cases, the officer subject to impeachment shall be given the opportunity to be heard.
2. The president shall convene a general membership meeting to consider the impeachment of an elective officer or
group of officers.
3. In case the president is the object of the impeachment, he/she shall convene the general assembly within ten (10)
days from receipt of the formal petition. The general assembly shall designate any member, not an officer, to preside
the impeachment proceedings.
4. Officer/s against whom impeachment proceedings had been filed shall be given opportunity to defend themselves
before any impeachment vote is finally taken.
5. A majority vote of bonafide members present constituting a quorum shall be sufficient to give due course on
impeachment proceedings.
6. The decision of the general membership in the impeachment proceedings shall be final and executory.
Article XIIi
Section 1. Any amendment to or revision of this constitution and by-laws may be proposed by the board of directors upon a vote
of 2/3 of its members.
SECTION 2. Any amendment hereof which may be adopted by the board shall be ratified by a vote of 2/3 of general membership
within thirty (30) days after its adoption.
SECTION 3. No amendment/s to this constitution may be proposed within the period of two (2) years after its ratification except
section 5.2 of article v.
SECTION 4. Copies, thereof must be distributed to members at least three (3) days prior to the date of the assembly wherein
such amendments shall be submitted for approval.
ARTICLE xIv
EFFECTIVITY
Section 1. This constitution and by-laws shall take effect immediately upon ratification and adoption by 2/3 of the general
membership of the organization.
ARTICLE XV
TRANSITORY PROVISION
After the ratification and adoption of this constitution and by-laws, the incumbent officers and board of directors shall hold office until their
successors shall have been duly elected, proclaimed and qualified.
________________________________________________________________________
I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS RATIFIED BY VOTES OF 272 – YES, 19 – NO, AND 6 – UNDECIDED OUT OF 404 PTA
MEMBERS WHICH ALREADY CONSTITUTE MORE THAN TWO-THIRDS (2/3) VOTE OF THE GENERAL PTA MEMBERSHIP DURING THE SPECIAL GENERAL
ASSEMBLY HELD ON SEPTEMBER 21, 2009 AT THE SURIGAO CITY CULTURAL CENTER.
Certified correct:
HECTOR M. SALCEDO
General PTA Secretary
Attested by:
REYNALDO MERCADO
General PTA President
Adopted to CARAGA Regional Science High School- PTA Constitution and By Laws ,San Juan, Surigao City
JUNE 18, 2010 DO 83, S. 2010 – AMENDMENTS TO DEPED ORDER NO. 77, S. 2009 [GUIDELINES FOR THE CONDUCT OF ELECTIONS OF THE PARENTS-TEACHERS
ASSOCIATIONS (PTAS) AT THE SCHOOL LEVEL AND THEIR FEDERATIONS]
June 18, 2010
DO 83, s. 2010
Amendments to Deped Order No. 77, S. 2009 [Guidelines for the Conduct of Elections of the Parents-Teachers Associations (PTAS) at the School Level and Their Federations]
1. Items la and 20 of DepEd Order No. 77, s. 2009 are to be amended and are stated as follows:
Sgd.
Mona D. Valisno
Secretary