(Company

 Letterhead)  
 
ATTACHMENT  7.13(A)  
 
Date:  DD/MM/YYYY  
               
SAMPLE  
Name  of  Employee:  
Designation:  
Department:  
 
Dear  _______________  
 
RE:  SUSPENSION  WITHOUT  PAY  
 
Reference  the  subject  matter  above,  the  Management  upon  reviewing  your  explanation  /  guilty  
finding   of   the   Domestic   Inquiry   held   on   _______________,   has   come   to   the   conclusion   that  
your  act(s)  of  misconduct  cannot  be  condoned  or  accepted.  
 
However,   the   Management   notes   that   Dismissal   may   be   too   harsh   a   punishment   in   view   of   the  
nature   of   the   misconduct   and   in   view   of   this,   the   Management   has   decided   to   suspend   you  
from  work  for  two  (2)  weeks  without  pay.  
 
Please  take  note  that  during  your  suspension,  you  are  not  allowed  to  come  into  the  Company  
premises  or  carry  out  any  business  transaction  on  behalf  of  the  Company  without  first  attaining  
approval  from  the  undersigned.  
 
You  are  required  to  report  for  work  on  ____________________________.  
 
The  Management  hopes  that  this  suspension  serves  as  a  reminder  to  you  to  ensure  misconduct  
of  this  nature  does  not  recur.  
 
Yours  faithfully,  
 
 
____________________________  
(Name  of  Signatory  and  Designation)  
 
 
 
 (Company  Letterhead)  
 
    ATTACHMENT  7.13(B)  
Date:                
  SAMPLE  
Name  of  Employee:  
Designation:  
Department:  
 
Dear  __________________  
 
RE:  NOTICE  OF  DOMESTIC  INQUIRY  AND  SUSPENSION  
 
We   refer   to   your   letter   of   explanation   dated   __________________   in   response   to   our   earlier  
show  cause  letter.  
   
The  management  has  carefully  considered  your  explanation  and  finds  it  unacceptable.    In  view  
of   this,   it   has   been   decided   to   conduct   a   Domestic   Inquiry   into   the   following   charges   against  
you:  
 
1) That  from  ______________  2012  to  _________________,  /  till  to  date,  you  have  been  
absent  from  work  without  approval  or  informing  your  superiors.  
 
2) That   you   have   on   the   following   dates   been   coming   to   work   late   without   approval   or  
informing  your  superiors:  
 
a) ____________________  (date)  ________________  (Time  in)  
b) ____________________  (date)  ________________  (Time  in)  
c) ____________________  (date)  ________________  (Time  in)  
d) ____________________  (date)  ________________  (Time  in)  
 
The   inquiry   would   be   conducted   at   _____(venue)________   on   __________   2012   at   _____  
am/pm.  
 
During   the   inquiry   you   would   be   allowed   every   opportunity   to   defend   yourself   by   cross-­‐
examining   company   witnesses,   and   bringing   witnesses   and   documents   that   you   may   have.   If  
you   need   any   company   employees   as   witnesses   for   your   defence,   please   inform   the  
undersigned  in  writing  three  days  before  the  inquiry.  
 
Pending  the  inquiry  you  would  remain  suspended  until  a  decision  is  taken.  The  suspension  shall  
be  on  half  pay  for  the  initial  2  weeks  and  on  full  pay  should  the  suspension  exceed  2  weeks.  
 
Please  take  note  that  if  you  are  absent,  the  inquiry  would  be  conducted  in  your  absence.  
 
Yours  faithfully,  
 
 
 
____________________________  
(Name  of  Signatory  and  Designation)