KAN-P-08

KAN POLICY ON METROLOGY

TRACEABILITY

Issue Number : 3
September 2011

Komite Akreditasi Nasional

National Accreditation Body of Indonesia
Gedung Manggala Wanabakti, Blok IV, Lt. 4
Jl. Jend. Gatot Subroto, Senayan, Jakarta 10270 – Indonesia
Tel. : 62 21 5747043, 5747044
Fax. : 62 21 57902948, 5747045
Email : laboratorium@bsn.go.id
Website :http://www.bsn.go.id
KAN-P-08 Issue Number : 3 01 September 2011

APPROVAL SHEET

Reviewed by :

Approved by:

Director Accreditation of Komite Akreditasi Nasional

(K A N)

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 KAN-P-08 Issue Number : 3 01 September 2011

LIST OF AMANDMENT

Part
Part number
No. Date Brief description of changes revision
revised
number

1 12/06/08 Identification Identification document changed to KAN- 2

document P-08
DPLP 12

2 01/09/11 Document title Change of term of measurement 3

and related traceability (on VIM 93) to metrological
term traceability (on VIM 07), and based on
ILAC Policy on change of term of Best
Measurement Capability (BMC) to
Calibration and Measurement Capability
(CMC) on August 2009.

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KAN POLICY ON METROLOGY TRACEABILITY

1. INTRODUCTION

1.1 Acceptance of conformity assessment results in various activities around the world
are largely determined by the reference of measurements used by the various
stakeholders.

1.2 Metrological Traceability is an essential element that can facilitate acceptance of

conformity assessment results.

1.3 Metrological Traceability of the measurement results to the SI is required by each

country to participate actively in the global trade

1.4 The quality of measurement in production process control is very important to

ensure product quality. Metrological traceability is required by the number of
domestic and international demand so that the parts are fabricated in a separate
place can be interchanged, i.e. that the supplier make the product and consumers
who put it into another part of measure based on the "same size".

1.5 The policy is structured as an explanation of the requirements of traceability

metrology in the accreditation system of conformity assessment bodies which have
fulfilled by conformity assessment bodies accredited by the Accreditation
Committee The National.

2. THE DEFINITION OF METROLOGICAL TRACEABILITY

2.1 Definition of metrological traceability is given in ISO / IEC Guide 99: 2007 clause
2.41 as:

"The nature of an outcome measurement results can be attributed to a reference

through an unbroken chain of calibrations are documented, which each accounts
for the uncertainty of measurement”

Note 1: for this definition, a reference to a definition of the unit of measure through
its practical realization, or a measurement procedure which includes the sizes for
non-ordinal scale, or a standard size.

Note 2: The metrological traceability requires an established calibration hierarchy.

Note 3: The specification of reference should include the time when the reference
issued to establish calibration hierarchy, along with information Other relevant

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metrology about reference, such as time calibration The first in the hierarchy of
calibrations performed.

Note 4: for measurements with more than one input quantities in the model
measurement, each value of the input quantities should be traceable to
metrological and the associated calibration hierarchy can form a branch structure
or a network. The work done in establishing metrological traceability of each value
input quantities should be equal to the relative contribution of measurement results.

Note 5: The metrological traceability of measurement results do not guarantee that

the uncertainty of measurement is adequate for a particular purpose or do not
there is an error.

Note 6: The comparison between the two standard sizes can be viewed as
calibration if the comparison is used to inspect and, if necessary, correct the
quantity value and measurement uncertainty associated with one standard size.

Note 7: ILAC attention to the elements to confirm metrological traceability as

metrological traceability chain is not interrupted to the standard international
measure or standard national measure, the uncertainty documented measurement,
measurement procedures are documented, accredited technical competence,
metrological traceability to the SI and the interval adequate calibration.

Note 8: short term "traceability" can be used with the meaning “Metrological
traceability" as well as other concepts, such as "sample traceability”, or "document
traceability" or "traceability of equipment", or "traceability material ", which means
the origin (" search ").

