Division J Success Plan

Division J Success Plan 2019-2020

Purpose
The Division supports the Toastmasters Brand Promise, “Empowering individuals through personal and
professional development”. To achieve this, I must align resources from the District to the individual
member by ensuring that each club in the Division fulfills its mission. Second is to support the District in
its mission to build new clubs

To achieve this:

 Provide district support and resources to clubs and members through area directors
 Aid in administration
 Assist in the presentation of speech contests
 Assist with training area and club leaders
 Help clubs and areas achieve Distinguished goals

Vision
The Division supports the developmental needs of members, clubs, and the District. The Division
experiences growth and excellence through the coordination of the various members of the Division
team; assistant Division directors, and Area Directors. Our efforts will create the conditions for all areas
to achieve President’s Distinguished.

Values
Toastmaster Values
 Respect
 Integrity
 Service
 Excellence

Division Values
 TBD by Division Council at first Division Council meeting

Team Composition
 Division Director
 Assistant Division Director – Club Quality
 Assistant Division Director – Club Growth
 Area Directors

See Annex A: Roles and Responsibilities

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Concept
The district will focus its efforts along three main goals. Each goal has supporting objectives, key results,
and supporting initiatives.

Goal 1
Objective 1.A Objective 1.B

Key Result 1.A.1 Key Result 1.A.2 Key Result 1.B.1

Supporting Supporting Supporting Supporting Supporting Supporting

Initiative Initiative Iniative Iniative Iniative Iniative

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Goal 1: Education and Training

Description
Supporting members in reaching their education goals is the primary purpose of Toastmasters. Fewer
than 20% of members in the District who have joined Toastmasters in the last five years have earned any
kind of education award, Level 1, CC, CL, etc. It also seems that members who earn awards stick around.

Objectives
3.A Help members reach education goals

3.B Train officers

Key Results
3.A.1 50% of new members complete 1 level within 6 months of joining

3.A.2 30% of base members earn an education award during the program year

3.A.3 20% of members begin the Pathways Mentoring Program

3.A.4 80% of new members have a mentor assigned

3.B.1 90% of clubs earn the DCP point for officer training (4 in summer, 4 in winter)

3.B.2 50% of clubs earn Super 7 at least once

3.B.3 25% of Presidents, VPE, VPM, and VPPR attend supplemental training

Supporting Initiatives
Promote the use of Member Interest Surveys and mentoring

Provide supplemental training opportunities focused on VPE

Promote officer attendance at TLIs

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Goal 2: Membership Building and Retention

Description
Goal 1: Education and training cannot occur if clubs do not have members. Healthy clubs recruit and
retain members so that there is a sufficient number of members to fill roles, serve as officers, and bring a
variety of perspectives to other members. Marketing and Public Relations are key components of
membership building and program quality is a key component of retention.

Objectives
1.A Recruit new members

1.B Retain current members

Key Results
1.A.1 Recruit 200 new members

1.A.2 60% of clubs get both DCP points for membership

1.B.1 Retain 70% of current members

Supporting Initiatives
Division Marketing campaign

Area Open Houses

Supplemental VPM and VPPR officer training

Division-wide membership campaigns

Conduct training on retention (quality meetings, evaluations)

Education Award Promotions

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Goal 3: Club Extension

Description
Part of the District mission is to build new clubs. Area Directors need a net gain of 1 club to reach
President’s Distinguished. The District and Division should work together to help Area Directors build
new clubs and retain current clubs.

Objectives
2.A Charter new clubs

2.B Retain current clubs

Key Results
2.A.1 Charter 6 new clubs

2.B.1 Retain 90% of clubs

Supporting Initiatives
Corporate Club Extension Program

Community Club Extension Program

Club Coaching Program (1-1 or group coaching)

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Significant Events
April 2019

 April 13 Election
 Area Councils to Vote on Nominees for Area Director
 Identify clubs in each area
 Conduct analysis of each club

May 2019

 Beat the Clock!

June 2019

 1 – Transitional DEC
 Club Officer Lists due to TI
 Toastmasters Leadership Institutes (TLI) begin (be sure lists are in to TI before officers attend
training or they won’t get credit)
 Announce Division Council Meeting
 Area Director training – Supporting all clubs in achieving excellence
 Club Success Plan Workshop (Club Success Plan and Member Interest Survey)

July 2019

 1 - Begin Program Year

 TLIs continue
 Division Council Meeting
o Area Director of the Year
o Area Director training – Effective club visits
o Raise awareness of District Promotions
o Announce Division Promotions
 Supplemental club officer training – Conducting Successful Open Houses

August 2019

 TLIs conclude

 Early Bird Area Director Reports

 Area Director training – Techniques for creating new club opportunities and building new clubs
 Supplemental club officer training – Moments of Truth

September 2019

 Area Director training – Success plan status review

 Supplemental club officer training - Conducting Successful Speech Contests

October 2019

 Club speech contests

 Division Council Meeting

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November 2019

 Area speech contests

 TI deadline for AD reports
 Area Director Training – Succession Planning

December 2019

 Division speech contest

 TLIs begin

January 2020

 TLIs continue (Preferred Month for Div J TLI)

February 2020

 Early Bird Area Director Report Deadline

 TLIs conclude

March 2020

April 2020

 District Conference

May 2020

 TI deadline for AD reports

June 2020

 TLIs begin
 30 – End Program Year

References
District Leader Handbook

District Recognition Program

Recognition Checklist

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Annex A: Roles and Responsibilities

Division Director
 Lead and support the division through the supervision and support of the area directors.
 Ensure that each club achieves its mission and fulfills its responsibilities to its members
 Coordinate division activities
 Set division goals
 Assist in the training of area and club leaders

Assistant Division Director – Program Quality

 Find a Chair for the Division TLI
 Find a Chair for the Division Speech Contest
 Coordinate supplemental club officer training
 Encourage club officers to attend officer training

Assistant Division Director – Club Extension



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Annex B: Data Analysis

Quick Facts 2018-2019

61 62 63 64 65 Division

Number of Clubs 6 7 5 6 6 28

Number of Members 119 163 63 155 119 624

Net Club Growth 0 0 0 1 0 0

Net Membership Growth 15 65 9 41 45 175

Retention 75% 81% 84% 65% 75% 77%

Percent of Members Who Have

Ever Earned an Education 55% 47% 30% 17% 34% 35%
Award
Percent of Members Who
17% 36% 11% 5% 11% 16%
Earned Awards in the Last Year

Education and Training

To be updated after realignment is complete

Membership Building and Retention

To be updated after realignment is complete

Membership Building
To be updated after realignment is complete

Member Retention
To be updated after realignment is complete

Club Extension
Club Potential – Community

Club Potential – Corporate

Support (Sponsor/Mentor/Coach)