Company Law Forms (ROC forms) forms

• Approval Services (Headquarters) • Compliance Related Filing forms

forms • Informational Services forms
• Approval Services (Regional Director) • Investor Services forms
forms • Provisions related to Managerial personnel forms
• Approval Services (Registrar of • Annual filing e-Forms
Companies) forms
• Change Services forms
• Charge Management forms
• Company Registration forms

Approval Services (Headquarters) forms

Description e-Form with e-Form

Instruction
kit

Application to Central Government for modification in the matters to Form 23AAA Form 23AAA
be stated in the company's balance sheet or profit and loss
account

Application for exemption from attaching the annual accounts of Form 23AAB Form 23AAB
the subsidiary companies

Application to Central Government for not providing depreciation Form 23AAC Form 23AAC

Form of application to the Central Government for appointment of Form 23C Form 23C
cost auditor

Form for filing application for giving loan, providing security or Form 24AB Form 24AB
guarantee in connection with a loan

Form of application to the Central Government for obtaining prior Form 24B Form 24B
consent for holding of any office or place of profit in the company
by certain persons

Form for filing application for declaration as Nidhi Company Form 63 Form 63

Form for filing application or documents with Central Government Form 65 Form 65

Form of application for approval for declaration of dividend out of Form Form
reserves

Form of application for removal of disqualification of directors Form DD-C Form DD-C
Form of application for approval of the Central Government for the Form I Form I
appointment of sole selling agents by the company

Form of application for approval of the Central Government for the Form II Form II
appointment of sole buying agent by a company

Approval Services (Regional Director) forms

Description e-Form with e-Form

Instruction
kit

Application for confirmation by Regional Director for change of Form 1AD Form 1AD
registered office of the company within the state from the
jurisdiction of one Registrar to the jurisdiction of another Registrar

Form for filing application to Regional Director Form 24A Form 24A

Form for filing application for opening branch(s) by a nidhi Form 64 Form 64
company

Approval Services (Registrar of Companies) forms

Description e-Form with e-Form

Instruction
kit

Application for approval of the Central Government for change of Form 1B Form 1B
name or conversion of a public company into a private company

Form for filing an application with Registrar of Companies Form 61 Form 61

Change Services forms

Description e-Form with e-Form

Instruction
kit

Application form for availability or change of a name Form 1A Form 1A

Application for approval of the Central Government for change of Form 1B Form 1B
name or conversion of a public company into a private company

Notice of consolidation, division, etc. or increase in share capital or Form 5 Form 5

increase in number of members

Notice of situation or change of situation of registered office Form 18 Form 18

Particulars of appointment of managing director, directors, Form 32 Form 32

manager and secretary and the changes among them or consent
of candidate to act as a managing director or director or manager
or secretary of a company and/ or undertaking to take and pay for
qualification shares

Return of alteration in the charter, statute or memorandum and Form 49 Form 49

articles of association, address of the registered or principal office
and directors and secretary of a foreign company

Notice of (A) alteration in names and addresses of persons Form 52 Form 52

resident in India authorized to accept service on behalf of a foreign
company (B) alteration in the address of principal place of business
in India of a foreign company (C) list of places of business
established by a foreign company (D) cessation to have a place of
business in India

Charge Management forms

Description e-Form with e-Form

Instruction
kit

Particulars for creation or modification of charges (other than those Form 8 Form 8
related to debentures

Particulars for registration of charges for Debenture Form 10 Form 10

Appointment or cessation of receiver or manager Form 15 Form 15

Particulars for satisfaction of charges Form 17 Form 17

Receiver's or manager's abstract of receipts and payments Form 36 Form 36

Company Registration forms

Description e-Form with e-Form
Instruction
kit

Application or declaration for incorporation of a company Form 1 Form 1

Application form for availability or change of a name Form 1A Form 1A

Notice of situation or change of situation of registered office Form 18 Form 18

Declaration of compliance with the provisions of section 149(i)(a), Form 19 Form 19