2.2 Based on these definitions, the characteristics of traceability can be decomposed

into six basic elements, namely:

2.2.1. An unbroken chain of comparisons: traceability starts with unbroken chain

of comparisons that started from a measurement standard national,
international, or intrinsic standards of measurement;

2.2.2 Uncertainty of measurement: the measurement uncertainty of each step-in

the traceability chain must be calculated using appropriate methods and
must be declared at every step so that the total uncertainty of the entire
chain can be calculated;

2.2.3 Documentation: each step in the chain must be performed in accordance

with documented and generally acknowledged procedures and the results
must be documented, for example in the calibration or testing report;

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2.2.4 Competence: laboratories or bodies performing a one or more steps in the

chain must provide evidence of technical competence, for example, by
demonstrating that they are accredited by a recognized accreditation body;

2.2.5 Reference to SI units: where possible, national standards, international or

intrinsic must be a primary standard for the realization of SI units.

2.2.6 Recalibration: Calibration must be repeated at appropriate intervals in such

a manner that the traceability of standards is preserved.

3. SOURCE OF TRACEABILITY OF METROLOGY

KAN requires that sources of metrological traceability shall be provided in the form of:

3.1 Certificates and/or reports published by the National Metrology Institute of

Indonesia (Puslit KIM LIPI), and/or Indonesian Designated Institutes in the CIPM
MRA (PTKMR - BATAN, Puslit Kimia LIPI).

3.2 Certificates and/or reports published by the National Metrology Institute or

Designated Institutes of other countries who actively participate in international or
key international/ supplementary comparisons, and/or having Calibration and
measurements (CMC - Calibration and Measurement Capability) published in the
Appendix C - CIPM MRA.

3.3 Endorsed certificates and/or report issued by a calibration laboratory accredited by

KAN, containing KAN accreditation symbols or reference to its accreditation status.

3.4 Endorsed certificates and/or report issued by the laboratory calibration and/or
reference material producers that are accredited by full member of the International
Laboratory Accreditation Cooperation (ILAC) or signatory of regional MRA
(APLAC, EA, IAAC, NACL, etc.) for calibration laboratory accreditation and/or
accreditation of reference material producer containing accreditation symbol or
reference to its accreditation status.

3.5 In-house calibration certificates and/or reports issued by the part of testing
laboratories, inspection bodies and/or reference material producers. In-house
calibration activities is not always necessary to be accredited separately as
calibration laboratory. However to ensure the metrological traceability it should be
assessed by the assessor and/calibration experts during the assessment of its
parent organization. Organizations that perform calibrations in-house shall:

3.5.1 maintain documented procedures for in-house calibration and the in-house
calibration shall be evidenced by the calibration report, certificate or sticker

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or other appropriate methods and calibration records shall be retained for

an appropriate prescribed time;

3.5.2 maintain training records of calibration personnel and these records shall
be able to demonstrate technical competence of personnel performing the
calibration;

3.5.3 be able to demonstrate traceability to the SI system of unit by obtaining

calibration services from accredited calibration laboratory or national
metrology institute for its calibration reference standards;

3.5.4 have and apply the measurement uncertainty evaluation procedure. The
uncertainty of measurement should be taken into account in the state
conformance with specifications;

3.5.5 recalibrate its reference standards at appropriate intervals to ensure that

the reference values are reliable. Policies and procedures for set and
change the calibration interval should be based on historical behaviour of
the reference standard.

3.6 If the metrological traceability of the source referred to in 3.1 to 3.5 cannot be
obtained, evidence of metrological traceability could be provided in the form of
relevant certificates and/or report issued by the reputable agency and/or producer
in the specific field. Certificates and/or report (for example: certified reference
materials from the manufacturer) should contain:

3.6.1 the numerical value stating relevant calibration and/or measurement

results;

3.6.2 measurement uncertainty along with the confidence level and coverage
factor stated in the certificate and /or reports;

3.6.3 source metrological traceability of the calibration and/or measurement

results stated in the certificate and / or reports.

4. CALIBRATION AND MEASUREMENT CAPABILITY

4.1 Scope of a calibration laboratory accredited by KAN is expressed in the form of

Calibration and Measurement Capability (CMC). The scope of accredited
calibration laboratories contain information which should be used by the user of
calibration service to select calibration services that can meet their needs.

4.2 Scope of KAN accredited calibration laboratories contain:

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4.2.1 type of standard and/or measuring devices are calibrated,

4.2.2 measurand and, where relevant, the independent variables affect the
calibration and measurement results,

4.2.3 measuring range,

4.2.4 uncertainty at 95% confidence level that can be achieved by laboratories in

more or less routine calibration the best available customer’s standards
and/or measuring devices that can be calibrated by laboratories with their
available resources,

4.2.5 where relevant calibration methods, and/or standard documents, and/or

specifications.

4.3 Scope of calibration laboratory accredited by KAN published on the website and
updated periodically in accordance with the current conditions of the laboratory.

4.4 The statement of CMC of calibration laboratories shall be determined by

considering:

4.4.1 uncertainty comes from the calibration system used to provide services to
customers, which include contributions from the following things, but not
limited to:

i) uncertainty due to calibration of standard, measuring instruments and

equipments used,
ii) uncertainty due to the stability (long term or short term) standards,
measuring instruments, and equipments used,
iii) uncertainty due to the influence quantities having significant effect on
the characteristics standards and equipment used,
iv) uncertainty due to the influence of personnel in operating the calibration
system, where relevant, estimated from experimental data.

4.4.2 Uncertainty comes from the estimation of characteristic of best available

customer’s standard or measuring equipment those may be calibrated with
a calibration system owned by the laboratory, which can include
contributions from the following things, but not limited to:

i) uncertainty due the resolution, discrimination or the least scale value,

ii) uncertainty due the estimation of repeatability of such devices.

4.5 Uncertainty reported in the routine calibration certificate issued to the customers
must take into account the contribution of the uncertainty of the standard and/or
measuring instruments are calibrated based on the evaluation of the results of

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calibration (including, but not limited to the repeatability, environmental effects on

calibration laboratory accommodation).

4.6 Calibration laboratory customers (including testing laboratory, clinical laboratory,

inspection body, reference material producers) shall pay attention to the CMC of
calibration laboratories when selecting of suppliers of calibration services to ensure
metrological traceability of their measurement and/or testing reports.

4.7 Uncertainties contained in the certificate of calibration does not take into
contribution of uncertainty of conditions before and after calibration performed by
calibration laboratories, therefore customers should calibration laboratories
responsible for evaluating the uncertainty of standards and measuring devices
owned at the time of use.

5 EVALUATION AND STATEMENTS OF UNCERTAINTY

5.1 When calculating the uncertainty can be performed, calibration and testing
laboratories accredited by KAN must calculate the measurement uncertainty using
a method based on ISO / IEC Guide 98-3: 2007 "Guide to the Expression of
Uncertainty in Measurement "

5.2 In reporting the results of calibration and / or testing and its uncertainty, excessive
use of significant figures should be avoided. In general, uncertainty should be
expressed no more than 2 (two) significant figures.

5.3 In the assessment phase and the incorporation of components of uncertainty, at

least added one significant figure to minimize rounding error.
5.4 If the measurement uncertainty rounding numeric values cause the value of
uncertainty fell more than 5% should be rounded up (to the value larger).

5.5 The numerical value of the measurement results should opened to the last
significant figures in uncertainty of the values given for the stretch of the
measurement results.

5.6 The uncertainty is reported to be supported by the uncertainty budget that will
expressed as a stretch of uncertainty, which typically uses a factor coverage of k =
2 to approximate 95% confidence level.

5.7 Statement of uncertainty must be accompanied by an explanation of the meaning

uncertainty statement did not mention the most coverage factor and the confidence
level of uncertainty reported. As an example of an explanation may be a statement:

"The uncertainty of the reported stated expanded uncertainty expressed at about

95% confidence level using a coverage factor k = 2 ".

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5.8 Discussion of the detailed evaluation and reporting of measurement uncertainty is

given in KAN Guidelines on Measurement Uncertainty Evaluation and Reporting.

6 REPORT OF CALIBRATION AND TESTING

6.1 For demonstrate traceability of measurement, if possible certificates calibration

must demonstrate traceability to the SI system and deliver results measurements
and measurement uncertainties.

6.2 If the uncertainty calculation can be done and when in accordance with consumer
demand, a statement of compliance with the specifications of metrology is
acceptable in lieu of measurement results and uncertainty.

6.3 In addition to the required information, reports and calibration certificates must
contain a statement of traceability of calibration to provide evidence that the
reported results of calibration performed using standard value is traceable to SI
units via national measurement standards, international, or the appropriate
measurement standards. Traceability statement in the certificate can take one of
the following statements or other sentence showed the same meaning:

6.3.1 If the traceability chain for a particular laboratory from Institutions National
Metrology (NMI) is recognized, the statement may be, “The results reported
Calibration traceable to SI units of measurement through NMI (NMI or NMI
declare another country) ".

6.3.2 If the traceability chain for a particular laboratory derived from laboratory
accredited by KAN, the statement could be: "The results of calibration
reported traceable to SI units of measurement through the LK-(number
accreditation)-IDN ".

6.3.3 If the traceability chain for a particular laboratory derived from the standard
own highest and calibrated with the calibration in-house, the statement It
could be, "The results reported calibration traceable to SI units SI
measurements through (the laboratory performing the calibration of highest
standards of laboratory ".

6.3.4 If the traceability chain for a particular laboratory derived from the standard
intrinsic or mutual consent (e.g. a specific CRM), the statement can be,
"The results reported calibration traceable to the (manufacturers standard
it) ".

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7 CALIBRATION INTERVAL

7.1 To ensure metrological traceability of results of calibration, measurement, and/or

testing, laboratory and/or inspection body must be able to ensure metrological
traceability of all equipments and/or standards used from time to time.

7.2 Periodic calibrations of the equipments and/or standards are the essential
requirements to maintain metrological traceability.

7.3 Determination of initial calibration intervals should be based on the following

factors, but are not limited to:

7.3.1 equipment manufacturer recommendations,

7.3.2 estimated frequency of use,

7.3.3 effect of environmental influences,

7.3.4 expected measurement uncertainty,

7.3.5 maximum permissible error (for example for regulatory compliance legal
metrology),

7.3.6 adjustment or change the characteristics of the equipment,

7.3.7 influence of measured quantities (e.g. effect of high temperature on the

thermocouple,

7.3.8 data collected or available for similar types of equipment.

7.4 The laboratory shall conduct the review of calibration intervals based on obtained
data. Recalibration program that contains the calibration interval remains without a
review is deemed inadequate and therefore not recommended.

7.5 A predetermined calibration interval should be reviewed to ensure its reliability.

Review methods of calibration intervals may include, but are not limited to:

7.5.1 <method 1> automatic settings (calendar time): based on the interval
previously set calibration, next calibration interval extended if the last
calibration results showed a shift that does not more than 80% of the limit of
acceptability of a shift in the standard value (estimated drift is expressed in
the uncertainty budget).

7.5.2 <method 2> control chart (calendar time): use the standard check to be
calibrated at the main points of the set and the results on-plot against time,

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recalibrate done if the results of the calibration check standard found to be

outside the limits of the action (action limit) that have been is set.

7.5.3 <method 3> time of use: calibration interval expressed in hours

use, standard and / or monitored with the indicator measuring instrument
time use and recalibration done when the time indicator of use reaches a
predetermined time limit.

7.5.4 <method 4> examination during use or testing of black-box: critical

parameters of a standard, measuring instruments and / or testing
instruments inspected in certain intervals according to their use (e.g.: daily
or weekly) with a "black-box" - which may include reference materials or a
particular system - which is made specifically to examine the parameters
has been determined. Recalibration must be done immediately if found to
result beyond the limits of the biggest mistakes that have been set.

8 USE AND INTERPRETATION OF THE CALIBRATION

8.1 Calibration and/or measurement results reported in the certificate and/or reports
issued by national metrology institutes, calibration laboratories, and reference
materials producers represents characteristics of measuring instruments,
measurement standards, and/or reference materials at the time of calibration
and/or measurement.

8.2 Those certificates and/or reports do not provide assurance that the calibrated
measurements equipments, standard or reference materials meet the requirements
for their intended use.

8.3 Laboratories, inspection bodes as well as other organizations as users and/or

owners of such equipments and/or standards are responsible to verify the
calibration results to ensure that those equipments and/or standards meet the
accuracy required by any specification, testing methods as well as any intended
use of the equipments and/or standards. The results of evaluation of compliance
with such specification shall be documented.

8.4 Measurement uncertainty reported in the certificate and/or reports shall be taken
into account in the evaluation of compliance with specifications.

8.5 A detailed explanation of the evaluation of compliance with the specifications is

described in KAN Guide on the Evaluation and Expression of Uncertainty in
Measurement.

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REFERENCES

1. ISO / IEC 17025: General Requirements for the Competence of Testing and
Calibration Laboratories.
2. ISO / IEC Guide 98-3: Guide to the Expression of Uncertainty in Measurement.
3. ISO / IEC Guide 99: Vocabulary of Basic and General Terms of Metrology.
4. ILAC P10: Policy on Traceability of Measurement.
5. ILAC G 24: Guide on the Determination of Calibration Intervals.
6. APLAC TC 004: Method of Stating Test and Calibration Results and Compliance
with Specification.
7. ILAC G
8. Guidelines on Reporting of Compliance with Specification.

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