(b) and (c) of the Companies Act,1956

Declaration of compliance with the provisions of section 149(2)(b) Form 20 Form 20

of the Companies Act,1956

Declaration of the compliance with the provisions of section Form 20A Form 20A
149(2A) and (2B)

Particulars of appointment of managing director, directors, Form 32 Form 32

manager and secretary and the changes among them or consent
of candidate to act as a managing director or director or manager
or secretary of a company and/ or undertaking to take and pay for
qualification shares

Application by an existing joint stock company or by an existing Form 37 Form 37

company (not being a joint stock company) for registration as a
public limited or private limited or an unlimited company

Registration of an existing company as a limited company Form 39 Form 39

Documents delivered for registration by a foreign company Form 44 Form 44

Compliance Related Filing forms

Description e-Form with e-Form

Instruction
kit

Statement of amounts credited to investor education and protection Form 1 Form 1

fund

Return of allotment Form 2 Form 2

Particulars of contract relating to shares alloted as fully or partly Form 3 Form 3
paid-up otherwise than in cash

Statement of amount or rate percent of the commission payable in Form 4 Form 4

respect of shares or debentures and the number of shares or
debentures for which persons have agreed for a commission to
subscribe for absolutely or conditionally

Return in respect of buy Back of Shares Form 4C Form 4C

Statutory Report Form 22 Form 22

Registration of resolution(s) and agreement(s) Form 23 Form 23

Information by Auditor to Registrar Form 23B Form 23B

Return of appointment of managing director or whole time director Form 25C Form 25C
or manager

Form for submission of documents with Registrar of Companies Form 62 Form 62

Form of annual return of a foreign company having a share capital Form Form

Form for filing cost audit report and other documents with the Form Form
Central Government

Report by a public company Form DD-B Form DD-B

Informational Services forms

Description e-Form with e-Form

Instruction
kit

Particulars of person(s) or director(s) or changed or specified for Form 1AA Form 1AA
the purpose of clause(f) or (g) of section 5

Notice of the court or the company law board order Form 21 Form 21

Form of return to be filed with the Registrar Form 22B Form 22B

Registration of resolution(s) and agreement(s) Form 23 Form 23

Notice of address at which books of account are maintained Form 23AA Form 23AA

Information to be furnished in relation to any offer of a scheme or Form 35A Form 35A
contract involving the transfer of shares or any class of shares in
the transferor company to the transferee company

Investor Services forms

Description e-Form with e-Form

Instruction
kit

Form for filing complaint(s) against the company Investor Investor

Complaint Complaint
Form Form

Provisions related to Managerial personnel forms

Description e-Form with e-Form

Instruction
kit

Form of application to the Central Government for increase in the Form 24 Form 24
number of directors of the company

Form of application to the Central Government for approval of Form 25A Form 25A
appointment or reappointment and remuneration or increase in
remuneration or waiver for excess or over payment to managing or
whole-time director(s) or manager and commission or
remuneration or expression of opinion to directors

Form of application to Central Government for approval to Form 25B Form 25B
amendment of provisions relating to managing, whole time or non
rotational director

Form of application for removal of disqualification of directors Form DD-C Form DD-C

Annual filing eForms

Description e-Form with e-Form

 Instruction
kit

Form for filing annual return by a company having a share capital Form 20B Form 20B
with the Registrar

Particulars of annual return for the company not having share Form 21A Form 21A
capital

Form for filing balance sheet and other documents with the Form 23AC Form 23AC
Registrar

Form for filing Profit and Loss account and other documents with Form 23ACA Form 23ACA
the Registrar

Form for submission of compliance certificate with the Registrar Form 66 Form 66

DOCUMENTS / FORMS REQUIRED TO BE FILED

WITH ROC AND FILING FEE DETAILS:
FILING FEE is as per Schedule X to the Companies Act,1956 reproduced at the end
of this Guidelines.

A. Document / Form Required to be filed for Names Availability (Before

Incorporation):

Document Event for which form is Due date of Required

Name required to be filed Filing Fee
Availability of Name for a New
Form 1 A NA Rs 500
Company

B. Documents / Forms Required at the time of Incorporation

Required Fee
Event for which
Document (REFER SCH. X TO
form is required to Due date of Filing
Name THE COMPANIES
be filed
ACT, 1956.
At the time of
Registration of Based on Authorised
Form 1 New
Company capital
Incorporation
 Details of registered At the time of
Based on Authorised
Form 18 office of the New
capital
Company Incorporation
At the time of
Consent as a Based on Authorised
Form 29 New
Director capital
Incorporation
At the time of
Appointment of a Based on Authorised
Form 32 New
Director capital
Incorporation
At the time of
Ariticle of Based on Authorised
AOA New
Association capital
Incorporation
At the time of
Memorandum of Based on Authorised
MOA New
Association capital
Incorporation

C. DOCUMENTS / FORMS REQUIRED AFTER INCORPORATION:

Whether
fixed rate of
Event for which form is additional
Form Name Due date of filing
required to submit fee is
required as
per Table 1b
With in 30 Days of
FORM 18 Registred office Change Notice Y
event
With in 30 Days of
FORM 29 Consent to act as Director Y
event
With in 30 Days of
FORM 32 Changes In Director /Manager Y
eveny
Increase in Share Capital With in 30 days of
FORM 5 Y
/Members event
Registration of Resoultation / Witn in 30 days of
FORM 23 Y
Agreement event
Within 60 Days of
SCHEDLE V Annual Return Y
AGM
Balance Sheet and Profit & Loss Within 30 Days of
SCHEDULE VI Y
Account AGM
Creation / Modification of Within 30 days of
FORM 8 Y
Charges event
FORM 13 Register of Charges NA N
 Memorandum & Complete Within 30 Daya of
FORM 17 Y
Statisfication of Charges event
SHEDULE IV Satement in Lieu of Prospectus Y
FORM 7C TIme extension of Share Transfer NA N
FORM 21 Notice of Court / CLB Order NA

Within 30 days of
FORM 2 Return of Allotment Y
event
FORM 7B Share Transfer form NA N
Conversion of Public to Private
FORM U/S 43A N
application
Statutory Report of a Public With in 30 days of
FORM 22 Y
Comapny event
Charge Created by a foreign With in 30 days of
FORM 55 Y
company event
Particular of Contract Relating to
With in 30 days from
FORM 3 Share alloted for considration on Y
event
than cash
Particulars of Series of With in 30 days from
FORM 10 Y
Debentures event
Commencement of New Business With in 30 days from
FORM 20 A Y
Declaration of Compliance event
Address at which Books of
With in 30 days from
FORM 23AA Accounts of Company are Y
event
maintained
Director/Person With in 30 days from
FORM 1AA Y
responsible under section 5(f/g) event
Consent of the Person under
With in 30 days from
FORM 1AB section 5(f/g) of charged by the Y
event
Board with responsibility
Withdrawl of Consent by
With in 30 days from
FORM 1AC Person / Director under section Y
event
5(f/g)
Notice of Appointment of /
With in 30 days from
FORM 15 Appointment of Y
event
reveiver/Manager
 D. ADDITIONAL FILING FEE FOR DELAYED DOCUMENTS / FORMS
U/S 611(2)

(w.e.f. 1-5-1995.)
Period of Delay Fixed Rate of Additional Fee
Form 5 Under Section 97 increase
-
in authorised capital
2 % per month one the fee payable under para 1.3
a.Upto one yeart
or II ,II of Sch, X as the case may be
2.5 % per month on the fee payable under para 1.3
b.More than one year
or II ,XI of Sch ,X as the case may be
Other Documents -
Upto one month 1 Time of normal filing fee
More than one month upto 3 month 2 Times of normal filing fee
More than 3 month upto 6 months 4 Times of normal filing fee
More than 6 months upto 1 year 6 Times of normal filing fee
More than 1 year upto 2 year 8 Times of normal filing fee
More than 2 years 9 Times of normal filing fee

E. NORMAL FILING FEE: SCHEDULE X TO THE COMPANIES ACT, 1956: